Charity Registration No. 1119688 ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST TRUSTEES, REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr B A E Stoyel Mr T K Griffin Mr G Blurton Mrs M W Watson Mr D Hands Mr R Acland Charity number 1119688 Principal addre55 Old Council Offices Kinwarton Road Alcester Warwickshire B49 6PB Independent examiner Burgis & Bullock 23-25 Waterloo Place Leamington Spa Warwickshire CV32 SLA Bankers Lloyds Bank PIC Alcester Branch I Stratford Road Warwickshire B49 SAX CCLA Investment Management Limited Senator House 85 Queen Victoria Street London EC4V 4ET
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST CONTENTS Page Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the accounts 9-15
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 The Board of Trustees present their combined Annual Report for the year to 30 June 2024 under the Charities Act 2011, together with the independently examined financial statements for the year, prepared in accordance with the accounting policies set out in note I to the examined accounts. Structure, governance and management Rotary International in Great Britain and Ireland Disaster Recovery Trust is a Charity, registered in England, number 1119688. The charity is governed by it's trust deed. The charity operates from the administrative headquarters of Rotary International in Great Britain and Ireland at Kinwarton Road. Alcester. Warwickshire B49 6BP. The day to day running of the charity is supervised by the Chairman of the Trustees, Brian Stoyel, in conjunction with Carol Waters. Senior Finance Manager of Rotary Intern3tion31 in Great Britain and Ireland. The Trustees who served during the year were: Mr B A E Stoyel MrT K Griffin Mr G Blurton Mrs M W Watson Mr D Hands Mr RAcland Trustees are recruited through an open application process promoted to Rotary members from Great Britain and Ireland, andlor recommendations by outgoing Trustees particularly appropriate when seeking specific overseas project experience. The Trustees h35 assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Objectives and activities The Charity, which was set up on 3 June 2007, receives donations from Rotarians, their clubs and members of the public in response to non-emergency disaster appeals. It grants funding to projects run by Rotary Clubs either in the affected areas directly. or to clubs in the UK linked to clubs in the areas affected by the relevant disasters.
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Principle artivities Rotary International in Great Britain and Ireland Disaster Recovery Trust responds to the need for financial assistance and support following major disasters throughout the world. Through the resourceful leadership of the Trustees and the enthusiastic support and participation of Rotarians, the Trust aims to help thousands of people overcome difficulties following catastrophic events affecting their daily lives. The Trust provides assistance. that is non-immediate. through its support of longer term projects that provide benefits for the wider community. It is supported solely by voluntary contributions from Rotarians and friends of the Trust. We have referred to the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what attivities the charity should undertake. Achievements and performance During the year to 30 June 2024, Rotary International in Great Britain and Ireland Disaster Recovery Trust received donations to the following appeals: Morocco Disaster Appeal Fund Turkey & Syria Disaster Appeal Fund General Disaster Fund Rotary International in Great Britain and Ireland Disaster Recovery Trust paid grants out of appeal funds towards reconstruttion of services in the communities, as follows: Indion Flood Appeol To support an Rl Distritt Grant to provide water filtration tanks in Colum Galor, in North Kerala to provide safe drinking water to the low income group of families thus providing them with better and health and hygiene Caribbean Disaster The balance of funds were sent to complete and decorate the Toilet Blocks in Haiti this closes the fund. European Flood The Construction of a small playing field with soccer court in the municipality of 5wisttal, district of Odendorf, Australian Bush Fire5 Appeal To support the Buldah fire trailer
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Financial review Principal funding Sources Rotary International in Great Britain and Ireland Disaster Recovery Trust is dependent on funding by voluntary donations and fundraising activities of Rotarians in Great Britain and Ireland, and no government funding or grants are received. except for the benefits available to registered charities. Rotarians are noted for their generosity which is very much appreciated. In addition to donations of money, many Rotarians freely give their time to initiate and oversee projects at home and abroad set up in conjunction with locally based Rotary Clubs. Donations Donations including Gift Aid in the year to 30 June 2024 totalled £164.796 {2023: £200,405). with main contributions received in the Turkey & Syria Disaster Appeal Fund. Investment income Investment income. comprising bank interest, totalled £14,619 in the year 12023: £6.3441. Where possible, the trustees have invested available funds to maximise related income. Administration income The trustees agreed during 2019 that a deduction of 2% from each donation received should support the administration of the trust. They agreed to stop this during the previous year. This totalled nil in the year 12023: £5.5791. Costs of generating voluntary income C05t of generating voluntary income includes admini5tr3tive costs directly related to raising funds. Staff and governance costs Rotary International in Great Britain and Ireland Disaster Recovery Trust has no staff costs. All personnel and administrative duties are currently carried out by staff members of Rotary International in Great Britain and Ireland, to ensure that administrative costs are kept to a minimum and to maximise the distribution to the intended recipients of funds raised. Governance costs include fees and other administrative costs. The future It is planned that future activities will concentrate on raising funds for the General Disasters Appeal to allow for more flexibility in applying those funds. The Trust continues to develop links with DflD (Department for International Development) with a view to applying for grant funding to assist with projetts in the developing countries identified by local Rotarians and their Clubs.
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Reserves Rotary International in Great Britain and Ireland Disaster Recovery Trust has adopted a policy to retain unrestricted reserves sufficient to cover expected fundraising and administrative costs for a maximum of 18 months. The current level of reserves is in excess of this policy. but the trustees wish to be able to respond to requests for charitable grants as the need arises and to mitigate the risk of an unforeseen substantial loss of income. All reserves retained in the restritted donations funds are available for distribution to relevant projects. As at 30 June 2024 the charity had unrestricted funds of £202.537 {2023- £52.3121 and restricted funds of £444,06612023.' £444,321). Interest earned in the year is treated as unrestricted and is available to cover fundraising and administrative costs. Any retained excess on this fund is available for distribution by the Trustees to specific projects under each appeal. Plans for the future The trustees continue to attively monitor projects relating to all areas for which funding is available, but are also looking at opportunities to utilise the General Disaster Fund to assist communities affected by natural disasters for which they have not specifically fundraised in any given year. Rotary International in Great Britain and Ireland Disaster Recovery Trustees will be alert to major humanitarian catastrophes with the aim of providing assistance where it is most needed, for longer-term sustainable community projects. On behalf of the board of Trustees Mr BA E Stoyel Trustee Chair 03 Apr 2025 Dated:
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are responsible for preparing the Trustees, Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Pratticel. The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these accounts. the Trustees are required to: select suitable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent: state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011. the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detettion of fraud and other irregularities.
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSfEES OF ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRusr I report on the accounts of the charity for the year ended 30 June 2024, which are set out on pages 7 to 15. Respective responsibilities of Trustees and examiner The charity's Trustees are responsible for the preparation of the accounts. The charity'5 Trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Att} and that an independent examination is needed. It is my responsibility to: examine the accounts under settion 145 of the 2011 Act: li1} to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act; and lili} to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination. no matter has come to my attention: lal which gives me reasonable cause to believe that in any material respett the requirements: {il to keep accounting records in accordance with section 130 of the 2011 Att- and lil) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act: have not been met; or Ibl to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Burgis & Bullock 23-25 Waterloo Place Leamington Spa Warwickshire CV32 SLA 3rd April 2025 Dated-
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024 Unrestrirted Restrirted funds funds Total 2024 Total 2023 Notes Incomin resources from Donations and legacies Investment income enerated funds 140,154 14.619 24,642 164,796 14,619 200,405 6,344 154,773 Z4,642 179,415 206,749 5,579 Other incoming resources Total incoming resources 154.773 24.642 179,415 212,328 Resources ex ended Charitable artivities Grants paid 26,473 26,473 7,660 Governance costs 2.972 2,972 2,946 Total resources expended 2.972 26,473 29,445 10,606 Net incoming/(outgoing) re50urce5 before transfers 151,801 11,831) 149,970 201,722 Gross transfers between funds 11.576) 1.576 Net income/{expenditure) for the year/ Net movement in funds 150.225 (255) 149,970 201,722 Fund balances at l July 2023 52.312 444,321 496,633 294,911 Fund balances at 30 June 2024 202.537 444,066 646,603 496,633
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST BALANCE SHEEr AS AT30JUNE2024 2024 2023 Notes Current assets Debtors Cash at bank and in hand io 153 153 678,083 498,700 678,236 498,853 Creditors: amounts fallin8 due within one year li (31.633) 12,2201 Total assets less current liabilities 646.603 496,633 Income funds Restricted funds 12 444.066 444,321 Unrestricted funds 202.537 52,312 646.603 496,633 03 Apr 2025 The accounts were approved by the Trustees on Mr B A E Stoyel Trustee Chair
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024 Accountin8 policies 1.1 Basis of preparation The Rotary International in Great Britain and Ireland Disaster Recovery Trust is a charity registered in England, registration number 1119688. The charity operates from the administrative headquarters of Rotary International in Great Britain and Ireland at Kinwarton Road, Alcester, Warwickshire, B49 6PB, which is also the registered office. These financial statements have been prepared in accordance with "Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021" {as amended for accounting periods from l January 20191. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FR51021 and the requirements of the Charities Act 2011. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practices for Charities applying FR5102 on October 2019 rather than the version of the Statement of Recommended Prattices which is referred to in the Regulations but which has since been withdrawn. Funds Strurture Unrestricted funds are those funds that can be spent at the discretion of the charity trustees for any purpose of the charity. The fund balance represents the unexpended resources held within the fund. Restricted funds are those funds which must be spent as income on the particular purposes as specified by the donor. 1.2 Incoming resources All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Tax reclaims on donation Incoming resources from tax claims are included in the statement of financial activities at the same time as the gift to which they relate. 1.3 Resource5 expended Liabilities are recognised as resources expended as soon as there is leg31 or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis, classified under headings appropriate to that expenditure.
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Accounting policie5 {Continued} Cost of generating funds Costs of generating funds consist of the costs of generating voluntary income. Charitable activities Costs of charitable activities include grants made. Grants payable are payments made to third parties in furtherance of the charitable objettives of the trust. Grants are accounted for when the recipient has a reasonable expectation that they will receive a grant and the trustees have agreed to pay the grant without condition. Governance costs Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These include costs related to statutory audit and professional fees and the cost of meetings. 1.4 Realised gains and losses All gains and losses are taken to the Statement of Financial Activities as they arise. 10-
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Accounting policie5 {Continued} 1.5 Financial Instruments The charity has elected to apply the provisions of Section 11 'Basic Financial instruments, and Section 12 '0ther Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset. with the net amount5 presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors, cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transattion is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost. using the effettive interest rate method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire of are discharged or cancelled. Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 11
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Donations and legacies Unrestricted Restricted funds funds Totsl 2024 Total 2023 Donations and gifts 140,154 24,642 164,796 200,405 Investment income 2024 2023 Interest receivable 14,619 6,344 Other incoming resources Total Total 2024 2023 Other income 5.579 Other income consists of 3 2% administration charge which is allocated from each donation received. 12-
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Total resources expended Other Grant funding Total 2024 Total 2023 costs Charitable activities Grants aid Grant funding of activities 26,473 26,473 7,660 Governance costs 2,972 2,972 2,946 2.972 26,473 29,445 10,606 Governance costs includes payments for independent examiner's fees of £2,34012023.' £2,220). Grants payable Totsl 2024 Grants: Caribbean Hurricane Appeal Indian Flood Appeal Australian Bushfire Appeal European Flood Appeal 588 15,200 9,670 1,015 26,473 The major grants awarded from three of the Appeal Funds in operation were as follows: Indian FloodAppeal To support an Rl District Grant to provide water fillration tanks in Colum Galor, in North Kerala to provide safe drinking water to the low income group of families thus providing them wlh better and health and hygiene. Caribbean Disaster The balance of funds were sent to complete and decorate the Toilet Blod(s in Haiti this doses the fund. Eumpean Flood The Construction of a small playing field wth sOr court in the municipality of Swisttal, district of Odendorf. Australian Bush Fires Appeal To support the Buldah fire trailer. 13-
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Grants payable {Continued} Trustees None of the Trustees (or any persons connected with them) received any remuneration or reimbursed expenses during the year12023: £317 reimbursed travel expenses). Employees There were no employees during the year. 10 Debtors 2024 2023 Interest receivable 153 153 11 Creditors: amounts falling due within one year 2024 2023 Trade creditors Grants payable Accruals 2,820 26,473 2,340 2,220 31,633 2,220 14-
ROTARY INTERNATIONAL IN GREAT BRITAIN AND IRELAND DISASTER RECOVERY TRUST NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 12 Restricted funds The income funds of the charity include restritted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds Incoming Resources Transfer from Balance at 30 resources expended unrestricted June 2024 income Balance at I July 2023 UK & Ireland Flood Appeal Fund Indian Flood Appeal Fund Caribbean Hurricane Appeal Fund Cyclone Idai Appe31 Fund European Flood Appeal Fund Australian Bushfire Appeal Fund Turkey Disaster Appeal Fund Turkey & Syria Disaster Appeal Fund Pakistan Disaster Appeal Fund Morocco Disaster Appe31 133.907 57.096 588 133,907 41,896 (15,2001 15881 41.977 1.014 9,671 2,898 41,977 (1.0141 (9,6711 2,898 101,234 95,936 15.109 117 116,460 97,395 9,533 1,459 9.533 444,321 24,642 {26,4731 1,576 444,066 13 Analysis of net assets between funds Unrestrirted funds Restricted funds Total Fund balances at 30 June 2024 are represented by: Current assets 207,697 131,633) 470,539 678,236 (31.633) Creditors- amounts falling due within one year 202,537 444,066 646,603 14 Related parties During the year there were no related party transartions. 15-