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TRUSTEES REPORT 2022 - 2023
On 15[th ] June 2007 the Up Holland & District u3a was registered as a Charity and is administered by Trustees who are also the members of the Management Committee. The u3a is subject to the Charities Act and associated regulations, and the Trustees are accountable to the Charity Commission, as well as Members, for the administration of the u3a.
The Trustees (Management Committee) for the year 2022 – 2023 are:
| Chair | Viv Newman | Vice Chair | Julian Finch |
|---|---|---|---|
| Secretary | Beth Turton | Assistant Secretary | Vacancy |
| Treasurer | Alan Hough | Assistant Treasurer | Linda Oakes |
| Membership Secretary | Jan Johnson | Asst. Membership Secretary | Hazel Pemberton |
| Beacon Administrator | Kevin Griffin | Communications/Publicity | Vacancy |
| Group Co-ordinator | Vacancy | Speaker Secretary | Hazel Pemberton |
The Objects and Activities of the u3a are set out and governed by the amended (model) Constitution, adopted by the membership at the AGM held on 15[th] June 2021.
OBJECTS
The charitable purpose of the u3a is:
The advancement of education, and in particular the education of older people and those who are retired from full time work, by all means including associated activities conducive to learning and personal development in Up Holland and its surrounding locality.
ACTIVITIES
General
Up Holland & District u3a was started in 2005 by a small group of enthusiasts. During the year from 1[st] April 2022 to 31[st] March 2023 membership has increased very slightly and at the end of March stands at 749. The affairs of the u3a are administered by the management committee which meets regularly. The committee also meets with group leaders every six months. Up Holland & District u3a is affiliated to the Third Age Trust, the provider of Third Age Matters magazine, insurances, resources and advice. We are associated with other u3as in Lancashire, Merseyside and other areas through the NW Region of u3a and our local network.
The NW Region exists to provide contacts and information flow and to arrange study days for group leaders and members of the various u3as within the region.
Trustees Report 2022/2023
Charity Number: 1119682
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The Beacon Management System enables us to manage our membership information, financial systems and group records, as well as providing secure record storage. Members are issued with a plastic bar-coded membership card which is scanned at coffee mornings, speaker meetings and some of the larger group meetings, and speeds up entry to the hall. Attendance numbers can also be monitored.
We have actively sought ideas about keeping our u3a vibrant and increased the opportunities to inform members about our u3a and how it is managed. U3a Day was celebrated by holding an event at St Teresa’s Hall to showcase our activities. Most of the attendees were current members with a small number of visitors, only a few of whom went on to join our u3a.
Interest Groups
At the end of the period 52 groups were running. No waiting lists were reported. Efforts were being made to encourage the introduction of a number of new groups, which it is hoped will interest sufficient people, to begin in the coming weeks.
RESOURCES
The membership fee for the year has proved to be adequate to meet the u3a running expenses.
FINANCIAL RESOURCES
At the end of our 18[th] year, Up Holland & District u3a is again in a reasonable financial position. As a result, the Trustees have decided to keep the membership fee for 2023/2024 at £10 pa, with an additional admin. fee of £2.50 for all new members. Existing members who do not renew before the 31[st ] May will also be charged this admin. fee as they will be deemed to be a new member. Members who can show current membership of another U3A are charged a reduced fee.
The accounts have been prepared on a ‘receipts and payments’ basis, and therefore any surplus/deficit on the group accounts arises solely from the timing of receipts and payments. Capital expenditure within the general accounts is fully written off in the year of purchase.
Trustees Report 2022/2023
Charity Number: 1119682
Balances in the General Account and the Investment Funds are healthy, as the Annual Accounts show. The principal source of income this year is from subscriptions. The main items of expenditure are Capitation Fees payable to the Third Age Trust, licences, insurances, printing and postage for ‘Third Age Matters’ and voting papers and the cost of speakers at monthly meetings etc.
Future expenditure is forecast to rise with an increase in the Third Age Trust membership subscription fee and Beacon administration charges being under review.
Financial reserves are however very slightly higher than our current policy guidelines, and the effect of any potential changes will continue to be monitored by the Trustees during 2023/2024.
Money surplus to immediate requirements is invested in the Charities Official Investment Fund (COIF) where interest is paid without deduction of tax. In common with most investments, the returns of interest have again remained low but stable.
THE FUTURE
Despite the enthusiasm of group leaders, members and committee our u3a is still struggling to reach the membership numbers it attained pre-covid; membership at the end of March 2023 was 749 against the 2020 figure of 891. A number of people are also coming to the end of their tenure as committee members and, at the time of reporting, efforts were being made to recruit officers, without whom our u3a cannot continue. Despite this, current committee members are looking ahead to the organisation of an event to mark the coronation in May and the next u3a Day in September.
The Trustees have approved the Trustees report as above
Signed on behalf of the Charity’s Trustees
V A Newman
Date: 20 April 2023
Chair
Trustees Report 2022/2023
Charity Number: 1119682
UPHOLLAND AND DISTRICT U3A ACCOUNTS 202212023 YEAR TO 3UWIoiJ PJ1150 434S.O) SaethT lakS o.r) )5. Il51.U) -SX 4)3. .2 .xa .A)56 93 .739.XJ .InL12 4L -JS4Q? OA Hlte
UPHOLLAND AND DISTrICT U3A Accoupifs 202212023 iyjo Sahkalcan15 Jm 25Y51KI 485.05 J91.JD 1006.04 GfftNd .650 C¢ .252&X+ .JSL Cupj .149Q17 .25U.bJ .77L -17•.57 421.49 4Ji.44 .IlJ9 17 -172L12 4LO) -1s2 o. oJ• -170 50 UJA tkn* .5296 Ju•a• Iso 37089 521Ag
UPHOLLAND AND DISTrICT U3A ACCOUNTS 202212023 J314LIS -1152J 11 .14J*JJA SV4SJ.S• •AI•JMT A7 IV¥J
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report UPH(LAND AND DISTRICT U3A On a¢¢ouni• lor th• year 31" MARCH 2023 1119682 Irf any) 1&2 ¢tsty (Ihe ky tt y ja0 31rt)Y2023 2011 llhe Acr). I rop(xt in rosp(Ml of my oxaminatN)n crf the Trust's acL¥)unts carrie4J (xrt Mlef sedi(m 145 of tho 2011 Act arrfl in ¥j (wjl ffly exwnination. I Mler s11 145(5Xb) ol ts Af Independent I have c(wnFted my ex4ynina¢Nm. I confimi Ihal no rnatsrial matlers havo •xamln•rf• •tstom•rt ¢x)mo to my attontK)n (other Ihan that di5ckJsed bekyw ') in cfjnnedion 1h a•natn ¥thith syrfos mo caw lo bOlW ttwl in, any materk31 Acl (Y ith tho oXamvtrffj to attefil slMxJ be in lo enable a Sn•d: JAMES GERALD SKIIT14 Relevant yol•sslonal qu•IrfK*iryrfs) or body (if any)- RETIRED 8ANKER FLAT 4. 249 WIGAN ROAD. STANDISH. WIGAN WN12RF IER Octob•r 2018
Section 8 Disclosijre Cknty c(mlete rf Ihe examiw neets to highlWIl matters Cern {soe CC32. gxdMW5). NONE Glv• h•r• brh•f d•talls ol any It•m• th•1 th• examln•r wlsh•6 to disclose. IER Octobor 2018
UPHOLLAND AND DlSfRicf U3A ACCOUNTS 202212023 8alaKes •t 3V0312023 CURREpir 3159.10 4048.72 GROUP5 17447.71 IT120.79 10624.47 10439.38 31236.32 32213.93 IREAWREI 41LI SECRETARY E TURTON INOEIYIIIW EXAMIPlfR oe+--*