Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charlty name 2nd Balsall Common (Methodist) Scout Group Other names the charity is known by Regtstered charity number (if any) HQ registration number Charity's principal address eedwell Drive 8alsall Common Coven Postcode Names ofthe charty trustees manage the charty Irhese wllbopublish6din tPye &nnual r8p(%t iharilv th* c-naiily Regisleriltepvrting fora RoJisi6r&y -hanfy 8 chartly r&gulatotl Trustee Name Office Irf any) Dates acted if not for whole year Jill Bowman Louis 8urns Ma n Pille Alexander Dickson Andrew Llo Charlotte Pearce Daniel Robinson Carl Davies Nicola Burns Stewart Beck Gar Palmer Andrew Chalklen Alison Lowe Emma Carter Sarah Palmer Lorna Rukin Purs Penelo e Sanke Chair Trea8ureT Grou Lead Volunteer 0114124 to 11111124 0114124 to 11111124 0114124 to 11111124 0114124 to 11111124 0114124 to 11111124 0114124 to 11111124 11111124 to 3113125 11111124 to 3113125 11111124 to 3113125 11111124 to 3113125 Names and addresses of advisers (optional informatr'on but encouraged as best practice) {Tliesp will b8 pubhsh&Y in Ihe annual report.?ff I￿.-￿a￿ty) 12 13 14 15 18 love ype of advisor Name ddress alsall Common, Scrutineer 2 Chattaway 7QH rive. Ann Hulme 1 LT700001 (14 September 20241 Section B Structurei governance and management Description of the charty's trusts Type of governing document The Group's governing documents are those of the The Scout Associakn'on. They Gonsist of a Royal Charter, which in turn gives aiithority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charty is constituted The Group is a trust established under the rules of Ihe Scout Association which are common to all ScoLrt groups. The formal governing document is the constitution adopted on 14th June 2007. le,g. trust, association, companyl Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scoul Association. Additional govemance issue5 (opts'onal informabon but encouraged as best pracbce) You may choose to include additi'onal information, where relevant, about. The Group is managed by the Group Trustee Board, the members of which are the 'Charty Trustees of the Scout Group which is an educab'onal Gharty As charity trustees they are responsible for complying wth legislation applicable to charrties. This includes the registration. keeping proper accounts and making returns to the Charty Commission as appTopriate. Policies and procedures adopted for: a) the induction and training of trustees., bl trustee. consideration of major risks and the systems and procedures to manage them The Group Trustee Board, which meets 3 to 4 times per year, onsists of the Chair. Treasurer and 9 further Trustees (including 1 Ex-officio Trustee). Members of the Trustee Board complete the Being a Scouts TTUStee learning within the first 6 months of Joining the Board. The Group Trustee Board exists to make sure the charity is wèll-managed, risks are assessed and mlttgated, equipment Is in good working order, appropriate insurance is in place, Group finances are administered, everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-qualty and safe programmes that gives young people skills for life. 2 LT700001 (14 September 20241 Section B Structure, governance and management Icontinuedl Risk and Intemal Control The Group Trustee Board has idenblled the major rlsks to ich they believe the Group is exposed. These have been reviewed and systems have been established to mitigate them. The main areas of risk that have been identified are.. Damage to equipment. Equipment M stored at the meeting place and in local off-site secure storage. Sufficient insurance 18 In place to mrtigate against permanent loss. Injury to leader5, helpers, supporters and members. The Group, through capitation fees, corrtributes to the Scout Association's national accident insurance policy. Risk assessments are undertaken before all actsvities. Reduced income. The Group is primarily reliant upon income from subscriptions supplemeted by occasional fundraising. The Group holds a reserve to ensure Ihe continuity of activities should there be a major reduction in Income. The Board could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a parn'cular section or the Group as a whole then there would have to be a contraGtion, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for young people aged 4 to 18. If thwe was a reduction in membership in a particular seth'on or the Group as whole then there would have to be a contraction. consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has in place systems of inlernal controls that are designed to provide reasonable assuvance against material mismanagement or loss. These indude 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (14 September 2024) Section C Objectives and activities The Purpose of Scouting Scouts'ng exists to ackn'vely engage and support young people in their personal development, emp¢)wering them to make a p0s￿'Ve contribution to society. Summary of the objects of the charty set out in its goveming document The Values of Scouting As Scouts we are guided by these values." Integrty - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and Tespect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. C04)peration - We make a positsve difference; we co- operate with others and make friends The Scout Method Scoubng takes place when young people, in partnership with aduts. work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing Share in spiritual reflection take responsibility and make choices undertake new and challenging actmties make and live by their Promise. Summary of the main ectivities in relats'on to these objects The main activities Garried out by the Group Include weekly term-time section meetings for each of our 7 sections (1 Squirrel Dray, 2 Beaver Colonieg, 2 Cub Packs and 2 Scout Troops. In addlton we have a pather5hip agreement wrth Galileo Explorer Scout Unit. Each of Ihese sections offers at least one nights away experience ea¢h year but normally many more and we hold regular mulb-section nights away events which allow older Sections to Play a role in the development of younger members as well as their own. 4 LT700001 (14 September 20241 Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further ststements, where relevant, about.. The Group seeks out grant appplication opportunities which are applied for by the Group Trustee Board if the Group meets the qualifying criteria. Such grant funding is typically utslised to improve the equipment of the Group, allowing us to improve the delivery and range of athvities provided to our young people across all sections. Our volunteers make an enormous contribution to the group and the Board thanks them for their time, dedication and resourcefulness. policy on grantmaking.. • contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity COMM￿s1on'S public benefrt crrteria under both the advancement of education and the advancement of citizenship or communty development headin Section D Achievements and performance Summary of the main achievements of the charity during the year During the year we delivered Scouting to our 175 youth members with around 34 adult volunteer leaders supported by addthonal helpers and the Group T￿￿tee Board. Our youth members (excluding explorers) achieved a total of 696 nights away In the year while our adult members achieved a further 137. The Chief Scout's Award relevant to their section was achieved by an amazing 38 of our youth members. Our nights away included a 9 night visit by 53 scouts and explorers and 10 adult members to the Kandersteg International Scout Centre in Switzerland. We supported many county and district events including a county cublbeavef c8mp and had teams triumph in "Operation Chameleon" a county-organised wide game. and the County Night Hike, bolh major achievements againet very strong competition. 5 LT700001 (14 September 20241 Scction E Financial Review Brief statement of th& charFty's policy on reserves Reserves Policy The Group's policy on reseNes is to hold sufficient resources to continue the charitable activities of the group should income and fundraising acts'vities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to six months running costs, circa £5,000. The Group held reseNes of £12,40212024.. £12,229) against this at year end. This is above the level required for operating expenses but it is considered prudent to maintain a heatthy buffer. The year ended 31 March 2025 includes the first full year of the Squirrel Drey that was estsblished in the prior year. There was an increase in the capitatson cost year on year of £1,599. £570 was raised in donations and £2,254 from Gift Aid. Details of any funds materially in deficit (circumstances plus steps to eliminate) Not applicable. Further financial review details (opts'onal information} You may chooso to include addrtional information, where relevant, about.. Investment Policy The Group does not have sufficient f￿dS to consider longer- term investments. The Group has therefore adopted a risk averse strategy to the investment of rts funds. All fvnds are held in cash using only mainstream banks or building societses. The Group Trustee Board regularty monitors bank balances and the interest rates received to ensure Ihe Group obtains appropriate value and income from its banking arrangements while also keeping administration of such balances to minimum. 6 LT700001 (14 September 20241 Section F Other Optional Information Plars for lutuie periods (details of any significant activities planned lo achieve them) he group plans to contir)ue to provide exciting activities tor Its members which is dependent on continuing to altract adult olunleers to maintain Its leadership ieams and to engage ith parents and carers in a mannef that fosiers their support. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's irusiees Sigiiatures Names Jill Bowman Loui,, Burns Positions Chair Tre£isurer Date tJEYFJ 7 LT700001 {14 September 20241 Scrutineer's report to the trustees Scrutineer's Report to the Trustees of 2nd Balsall Common (Methodist) Scout Group I report on the accounts of the Group/District for the year ended 31st March 2025. R•$p•rtiv• r•$ponsibilitl•s of Trust••s and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts.. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Ba•ls of Scrutln••r'• St•t•m•nt In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 8 to 10. Scrutln••r's Stat•ment In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Signature Full name Ann Hulme Aadress 2 Chattaway Drive, Balsall Common, CV7 7QH Date 1 LT700001 (14 September 2024) Scrutineerfs Report cruEineer's report to thL trustees Serutineer's Re￿rt lo Iht Trnstees of 2nd Balsall Comrno• (Metlbodist) Scout Group r•port lo you 111 %¥yulir￿¢r'% Sl¥t¢niilli constitutfron SvJnaluie Full name Ann Hu*r*. Addr•ss 2 Chanaway l)Irve tlai%&ll fJQQ7ITT￿1[I 77QH Date LrytJuLI 2nd Balsall Common (Methodist) Scout Group (Charity no. 1119637) Receipts and payments account For the ear 0110412024 3110312025 Receipts and payments 2023124 Unrestricted funds Unrestncted funds Recei ts Donations I Membershi Donations Gift Aid Other similar income acies and Slmllar incom• subscri tions 12,938 570 450 Sub total Grants Other rants Sub total Self-flnancln events Beavers clirnbin Cub cam Cubs bowlin Cubs climbin and boulderin Cubslscouts Hado Cubs ka akin Cubslscouts laser Beaverslcubs slee Grou cam Grou leaders, 40th anniversa Pantomime and theatre shows Scout rou Switzerland Iri Scouts activit ex enses Scouts dra on boat racin Scouts frisbee olf Scouts hikin and cam Scouts ice skatin Scouts summer cam Scouts O eration Chameleon 720 670 373 5,006 1,487 470 102 1,041 3,150 4,231 371 uest over event 814 662 celebration 183 422 26.300 147 378 249 192 weekends 1,533 411 2,028 1,320 Sub total other income Rental income Sub total Inve .ment income Bank interesl 172 162 total Total gmss income Asset and investment sales, etc. Total receipts 1 LT700001114 September 20241 2nd Balsall Common (Methodist) Scout Group (Charity no. 1119637) Receipts and payments account Forthe ear 0110412024 3110312025 Receipts and payments 2023124 Unrestricted funds Unrestricted funds Charitable Pa ments Uniform. neckers and bad itation Rent Insurance Adminlestablishmenvsundr Leaders, trainin ment re 8irs Sundr ment Donations out Gocardless Char OSM Char es es 1,217 9,120 3,672 910 123 181 2,601 3,094 877 37 707 454 urehasèd 384 es 1,265 60 1.207 66 Sub total Self-financln events Beavers climbin Iboulderin Beaverslcubs sSee over Cub cam Cubs climbin Iboulderin Cubslscouts bowlin Cubslscouts Hado Cubs ka akin Cubslscouls laser Grou cam Grou activit da Other B8avers activit Other Cubs activit ex enses Pantomime and theatre shows Grou leaders, 40th anniversar Scouts dra on boat racin Scouts frisbee olf Scout rou Switzerland tri Scouts ice skatin Scout summer cam Scout5 activil ex enses Scouts cam in and hikin events Scouts O eration Chameleon 720 420 1.358 5.255 180 480 50 1,270 4,170 1,441 295 183 493 828 360 uest 258 5,259 ex enses 422 405 celebration 414 570 188 3,742 417 5.515 629 1,330 1.080 35,296 913 306 1,730 1,330 Sub total Total Gross Expenditurn Asset and Fnvestment purchases etc. 2.192 Totsl paymonts Net of receipts/(payments) Cash funds last year end Cash funds this year end 4,10 2 LT700001 (14 September 20241 2nd Balsall Common (Methodist) Scout Group (Charity no. 1119637) Receipts and payments account For the ear 0110412024 To 3110312025 Statement of assets and liabilities at the end of the year 315t M accounts) and signed on eir behalf by (the date of the Trustee Board meeting thal approved the Signaiures Names Jill Bi Iwmai I Louis Burns Positions Tri'ilsiiiei 3 LT700001 (14 September 2024)