Registered number: 06032010 Charity number: 1119566
AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2024
AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Company, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 3 |
| Trustees' Responsibilities Statement | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 - 8 |
| Notes to the Financial Statements | 9 - 18 |
AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 JANUARY 2024
Trustees PG Aldridge, Chair MG Morse, Trustee DWJ House, Trustee MT Clements, Secretary J Dixon, Director AR Foot, Director Company registered number 06032010 Charity registered number 1119566 Registered office Rydings Farmhouse Silver Street Bristol North Somerset BS40 5QN Company secretary MT Clements Chief executive officer PG Aldridge Accountants The Alanbrookes Group Ltd 24 Glove Factory Studios Holt Wiltshire BA14 6RL
Page 1
AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 JANUARY 2024
The Trustees present their annual report together with the financial statements of the Avalon Assessments Limited for the year 1 February 2023 to 31 January 2024. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The policies are safe investment of surplus funds, safeguarding vulnerable beneficiaries, and handling of complaints. These are reviewed annually at the AGM.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Strategies for achieving objectives
The strategies are reviewed at quarterly board meetings.
c. Activities undertaken to achieve objectives
Provision of assessments mainly for the agriculture, horticulture and arboriculture industries, using both computer based and practical types of assessments as appropriate.
d. Main activities undertaken to further the Company's purposes for the public benefit
These are achieved by holding briefing, information and zoom meetings with the students at the various colleges.
Achievements and performance
a. Main achievements of the Company
The trustees would like to report report that the charity has continued operating as normal.
Financial review
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AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2024
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The deficit in the year of £4,474 has been taken to reserves.
c. Financial results
The charity completed 3,943 (2023: 3,900) assessments and had a deficit of income over expenditure of £4,474.
The charity remains in a strong financial position with reserves totalling £213,659.
Structure, governance and management
a. Constitution
Avalon Assessments Limited is registered as a charitable company limited by guarantee and was set up by a Trust deed.
b. Methods of appointment or election of Trustees
The management of the Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
Approved by order of the members of the board of Trustees on 31 May 2024 and signed on their behalf by:
PG Aldridge (Chair of Trustees)
DWJ House (Trustee)
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AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 JANUARY 2024
The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 31 May 2024 and signed on its behalf by:
PG Aldridge (Chair of Trustees)
DWJ House (Trustee)
Page 4
(A Company Limited by Guarantee)
AVALON ASSESSMENTS LIMITED
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JANUARY 2024
Independent Examiner's Report to the Trustees of Avalon Assessments Limited ('the Company')
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 January 2024.
Responsibilities and Basis of Report
As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.
Signed: Dated: 31 May 2024 Andrew Fisher BA FCA ICAEW
The Alanbrookes Group Ltd 24 Glove Factory Studios, Holt, Wiltshire, BA14 6RL
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AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 JANUARY 2024
| Note Income from: Charitable activities 3 Investments 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net movement in funds before other recognised gains/(losses) Other recognised gains/(losses): Gains/(losses) on revaluation of fixed assets Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2024 £ 196,158 4,995 201,153 212,750 212,750 (11,597) 7,123 (4,474) 218,133 (4,474) 213,659 |
Total funds 2024 £ 196,158 4,995 201,153 212,750 212,750 (11,597) 7,123 (4,474) 218,133 (4,474) 213,659 |
Total funds 2023 £ 211,245 3,964 215,209 193,567 193,567 21,642 (5,047) 16,595 201,538 16,595 218,133 |
|---|---|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 9 to 18 form part of these financial statements.
Page 6
AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee) REGISTERED NUMBER: 06032010
BALANCE SHEET AS AT 31 JANUARY 2024
| Note Fixed assets Tangible assets 9 Investments 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Net assets excluding pension asset Total net assets Charity funds Restricted funds 14 Unrestricted funds 14 Total funds |
33,779 71,936 105,715 (21,867) |
2024 £ 1 129,810 129,811 83,848 213,659 213,659 213,659 - 213,659 213,659 |
44,362 78,438 122,800 (27,355) |
2023 £ 1 122,687 |
|---|---|---|---|---|
| 122,688 95,445 |
||||
| 218,133 | ||||
| 218,133 | ||||
| 218,133 | ||||
| - 218,133 |
||||
| 218,133 |
The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 31 May 2024 and signed on their behalf by:
Page 7
AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee) REGISTERED NUMBER: 06032010
BALANCE SHEET (CONTINUED) AS AT 31 JANUARY 2024
PG Aldridge
(Chair of Trustees)
The notes on pages 9 to 18 form part of these financial statements.
Page 8
AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
1. General information
The charity was registered on 8 June 2007. It provides the advancement of the education of persons studying agriculture, horticulture and arboriculture by means of the establishment and administration of National Proficiency Test Council (NPTC) approved proficiency test centres for the purpose of assessing the skill level of such students.
The area covered is Dorset, Somerset and Wiltshire.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Avalon Assessments Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.4 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
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AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
2. Accounting policies (continued)
2.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following basis:
Office equipment - 25% reducing balance
2.6 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.
2.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.8 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
Page 10
(A Company Limited by Guarantee)
AVALON ASSESSMENTS LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
2. Accounting policies (continued)
2.10 Financial instruments
The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
3. Income from charitable activities
| Unrestricted funds 2024 £ Income from charitable activities 196,158 Unrestricted funds 2023 £ Income from charitable activities 211,245 |
Total funds 2024 £ 196,158 |
|---|---|
| Total funds 2023 £ 211,245 |
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(A Company Limited by Guarantee)
AVALON ASSESSMENTS LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
4. Investment income
| Unrestricted funds 2024 £ Income from listed investments 4,365 Interest on cash deposits 630 4,995 Unrestricted funds 2023 £ Income from listed investments 3,549 Interest on cash deposits 415 3,964 |
Total funds 2024 £ 4,365 630 |
|---|---|
| 4,995 | |
| Total funds 2023 £ 3,549 415 |
|
| 3,964 |
5. Analysis of expenditure on charitable activities Summary by fund type
| Unrestricted funds 2024 £ Charitable activities 212,750 Unrestricted funds 2023 £ Charitable activities 193,567 |
Total funds 2024 £ 212,750 |
|---|---|
| Total funds 2023 £ 193,567 |
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AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
6. Analysis of expenditure by activities
| Charitable activities Charitable activities Analysis of direct costs Examiners' fees Telephone and postage Office expenses Computer costs Assessor updates Motor expenses - examiners Accountancy fees Bank charges Insurance Total 2024 |
Activities undertaken directly 2024 £ 125,968 Activities undertaken directly 2023 £ 127,104 |
Support costs 2024 £ 86,782 Support costs 2023 £ 66,463 Activities 2024 £ 90,907 1,932 953 2,558 1,270 24,716 1,777 105 1,750 125,968 |
Total funds 2024 £ 212,750 |
|---|---|---|---|
| Total funds 2023 £ 193,567 |
|||
| Total funds 2024 £ 90,907 1,932 953 2,558 1,270 24,716 1,777 105 1,750 |
|||
| 125,968 |
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(A Company Limited by Guarantee)
AVALON ASSESSMENTS LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
6. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
| Examiners' fees Telephone and postage Office expenses Computer costs Assessor updates Motor expenses - examiners Accountancy fees Bank charges Total 2023 Analysis of support costs Cost of trustee meetings Management charges payable Total 2024 Management charges payable |
Activities 2023 £ 90,499 6,200 3,176 652 615 24,091 1,753 118 127,104 Activities 2024 £ 234 86,548 86,782 Activities 2023 £ 66,463 |
Total funds 2023 £ 90,499 6,200 3,176 652 615 24,091 1,753 118 |
|---|---|---|
| 127,104 | ||
| Total funds 2024 £ 234 86,548 |
||
| 86,782 | ||
| Total funds 2023 £ 66,463 |
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(A Company Limited by Guarantee)
AVALON ASSESSMENTS LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
7. Independent examiner's remuneration
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Company's independent examiner for the independent | ||
| examination of the Company's annual accounts | 1,777 | 1,753 |
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2023 - £NIL) .
During the year ended 31 January 2024, no Trustee expenses have been incurred (2023 - £NIL) .
9. Tangible fixed assets
| Cost or valuation At 1 February 2023 At 31 January 2024 Depreciation At 1 February 2023 At 31 January 2024 Net book value At 31 January 2024 At 31 January 2023 |
Office equipment £ 5,368 |
|---|---|
| 5,368 | |
| 5,367 | |
| 5,367 | |
| 1 | |
| 1 |
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AVALON ASSESSMENTS LIMITED (A Company Limited by Guarantee)
| NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 |
||
|---|---|---|
| 10. Fixed asset investments Cost or valuation At 1 February 2023 Revaluations At 31 January 2024 Net book value At 31 January 2024 At 31 January 2023 11. Debtors Due within one year Trade debtors Other debtors 12. Creditors: Amounts falling due within one year Trade creditors |
2024 £ 33,772 7 33,779 2024 £ 21,867 |
Listed investments £ 122,687 7,123 129,810 129,810 122,687 2023 £ 44,355 7 44,362 2023 £ 27,355 |
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AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
13. Financial instruments
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Financial assets | ||
| Financial assets measured at fair value through income and expenditure | 71,936 | 78,438 |
14. Statement of funds
Statement of funds - current year
| Balance at 1 | Balance at | ||||
|---|---|---|---|---|---|
| February | Gains/ | 31 January | |||
| 2023 | Income | Expenditure | (Losses) | 2024 | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General Funds - all funds | 218,133 | 201,153 | (212,750) | 7,123 | 213,659 |
15. Summary of funds
Summary of funds - current year
| Balance at 1 | Balance at | ||||
|---|---|---|---|---|---|
| February | Gains/ | 31 January | |||
| 2023 | Income | Expenditure | (Losses) | 2024 | |
| £ | £ | £ | £ | £ | |
| General funds | 218,133 | 201,153 | (212,750) | 7,123 | 213,659 |
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AVALON ASSESSMENTS LIMITED
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
16. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2024 £ Tangible fixed assets 1 Fixed asset investments 129,810 Current assets 105,715 Creditors due within one year (21,867) Total 213,659 |
Total funds 2024 £ 1 129,810 105,715 (21,867) 213,659 |
|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Fixed asset investments Current assets Creditors due within one year Total |
Unrestricted funds 2023 £ 1 122,687 122,800 (27,355) 218,133 |
Total funds 2023 £ 1 122,687 122,800 (27,355) 218,133 |
|---|---|---|
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