Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 REGISTERED COMF4ANY NUM8ER'. 05305188 (England and Wales} REGISTERED CHARITY NUMBER.. 1119555 REPORT OF THE TRUSTEES AND UNAUDITEO FINANCIAL STATEMENTS OF BEDFORD CREATIVE ARTS LIMITED FOR THE YEAR ENDED 31 MARCH 2021 Bedford Creative Arts Limited Bedford Heights Brickhill Drive Bedford MK417PH Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED FOR THE YEAR ENDED 31 MARCH 2021 Page Chalrfs Report Report of th& Truslegs 21016 Indgpendent Examiner's Report Statement of Finanoal Acuvllies 18 Balane8 Sheet 19 Notes to the Flnancial Slalemenlg 20to28 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED FOR THE YEAR ENDED 31 MARCH 2021 CHAIRS REPORT This year has been one ol the nK>St ¢hallenging yet in the life of the charitable company and yet11 has ended wllh a Sgnse of achi9vemenl and optimism for the future. Like all organisations in the arts and cultural sector of the UK, the impact ol the Covid-19 pandemic tsn our delivery. our plannirvJ, our staff, our artists and our communities has bgen considerable. While Ihe p8nd8tnic prevenled lh8 ellvery of some projects altogether, we 8ucce5sfully 513ged remote and digilal forms of delivery foi others, replacing face to fa￿ or physical aclivily with nèw and allernalive experiences. Those projects pievented by the pandemic have be6n consequently put on hold until Covid-19 rela1$d rostrictlons ar8 Ilfted Sn Ihe 21-22 financial year. This initially created a degree of financial risk lo th6 organisation as the full cost of recovery that rel81od to projects such as Airship Dreams and Take Parl Que8n5 Park was inevitably spread over NYO years and not one. This effectiv81y halved the income projected in our annual budget agreed before the pandemic. In addition lo the tragic impac15 of Covid-19, we havè Oxperienced notable additional thallenges a8 an organisatlon., Ihese have lesled our tearn, who hav8 WOTk8d incredibly hard to deliver in spite of circumstanc85, and in ways that d8monstrat9 8 wid8r organisallonal reslllence. This year has s9en major illngss lor two memb&rs of our senior management team.. changes in staffing,. and 8 decision to le8ve QUT home bas¢ of 10 years at 104 Midland Road In Bedford lo manage escalating financi81 risk. These circumstances ushered in an era of tough bul prudent decision- maklng, proactive Iiuslee support for thè s&nlor management loam, and quick and robtjst Ihinkirbg from Dur staff. Our continued insislencp on astute financlal management has paid off, and despite 811 th81 came our way. we have gnded th8 year ￿th a revised tighl and resilient staff structure relevant to our obl8ctlvès and activities. new fiexibl8 m8thods ol working, a larger and rn0￿ divense Board bringing thè knowledge and skills needed lor the futur8, and 8 robust approach ¢0 a future delivery ihat remains exGiting and ambitious while r&alistic and practical. l am, therefore, delighted lo report that Sn spitè ol these unloreseeable and combined cir¢umslanc8s, we have still been able lo engage wllh 10,697 po(>ple Ihrough our work as audiences, parlicipanls and communlly collaborators. We have rgached disadvantaged young people through art packs. discovered vlrtual ways to engage with the community about their heritage, created ambitious digital work, and maintained constant communication OUT local networks to support conlinvod growth In Badlord's cultural ecology. This has been mad8 ￿SsIble through our team's detem)Inalion to extend our beneficiaries and tnainlaln an 8xcell8nt programme ol work, and through lh8 enomous support and generosity of our partners and funders. We are particularty gralefvl oui key patlners and funders who demonstrated incredible understsnding and invaluable flexibility in supporting us to achleve our alms. In particular, we would like lo thank Arts Councll England, Nallonal Lottory Hèritage Fund. Paul Hamlyn Foundalion, Th8 H8¥pur Trust, B8dlord Borough Council and Centr8 Bedfordshire Council lor their considerablg support. Under the unwavering leadership of our Director, the BCA 18atn has Secured our financial position destmte our drop i liiwiii¥ Ili¥ uiib¥il￿llIIY vf buiibldllt bliilllytr. We liave robust aiid approprlolg plan& in plaGe for rebuildln9 and mallaglng our r6serves so that we are able to continue with our longer-tèm plannlng for Bmbitious delivery In Ihe yaars to come. I hope that you will grioy reading about Bedford Creative Arts, adventures in our Truslee5' Report lor ihe year ended 31 March 2021. Rl¢hard Sob&y Chalr 11 Nov8mber 2021 Page 1 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 8EDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Th6 Irust8es who are also d1￿ctOrS of tho charitable company forthe PUTposes of the Companltrs Act 2006. present their report with the financial slatetnents ol the charitable company for thB year ended 31 March 2021. The Iruslee6 have adopted the provisions ol the Statement of Recommended Practice.. Accounting and reporting by Charities, applicable lo charities proparing their accounts in awrdanee with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffectlv8 1 January 20191 l$sued In October 2019 by the Charity Commlssion. REFERENCE AND ADMINISTRATIVE DETAILS Reg18tered Charlty Nam• Bedford Creative Arts Limited Reglstered Company number 05305188 (England and Walès) R&glstered Charlty numb•T 1119555 Registered offlce Bedford Heights Brickhill Drive Bedfoid MK41 7PH Trustees David Morrall Resigned as Chaii 14 hnay 2020. Resigned from Board 22 October 2020 Resigned 14 May 2020 Resigned 22 Octob&r 2020 Appolnled Chair 14 May 2020 Reslgned 14 May 2020 Steven Mair Sudeep Basu Rlchard Sobey Alec East Paul Messam Jenni Thomas Samantha Mallhews Suzelta Reed Mark Ta￿or Sarah Payne Tara Lapez Timothy Pain Appointed 25 June 2020 Appointed 4 February 2021 Appoint8d 13 April 2021 Dlr•ctor Elaine Midgloy Indep8ndent Examlner Grant Thornton UK LLP 300 Pavilion Drive Northampton Business Park Northampton NN4 7YE Bankers HSBC 12 Allhallows Bedford MK40 ILJ Page 2 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document The charitable company is controlled by its goveming document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by Ihg Companies Act 20(￿. Recrultment and appointmant of new trustees Bedford Cr88tlV8 Arts Limited has a poli¢y lor tha recruilmenl and induction ol Iruslees who may serve for up to two terms ol three years. New Iru5t8es are appointed in 8ccordanee with the Artieles of Bèdford Creailve Arts Limit8d. They are found from the contacts and networks of 8xisting Irusteos 8nd th8 èxeculNe and vacancies are publieised through our w8bsitB, social media and through olh8r organisallons and forums. When recruiting new Irustees, the Board looks for indlviduals with skills and experience whloh are of value lo Bedford Cre8liv8 Arts Limited and ¢omplem8nt those of exisllng trustees. Potential Iruslees are interviEwed by a p8n81 of trustees and the Director. When a new trust88 joins Ihe Board, they 8r8 provided with a "Trustee Induetion Pack" which provides comprehensive Information about Bedford Creative Arts Limited. They allend induction meetings with the Director and Chair as well as receiving additional tralnlng when required. In 2020-21 we recruited 3 new Irustees.. Tara Lopez. Sarah Payne and Tim Pain who offer ski115 and experienc8 to support skills gaps in ar88s Ihal have been created through natural turnover including business entrepreneurigllsm, arts producing, cornmunity èngagement and school governan￿. Organlsatlonal structurg Th8 Board and Executive have an aoreed Business Plan th81 aruculates the slralegic dlrécilon ol the OTganisation over 4 years and inclLJdes organisalion-wid8 obj8Ctives, financlal and incomè strategy, audlenc8 development airns, organisalional 81ru¢ture proposals, commilrnents lo equality, dwersity and the gnvlronmenl and programme ambilioT18. This 5tral8gy is supported by Arts CDuncil England and is core lo their rnonitoring of our delivery on their funding objectives. Day-lo-day delivery ol thè Busin85S Plan is delegated lo the Director and staff team. Unusual or significant decisions arg made by the Board of Trustees on recomm8ndatlons from the Director. The Chair meets with the Director monthly lo review Progress. Sub committees ol the Board meet approximètely quarledy lo review detailed aspects of Strategy Including income g8neratlon, finance & audit, and programme development. The Board also hav8 8ssignÉd champions to rneel with tho Olrector and staff to discuss and Challenge other ar08s of the business includlng HRlslaff. environfflenl, risk. aquality and diversity. Page 3 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Rlsk managem•nt Th@ Boaid of Twstees, with the Director and the staff toam, keep organisational rtsk under ¥eview and mitlgate risk with 8 range of measurés including.. insurance, planning, performance monitoring, rx)Ilcles and procedures. The organisallon holds a eorpordle Risk Register for the monitoring of strategie risk which is reviewed al least qvarlerty. Programmgs are malnly run with adva￿& secured Mnding lo ensure that any Income rlsk Is well managed. Residual risk is assessed and inforrns the Reserves Policy. which includes financial and non-linanoial risks. To meel ¢onlractual and legal obligations and deliver operational objectives. the Boerd agrees the broad annual programfflp, plans and bu(fgel, and monitors performance during the year. 2020-21 was a year ol high risk due to the Covld-19 pandemlc alongside a series of unexpected internal staffing issues relating to slaff ill health. The Chair and Vice. Chair Increas&d meetlngs with the Director and Company & Projects Manager to fortnSghlly during April 2020- Jan 2021 to support close monltoring of risk. The Trustees have Identified the following lo be the key fisks to the organisation along with the mitlgating aclK)ns to be undertaken.. Mltlgatlng Actlon Funding of the Organisatio Bedford Creative Arts Limited wlll continue to develop lh8 programme in a way th81 diversifies its income from a rang8 of funders Including ils core cllenl Arts Council England. trusts & foundatSons, statutory funders 8nd earned incom8. Projects are operated on a full-cost recov8ry b8SlS to cov¢r overheads and staffing not covered by core fundiw. Arts Council core funding is secure unlll 2023. lose Monito￿ng of resgrves by the Board and clear Reserves Pollcy h8lps io bulld investment potential with targets for bullding reserves lor key purposes. The Board have appointed a Treasurar Itruslee rolel to support the Executive in managing funds Including close cost control. The Businèss Plan incorporatès an Income Generation Strglegy for continual securin of lunds. Bedford Creative Arts Limited will aim to inve81 in its staff and consider succession planning and rosilience in Its policies and processes. We offer an appropriata level ol salary and Ilèxible working rr8ngements. Salari8s are benchmxrked across the sector and staff receive above slabJtory rllinimum annual leave enbllement5. Annual trainin9 budgets provide continual CPD. Role design considers succession planning and legacy. Documèntation of processes and projects are b85ed orj PriiiuJ2 yiiiiup1tr5 and en8Die smooth Iransiiion between staff for suecessful handoverlleam working. Clear recruitmgnl process85 and a re¢ruilment policy ensures quality r8placemenls when requSrÈd. Loss of Key Slaff Page 4 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRLISTEES FOR THE YEAR ENDED 31 MARCH 2021 Covid-19 and programmolseclor impact The Covid-19 oulbr8ak will have had a detrimental imp8el on the voluntary sector. arts sector and wider global ecc>nomy as well as a direct impact on local communi1*85 and bèneficiBries. The Bo8rd have review8d its Rèservès Policy lo designate reserves to manBging organisational change gs a r8suIt of th8 outbreak including Investment in s18ff Iraining, digital tools and communications. The staff have been supported with improved technological access to home-working and flexible workSng prsctises lo ensure s8rvlGe dellvery remalns steady during periods of reslriollon. The Director engages regularly with k8y community stakeholders lo pioactively reskx)nd lo changes in programme and the Chair and Vi¢8-Chair meet monthly with th8 Oirèctor to handle opèrational strategy. All malor projo¢ts have a slral89ic risk assessment lo Ggnsldar the risk of their cancellation or poslponem9nl should reslriclions chan The organisalion has a Safeguarding Policy and highly èKperienced, wg11-Irained staff. Using advice from olh8r local 6xperts including the CVS. Bedford Borough Counal and Board members in highly skilled professions in¢ludlng the Clergy and Pollce, the policy incorporalgs safer recruitment processes for staff, volunteers, Iruslees and conlra¢lors. Training and DBS checking is repeated every 3 years at a minimum. The Direolor and Company and Projects Manager have Inslilulioin ol Occupations Safety and Heallh {IOSHI Managlng Safety quallflcatlons and experience ol HSE guidance, risk assessment and control. All activities aro rfsk assessed and appropria18 miligaling actions are In¢orporated. Safaguarding and Health & Salety Rèmuneratlon The Company operates a 16muneration policy whoroby salalies for a51 direcuy employed staff are bgnchmarked against salary lovels in the sector on an annual basis and any in¢re8sès are calculated to a￿Unt for financial performance of the organisalion. The average 8mployee headcount duTing the financial year was seven and the av8r8gè number of 8myoyees Iruii-lime 8qulv8lent) was ftvE. Nv ttlTiyluy¥Bb ¥uiiivtJ bi) of £GO.000 and thè total rèmuneration paid lo the kèy management P9rsonn&l durSng the year was £103.114. Duriro the period the Irust8es received no remuneralS0n. Page 5 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDEO 31 MARCH 2021 OBJECTNES AND ACTIVITIES Charltsble ObJectlv•s ond Activities for thg Publlc Boneflt Bedford Creative Arts Llmiled is a eonlemporary arts ch8r4ty. We run a programm8 of artistic cotrmisslons and ¢ullural 8ducalion projects, events and workshops that aim to provide creativ@ opportuni118s lor diverse audiènces both locally and further af181d, and to Provide new uaative opportunities lor artisls. Our Charitable Obl6ct is to advance tha educatic>n of the public in creatimly and the arts wtrlhin the Borough of Bedford. the cotjnly, the wider reglon and ov6r tlme more broadly across the UK by.. Offèring people the opportunity to dev61op skllls. confidence and knowledge. 2. Using the arts as 8 IODI to Iwprove social welfafft and people's q4Jallty of life by ￿SpondIng lo those nèeds identifled through contact with local cotnrnunily groups and other agencies. 3. Acllv8ly engaging people who are excludod from m8inslream provision ol arts education for reasons of disability, social, cultural or economie cir¢um5t8nce Iby saeking to make actlvits'es physically, intellectually. swally, culturally and financially 8c¢essiblel. Enabling everyone to 8xercise th8 right freèly lo participate in thè cultural lifa of the communlty 8nd lo enjoy Ihe arts and ils benefits. 5. Protnoling, improving, adv8ncing and providing &ccess to current developments in contemporary arts practice. through a progratnme of temporary exhlbilions and educational and recrealKJnal activities. Bedford Creative Arts Limited has referred lo the guidance in the Chaiity Commission's general guidance on Publlc Benefit when revlewing its alms and objectives &nd planning Ils future acllvltigs. In p8rticul8r, the truslees ￿nSider how planned activities will contribute to the aims anij objectives they have set for the oryanisation, thus onsuring public benefit continues to be delivèred. Each year the Board of Trustees review and update the Business Plan Sncluding revlewing the organlsalion's Vision, Mission and Foundalions slalements to ensure they reflect our current approach in delivering on our Charitable Objectives.. Our Vlslon.. is that fulure communities will have an outrageous sense of onliuement to the arts because they understand its enriching value, beliove in its power as a l(K)I lor change and know th8t It will hèlp them lo b8 heard. Our Foundations: We believe that art is essgnlial for8 fv11 life as it engend8is self-&xpr855ion, confidence, ¢onllectedn8ss and a sense of belonging. 11 builds strong and r8silientcommunilies., il empDwers indlviduals. Where there are challenges In communities, whether socSal, environmental or r.nnomie. thg arts hava th¢ intrin8i¢ powor to provoke aiid rtiiillldlL* Lhdnge. Through engagemeni wit the arts, people can explore, Bxpress, connect. share, debate gnd challange. Wè want all communltles to have a￿esS lo the arts so that they can do these things. We défine a community a5 8 neighbourhood, recognising that neighbourhoods are hom6 to rnany communllies and each of us is a mernber of several communltles. We also see communlty as a group of people with a common characlerisllc or shared expe¥len￿. W8 work pradominanlly in 88dfordshlre bul strive for our activities and learning lo make a natlonal irnpacl on the sectors where we work and the world we live in. Our Mission.. We wlll enable meaningful and Impactful creative opportuniNes, experlenc85 and momefjts that respond lo th8 needs of communlties. In order to Inspire action and change, ovei the next four years we will.. Peopl•- Pul people al the heart of our work, worklng rèsponsively and collaboratively with communities. Page 6 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Place - Support place-making, shapino and enrichlng by helping wmrnunillfjs lo have a sense of idenlily, belonging, agency gnd prido In where they live. Power - Empower communities to provoke change. champion social and environmental justice, and strive lor a lust and equitable soGigty. Possibility - Seek lo ask questions and have conversations that challenge Iho status quo, support meaningful d8b818 and enable radical Idoas lo be exploied. Pra¢tice- Use Socially engaged arlislic practice to developknowledg8, skills and tools that can be shared and used nationally. Our programmSng thema and artlstic focus for 2019.24 is. Future Communilios, responding lo soclo- gconDTnic developments and exploring how we Ilve together now. In the future and how we shape our world as indivlduals and comtnunities. Our Strat8glc Airn8 for this period have b8èn fevisgd lo refl8GI our streamlined vi8ion and missK)n and h8V8 been developed jointly by the Board ol Trustees and the Executive Team through a process of collabordliv8 dlscussions. Thè r6vlsad aims are.. Enable an ambib'ous. high quality place-shaping artislic programm8 that has a positive impact on local people and Bedfordshire's natlonal reputation. 2. Ogvelop activ8 cltizenship through arts and culture. 3. Dev81op and support local creative lalenl in our r￿Id8 ol work. Ensure our work is rgsilient, sustainable and 8c¢ouniable. 5. Raise the national profile ol our work and broaden our provoking InflLtrence on peers. policy-makers, individuals and communitiès. We are fleet of foc*t and work peripatelically. explorlng genuine artlsllc collaboratlons and new ways of awakening and d8veloplng talenl and fost6rfng wellbeing with an airay of new and long-standing stakeholders 8nd partners.. arts and non-arts agencies and charities,. I(￿al authoriti¢s,. fundgrs., edu￿tIOnal inslituJons', 05500iale curators and producers,. and regional, nBtional and intemalional artists, gxpeii9nced In soclally engag8d practice. OBJECTIVES AND ACTIVITIES The key activities we deliver lo achleve our alms are.. 1. Artist Commlssions & Nelghbourhood Work We commlsslon artists lo dev8lop conlernporary art in a wide range ol genTes across Bedfordshlre in response to aur Business Plan aims, The Iheorellcal framework for our work is based on socially engaged practice,. we bÈlleve grgal art can 6nhance and Iran51oim people's lives. We aim to innovate, lo produc8 oilginal. imaginative, extraordinary. adventurous and often provocalsve art works and encounters in every day ond unconventional locations. W8 aspire to create art that is criticalty recogni5ed by our peors an(J h8$ an impact on th8 S8Ctor on a regN)n81 and national scale. We work with div8rse ¢ommunlties. specialislng in encouraging new participants and building audlences wher8 Ih8r8 is often a history of low cultural engagement. This incSud85 working dgeply within neighbourhoods across Bedford to tngago with local p80pl8 in addressirig th8 Issues that matter to them. Currently this m8ans we have focus5ed intensively on the Queen's Park ward of Bedford which 5$ culturally diverse arKJ includes residents who ar9 affected my tnulliplo Indexes of dgprivallon. Page 7 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENOED 31 MARCH 2021 Our commisslons and neighbourhood work are informed by Listening Prolgcts. Th8s8 proi8Cts involve sanding our staft into the comrnLtnity lo lislgn and understand their soclal needs and consider opportunities for our wort< lo respond lo them. 2. Th• Culture Challenge Bedford Creative Arts se8ks lo develop ar>d support acc8SS to culture for childr8n and young petrple, Particularly through Close collaboration with th6 fomial gducatlon sector. We a¢knowledge that young people will lorrn our future communities and we believe that they should have an outrègeous sens8 of enlilleTnent lo the arts. This is because it gives them a means ol s811-expr8ssion, opportunit18s for personal devèlopm&nl and exploration, enhan¢85 wellb8lng and 5UPPOrts academic altalnment amoThJ$t a myriad of other advantages. We d61iver The CvllurE Challènge programme, a brokerage service that provides schools with access to 8 directory of cultural providers. The servlce also includes CPD for leacherslsehools and cijllurdl provlders to enable Informed collaboration. We raise funds for schools to enabl8 them to access cultural activity in the fomi of Culture Vouchers that lead lo investment in acllvily and we support schools in attaining Artsmark status and using Arts Award. The Culture Challen08 is evolving from 8 cullural enfyllem8nt offer into an 8ffecliv0 way of delivèring hlgh quality and aulhgnllc artistic commisslons via partnership approaches, focussing on socially deprived wards and students in receipt ol Pupil Premium. We now have eonsider8ble experience of working with schools, and other youlh-focussed Drganisations. Including Ihoso who serve harder to reach groups including young carers, physical and leamlng disabilities and emotional dlfficullles. Our continual 6ngagetll8nt with schools and providers working In educatlon such as Royal Opgra Housg Bridge, along with our pa￿GiPatIon in networks such as the BACE partnership (Bedford Art & Cultural Education) has led to the development of project work that further supports deepèr 8ngag8rnent by schools, as well as further CPD opportunltyes and ne￿orkS th81 bulld up a suite af tools Ihal slrenglh¢n the cultur81 education sector in B8dlordshire. 3. Creatlve Consultancy In response lo the delivery of programmes sueh as Thè Culture Challeng8 and our Commissions work, we support other organisations that dellver on our aims In the forrn of Creative Consultancy. Thls includes being commissioned by organisations lo undertake research, lead projects. provide training and construct ne￿￿rkS arid opportunities that enable arts & cultural activity to grow in Bedlordshire. This includes proj8cts such as Make Way for CultUFe, a series ol Inlervenuons comrnissioned by Central Bedlordshire Council to support Cultural org8nisalions in the local authorlty area to bett&r s8rve local s¢hools and engage their students in culture. 4. Ecology, Practlse, Knowledge & Talent Development Bedford Creallve Arts works lo build the creativè economy in Bedfordshire and to nurture and grow creative talpnt hy SLlPWrting art18te, OUTator3 and prrduGer$ fJvlli PuLdlly ana Deyond. We do this by.. Provldlng mentortng and practical support to artlsts and producers wllhin our wogramme commissions, Participating in opportunities to'listen lo the communities we serv8 such as supporting local Creative Schotsls Netwotks and silling ag 3 membor of the Women of Bedford steerSng group, Acting as a partner to support projects that ar6 led by other o¥ganisatlons or direetly by artlsls and local produc8rs, Nurturing, attending and developing local collaboratlve networks that help to build up thè creative economy and ecology such as IhÈ Bedford Cultural Partnership, co-founded by Bedford Creative Arts and thè Local Economic Partnership's Creative & Cultural Sector group. We provlde mentoring and support to 811 artl8ts and freelancars engag￿1 in thè delivery of our work. bul particularly seek to reach thos8 with limitgd opportunlly. esp8cially In the Bèdfordshir9 area. W8 larg8t opportunities lo work wlth people from a diverse range of backgrounds and to enable people to have a long-temi relationship with 88dfo¥d Creativ& Arts over a number of years through interventions such as Page 8 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 opwrtunilias lor work, mentorinu, brokerBge ol partnerships. promotion of thelr work and advice on funding. ACHIEVEMENT AND PERFORMANCE-A REVIEW OFTHE YEAR Impact of the Covid-19 Pandemle Understandably the Covid-19 pandemic has h88vily Impacted our delbvary and how we oper8l$d our organisatlon during the year. Throughout the year the Board & Executive continually reviewed plans foi dellvery and in each project's ca88 tnade a decision as to wh8thèr activity should b8 cancelled, postponed or adapted. This declsion depended largely on the needs of ben8ficiaries and lunders. and whether or nol11 was possible to dellver the expected outcomes safely within Covid-19 restrictions with avgilatA6 staff resourc8. Much ol the programrne antidpated for delivery In th& year was postponed wllh Ihfj permission of fundeTS and stskahdd8rs. In order lo ensure Ihat the original ambition for delivery could b8 met in a future year. In addition. the lack tsf certalnly around th9 future has hampgrgd our ability to make long8r-tertn plans and Ihg org8nisalion agreed that il should minimise risk by conserving funding and reducing costs wherever possib18 in 8ntlcipalion ol a hostile fvnding climate ￿n years lo comè. This included making use of the govemment's furlough scheme where approprialg and making changes lo the localion of our offices and stor8 in order lo reduce costs to a minimum. This will remain until our usual sco18 of delivery relurn$ wh&n the Trustees inlend Io ￿VI8w ClfCUrnStancgs again. Project Dèllvèry DespSte the impact of CovkJ-19, the organisation continued lo deliver activlly for Ils beneflciarles. largely through exploiting th8 QPPOrtunSlles lor use of digital mechanlsms or through physical parcels ol art materials accomp2nied by wri118n r8sources lor participation. Overall. it meant w9 W8re able lo reach audi8ncas of 7,667 Ihiough digital activity. deliver liv6 workshops to 360 participants and distributed physical creative resources to 2,670 children. We were also proud to have been able lo support the employment of freelance artists and contraclors during this challenging ￿me by prov￿l￿g work for 15 creab'ves during thg year. Key succè5s8s In the year ir￿lUded.. Alr$hlp Dreams: Escaping Gravlty- Early in 2020 we secured significant funds from Arts Council England, th• National Lollery H8rit8ue Fund, The Harpur Trust and Airship Heritage Tiusl alongsid8 our partners. Bedford Borough Council and The Hlggins Bedford for Ihe delivery of an artistic enquiry into the èlrshlp heritage ol Bedford. The airn of the proJe¢t was tD engage the loeal community in commemoratin9 th8 90" anniversary of the demls& of the R101 8ifship bullt at Cardinglon, and support them in considering the questions il raises about 88dford's association with the alrship and themes of endeavour. folly and lechnology lor the town. Originally p18nnèd as a 6 month long exhlbition in The Higgins Bèdford launching in October 2020, alongside a major outdoor event and a comrnunlly engagement programtne, the subslanliv8 delSvery of this project was poslpon8d unb'l 2021. However, wo ijgclded to begin community Ongagemenl and 8dUCa￿On work connected lo the project virtually and lo buikl the immersive artwork planned for the exhibition in a VR games enginè lo enable th8 dellv8ry to lake plac8 remotely and onllne. We contracted the lead ertist Mike Stubbs to tha project and through a combinallon of dir8cl approach8S and a major open call we also recruited Dave Lynch, Sam Wiehl, Rob Strachan and Roger Illlngworth lo ft)rm 8 creatlve delivery toarn to build a virtual reallty artworf( with an immerslve soundscapg. W8 engaged a local choir of 11 perfofmpt8 lo support Ihe cr8alion of Ihe soundsc8pe and the artists U59d archive malerigl from RAF HendoTF alongslde research from the eommunily engag8rn&nt programme to Page 9 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITE[) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 dov8lop the work ready for èxhibition in July 2021. The team work6d rernolely throughout May 20- March 21 and met physically for a development lab al The Higgins in Octob@r 2020, featured on BBC Look East TV, We woiked closdy with thg Kebper of Social History at The Hlggins Bedford and the Airship Heritage Trust to appoint a community champion in the fomi of TV presenter Sita Thom8s who created a series of doGutllfynlary filtns, inlervi8w8 and childran's creative workshops for distribution through onlin8 means. This includ8d engaging 24 members of the community in virtually sharing their memories, stories and artefacls wlh us ft)r the project lo use bolh in the forthcoming exhibilon and In the form of online videos that are available for virtual audiences. We also esl8blishe(J 3 diflerenl work experience programmes for students al Bedford Collag8 to engage wllh the cr6aliv8 team and support 60 students in exploring the airship heritage through &nirnalion, graphic design & lextiltss in Ihe form of contributions for the ft)rthcoming exhibllion. We worked dosely alongsidè Shortslown Pdmary School lo develop a workshop progiamme that would engage all 457 stud@nls at the school in exploring the herftage by working with local artists, selenlists and historians and supporting the creation of 8 Vlrtual resource pack to share Mth all local school% al the exhibltlon's launeh. The result was that we tyoduced 25 videog f¢x online audiences reaching audiences of 7,667. Dance Beds~ we supported the Unlversily of Bedfordshire in the delivery of 2 Dance Dialogue Days as part of IheiT Oan¢e Beds project, inclijding providing ongoing mentaring on audience dev8lopm8nl to 6 artlsts on their Arts Council funded developrnent programrne. Dance Beds is an initiative lo dev81op a hub of trxcellence in 8@￿f￿lJ5h1re for choreographic Tnnovalion and youth dance engagement. Our rde is to support the 3 established artists (Urja Dès81 Thakore, Julia Cheng and Pell Ensemble) and 3 emerging artlsls (Ashley Goosey, Katie Boag aT)d Quan Hoangl lo consider audiencè development in thèlr approach to developing new artistic Wtnmissions. Originally planned to iticlude a showcasg of work In Svmm8r 2020, th8 revlsed programme consisted of networking ev8nt8 online and regular personal mentoring by BCA'S former staff member Jih-vven Yoh Ball. Artlsts Unlockèd- w8 featur8d the lockdown experience of 5 artlst5 connected lo our programme online through soclal medla and on OUT website in the form ol our Artists Unlocked project. This prohecl invited artists to share Ih6ii creative influènces and experiences during lockdown to inspire others and engaged 1,671 in online audience5. Women of Bedford Maquette- through our role a5 a member ol the Women ol Bedford Steering Group we worked in partnership vAlh this volunteer network lo commisslon artist Diane Gorvin lo produce a small bronze slaluB of Amy Vvalmsley for pemianent exhibition in The Hlggins Bedford. The Women of Bedford group have been campaigning for thB creation of a permanent life.siz8 Stalug of Amy WalrTrsl8y for some years in response lo identifying that no slalues ol women 8XlSt in the town. To raise th8 proli18 ol the campaign the group commissioned us to produce a small v8rsion of the statue lo be included in the Bedlordi8ns gallery of The Hiaoins Bedfnrd. as w911 as a 3D printed vor6￿￿ of Ihe Fnaquette lo be ut*gd ii) future educalion work. The $lalue 15 produced and ready lo be installed and unveiled in mid-2021. BCA a150 SUPPOrted the delivery ol a series of fj onlln8 talks lor International Women's Day with the Women of 8gdford group to act as 8 research & Ilslening project to inform future work on this themè. T8lks warè wall received and attended by 133 people. Art Drop- We worked in partnership with the Royal Opera Hous8 Bridg6, Universlly of Bedfordshire and C&nlral Bedfordshire Counal lo provide 1,500 disadvantaged young people in Bedfordshire wlh ¢reativeart pack5 SUPPOrted by Arts Council Let's Create fundlng. We worked wlth a team of 18 volunteers lo prepare the packs al Elslow Abbey before distfibuling th8 packs acioss Bedfordshir& to children in recéipt of Pupil Premium, Free 8choDI Meals or SEND. Pag8 10 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEE3 FOR THE YEAR ENDED 31 MARCH 2021 Prolecis that were postponed or adjusted considerably includ9d- The Culture Challeny8~ In response lo feedback from schools and providers that were ov8twhelmed by the impact of lockdown due to the Covid-19 pandemic, wp look the decision to sca18 back deliv8ry ol The Culltjre Challenge during the period. Initially this meant placing cultural education stafl on lurfough lo save funding until such b'me as th8 schools had capacity to 8n9age with the programme again. This rneanl that activlty usually dolivered by CulluT8 Vouchers was poslponod until 2021 and our only dellvery on the proj8Ct was through providlng support to s¢hooSs thal made enquiries direct lo us about eultural delivery, providing termly newslelleis to signpost schools to engagement opportunilies. and supporting 2 students to cornpleto their Arts Awards virtually. As plans had been taken prior to Ihe pand8mic lo change the staff dtslivery structure for the service, we adè the Cullural Education Coordinator rtsdundanl In late Spring 2020. There wgre no dedicated staff on the programme until January 2021 when wg appointed a new fixed 18rm Cullure Gha118nge Manager, Sam Evison, to16ad the programme and bring il out of hibernation in th8 middle ol the Spring T¢rm 2021. We also sought permission from the projecl's funders and stakeholders to initiate a large-s¢ale review of the service lo infDfTll its future funding model and respons8 to the pandemic. This raview is scheduled lor the 21-22 acadernlc year. Tak• Part Queen's Park- This project w88 intended to physically deliver a neighbourhood workshop progr8mme throughout 2020 resulting in 2 comrnisslons celebrating the Queens Park ward of Bedford and it5 Gommunilies. As sale face lo fBc8 d81ivery was not perrnitt8d duiing much of 2020 wa took th8 decision to both d81ay and adjust delivery. We made some us8 of furlough lor the prolecl's Producer, Sarah Evans, whose salary was supported by the project in ordei lo conserve project costs unt51 we wuld revisit face to lace delivery whlch Is planned foi lat8r In 2021. In lessei covid-ie51ricted p8riod5 we worked with Queens Park Acad8tHy school lo reach oul to disadvantaged fgmili6s during lock(Jown and provided 200 art packs wlth links lo onllne creBtive resourcès in order to engage famili¢s. We also provided online workshops In the school in Spiing 2021 reaching 360 sludents with artist Caroline Wendling. In addition, we s8cured further funding from the National Lollery Community Fund Ic> support a MBke and Share programrne deslgned lo engage famllies conneclgd lo Ihe school in undertaking creativ 8olivity in their homes and shar6 them online. It also enabled 8 lurth8r 48S packs lo be dislrlbuled resourcing both the Students and the school with art malerhils to enable engagement. Hlgh Street HeritagB Actbon Zone Cultural Programme Pilot- We joir18d a loc31 consortiutn ol cultural and heritage providers initiated by Bedtord BoroLtgh Council with th8 alm ol designing a cultLsral programme In connectK>n to the High Street Heritsoe Action Zone IHSHAZI project being dellvered by the Council. Historic England provlded the Council with an opportunlly lo apply lor fundSng lor a pilot project that might pave the way for furthg13pplications for cultural activlty. We supported an application for £10,000 that funded Ihe Iniliation of a 3D Illusion artwork on Bedford High Street that alms to draw public attenllon to the myths and 5tori6s surrounding lh9 former bank sile near th8 rivèr. BCA w85 awarded the ¢ommigsion tn flAlivpr thp Arlwnrk hy lh& consortium which is due to be delivered in May 2021. Phake Way tor Culturg- This piolecl commissioned by C8lltral Bedfordshir9 Counctl was due lo engage cultural organisations and schools in Central Bedlordshire in a collaborative learning &xperienc8 8boLtI maxlmising children's a¢e8ss to cultural s9rvi¢es. However, in respon88 to closure by the local authority of Ihelr cultural sgrvic86 during lockdown and th8 impact ol repealed lockdowns on schoo15 and their staff capacity, the project has been placed on hold. Funding relating to the project Is beino held in Restricted Funds until such tlme as the comrnissioner feels able lo r8visit delivery, currently plBnned for AulLJmn 2021. Page 11 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 ChampionÉng Dlverslty Bedford Creative Arts IBCAI remains commttted tts celebrating diversity through our work and ensuring èquality ol t)pportunity for both audiences and artists. BCA uses an Equalities Action Plan alongsidè Its ¢ompany policy on Equality & Dlveisily lo ensure that it conlinu8s lo deliver ils commitment. This year we focussed on listoning to Blaek ¢ommunilios in Bedford in responsè to the 318ck Lives Maltsr mvemenl, further diversifw'ng our Board includlng welcoming Tara Lopgz, a rnixed-race woman wlth experience of creallve producing with children & young people, on to the teatn. We attènded 3 meetings h8ld by Power In Discussion regarding Bedlord's response to the Black Lives Matter fflovemellt, resulting in setting up exploratory conversations with Sp8Ctacularts an Museumand about possible further partnership working to consider Black education within Th8 Culture Challenge programme. We 5UPPOrted a $gries ol virtual lalk5 for International Women's Day with Women of Bedford including hostlng a D8al Awareness talk wllh Access Bedford participants. We expanded the Board role of Equality & Diversity Champion and raciuiled 3 trustees to 8 ngw sub.commiltge aimed al diallenging our approach to diversity and equality in our decision- making. We targeted vlrtual comrnunlly engagement work ol protected characteristics at risk of excluslon ineludifjg those on low incomes Icrealive art packs), older people (Airship Dreams), and young Pgople (Airship Dreamers Glub & art packslvirtual workshop51. 12.5Vo of our artists were not h8lerosexual. Ecology, Pracllse & Knowledge Development We have continued to invest in local and speaallsl talent across a range of artfomis and practisès through our projects and on90ing 8UPPOrt networks. Particular achievgmenls in the year include.. We conttnued to Chalr the B8dford Cultural Parinorship consortlLJtn ol cultural leail8rs In Bedlor(l. maintaining support to p8ers during Covid-19 and initiating discussrons with the Council Portfolio Holder about developing a cultural strategy for Bedford. We offered advice to 3 applicants seeking emèrgency funding to support their artlslic prAcllse during Covid-19. We continued our virtU21 attendance in local strategic networks including BACE (Bedford Arts & Cultural Education), thg SEMLEP Creative & Cultural Steering Group., the Central Bedft)rdshire Culture Hub and a n¢w emerging Central Beds support ngtwork guiding the Central Beds Council through further consultancy work on their cultijral strategy. We conlinued to repres8nl the town's cultural viewpoint on the Town Deal Board. formed by the Bedford Borough Council in order to create 8n inv8slment plan to apply lor funding for a central governmgnt Town D6al fund. W8 engaged Sarah Colson as a volunl8er lo support our mark8tino dijrino ?n?O whgn shg WaB placea on furlough frorn her marketing role in a London thgalre. We established a pilot Producer Hub in collaboration with 1 Degree East to mentor local cr88tive producers Bnd identified an initial 3 ProdU￿rS to be supported through virtual meetings. We secured fundlng from Royal Opera Hous8 Bridg6 to mentor an adililional 2 produc81s as part of th8 Producer Hub with a loous on Cultural Education. W6 acted as a judge for Th@ Harpur Trust's annual schools, art competition, supporting h)cal artistic talenL Page 12 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Organisational D8velopment & Chonge We faced some considerabla and unprecedentad organisalional challenges during thè financial year In 8dditlon lo ihe Covid-19 pandemic. Th818ase on our pramlses Dn 104 Midland Road. Bedford eame lo a natural Ènd In December 2020 and th@ Board took the decision not to renew Ihg leasè. We had held olTicos at Ihe premises and sub-let 6 artistic studios to indgpeFKlenl attists fof 10 years. How8ver. during the parMJemic. 3 artists left their premises due 10 8conomic hardship. The Trustees took thè view Ihat the continual rèpairing leasè on the Victorian premises presented a high risk lo tho organisation during challenging economic times. The remaining 3 artisis left Ihg premi58S manage unloleseen temporary staffing Issues such 85 unexpect8d absenc8s of lèave. Any g8neral fvnds that are not designated for the above purpr)se wlll be reviewed wllh a plan lo Invest these funds in a manner that supports th8 delivery of the charity's oblocls withln 12 months of operation. Tho trustees agreed ihal thi5 was a prudent approach and would ensur6 the future growth atxj development of Bedford Creative Arts was financially 5UStainable. The Board has agreed that funds wtll only be held in low cisk UK bank accounts as approved by the BoBrd of Trustees. The truslgos also agreed that the charitable company will (xjnlinuously strive to deliver charitable objectives as cost effectlvely as possible whilst 8nsurfng il is able to continue to meet its liabilitie5 as they fall due. Pag8 14 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 PrlncSpal funding sourc88: BCA Limiled received Income of £374,47312020'. £335,640) in the year, of which £184.43612020'. £182,143) represented resliictad funding, ielating to the Culture Challenge Seryice1£32,3001. Queens Park Pn>j$ct Fund1£29,2501, Make Way lor Culture1£5,6651, Airship Dreams1£76,894), Project Assi51ant1£13.0001, Producer Hub1£2,9401. Women in Bedford {£7,6421, Hlgh Street Heritage Adion Zon8 Fund17,4151 and Bedford Contemporary Dance {£9,3301 programmes. Expgndilure in the y8ar lotalled £294,49812020.' £290,454) of which £134,64112020'. £73,681) rèlatad lo the reslricted project funding. BCA'S biggest inv8slmènl source is Arts Council En9land thiough our design8llon as one of lis National Portfolio Organisations. We also received significant funding from The Harpur Trust and Central Bedlordshire Council conc8ming The Cullyre Challenge alongsid8 a range of otheT financial support from v8rlous funding bodles, tNsts and foundatlons Ihal have helped tjs to deliver our wide-ranging progrdrnme including: B8dlord Borough Coun¢ll, BPHA, C8nlral BèdfordshSre Coun¢ll, The Gale Family Trust, Royal Opera House Biidge, The Harpur Trust, The Univeisily ol Bedfordshire, Th8 Paul Hamlyn Foundalion, Airshlp Heritage Tfust, Nallonal Lottery Community Fund, National Heritage Fund and Women in 8Bdford. Funds avallabl• The resgrves held at 31 March 2021 are £226,024. Thls indudes unrestricted funds of £96.026. which 8quate6 to approximalaly eight months, expenditure and Is In line with Ihg resetvès policy. Within the unffjstricted funds, IhÉ trustees have designaled the following 58paiate funds.. De8ignated Emergency Wind-up Fund.. £60,03712020.' £57,037) Designated Covid-19 Emergency Fund.. £5,00012020.' £01 Deslgnated Capital FLJnd-. £5,00012020.. £0 D85Ignated Programme Dovelopment Fund.. £5,00012020.' £01 Designated People & Organisalion Fund.. £10,00012020- £01 The Irustaes aro confident th8t the d)arilable company can continue to meet its liablliti85 as they fall due for the foreseeable lulure and that the accounts should be prepared on a goino conG8rn basis. R•l•t¥d Partles BCA leased a store from Verve PrO￿rtIeS Limited for £nil In Ihe yeaf ended 31 March 2021. Verve Properties Limitèd is a related party due to fimolhy Pain being a director of the company 8nd trustee for Bedftird Creative Arts Ltd. There were no related party transa¢tlons Sn the year gnd8d 31 Marth 2020. FUTURE PLANS Much of (he programme developed arTrd conllnued during this year wll come lo Iiuillon in the follwng y88r. We hope Ihal some ol our mosl ambitious commissions and neighbourhood work will flourish once the pandetnic ￿$triCtIonS start to lift. Our programme for 2021-22: Airship Dreams.. Egcaping Gravity- Ihi5 immersive artwork and community curated exhibition will b8 unveiled in Thè Hlggins Bedford in July 2021 and wlll b8 èxhlbited until March 2022. 11 is hoped that 8 national lour will b¢ developed during thi5 lime to extend this work and that schools Bngagement will deepen in Autumn 2021. Take Part Queen's Park wlll begin lace lo face consultancy on proposed communlty commissions wlh artists Andy Holdèn, Mira Calix and Carollne Wendling in 2021. Much of this programme will be focused on community communication, signposting, food and music based cel8bMtions. Pagg 15 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Quilla Constanoe has been working on her oil paintlng whlch was due to be exhibiled In T8t8 Exchange in Septetnb8r 2020 aloT)gside 8 symposium and furth8r engagement workshop8 with stud¢nts and members of th& public. This programme will now begin al Th8 Higgin5 Bedford in January 2022 with the expectation ol work al Tate Exchange later that year. We anlicipale that we wlll conlinug lo dellvèr The Culture Challgnge In Central Bedfordshirè and Bedford Borough and have funding agreed for ils delivery. We also intend to Ljndertake consultaney work to review the service in light of the pandemic and eonsider alternative dellvery th81 responds to changing needs and develops a more sustainable funding model. Make Way lor Culture will be revisited in Autumn 2021 with Central Bedlordshire Council 8nd through the Ploneering Partnerships project W8 aim lo engage Central Bedfordshire schools alongside The Grove Theatre and L8ighlon Buzzard Library Theatre with the Libraries and Muslc Servicg through previously s8cur6d funding from Central Bedfordshlre Council (via Royal Opofa House Bridge). W8 Mll Install the HSHAZ Pilot 3D illusion artwork on 86dford High Slreet and work with the cultural consortium to S8cure funding for, and delivery of, a eullural programrne over the following 2 years. Wé will celebrate the final artistlc outcom&s ol dancèrs invdved with thè Dancg Beds programme in a celebratory performanc8. We will work with the Borough Council to consider locations for a serles of wall-painted murals in the town centre that acknow18dge and celebrate airship heritage. We hope to 18-launeh the Creative Bedford5hirg nètwork as a collaborative end8avour with colleagues from the Bedford Cultural Partnership and will begin to mentor more members of the Proyjucer Hub. Vve wlll contlnue developing partnerships ￿th local networks and community assunts under section 145 of Ihe Charities Act 2011,. lo follow the procedures laid down in th8 g8naral Directions giv9n by ihe Charity Commi55ion under section 14515llbl of the Chaiities Act 2011,. an to slal& whether particulaT ma119rs h8ve comg lo my allentlon. Basls of Independent eyamlner's report My &xamlnation wa5 carri8d out In accordan¢e with the general Directions gfven by the Charlty Commission. An examlnbtSon Includes a compgrison ol the accounts with lh¢ accounting records kept by the charity. It also includes considerallon of any unusual i1gm5 01 disclosures in the accounts. and seeking explanalions from you 85 truslgas conceming any such matters. The procedures undertaken do not provldè all the ewdence that would be r8quired in an audit and consequently no opinlon is given as lo whelh8r the accounts pres8TIt a'true and lairf view and th8 report is Ilmlled lo Ihosp matl8rs sel oul in th8 sla18ment below. Independent Omamlner's ststement In Connection wilh rny examinatSon, no matter has comè lo my attention: which glves me reasonable cause to bglleve that in any material resp8Ct lh8 r8quiremenls'. to keep accounting records in accordance with seclK)n 130 01 the Charities Act 2011., to preparg accounts which accord with the acCi￿ntIng records,. and to comply with th8 applicable requirem8nt5 concaming the fortll and conlenl of account5 set out in th8 Charilles IAccounls and R&porlsl Regulations 2008 have not been mel,. or to which, in my opinion, attenfjon should ￿ dmwn in order to enable a proper understanding of the accounts to be ro#¢hed. Gwt LLP Garolh Nords FCA Grant Thornton UK LLP Chartered Accountants Northam ton Dal8'. 21111/2021 Pa99 17 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 31.3.21 Total Fund5 31.3.20 Total Funds Unreslrlcted Funds Restrlcted Funds INCOME Note Donations Investmentincome Chari18ble activities Total income 146,385 286 43.366 790,037 146,385 148,463 286 1.176 227,802 186,001 374,473 335.640 184,436 184,438 EXPENDITURE Ralsing funds Charitablg actlvltles Total expèndltura 20 159,837 159,857 20 26 294,478 290.428 294,498 2￿,454 134,641 134.641 NET {EXPENDifuREI I INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 30,180 49,795 79,975 45,186 65,846 96,026 80,203 129,998 146,049 100,863 226,024 146 049 Th6rÈ arè no recognised gains or losses olher than those included above. Thé results shown above relate to ￿tInuIng aclivilles. The income and expendltur8 are measured under historical cost convenuon. The a¢¢omp8nylng nolos fomi part of Ihgse financial slalemen18 Pag&18 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021 REGISTERED COKIPANY NUMBER: 05305188 (England ond Wal9&1 31.3.21 Total Fynds 31.3.20 Total Funds Notes Unrestrlct$d Funds Rastrlctod Funds FIXED ASSETS Tangible Assets 2,171 2,171 1,262 CURRENT ASSETS Amounts owed within one year Cash at bank and in hand 10 2.596 7.415 10,011 27,859 100,247 102,843 134,678 142,093 234,925 125,408 244,936 153,267 CURRENT LIABILITIES Amounts falling du8 within one year 18,988) 112,0951 121.0831 18.4801 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES 93,855 96.026 129,998 129,998 223,853 144,787 226,024 146.049 NET ASSETS ,026 129,998 226,024 146 049 FUNDS Unreslrlcted Funds Restricted Funds 13 96.026 129,998 65,846 80,203 TOAL FUNOS 226,024 146,049 The company is entitled lo exemplion from aud51 under Section 477 of Ihe Companles Acl 2006 for the yèar ended 31 March 2021. The members have not required the comp3ny to obtain an audit of its financial statements for the yèar ended 31 March 2021 In accorda￿8 wlth Section 476 01 tho Companies Act 2006. The Iruslees 8¢knowledge their ￿spOnsI1￿111ieS lor lal en8uring Ihat the company keeps accounting records Ihal comsly with Sections 386 and 387 01 the Companles Act 2006 and preparing financial st#tements which giv8 8 true and lair view of the Stale of aff8lrs of the company as at the nd of each flnancSal year and ol ils surplus or deficit for each financial year in a¢¢ordanc8 with the requlrements of Seets'ons 394 and 395 and which olherwse cornply with Ihe requirements of the Companies Act 2006 relatlng lo fin>n¢lal s12twngnts, so far as appli¢abl@ to th9 cornpany. Ibl These financial st8tements have been prepared In accordance wth th8 spec181 provislons of Part 15 of the Companies Act 2006 rèlallng to small companies with the provisions of lh8 Statement of RecommetKled Practice'Accounting and r8porling by Charities.. Statem8nl of Recommended Pr3ctice applicatrAe lo chariti88 preparfng their accounts in accordance with the Flnancial Reporting Slandard applicab19 in Iha UK and Republic of Ir81and IFRS 102} leffeclwe 1 January 20191 Issued In October 2019 by Ihe Charity Commission,. The financS81 statements were approved by the Board ol Trustees on 11 November 2021 and were signed on ils behalf by.. Richard Sobey Chair The accompanying notes fom part ol these financial st8tèm8nts Page 19 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORO CREATIVE ARTS LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 COMPANY INFORMATION AND ACCOUNTING POLICIES Company Information The company is a private company limitèd by guarantee and is registered in England and Wales. Registered company 05305188 Regislered charity number 1119555 Registered Office.. Bedford Heights Bri¢khill Drive Bedford MK41 7PH 8asis of prepèrlng the financial statemonts The trustees believo that the chaiitable company can operate In the foreseeable future despite reslriclions due lo the Covid-19 crisrs. The charity continues lo be support8d by the funding from the Arts Council and oth8r income streams and BS such eonsider it appropriale to preparè the accounts on a going concern basis. Accountlng conventlon The financlal slalemenls have b8en prepared under the historic81 cost convention. and in accordance with the Companies Act 2006 and the roquirements of Charities Statèment of Recommended Practice IFRS1021 and section 18 of FRS102. The presentation currency used in the accounts is pounds sterllng. Cash flow statèment The truÉtees have taken advaniage ofthe exemption in Charitlgs SORP IFRS1021 from induding a cash flow Staten￿nt in the fin8ncièl stalem8nts on the giounds that the chaiilabl& company is small. Incomlng resources All incoming resourc8s are Includ8d in the Statement ol Financial Acllvitt8s when the charlt8bl8 company is 18gally enii'll8d lo the income and the amount can be qu8nlilied wlh reasonable accuracy. Voluntary Income Is received by way of grants, donations and gifts and is included in full in the Statement ol Financial Activities whgn receivable. Income is only deferred when the donor specifies that the grant or donation musl only bB used in future ac¢ounts'ng periods or the donor has Imw)sed conditiorL8 whieh must b8 mel before thè charitable eompany has unconditional fjniiuem&nl. Gtsvernment Grant$ Grants, includlng government grants, are accounted for under the accrua15 model as permltled by FRS102. Granls of a r8venu8 nature are recognised in the Slatem8nl of Financial A¢tivities in the same pwiod as the elated expenditurè. Resources expended Expenditure is accounted f(Y on an accwals basis and has been classified under headings that aggregate 811 cost related to category. Where costs cannot be dir9clly attributed lo particular hAadinoq thg.y hAvA befrii dllvbuled io aciiviiies on a basls conslstent wllh the use of rè50ufcBS. The penslon costs charged against Income iepresenl the amount of contributlons payable lo the Schemè in respBCt of the accounung period. Costs charged to a restricted fund relat6 lo the activities undertaken tofurther the specific ch#ritable purposes the fund was established to supp¢)rt. Th88e costs include both direcl and 8UPPOrt costs associated wilh tha activities undertaken by the reslricled funds. Support costs are allocated based on agreed allowances from funders. Expenditure Brtribulable to the restricted fund may still be Gharged lo it even if there is an insufficienl balance on that fund at the time. However, expenditure should only be charged to a restricted fund In d8ficil when there is 8 realistic expectation that future incoma will be received lo cover the shortlall, lor example when a decision has been made lo invite donatlons lo that restricted fund. Pag@ 20 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 MARCH 2021 1. COMPANY INFORMATION AND ACCOUNTING POLICIES continued Oporatlng Lease5= the charStable company as lèssee Rentals under operating leases are Charged lo the Statement of Financlal Activllies on a stralght-line basis over the lease leTm, Tanglble fSxed assets Th& eompany's threshold loi capitalisation is £200. Expendilure below th15 value, on items that may be considered fixed assets, is wrrtten off to revenue account 86 the truslaes considgr that the administration cosl of capilallsatlon oulwelghs any benelil lo the user of these 8Gcounts. Fyxed Assels wlh a value in excess of £200 are depreci8tèd over their anticipated useful life 013 years. T•x•tlon Thè charitable cornpany is exempt from corporallon lax on ils charitable activ￿8$. Dofined Contrlbullon Ponslon The company opèrates a defined conlribulion plan for its employees. A defined eonlribuli support a Ploneering Partnership programme of CPD and CLtllure Voucher funded delivery for each location working with 3 schools, the libraries and the music service. Funding is also supporting delivery of a new network, the Culture Hub for partiapanls in both $8clors as well as Arts Award and Artsmark support for partSclpaling schools and woviders. The trsnsler from this fund to unrestricted funds relates to approv8d project supporl. administration and pii)ducer sa18ry Costs. Page26 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 CONTINUED 13. MOVEMENT IN FUNOS- conllnued Airships Dreams FuT)d', This fund was used to support the d8velopmenl of the wider Airship D¥eams project that will culminate in 2021-22 resulting in an exhibllion of contemporary art and community curated history relallng to alrship8 in Bedford. Funding includ8s sponsorship from Tha Harpur Trust. grants from National Lottery Heritage Fund, Arts Council England and Airship Heritage Trust. Delivery includès a dev81opmenl of educational rèsources, vlrtual communlty sharing evtrnls and development of thè exhibilion 8nd artwork lor exhlbilion in 2021. Transfers io unreslrScled funds include ag￿ed support towards pioducer & management personnel salaries and general overheads th81 support project admlnlslration. Insuran￿ and marketlng. Bedford Contemporary Dance Fund.. This is a project in partnership with the University of BedfordshSre funded by Arts Council England to develop a cgntrè for choreographic excellence in Bedford lor ¢ontemporory dance. 3 emeiging dance artists will be recruited alongside 3 estBblished artlsls to 8Kplore new dancè performances that develop dance audIen￿8 in Badlordshir9. Bedford Creatlve Arts is providlng marketing and audience dev81opmenl expertise as well as logistical support for artist's work. Fundillg will be exp8nded on artist fees. produ¢er lime and markellng support indudlng a conlribulion lor unreslridèd funds for adminislralion and staff limg on prqecl support. Gigs4Kid$ Fund.. This was a crowd-funding campaign lo raise enough lunds lo dèllver a 'gig" in every one ol Bedlord's 54 primary schools targeted at Year 3 ¢hlldT8n In order to engag6 them in music beforè secondary schc>ol. The project will also provSde 1-2-1 luilion for 30 children and WB hope wlll Provlde a significant launch platform lo engage them in music lessons, Th8 tnalority of the glgs will be delivered in 2021 after p8nd8mlc restrictions lift in collaboration with the Music Service and Music c￿p. Project Ass1818nl Fund= This consists ol a grant from The Harpur Trust to enable thtr employment ol a fixed term salary post of Projects Assistant In the organisation, fixed untll March 2023. The positlon is to support the ongoing dgllvèry of projects including marketing, adrninistralion and practical 8v8nt delivery. Producgr Hub Fund.. This fund comprises grant support fiom the Royal Op8ra House BTidgg to enabl& the mentOTing of 2 producers aspbring to work in Cultural EdUca￿on lo be dglivered in parinership with 1 D8gree Ea81. Pr(Klucers will be selecl8d lor mentoring in 2021 and mentored between Spring and Christmas 2Q21. Women in Bedford Fund.. Thls fund consists ol dor>ations and grants secured by the WoTnèn of Badford group and provided lo Bedford Craative Arts to enablg th8 eommissioning ol 8rt15t Diane Gorvin to produce a tnaqutrtte ol a slalve of historic personality Amy Wa1Th51ey. The funds wi11 be spent on artist 18es, artwork produciton and rnarketing for the project which will b8 tfansfèrred to Th8 Higgins musetjm for permanent ¢Jlsplay for the community in lal6 2021. Hlgh Street Herit8g8 Aetlon Zone Fund.. The funds consists of a grant from Bedford Borough Council lor th initiation ol 8 3D illusion ariwork on Bedford Hlgh Street that aims lo draw public attentlon to the myths and stories surrounding the former bank sit8 near the river. The funds will be spent on artisl fees, artwork production and markellro for the project 14. CAPITAL The charilablo company has no 8har8 capft8I. liability of mgmbers Is limited by guarantee and doe8 not exceed £1 per tnembor. 15. RELATED PARTIES BCA leased a store from Verve Properties Limited for £nil in the yeai ended 31 Maroh 2021. Verv8 Properties Limlted Is a related party du8 to Tlmothy Pain being a director ol the company and a tru8188 for Bedford Creative Arts Ltd. There were no rolaled party transactions In the year en(Sed 31 March 2020. Page 27 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEDFORD CREATIVE ARTS LIMITED DETAILED INCOhlE AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 1e.OPERATING LEASE The total of future minimum lèase paymeTh￿ und8r non-canc8llable op8raling leas85 are.. Due withill on& year Du& after one year and bèfore five years 31.3.21 31.3.20 3,750 PRIOR YEAR NET ASSETS 8Y FUND 31.3.20 Total Funds Not8S Unreslrlcted FLtnds Restrlcted Funds FIXED ASSETS Tangible A589ls 1.262 1,262 CURRENT ASSETS Amounts owed within one year Cash at bank and in hand 10 11,687 16.172 27,859 57,881 fj9,568 67,527 83.699 125408 153,267 CURRENT LIABILITIES Amounts falliT)g due wllhin one year 14,9841 13,4961 18.4801 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES 64.584 65,846 144.787 80,203 146,049 NET ASSETS 65,846 80,203 146.049 FUNDS Unrestricted FU￿15 Restricted Funds 13 65.846 80,203 TOAL FUNDS 146049 Pagè 28 Docusign En¥ÈlopÈ ID". A645FE8F-7EOB-4DB&91B2-FA1A501923D4 BEOFORD CREATIVE ARTS LIMITE DETAILED INCOPAE AND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 31.3.21 31.3.20 INCOME Donatlons Grants Individual Donations 146,385 143,740 146 385 148463 Inve$tsngnt Income Bank account interest 286 1,176 Ineomlng resources from charltable a¢tlvltles Workshop f88s, hire and sales Artist sludlo ronia15 Grants 1,739 226,063 7,718 178,283 227.802 186001 Total Income 374.473 335,640 EXPE NDITURE Charltable activities Salary r8lat6d costs Temporory sl8tt and consultancy costs Rent and ral6s Insurance Utilities Artistic Prog¥arnme Offic8 Cost and admln Staff TrainirrfJ Recruilmenl Organisab'onal Development Ind8pendent examiner's foes Awounlancy, payroll and HR support costs T¥uste8s' expenses Board meeting costs CRB Checks + Companles House fees Depreciation of18ngible fixed assets 156,366 5,035 8,333 1,871 3,597 104,815 8,187 1.380 200 171,995 5,000 2,739 4.227 86,852 12.415 1.759 350 1,900 1,942 60 1,800 1,990 149 13 779 1.143 294,478 290.428 Cost of ggneratlng funds PayPal ch8rg6s, Fundraising ¢osts + Project res88rch 20 26 Total expendltur& 294,498 290,454 NET INCOME 45.186 Thls page does not form part ol Ihe slalulory financlRI sialern9nts Page29