Trustees' Annual Report for the period
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|Period start date|Period end date|
|Day|Month|Year|Day|Month|Year|
|01|09|2022|31|08|2023|
|From|To|
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Section A Reference and administration details
Charity name
Goytre After School Club
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|Other names charity is known by|GASC|
|Registered charity number (if any)|1119483|
|Charity's principal address|Goytre Fawr Community Centre, The Old School|
|School Lane, Penperlleni|
|via Pontypool, Monmouthshire|
|Postcode|NP4 0AH|
|——|
|Names of the charity trustees who manage the charity|
|Dates acted if not for|Name of person (or body) entitled|
|Trustee name|Office (if any)|
|whole year|to appoint trustee (if any)|
|1|Mike Page|Chairman|
|2|Kate Morris|Secretary|
|3|Michelle North-Jones|Treasurer|25/4/2023|
|4|Roger Howells|Registered Person|
|5|Rhianne Pollard|Vice-chair|
|6|
|7|
|8|
|9|
|10|
|11|
|12|
|13|
|14|
|15|
|16|
|17|
|18|
|19|
|20|
|—$———|
|Names of the trustees for the charity, if any, (for example, any custodian trustees)|
|Name|Dates|acted if not for whole|year|
|None|
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Names of the charity trustees who manage the charity
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| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | |
|---|---|---|---|
| Type of adviser | Name | Address | |
| Name of chief executive or names of senior staff members (Optional information) | |||
| Joan Howells | Senior Play Leader | ||
| Section B | Structure, | governance and management |
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
- (eg. trust, association, company)
Elected at AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The charity is governed by a committee of members, mainly drawn from the parents of the children who attend the Club. The committee consists of: chairman; treasurer; secretary; vice-chair (if appointed); fundraiser (if appointed); the registered person(s); the senior play leader and any other person wishing to participate and who is elected at the AGM.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
a) To provide out of school care for the children of Goetre Fawr and surrounding areas. Summary of the objects of the b) To advance the education and training of the persons employed charity set out in its by the Charity. governing document
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a) Providing out of school care for the children of Goetre Fawr and surrounding areas.
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b) Training of the persons employed by the Charity.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
- The interest on long term savings is to be used to provide after school care to allow parents to return to work.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
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Summary of the main Very positive responses from parents and children. achievements of the charity during the year Healthy financial position.
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Strong committee of members, committee meetings took place online.
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Change to an Incorporated Charitable Organisation has stalled, the new charity has been approved but CIW requires all committee members to be registered person.
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Section D Achievements and performance
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Section E Financial review
More than three months salary is held in reserve. Brief statement of the Short term reserves are held in a separate bank savings account, charity’s policy on reserves long term savings are held in a building society account. Details of any funds materially None in deficit Further financial review details (Optional information) You may choose to include The charity's principal source of funding is the fees paid by the parents additional information, where of the children and a small amount of fundraising primarily for relevant about: awareness of GASC in the community. the charity’s principal The main items of expenditure are the salaries paid to the staff (play sources of funds (including leaders); the materials used for craft and associated activities; the any fundraising); purchase of new toys and equipment; and the repair of the existing toys how expenditure has and equipment for the children. supported the key objectives of the charity; Some funds are used for the training of the staff, the rent for the investment policy and building and some to maintain the environment of the Club at a suitable standard. objectives including any ethical investment policy The sustainability grant has compensated for the loss of income due to adopted. Covid-19 and have enabled the Club to keep all of the staff on the payroll. ~~__~~ Section F Other optional information Section G Declaration ~~—~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Roger Phillip Howells Full name(s) Position (eg Secretary, Chair, Registered Person etc) Date 06/06/2024
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GOYTRE AFTER SCHOOL CLUB CHARITY NUMBER . 1119483 RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 AUGUST 2023 2023 2022 RECEIPTS: Club takings School Fundraising Interest received Grants received MCC TOTAL RECEIPTS 48,514.57 350.00 297.25 8,032.00 57,193.82 40,987.56 593.00 117.73 10,000.00 51698.29 PAYMENTS: Wages and pension costs Fundraising costs Activity costs Refreshments Rent Insurance Office and administration Equipment and repairs Travelling and trips Bank charges 43,701.37 100.78 331.83 927.31 6,121.25 372.68 2,332.30 8,787.95 0.00 60.00 45,303.93 95.00 512.93 648.68 3,422.25 339.91 1,163.30 817.06 34.95 45.00 TOTAL PAYMENTS 62 735.47 52 383.01 NET RECEIPTSI(PAYMENTS) (5,541.65) 1684.721 CASH FUNDS 1 SEPTEMBER 2022 38,027.49 38,712.21 CASH FUNDS 31 AUGUST 2023 32,485.84 38,027.49
GoYfRE AFTER SCHOOL CLUB CHARITY NUMBER 1119483 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ACCOUNTS YEAR ENDED 31 AUGUST 2023 I report on the accounts of the chanty for the year ended 31 August 2023 whith are sel out on the lollowng page R¢$pectlva rgsponslbllltles of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The eharitys trustees consider that an audit is not required for this year under section 144{21 of the Charities Act 2011 (the 2011 Act} and that an 1ndeperKlent examination 1$ needed. 11 is my responsibility to- examine the accounts under section 145 of the 2011 Act: follow the prttedures laid dovm in tho general Dir8cli$ glven by the Charity Commission under secbon 14515llb} of the 2011 Act: and State wknether partl¢ular matters have ¢ome to my attention. Ba$18 of Ind•pond•nt •xamlnerfi Yeport My examlnation was carrted out In accordancé wrth the General Direclions given by th8 Ch8rlty Commlssion. An examination Includes a rewew of the accounb'ng re¢ords kept by the Gharity and ¢ompaTison of the accounts presented wth those records. It al includes consideration of any unusual items or di$closures in the accounts, and seeking explanatsons from you as trusloes con¢eming any such matters. The proceduTes undertaken do not prowde all the ewdence that would be required in an audlt and consequently no ow'nion is gwen a$ to whether the accounts present a Irufr and fair and the report is Ilmlled lo those matters Out In the statement below. Indopend•nt •x•mlnef$ 8tatem•nt In ¢onnection with my examlnation. no matter ha8 come to my 8ttenb"on: whlch glves me reasonable cause to belleve Ihat. In any material respect, the r•qulrem&nts". to keep a¢¢ounting records in a¢cordance wth section 130 of the 2011 Act.. gnd to prepare accounts which accord with the a¢counting records and comply with the accounting rgquirements of the 2011 Act have not been met., or to whlch, In my opinlon, attention shoukl be dre1 in der to enable 8 proper understanding of the accounts to be tsachgd. E Lga FCA Dorrell Ollver Ltd Chartered Accountants Linden House Monk Street Abergavenny Monmouthshife June 2024