## Bradford Ecumenical Asylum Concern (BEACON)
Charity number 1119463
Annual Report and Financial Statements for the year ended 30 September 2023
_Group's logo_
Bradford Ecumenical Asylum Concern (BEACON)
Annual Report and Financial Statements for the year ended 30 September 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Receipts and payments account|7|
|Statement of assets and liabilities|8|
|Notes to the accounts|9 to 10|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Bradford Ecumenical Asylum Concern (BEACON)
## Trustees' report for the year ended 30 September 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position** Sarah Jemison Chair Heather Grinter Vice Chair Martin Lewis Treasurer Barbara Clarke Secretary William Sutcliffe Mary Brooks Edward Sterling Lisa Ceesay
Appointed 24 January 2023 Resigned 24 January 2023
Appointed 12 September 2023
## **Charity number**
1119463
Registered in England and Wales
**Registered and principal address Bankers** c/o Touchstone Unity Trust Bank plc 4 Easby Road Nine Brindleyplace Bradford Birmingham BD7 1QX B1 2HB
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution adopted on 14 November 2006 as amended on 8 October 2019 and 28 January 2020.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **The charity's objects**
The relief of hardship among those seeking asylum in the UK or who are refugees who reside in the Bradford Metropolitan District and surrounding areas.
To advance the education of the public in general about the issues relating to refugees and those seeking asylum.
2
## Bradford Ecumenical Asylum Concern (BEACON) Trustees' report (continued) for the year ended 30 September 2023
## **The charity's main activities**
All of BEACON’s activities are underpinned by our vision that the Bradford district becomes a hospitable community where people seeking asylum and refugees are welcome, enjoy access to justice and fair treatment and are supported on their journey to independence and integration. We have enacted this primarily through our McKenzie Friends, CHAT and Hosting projects
McKenzie Friends support people seeking asylum through the legal system towards gaining sanctuary and refugee status; volunteers provide legal support and advocacy to navigate the complexities of the asylum system, including facilitating access to legal advice and accompanying unrepresented asylum seekers to appeal hearings.
CHAT hold weekly English conversation classes and activities group open to non-English speakers in the local community, for all abilities. The group provides a friendly and welcoming environment in which to improve English, form social connections, enhance wellbeing and enjoy a variety of additional activities from gardening, to theatre trips and cooking classes.
The Hosting project, which was suspended in July 2023, provided people who were seeking asylum accommodation in volunteer households; a weekly allowance to meet basic needs; and a travel pass to access local services and activities in order to prevent destitution.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit. In line with our charitable purposes:
1) Our work has been successful in relieving hardship among those seeking asylum and refugees who reside in the Bradford Metropolitan District and surrounding areas. Our three projects (McKenzie Friends, Hosting and CHAT) are dependent on a wide range of committed volunteers who enable us to deliver a high quality service. We have continued to recruit and train new volunteers thus increasing our capacity to support more people seeking asylum as they deal with the many challenges they face. This includes providing information, signposting, and support to access legal advice (McKenzie Friends), the relief of destitution and meeting of basic needs including food and money (Hosting Project) and the opportunity to improve English language skills, take part in volunteering activities and establish social networks leading to a reduction in isolation increased well-being and empowerment among those seeking asylum. (CHAT project).
In addition to the benefits to the people we have supported and the associated benefits gained by our volunteers, our work has a wider public benefit in enhancing social cohesion and opportunities for integration for people seeking asylum. Thus reducing the strain on other community services which are not as well placed to meet the unique needs of people seeking asylum.
2) We have furthered our objective to advance the education of the public in general about the issues relating to refugees and people seeking asylum.
We are members of the Together with Refugees and Hands Up for our Health coalitions, whose aims are to better educate the public and counter the effects of the ‘hostile environment’. We have continued to support and spread awareness of the ‘Lift the Ban’ coalition on the right to work for those seeking asylum. Our annual sponsored walk during Refugee Week and presence at various local events, including the Saltaire Peace and Crafts Fair provide opportunities to increase information amongst the public. We have given presentations to local groups to help spread awareness of the increasingly challenging needs of people seeking asylum.
The public benefit arising from these activities is the increase in information given to the public which in turn enhances support for, and consideration of, the difficulties faced by the individuals we support, thus facilitating people to play a role in society as informed citizens, who are aware of humanitarian concerns affecting people seeking asylum.
The charity trustees have considered the major risks to which the charity is exposed and have a plan to manage identified risks.
3
## Bradford Ecumenical Asylum Concern (BEACON) Trustees' report (continued) for the year ended 30 September 2023
## **Achievements and performance**
BEACON has continued to make a crucial difference to the lives of people seeking asylum and refugees in the Bradford district this year. In total, during the year ending 30th September 2023, we supported 169 people. The support we provided was thanks to the hard work of our small staff team (Team Leader, Finance and Administration Assistant, McKenzie Friends Coordinator, Volunteer Hosting Coordinator [until July 2023] and CHAT Coordinator) and our faithful team of trustees and volunteers. Our main achievements this year are summarised below.
During the year, our McKenzie Friends volunteers have supported 82 people whose countries of origin have mainly been from Iraq, Iran, Ethiopia, Sudan and Pakistan. In many instances the support given by McKenzie Friends involved signposting to other organisations to help with their issues or responding to one-off ad hoc enquiries. However, during the year, 17 people were supported to find legal representation of whom eight have made fresh application submissions and nine were granted Leave to Remain. At the year-end (September 30th 2023) we have 47 open cases being supported by 11 volunteers.
The CHAT project grew from strength to strength during the year. In addition to the weekly conversation classes held at our Bradford offices, we undertook a number of visits to local municipal facilities and landmarks including museums and galleries, a library, a community farm, and to Cartwright Hall, Cliffe Castle Museum and the Saltaire Mills. Eighty-five people from 22 different nations benefitted from the CHAT group activities during the year.
Over the 15 years that the Hosting project was running, 75 asylum seekers were hosted by our volunteer households. However, due to the record backlog in Home Office decision making on asylum applications and the closure of the key local destitution drop-in for people seeking asylum, from which we received the majority of our referrals over the years, the number of referrals we received reduced considerably. Sadly, our long standing volunteer Hosting project co-ordinator resigned and we had insufficient funding to appoint a part-time paid co-ordinator. At the start of the year, we were hosting two people, and the decision was taken to suspend the project when the last of these two no longer needed hosting support. That occurred in July 2023.
Our commitment to equality, diversity and inclusion was progressed. We have continued to diversify our volunteer base. We have continued to involve people with lived experience in the recruitment and selection of new staff members. Following a full review of skills and diversity within our board of trustees, we have successfully recruited a new trustee with lived experience of the asylum system and treasurer. A potential trustee is well advanced through the recruitment process. All will strengthen our trustee board, helping us to better meet the needs of those seeking asylum in the UK.
Our relationships with partner agencies in Bradford remain strong and have enabled us to work together to support those who need our help. We have played an active role in the Destitution Concern Bradford network as it seeks ways to better meet the needs of the increasing numbers of people seeking sanctuary arriving in Bradford, A key current focus is the creation of a multi-agency drop in to replace the one run by Red Cross that closed during the Covid lockdowns.
With Right to Remain, we co-hosted a celebratory event marking the 10th Anniversary of ‘The Tool Kit”. BEACON contributed to the formation of this resource providing people seeking sanctuary with knowledge and understanding of the process.
4
## Bradford Ecumenical Asylum Concern (BEACON)
## Trustees' report (continued) for the year ended 30 September 2023
## **Financial review**
The net payments for the year were £18,549, including net payments of £19,733 on unrestricted funds and net receipts of £1,184 on restricted funds.
## **Reserves policy**
BEACON depends on grants and donations to sustain its activities. We run the risk of closure if funding difficulties were to happen, if there were a temporary shortfall in income, or an unforeseen rise in spending requirements and costs.
To prevent immediate closure in these instances, the trustees have agreed to keep a certain level of financial reserves to ensure that main operations can continue until alternative provision can be made.
The main concerns are to ensure:
- l that service users (particularly our hosted guests) are supported to move on to other services in a timely and sympathetic manner
- l an ability to develop new projects and grasp new opportunities should they arise
- l that staff can continue working to develop another funding stream to continue the work of BEACON The ideal amount of reserves has been set as an amount equivalent to between 6 and 12 months budgeted running costs, as this is deemed an appropriate period of time to achieve the above aims.
Anticipated expenditure is kept under constant review throughout the year and cash flow projections are amended to reflect any changes. Target reserve levels are adjusted accordingly.
At the end of the year our budgeted future running costs for the 2023/2024 financial year are £83,102. The target reserves range is therefore between £41,551 and £83,102.
The charity's free reserves, excluding fixed assets, at the year end are £41,895. This level of reserves sits within our target range.
Approved by the board of trustees on 9/1/2024
Martin Lewis (Trustee)
5
## Bradford Ecumenical Asylum Concern (BEACON)
## Independent examiner's report to the trustees of Bradford Ecumenical Asylum Concern (BEACON)
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2023, which are set out on pages 7 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
22/1/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Bradford Ecumenical Asylum Concern (BEACON)
## Receipts and payments account for the year ended 30 September 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants
(2)
15,000
Donations - Faith Groups
4,505
Donations - Individuals
4,933
Donations - Other
2,084
Sponsored walk
1,139
**Total receipts**
27,661
**Payments**
Salaries NI and pensions
34,128
Payroll charges
688
Rent
6,842
Insurance
591
Office costs
985
Publicity and fundraising
216
Training
105
Subscriptions
456
Project costs
1,457
IT costs
415
Volunteer expenses
199
Other expenses
165
Governance costs
727
Independent examination
420
**Total payments**
47,394
**Net receipts / (payments)**
(19,733)
**Fund balances brought forward**
61,728
**Fund balances carried forward**
(3)
41,995|2023
Restricted
funds
£
10,000
-
705
-
-
10,705
8,259
-
-
-
-
-
-
-
1,262
-
-
-
-
-
9,521
1,184
6,346
7,530|2023
Total
funds
£
25,000
4,505
5,638
2,084
1,139
38,366
42,387
688
6,842
591
985
216
105
456
2,719
415
199
165
727
420
56,915
(18,549)
68,074
49,525|2022
Total
funds
£
20,000
4,887
10,541
2,098
876
38,402
39,651
763
6,603
793
796
24
655
397
9,389
586
298
5
317
390
60,667
(22,265)
90,339
68,074|
|---|---|---|---|
7
## Bradford Ecumenical Asylum Concern (BEACON) Statement of assets and liabilities
|as at 30 September 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
31,714
Cash at bank - Bradford CPA
10,081
Cash in hand
200
**Total cash funds**
41,995
**Debtors and prepayments**
Other debtors - Gift Aid
**Liabilities**
Accruals Independent examination|2023
Restricted
£
7,530
-
-
7,530|2023
Total
£
39,244
10,081
200
49,525
2023
£
250
250
2023
£
726
726|2022
Total
£
56,879
11,058
137
68,074|
|---|---|---|---|
The financial statements were approved by the board of trustees on 9/1/2024
Martin Lewis (Trustee)
8
## Bradford Ecumenical Asylum Concern (BEACON)
## Notes to the accounts
for the year ended 30 September 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Bradford Ecumenical Asylum Concern (BEACON)
## Notes to the accounts continued
## for the year ended 30 September 2023
|**2 **|**Grants**||2023|2023|2023|2022|
|---|---|---|---|---|---|---|
||||Unrestricted|Restricted|Total|Total|
||||funds|funds|funds|funds|
||||£|£
|£|£|
||Society of the Holy Child Jesus (SHCJ)||-|10,000|10,000|10,000|
||The Methodist Church Yorkshire West District||10,000|-|10,000|10,000|
||The Lyndal Tree Foundation||5,000|-|5,000||
||||15,000|10,000|25,000|20,000|
|**3 **|**Restricted funds**|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
||Society of the Holy Child Jesus|£
5,789|£
10,000|£
8,259|£
-|£
7,530|
||Hosting|557|705|1,262|-|-|
|||6,346|10,705|9,521|-|7,530|
||**Fund name**|**Purpose of restriction**|||||
||Society of the Holy Child Jesus|To support the|salary costs of|the Team Leader and Finance &|||
|||Administration|Assistant.||||
||Hosting|To host people seeking asylum who are destitute.|||||
## **4 Related party transactions**
## **Donations from trustees and related parties**
The total aggregate value of unconditional donations to the charity from the trustees or related parties was £180 (2022: £180).
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
10