## Abbey Physic Community Garden Annual Report and Financial Statement Year ending 2023 Charity Registration Number: 1119456 Company Number: 06015188 Abbey Place, Faversham, Kent, ME13 7BG Tel 01795 539915 communitygarden@abbeyphysic.org Website: www.abbeyphysiccommunitygarden.org Facebook: https://www.facebook.com/AbbeyPhysic 1 ## Message from our Chair of Trustees It is a privilege to be Chair of Trustees for such an excellent and appreciated charity, with a committed board of trustees, staff, volunteers and members, all with endless energy and ideas for pushing the garden forwards, keeping it evolving to meet the needs of our community. This year has seen new staff roles established as the garden continues to develop a wide range of activities for and with our members, balancing activity with also providing a space for refuge. From this report, you can see the impact that the charity has achieved, and I want to say a big thank you to everyone, including our funders, for helping this all happen and protecting this magical place. I also take this opportunity to remember friends we have lost this past year – people we have been very grateful for knowing, even if only for a short time in our lives, you have made it richer. I hope you enjoy this report and seeing all the achievements of our community over the past year. **----- Start of picture text -----**
2
**----- End of picture text -----**
## About Us The Abbey Physic Community Garden is a half-acre, award winning, therapeutic community garden in the heart of Faversham, Kent. Our aims are: **To help our members and the wider public maintain or improve their physical and mental health and wellbeing, build diverse skills and confidence, reduce social isolation and connect with their community. Through our commitment to equality and diversity and provision of inclusive services and support we aim to break down the stigma of mental ill health and build understanding and empathy.** 3 ## About Us - The garden was established as a formal charity in 2007 however it began earlier than this and celebrates 30 years in 2024 - Our mission is – a **Growing a Healthy Community** - reflection of both our focus on health and wellbeing and the importance of the community of peers who support each other with their lived experience of mental health and wellbeing and as carers - The garden is open Mon-Fri 10am - 3pm and weekends are staffed by volunteer members 11am - 2pm - Garden membership aims to provide companionship and to reduce social isolation – **the charity is committed to tackling loneliness** - Abbey Physic Community Garden provides an invaluable service for Faversham and wider across Kent. In this modern take on a ‘Physic Garden’, it is not herbs or potions which provide healing, it is the garden itself, and the people who come here **----- Start of picture text -----**
4
**----- End of picture text -----**
## Current Aims of the Charity 2023-2024 **Direction of the charity is to:** - Improve accessibility to those who need us - Refine our existing programme of activities and to introduce new opportunities according to evolving needs - Develop long-term sustainability of the charity - Continue evaluating activities and progress **Impacts for users of the charity:** - Improve mood and wellbeing - Increase confidence & sense of connection with others - Increase understanding of and skills for selfcare 5 ## Activities The charity provides a wide range of activities that are both practical and therapeutic, usually both at the same time and these include: - All year gardening - A community kitchen and coffee cabin - Faversham Men’s Shed - Singing and various music groups including ukulele and guitars - Creative arts and crafts groups - Guided meditation, Yoga and Qi Gong Tai Chi - A poetry and a reading group - A walking group - A Happy Café - Resistance training The garden also serves as a hub for community events, e.g. regular NHS Health Checks Please see https://www.abbeyphysic.org/activities/ for more details of activities ## How we look after the environment and our resources in our garden The Abbey Physic Community Garden met the international standards for the Green Flag Award in the following areas: We are - Peat free and spray free - A permaculture training centre - We - A Welcoming Place - Healthy, Safe and Secure - Harvest all our rainwater - Well Maintained and Clean - Run Faversham’s annual seed swap - Environmental Management - Make our own compost - Biodiversity, Landscape and Heritage _For me, this site gets green all the way! A perfect gem of a site that is welcoming with a wonderful calm feeling throughout. Staff and volunteers are friendly and knowledgeable. A real asset for the local community and one I will visit again, hopefully in better weather!_ - Community Involvement - Marketing and Communication - Management Green Flag Mystery shopper Judge 2023 7 ## Developments in 2023 For our new lottery funding plan, we have increased our management and administrative staffing hours to deliver the agreed plan. Building on our successful model from our Gardening for the Mind course, we developed three further 6-week courses: - Mindful Kitchen - An opportunity to think differently about how we choose food and cook. The ingredients mostly come from our garden. - Hands on Gardening - Community Kitchen Training Establishing the cabin into a meeting hub where volunteers serve teas and coffees and an increasing number of cakes Love Lunches – a pay it forward scheme – there is an option for people to discretely buy a lunch for another member Lunch is now offered 5 days a week – with great support from volunteers and members, gaining and sharing skills The Men’s Shed – expanding this service so women can also learn new skills, whilst maintaining the shed as a space where men can talk to each other Walking for the Mind – introduced a monthly walking group to appreciate our community and an opportunity to admire some different plants on our way Increasing partnership working, e.g. developing new referral pathways for GPs and social prescribers Changing our membership database to a new CRM system 8 AFBFI" PH)"ST IIRBF). PNyqTe CohtMtINtrY G•RDE Mindful Kitchen Gardening for the Mind 6 Week Course - Wednesdays 9.30- 11 6 Week Course Thursdays 10.30- IZ.30 arnle•tiA¥ . P*tklrtsh ity*¢d*ntsfmm krtchenpfdo . MakÈandeatddwWtty rneaisu5tnBthEsen5e5 PfaLtolactiwtie$4tyTrB RdaXandhi￿fun neth¥tipsfor5upportsriE heahh4ndxtll berni ARBF I" PHI"4TC CoM24111hTfTfJ4%tyBN CoMMUP4Trr GAXMX Community Kitchen Training Hands on Gardening 6 Week Course Tuesdays 10 - 12.30 6 Week Course - Thursdays io- 12.30 andsalety 4ndic(hniquES . lunandmakerwwfriwts . Cai(tgAtdertin£tMperIerfel•￿r t￿Ul1h￿ awaid4¥inNin¥Karden soTringfocdITra￿nzbj rrf795S)W5 ## Our Community Kitchen & Café Volunteering offers the opportunity to gain training experience, skills and confidence in a supportive environment with less pressure. Members can train and support each other. We have - A new volunteer rota in place - A new Volunteer Handbook being produced - An ‘in kind’ coffee machine from partnership working with New Leaf **----- Start of picture text -----**
10
**----- End of picture text -----**
## Our Community Kitchen We have refined the delivery of our community cooking sessions to reach more people, offer more choice, and serve lunch 5 days a week. In 2023: - 58 people have participated - 12 people completed NEW Mindful Cooking - 12 People completed Kitchen Training - 1,500 meals were prepared - 4 people completed Food Hygiene training - We hosted Bemix students, trainee GPs and staff from Power Works - Catered for community events - Served 55 free pay it forward meals 11 ## Gardening & Growing - 12 members helped to pilot our new 6- week Hands on Gardening sessions - Approx. 59 people have participated in gardening - Members grow plants for sale - Invited to design and install a small show garden at Kent County Show - New Monthly Gardeners’ meetings - New Forest Gardening sessions - Record amount of harvest produced - As with the Community Kitchen, hosted Trainee GPs, Kent Power People and a Kent Wildlife Trust Christmas event. 12 ## A Productive Year for Faversham Men’s Shed Held an open Products sold at 19 regular shed day for Mental Faversham members Health Tourism shop Awareness week Supported Products made Faversham for Diversity UKMSA member Library House Radio Kent Working with Red Zebra interviews Ian other charities referrals Shed Project Lead Monthly coffee Open to all mornings sessions 13 ## Working in Partnership for our Community ## **This year we have collaborated with over 23 groups & organisations including:** Faversham Community Network Group (consisting of 55 organisations); Kent Permaculture; Age UK; New Leaf Support (domestic abuse charity); Faversham Umbrella; Kent County Council Enablement Team; Red Zebra (social prescribing); Newton Place Medical Practice; Faversham Medical Centre; Porchlight; West Faversham Community Centre; Ground Force (Men’s Shed); Keep Talking Services; Faversham Foodbank; Abbey Street Association; Queen Elizabeth’s Grammar School; The Abbey School; Meadowfield School; Canterbury Christ Church University; Catching Lives (homeless charity); Bemix (supporting people with learning difficulties and/or autism); Canterbury Art College; NHS Health Check Team; Debt Advisors; Faversham Council; Swale Borough Council 14 Continual evaluating with our members is important to us **----- Start of picture text -----**
Monitoring,
Theory of Learning &
Change Evaluation
methods.
7-item scale
Member APCG quick
WEMWBS is
meetings 5 days questionnaire 3
used for our 6-
a week 3x yearly x yearly
week courses
Course
Focus groups evaluations and Case studies
self-reflections
Independent
evaluation
**----- End of picture text -----**
15 Impact: Quotes from Members _Hearing other people’s A safe stories helped engender haven…encouraged a a feeling that one isn’t degree of openness in alone….there were me and that one need enough similarities which not live in fear of helped instigate and prejudice and promote a feeling of ignorance hopefulness When we focus on listening, touching, Spending more time in tasting, we feel a the garden, in the connect to nature – light…has helped me how it is beneficial to At the garden, it’s relax and feel in control not just flowers mind and body that grow but people too_ 16 ## Impact: An Extract from One Member’s Journey: _Many of the hundreds of days I’ve spent at the Abbey Physic Community Garden stand out in my memory. My first day there was bright and sunny, I was greeted almost immediately upon entering, introduced to Suzanne, and shown around. The cucamelons were out in the old raised beds, I tried one – not my thing but not bad. I had a cup of tea with two men who were both called Stuart, though they spelled it differently. One of them asked me a bit about myself, and reassured me that it was ok to have been having a bit of a tough time lately, and would I like to come back soon?_ _I remember a day early on when one of the volunteers broke something by accident, a glazed pot on display for sale, I think. I immediately felt anxious, wanting to fix it, or run away, or not get in trouble. However, Suzanne’s garden-filling laugh soon broke the tension: it was just a thing, things get broken sometimes. We felt better……_ _We had a tradition of making slide shows of all the pictures of things that had gone on in the Garden at the end of each year, and we were always surprised to be reminded of just how much we’d all done together. It feels the same for me now, looking back on my time at the Garden and the countless ways that I grew without even noticing it, thanks to all the experiences I had and people that I met…._ _Thank you, to everyone who helps to grow the Garden._ 17 ## Impact: An extract from another member’s story that was provided to support our King’s Award for Volunteering Nomination (result due end of 2024) _**‘My experience at the APCG was extremely transformative by changing me from a shy, unconfident individual to somebody who was empowered to move on and find meaningful employment. I arrived in 2021, referred by a friend after a long stay in a psychiatric hospital. Initially the APCG was a soothing environment where I was not expected to meet lots of new people or get involved with activities, instead I was able to quietly garden with the friend who brought me. When I was ready, and had gained in some confidence, I took the step to volunteer to take part in an APCG community outreach project and began to make new friends and gain new skills…..The support, friendship, and skills I gained during this time enabled me to apply for and secure a job in a field of genuine personal interest to me – something I could never have imagined when I first arrived at the garden.**_ _**The volunteer community at the APCG is special because of the diversity of the backgrounds and lives of its members. People of all ages, and social and economic circumstances come together as friends, sharing their lived experiences, talking openly about mental and physical health over a cup of tea.**_ _**The volunteers at the APCG are special not simply because they give up so much time and effort, but because they are integral in creating the unique culture and atmosphere found here. It is a special place where everyone feels welcome and able to talk openly about whatever circumstances may have brought them there. The garden is a place that is affirming and encouraging, empowering and equitable, and all volunteers and members are very proud and protective of this.’**_ 18 ## 2023 in Numbers **----- Start of picture text -----**
1,867 additional
external people from Approx. 2,000
Over 400 members
other groups using visitors
the garden
35 regular
Approx. 150
18 different activities volunteers -
individual members
run throughout the equivalent to
participating on a
year approx. £55,000 a
monthly basis
year in kind
357 individual
activity sessions – 8 weekend
20 weekly meeting
with approx. 240 Permaculture
of Ukrainian families
participants across sessions
the year
**----- End of picture text -----**
19 ## Staffing for Year 2023 Thank you to all our staff for their commitment in keeping the garden welcoming and well run. We have 8 members of staff, full- and part-time. We had significant staff changes this year: We welcomed Suzanne Campbell back to work and the enthusiasm she brings We sadly said goodbye to Tom Jewell, our Assistant Garden Manager, who is taking all his excellent skills off into his new chosen profession – all our best wishes Louise Gray joined as our new Assistant Garden Manager Millie van der Byl Williams joined as Finance, Administration and IT Lead Jacqueline Hunt – Community Connector Alex Leitch – Community Kitchen Project Lead Karen Franczak – Community Kitchen Project Lead Ian Hardie – Men’s Shed Project Lead Paul Muddle – Horticulture Trainer 20 ## Organisation & Governance - We are a registered charity and a company limited by guarantee: Charity Registration No 111945; Company Registration No 06015188 - Our registered office is: Abbey Physic Community Garden, Abbey Place, Faversham, ME13 7BG - Bank details: - Santander Business Banking, Bridle Road. Bootle, L30 4BG Account title: Abbey Physic Community Garden. - Day to day management is the responsibility of the garden manager, Suzanne Campbell and her team – Louise Gray, Alex Leitch, Karen Franzac, Jacqui Hunt, Millie van der Byl Williams, Paul Muddle and Ian Hardie. - There are regular member meetings to discuss and plan how the garden operates. Garden members appoint the trustees at the Annual General Meeting for a term of one year. Trustees are welcome to restand if they want to be reappointed. 21 ## Organisation & Governance Elected trustees during 2023: ▪ Helen Carr (Chair) appointed Sept 2020 and Chair Sept 2021 ▪ Lucia Dello-Iolo (Treasurer) appointed June 2018 and Treasurer July 2018 ▪ Sarah Porter (Secretary) appointed Sept 2021 ▪ Hannah Temple appointed June 2018 resigned Sept 2023 ▪ Gulliver Immink appointed Sept 2016 (died 18 April 2024) ▪ Tamarin Ward appointed Sept 2020 resigned Jan 2023 ▪ Jane Arnott appointed Sept 2021 resigned Sept 2023 ▪ Polly Radcliffe appointed Sept 2023 resigned Dec 2023 ▪ Imogen Tinkler appointed Sept 2023 ▪ Andrew Ireland appointed Sept 2023 The Trustees met at least monthly during the year. In our planning of the charity’s activities, we have paid due regard to Charity Commission’s guidance on public benefit, and on the standards expected of trustees. Independent financial examiner for this set of accounts - Louise Shaw, with Philip Wyard as coopted treasurer and Lucia Dello-Iolo as treasurer. 22 ## Hi hli hts of 2023 g g |**_Month_**|**_Events_**| |---|---| |**Jan**|**62 Canterbury Art College students visited, Men’s Shed busy making bug hotels,gardeners still harvesting carrots**| |**Feb**|**Excitingly 3 Years’ funding began from Reaching Communities (The National Lottery Community Fund) so lots of planning**
**around staffing for long-term sustainability and community partnerships; started Love Lunches - a pay it forward scheme**
**providing free lunches for those in need**| |**Mar**|**Planting in the greenhouse, a composting session with Heart & Soil Community, monthly debt advice support, a pilot course**
**started for Cookery for the Mind, two new Occupational Therapy students began a 12-weekplacement**| |**Apr**|**Staff attended training ‘Counselling for Non-Counsellors’, reconnected with Faversham Foodbank, started to provide**
**foodbank vouchers, Power network team volunteering day**| |**May**|**Breaditation class (sourdough bread making), mental health awareness week – the Charity organised a Chatty Bench in the**
**town centre, start of our summer BBQs**| |**Jun**|**Opened our doors as part of Faversham Open Gardens, started Walking for the Mind (with each session followed by a free**
**meal) in partnership with Age UK, held a community storytelling session by Faversham Inklings, Permaculture sessions**
**including Forest Gardening & Foraging**| |**Jul**|**Awarded the Green Flag Community Award, St. Mary’s Primary School visited, 38 people attended a Faversham & Villages**
**Refugee Solidarity Group event at thegarden**| |**Aug**|**Wine’d Down evening event as part of Open Faversham, Tom Jewell’s(Assistant Garden Manager) leaving event**| |**Sept**|**Faversham in Bloom awards held at thegarden, embracing life by facing death community event at thegarden**| |**Oct**|**East Kent Permaculture gathering, new partnership with New Leaf domestic abuse support group, Maidstone Art Society**
**visited, participated in Faversham Tree Week, startedpilot of 6-week Hands on Gardening course**| |**Nov**|**Nominated for the King’s Award for Volunteering, new coffee machine and tables from New Leaf, coffee morning for men’s**
**mental health**| |**Dec**|**Community wreath making sessions, hosted Natural England’s Christmas staff day, evening community Christmas carols**
**and end ofyear celebrations**
23| r* 24 INVI 25 Our Financial Report Qi Q? Q3 28 ## Summary - 2023 was the year in which Abbey Physic Community Garden (APCG) started activities funded by the latest three-year National Lottery Grant, Reaching Communities. The amount available for 2023 was £96k. With the additional income from other successful grant receipts, individual donations, and membership subscriptions it meant that the total income for the year was £183k. - Staffing costs make up 82% of the expenditure of APCG. The building projects costs reported in 2022 of £20k fell to just £4k. As a result, the total expenditure for 2023 was £138k. - The net income was therefore £45k for 2023. - The balance of funds carried forward at the end of 2023 was £111k. - The total expenditure of £138k exceeds the National Lottery Grant by £42k, so additional ad hoc fund raising, and donations remain an essential part of the income that allows the garden to continue. 29 ||||||||| |---|---|---|---|---|---|---|---| |**STATEMENT OF FINANCIAL ACTIVITIES(Incorporating an Income and Expenditure Account)**|||||||| |**FOR THE YEAR ENDED 31 December 2023**|||||||| ||||||||| ||||**Notes**|**Unrestricted**|**Restricted**|**Total**|**Total**| |||||**Funds**|**Funds**|**2023**|**2022**| |||||£|£|£|£| |**INCOMING RESOURCES**|||2||||| |Incomingresources fromgenerated funds:|||||||| ||VoluntaryIncome:||||||| |||Grants||0|123,211|123,211|50,387| |||Donations||33,551|1,000|34,551|33,319| |||Membershipsubscriptions||6,515|0|6,515|5,900| ||Activities for GeneratingFunds:||||||| |||Sales & events||6,203|0|6,203|4,191| |||Fundraisingevents||1,905|0|1,905|908| |||CommunityKitchen||7,430|0|7,430|2,499| |||Optivo||0|0|0|810| |||External Groups||0||0|168| |||Gift Aid Reclaimed||246|0|246|536| |||Trainees||1,853|0|1,853|4,906| |||Faversham Lottery||1,870|0|1,870|2,077| ||Investment Income:||||||| |||Bank interest||||0|| |**Total Incoming Resources**||||59,572|124,211|183,783|105,700| ||||||||| |**RESOURCES EXPENDED**|||3||||| |Cost ofgeneratingfunds:|||||||| ||||||||| |||Purchases and miscellaneous costs||4,321|0|4,321|2,650| |||Operational and support costs||22,233|111,892|134,125|138,601| |||Governance costs||0|||0| ||||||||| |**Total Expended Resources**||||26,554|111,892|138,446|141,252| ||||||||| |**NET MOVEMENT OF FUNDS**|||7|33,018|12,319|45,337|-35,551| ||||||||| |**RECONCILIATION OF FUNDS**|||||||| |Total Funds Brought Forward||||26,301|39,796|66,097|101,648| ||||||||| |**Fund Balance Carried Forward**||||59,319|52,115|111,434|66,097| ## 2023 - Income - In 2023 our income was £183k, which was £78k higher than in 2022, due to the receipt of year one of the National Lottery Reaching Communities Grant. - Income received from donations and membership remained consistent with 2022, however there was a drop in non-National Lottery Grant receipts of £27k. ## **Grant Income:** All Grants were restricted requiring the money to be spent on specific projects. Grant income was mostly from the National Lottery 3-year grant, however amongst the other grants there were significant grants from Kent Community Foundation, (£16k), Garfield Weston (£10k), Queensborough Fisheries, The February Foundation and Orchard Community Energy, (all three at £5k). ## **Donations:** - Donations were £35k in 2023, £2k higher than in 2022 ## **Membership Subscriptions:** - Subscriptions were £7k in 2023, £1k higher than in 2022. 30 ||||||||| |---|---|---|---|---|---|---|---| |**STATEMENT OF FINANCIAL ACTIVITIES(Incorporating an Income and Expenditure Account)**|||||||| |**FOR THE YEAR ENDED 31 December 2023**|||||||| ||||||||| ||||**Notes**|**Unrestricted**|**Restricted**|**Total**|**Total**| |||||**Funds**|**Funds**|**2023**|**2022**| |||||£|£|£|£| |**INCOMING RESOURCES**|||2||||| |Incomingresources fromgenerated funds:|||||||| ||VoluntaryIncome:||||||| |||Grants||0|123,211|123,211|50,387| |||Donations||33,551|1,000|34,551|33,319| |||Membershipsubscriptions||6,515|0|6,515|5,900| ||Activities for GeneratingFunds:||||||| |||Sales & events||6,203|0|6,203|4,191| |||Fundraisingevents||1,905|0|1,905|908| |||CommunityKitchen||7,430|0|7,430|2,499| |||Optivo||0|0|0|810| |||External Groups||0||0|168| |||Gift Aid Reclaimed||246|0|246|536| |||Trainees||1,853|0|1,853|4,906| |||Faversham Lottery||1,870|0|1,870|2,077| ||Investment Income:||||||| |||Bank interest||||0|| |**Total Incoming Resources**||||59,572|124,211|183,783|105,700| ||||||||| |**RESOURCES EXPENDED**|||3||||| |Cost ofgeneratingfunds:|||||||| ||||||||| |||Purchases and miscellaneous costs||4,321|0|4,321|2,650| |||Operational and support costs||22,233|111,892|134,125|138,601| |||Governance costs||0|||0| ||||||||| |**Total Expended Resources**||||26,554|111,892|138,446|141,252| ||||||||| |**NET MOVEMENT OF FUNDS**|||7|33,018|12,319|45,337|-35,551| ||||||||| |**RECONCILIATION OF FUNDS**|||||||| |Total Funds Brought Forward||||26,301|39,796|66,097|101,648| ||||||||| |**Fund Balance Carried Forward**||||59,319|52,115|111,434|66,097| ## 2023 - Expenditure - Total Expenditure reduced by £3k from 2022 from £141k to £138k This was due to these specific reasons: - Repairs and building projects expenditure reduced by £16k - Staffing Costs increased by £11k - Other Running Costs overall reduced by £2k 31 ## 2023 – Net Movement in Funds Charities measure the movement of funds, the difference between money received and spent, during a reporting period. - In 2023, we spent £45k less than we received. - In 2022, we spent £35,550 more than we received as we had lower income and higher costs. In 2021 we spent £34,461 more than we received. 32 |**BALANCE SHEET**||||| |---|---|---|---|---| |**FOR THE YEAR ENDED 31 December 2023**||||| |||||| |||**Notes**|**2023**|**2022**| ||||£|£| |**FIXED ASSETS**||||| ||New Cabin||4,000|5,000| ||New sink & Island units||1,410|1,697| ||Men's Shed||2,209|2,561| |**CURRENT ASSETS**||||| ||Debtors|||| ||Bank deposits||110,571|65,537| ||Cash in hand||24|542| ||Paypal||766|365| ||Localgiving||151|-348| ||Stripe||-38|| |**Net Current Assets**|||111,474|66,097| |||||| |**NET ASSETS**||||| ||Represented by:|||| ||Fixed Assets||7,619|9,258| ||Restricted Funds||52,115|39,796| ||Unrestricted Funds||59,319|26,301| ||Retained earnings|||| |**Total Funds**|||**119,052**|**75,355**| |||||| |For theyear ending31 December 2023 the companywas entitled to exemption from audit under||||| |Section 477 of the Companies Act 2006 relatingto small companies.||||| |||||| |The members have not required the companyto obtain an audit in accordance with Section 476||||| |of the Companies Act 2006||||| |||||| |The directors acknowledge their responsibilities for complyingwith the requirements of the Act with||||| |respect to accountingrecords and thepreparation of accounts.||||| |||||| |These accounts have beenprepared in accordance with theprovisions applicable to companies||||| |subject to the small companies’ regime.||||| |||||| |The accounts have beenprepared in accordance with IAS / IFRS.||||| |||||| |**INDEPENDENT EXAMINATION**||||| |||||| |I can confirm that the financial statementsgive a true and fair view of the state of the charity's||||| |affairs as at 31st December 2022.||||| |||||| ## 2023 – The Balance Sheet At the end of the year, the Abbey Physic Community Garden had £7.6k of fixed assets. - The charity has one main current account with Santander, but there are other platforms such as Local Giving, Paypal and Stripe that are used to facilitate payment methods and income receipts. These feed into the main account but may have small balances at any specific point in time. At the end of 2023, there was £110,571 in the Santander bank account, - The net cash balance of £111,434 was made up of £52,115 of restricted funds and £59,319 unrestricted. - There are no loans so the total assets were £119,052. 33 ## 2023 – Notes to The Accounts |**NOTES TO THE FINANCIAL STATEMENTS**|**NOTES TO THE FINANCIAL STATEMENTS**|||||||| |---|---|---|---|---|---|---|---|---| |**FOR THE YEAR ENDED 31 December 2023**||||||||| |||||||||| |**1**|**Accounting Policies**|||||||| |||**Basis of Preparation**||||||| |||The financial statements have beenprepared under the historical cost convention and are in||||||| |||accordance with Financial ReportingStandard for Smaller Entities(effective January2007),||||||| |||the Companies Act 2006,and follow the recommendations in Accountingand Reportingby||||||| |||Charities: Statement of Recommended Practice(issued 2005).||||||| |||Quickbooks accountingsoftware is used explain income and expenditure but it does not contain all the asset calculations.||||||| |||**Grants and Voluntary Income**||||||| |||Allgrants and voluntaryincome are accounted forgross when receivable.||||||| |||**Resources Expended:**||||||| |||**Depreciation**||||||| |||Assets acquired costingless than £2,500 are charged to revenue in theyear ofpurchase:||||||| |||Assets exceedingthispurchaseprice: Pavillion,New Cabin,New kitchen units and island are depreciated by10% straight line||||||| |||**Purchases and miscellaneous costs**||||||| |||Purchases and miscellaneous costs includes the direct costs of the activities. Where such costs relate to||||||| |||more than function cost category,theyhave been split on an estimated basis as appropriate.||||||| |||This wasprevoiuslynamed charitable expenditure.||||||| |||**Unrestricted Funds**||||||| |||Unrestricted funds are donations and other incomingresources receivable orgenerated for the||||||| |||objects of the charitywithout further specifiedpurpose and are available asgeneral funds.||||||| |||**Restricted Funds**||||||| |||Restricted funds are to be used for specificpurposes as laid down bythe donor. Expenditure||||||| |||which meets criteria is charged to the fund.||||||| |||||||||| 34 |**NOTES TO THE FINANCIAL STATEMENTS**|**NOTES TO THE FINANCIAL STATEMENTS**|||||||| |---|---|---|---|---|---|---|---|---| |**2**|**Incoming Resources**|||**Unrestrict**|**ed **|**Restricted**|**Total**|**Total**| |||||**20**|**23**|**2023**|**2023**|**2022**| ||**Grants Received:**||||£|£||£| |||||||||| |||BigLottery|10.2.23|||24,125.00|
24,125|| ||||05/05/2023|||24,125.00|
24,125|| ||||04/08/2023|||24,125.00|
24,125|| ||||10/11/2023|||24,125.00|
24,125|| |||KCC membersgrant|||||0|1,500| |||Swale Borough Council||||3,760.96|
3,761|450| |||SBC Eastern Area Committee|||||0|1,937| |||Faversham Town Council|12/07/2023|||500.00|
500|| ||||15/09/2023|||5,000.00|
5,000|| ||||13/12/2023|||450|450|| |||Benstead Trust|23/03/2023|||2,000.00|
2,000|| |||Colyer Fergusson|01/05/2023|||5,000.00|
5,000|| |||HenrySmith|26/06/2023|||10,000.00|
10,000|| |||Queenborough Fisheries||||||5,000| |||Kent CommunityFoundation||||||16,000| |||South East Water||||||2,000| |||Albert Hunt||||||2,000| |||The Cole Trust||||||1,000| |||The FebruaryFoundation||||||5,000| |||Postcode SocietyTrust||||||500| |||Garfield Weston||||||10,000| |||Orchard CommunityEnergy||||||5,000| |||||||||| |||||**-**||**123,211**|**123,211**|**50,387**| |||||||||| ||**Donations:**|||||||| |||Anonymous||||||5,000| |||Anonymous||||||1,000| |||Whelan Legacy||||||1,442| |||John Swire 1989 Charitable Trust||||||5,000| |||John Swire 1989 Charitable Trust||||||10,000| |||Inner Wheel||||||1,000| |||Personal Service Group||||||2,000| |||Personal Service Group||||||3,000| |||Organisation / Corporate Donations<£1000||1497.|0~~9~~||1497.09|3,434| |||Personal Donations <£1000||6,054.|22||6,054.22|1,443| |||Centrica(British Gas)||2,00|0||2,000|| |||HenryOldfield Trust||20,000.|00||20,000.00|| |||Colin Sharpe||4,000.|00|1,000|5,000.00|| |||||**33,55**|**1**|**1,000**|**34,551**|**33,319**| |||||||||| ||**Membership Subscriptions:**|||651|5||**6,515**|5,900| ||**Sales:**|||||||4,191| |||**Refreshments donations**||5617.7|8||5617.78|| |||**Garden & Mens shed sales**||584|.8||584.8|| |||**Community Kitchen**||_7,43_|_0_||7,430|2,499| ||**Trainees:**|||_1,85_|_3_||1,853|4,906| ||**Optivo:**|||||||810| ||**Faversham Lottery:**|||_187_|_0_||1870|2,077| ||**Fdii Et**|||_1904_|_5_||19045|908| ||**unrasng vens:**
**External Groups:**|||_._|||.|168| ||**Gift Aid Reclaimed:**|||_24_|_6_||246|536| |||||**26,02**|**1**|**-**|**26,021**|**21,995**| |||||||||| |||||||||| ||**Total Incoming**|||**59,5**|**72**|**124,211**|**183,783**|**105,700**| ## 2023 – Notes to The Accounts |**NOTES TO THE FINANCIAL STATEMENTS**|**NOTES TO THE FINANCIAL STATEMENTS**||||||| |---|---|---|---|---|---|---|---| |**FOR THE YEAR ENDED 31 December 2023**|||||||| ||||||||| |**3**|**Resources Expended**|||**Unrestricted **|**Restricted**|**Total**|**Total**| |||||**2023**|**2023**|**2023**|**2022**| |||||£|£||£| ||**Purchases and miscellaneous costs:**||||||| |||Garden supplies||2,224.11|
-|2,224.11|
911| |||Grub Club Ingredients||||-|-| |||Groceries/Provisions||2,097.07||2,097.07|
866| |||Craft tools/Equipment|||||874| |||||**4,321**|**0**|**4,321**|**2,650**| ||||||||| ||**Operational and support costs:**||||||| |||Advertising||1,654.60||1,655|27| |||Accounts/Auditing||||-|| |||Bank Charges||337.92||338|145| |||Bees,Beehives and Chickens||||-|183| |||Computer costs||914.69||915|831| |||DBS checks||92.16||92|560| |||External Fundraising||||-|8,100| |||External TrainigActivityProviders||106.80||107|1,660| |||Insurance||1,710.22||1,710|| |||Governance / Subscriptions||48.00||48|1,387| |||Office supplies||1,052.82||1,053|| |||Other||||-|| |||Printingand Stationery||1,183.71||1,184|1,362| |||Professional Services||1,059.00||1,059|100| |||Rent||178.29||178|50| |||Repairs,renewals & maintenance||4,444.50||4,445|20,503| |||Salaries /NI|||96,931.60|
96,932|85,537| |||Sesional Workers|||14,960.55|
14,961|14,487| |||Supplies||2,689.71||2,690|1,683| |||Telephone / Internet||717.94||718|820| |||Training||2,012.00||2,012|54| |||Travel/Parking||60.15||60|20| |||Utilities||1,300.72||1,301|1,091| |||Website costs||1,929.00||1,929|-| |||**Gardenparty costs**||653.21||653|| |||**Raising funds**||87.49||87|| |||||**22,233**|**111,892**|**134,125**|**138,601**| ||||||||| ||**Governance costs:**||||||| |||Companies House|||||| ||||||||~~35~~| ||No employee received emoluments of more than £50,000.||||||| ## 2023 – Notes to The Accounts |**4**|**Directors of the Charity**|||||||| |---|---|---|---|---|---|---|---|---| ||No member of the Board of Directors received anyremuneration duringtheperiod.|||||||| ||Reimbursement of expenses to the Directors was zero.|||||||| ||The charityhas Trustee IndemnityInsurance(effective from 1st November 2014).|||||||| |||||||||| |**5**|**Taxation**|||||||| ||The charityis exempt from Corporation Tax on its charitable activities.|||||||| |||||||||| |**6**|**Tangible Fixed Assets**|||||||| |||||||**2023**|**2022**|**Purchase**
**Price**| |||||||£|£|| ||Pavilion|||Purchased 2009 10% straight line|||0|| ||New Cabin|||Purchased 2017 10% straight line||4,000|5,000|10,000| ||New units & Island|||Purchased 2019 10% straight line||1,410|1697.4|2,876| ||Men's Shed|||Purchased 2017 10% straight line||2208.7|2560.5|3,518| |||||||**7,619**|**9,258**|**16,394**| |||||||||| |**7**|**Analysis of Net Assets between Funds**|||||||| |||||||**2023**|**2022**|| |||||||**Total**|**Total**|| |||||||£|£|| ||Restricted Funds||||52,115
39,796
59,319
26,301|||| ||Unrestricted Funds|||||||| |||||||**111,434**|**66,097**|| ||Apositive balancingadjustment of £443.79 was added to the 2021 restricted funds total|||||||| |||||||||| |**8**|**Incorporation**|||||||| ||The AbbeyPhysic CommunityGarden is a companylimited by guarantee,without a share capital,|||||||| ||incorporated on 30 November 2006.|||||||| |||||||||| ||It took over the activities in thegarden on 1 December 2006.|||||||| ||In the event of the companybeingwound up,membersguarantee topay£1 each towards the|||||||| ||Garden's debts.|||||||| 36 ## 2023 – Notes to The Accounts |**SCHEDULE OF ONGOING GRANTS**|**SCHEDULE OF ONGOING GRANTS**|||| |---|---|---|---|---| |**Restricted Grants Carried forward to 2023**||||| |||||| |Bal b/f|Grant Name|Grant Receipts in 2023|2023 Restricted exp.|bal c/f| |31/12/2022||||31/12/2023| |||||| |2,594|Awards for all(Gardeningfor the mind)|0|2,594|0| |10,000|Garfield Weston|0|10,000|0| |2,000|KCF(Kent CommunityFund)|0|2,000|0| |5,000|Orchard CommunityEnergy|0|5,000|0| |500|Postcode societyTrust|0|500|0| |1,937|Swale Borough council(eastern area)|0|1,937|0| |0|BigLottery|96,500|91,379|5,121| |0|Swale Borough Council(winter Cold)|3,760|3,760|0| |0|Centrica|2,000|2,000|0| |0|Faversham Town Council|5,000|0|5,000| |0|HenryOldfield Trust|20,000|0|20,000| |0|Benstead Trust(incl. Colin Sharp)|7,050|3,000|4,050| |0|Colyer Ferguson|5,000|3,333|1,667| |0|HenrySmith|10,000|5,831|4,169| |||||| |||||| |22,031|0|149,310|131,334|40,007| 37 We are incredibly thankful for all the support we receive from all our donors, sponsors, volunteers, members, staff and the community – helping us to support people when they need us . We would also like to say an extra special thanks to the following: Our landlords – The Old Grammar School Charity Faversham Key Funders - Reaching Communities England – The National Lottery Community Fund; The Swire Charitable Trust; Bensted’s Charity; Centrica; Colyer-Fergusson Charitable Trust; Faversham Town Council; Henry Smith Charity County Grants; Henry Oldfield Trust; and Swale Borough Council Many thanks to Lucia Dello-Iolo (Treasurer for 2023), Philip Wyard (co-opted Trustee and Treasurer nomination for this coming year 2024) and Louise Shaw for preparing and examining the accounts. On behalf of the trustees, Helen Carr, August 2024 38 ## **STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)** FOR THE YEAR ENDED 31 December 2023 ||**Notes**|**Unrestricted**|**Restricted**| |---|---|---|---| |||**Funds**|**Funds**| |||£|£| |**INCOMING RESOURCES**|2||| |Incoming resources from generated funds:|||| |Voluntary Income:|||| |Grants||0|123,211| |Donations||33,551|1,000| |Membership subscriptions||6,515|0| |Activities for Generating Funds:|||| |Sales & events||6,203|0| |Fundraising events||1,905|0| |Community Kitchen||7,430|0| |Optivo||0|0| |External Groups||40|| |Gift Aid Reclaimed||246|0| |Trainees||1,853|0| |Faversham Lottery||1,870|0| |Investment Income:|||| |Bank interest|||| |**Total Incoming Resources**||59,612|124,211| |**RESOURCES EXPENDED**|3||| |Cost of generating funds:|||| |Purchases and miscellaneous costs||4,321|0| |Operational and support costs||22,233|111,892| |Governance costs||0|| |**Total Expended Resources**||26,554|111,892| |**NET MOVEMENT OF FUNDS**|7|33,058|12,319| |**RECONCILIATION OF FUNDS**|||| |Total Funds Brought Forward||26,301|39,796| |**Fund Balance Carried Forward**||59,359|52,115| |**Total**|**Total**| |---|---| |**2023**|**2022**| |£|£| |123,211|50,387| |34,551|33,319| |6,515|5,900| |6,203|4,191| |1,905|908| |7,430|2,499| |0|810| |40|168| |246|536| |1,853|4,906| |1,870|2,077| |0|| |183,823|105,700| |4,321|2,650| |134,125|138,601| ||0| |138,446|141,252| |45,377|-35,551| |66,097|101,648| |111,474|66,097| 183823 ## **BALANCE SHEET FOR THE YEAR ENDED 31 December 2022** ||||**Notes**|**2023**|**2022**| |---|---|---|---|---|---| |||||£|£| |**FIXED ASSETS**|||||| ||Tangible assets|Old Cabin|6|0|0| |||New Cabin||4,000|5,000| |||New sink & Island units||1,410|1,697| |||Men's Shed||2,209|2,561| |**CURRENT ASSETS**|||||| ||Debtors||||| ||Bank deposits|||110,571|65,537| ||Cash in hand|||24|542| ||Paypal|||766|365| ||Local giving|||151|-348| ||Stripe|||-38|| |**Net Current Assets**||||111,474|66,097| |**NET ASSETS**|||||| ||Represented by:||||| ||Fixed Assets|||7,619|9,258| ||Restricted Funds|||52,115|39,796| ||Unrestricted Funds|||59,359|26,301| ||Retained earnings||||| |**Total Funds**||||**119,092**|**75,355**| For the year ending 31 December 2023 the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006 The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The accounts have been prepared in accordance with IAS / IFRS. ## **INDEPENDENT EXAMINATION** I can confirm that the financial statements give a true and fair view of the state of the charity's affairs as at 31st December 2022. ## **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 December 2022 **1 Accounting Policies** ## **Basis of Preparation** The financial statements have been prepared under the historical cost convention and are in accordance with Financial Reporting Standard for Smaller Entities (effective January 2007), the Companies Act 2006, and follow the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice (issued 2005). Quickbooks accounting software is used explain income and expenditure but it does not contain all the asset calculations. **Grants and Voluntary Income** All grants and voluntary income are accounted for gross when receivable. **Resources Expended:** ## **Depreciation** Assets acquired costing less than £2,500 are charged to revenue in the year of purchase: Assets exceeding this purchase price: Pavillion, New Cabin, New kitchen units and island are depreciated by 10% straight line ## **Purchases and miscellaneous costs** Purchases and miscellaneous costs includes the direct costs of the activities. Where such costs relate to more than function cost category, they have been split on an estimated basis as appropriate. This was prevoiusly named charitable expenditure. ## **Unrestricted Funds** Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. ## **Restricted Funds** Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets criteria is charged to the fund. ## **NOTES TO THE FINANCIAL STATEMENTS** **2 Incoming Resources Grants Received:** |**Incoming Resources**
**Grants Received:**
Big Lottery
10.2.23
05/05/2023
04/08/2023
10/11/2023
KCC members grant
Swale Borough Council
SBC Eastern Area Committee
Faversham Town Council
12/07/2023
15/09/2023
13/12/2023
Benstead Trust
23/03/2023
Colyer Fergusson
01/05/2023
Henry Smith
26/06/2023
Queenborough Fisheries
Kent Community Foundation
South East Water
Albert Hunt
The Cole Trust
The February Foundation
Postcode Society Trust
Garfield Weston
Orchard Community Energy
**Donations:**
Anonymous
Anonymous
Whelan Legacy
John Swire 1989 Charitable Trust
John Swire 1989 Charitable Trust
Inner Wheel
Personal Service Group
Personal Service Group
Organisation / Corporate Donations<£1000
Personal Donations <£1000
Centrica (British Gas)
Henry Oldfield Trust
Colin Sharpe
**Membership Subscriptions:**
**Sales:**
**Refreshments donations**
**Garden & Mens shed sales**
**Community Kitchen**
**Trainees:**
**Optivo:**
**Faversham Lottery:**
**Fundraising Events:**
**External Groups:**
**Gift Aid Reclaimed:**
**Total Incoming**|**Unrestricted**
**Restricte**
**2023**
**202**
£

24,125.00
24,125.00
24,125.00
24,125.00
3,760.96
500.00
5,000.00
45
2,000.00
5,000.00
10,000.00|**d**
**Total**
**Total**
**3**
**2023**
**2022**
£
£

24,125

24,125

24,125

24,125
0
1,500

3,761
450
0
1,937

500

5,000
0
450

2,000

5,000

10,000
5,000
16,000
2,000
2,000
1,000
5,000
500
10,000
5,000| |---|---|---| ||**-**
**123,21**
1497.09
6,054.22
2,000
20,000.00
4,000.00 1,000|**1**
**123,211**
**50,387**
5,000
1,000
1,442
5,000
10,000
1,000
2,000
3,000
1497.09 3,434
6,054.22 1,443
2,000
20,000.00

5,000.00| ||**33,551 1,000**
6515
5617.78
584.8
_7,430_
_1,853_
_1870_
_1904.5_
40
_246_|**34,551**
**33,319**
**6,515** 5,900
4,191
5617.78
584.8
7,430 2,499
1,853 4,906
810
1870 2,077
1904.5 908
168
246 536| ||**26,061 -**|**26,021 21,995**| ||**59,612**
**124,21**|**1**
**183,783**
**105,700**| ## **ABBEY PHYSIC COMMUNITY GARDEN** ## **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 December 2022 **3 Resources Expended** |**Resources Expended**
**Purchases and miscellaneous costs:**
Garden supplies
Grub Club Ingredients
Groceries/Provisions
Craft tools/Equipment
**Operational and support costs:**
Advertising
Accounts/Auditing
Bank Charges
Bees, Beehives and Chickens
Computer costs
DBS checks
External Fundraising
External Trainig Activity Providers
Insurance
Governance / Subscriptions
Office supplies
Other
Printing and Stationery
Professional Services
Rent
Repairs, renewals & maintenance
Salaries /NI
Sesional Workers
Supplies
Telephone / Internet
Training
Travel/Parking
Utilities
Website costs
**Garden party costs**
**Raising funds**|**Unrestricted**
**Restricted**
**Total**
**Total**
**2023**
**2023**
**2023**
**2022**
£
£
£
2,224.11-
2,224.11911
- -
2,097.07
2,097.07866
874| |---|---| ||**4,321**
**0**
**4,321**
**2,650**
1,654.60
1,655 27
-
337.92
338 145
- 183
914.69
915 831
92.16
92 560
- 8,100
106.80
107 1,660
1,710.22
1,710
48.00
48 1,387
1,052.82
1,053
-
1,183.71
1,184 1,362
1,059.00
1,059 100
178.29
178 50
4,444.50
4,445 20,503
96,931.6096,932 85,537
14,960.5514,961 14,487
2,689.71
2,690 1,683
717.94
718 820
2,012.00
2,012 54
60.15
60 20
1,300.72
1,301 1,091
1,929.00
1,929 -
653.21
653
87.49
87| ||**22,233**
**111,892**
**134,125**
**138,601**| ## **Governance costs:** Companies House No employee received emoluments of more than £50,000. **4 Directors of the Charity** No member of the Board of Directors received any remuneration during the period. Reimbursement of expenses to the Directors was zero. The charity has Trustee Indemnity Insurance (effective from 1st November 2014). ## **Taxation** The charity is exempt from Corporation Tax on its charitable activities. **5** ## **ABBEY PHYSIC COMMUNITY GARDEN** ## **NOTES TO THE FINANCIAL STATEMENTS (cont.)** FOR THE YEAR ENDED 31 December 2022 ## **6 Tangible Fixed Assets** Pavilion New Cabin New units & Island Men's Shed **7 Analysis of Net Assets between Funds** Restricted Funds Unrestricted Funds **----- Start of picture text -----**
Purchase
2023 2022 Price
£ £
Purchased 2009 10% straight line 0
Purchased 2017 10% straight line 4,000 5,000 10,000
Purchased 2019 10% straight line 1,410 1697.4 2,876
Purchased 2017 10% straight line 2208.7 2560.5 3,518
7,619 9,258 16,394
2023 2022
Total Total
£ £
52,115 39,796
59,359 26,301
111,474 66,097
**----- End of picture text -----**
A positive balancing adjustment of £443.79 was added to the 2021 restricted funds total **8 Incorporation** The Abbey Physic Community Garden is a company limited by guarantee, without a share capital, incorporated on 30 November 2006. It took over the activities in the garden on 1 December 2006. In the event of the company being wound up, members guarantee to pay £1 each towards the Garden's debts. ## **NOTES TO THE FINANCIAL STATEMENTS (cont.)** SCHEDULE OF ONGOING GRANTS Restricted Grants Carried forward to 2023 |Bal b/f|Grant Name|Grant Receipts in 2023|2023 Restricted exp.|bal c/f| |---|---|---|---|---| |12/31/2022||||12/31/2023| |2,594|Awards for all (Gardening for the mind)|0|2,594|0| |10,000|Garfield Weston|0|10,000|0| |2,000|KCF (Kent Community Fund)|0|2,000|0| |5,000|Orchard Community Energy|0|5,000|0| |500|Postcode society Trust|0|500|0| |1,937|Swale Borough council (eastern area)|0|1,937|0| |0|Big Lottery|96,500|91,379|5,121| |0|Swale Borough Council (winter Cold)|3,760|3,760|0| |0|Centrica|2,000|2,000|0| |0|Faversham Town Council|5,450|0|5,450| |0|Henry Oldfield Trust|20,000|0|20,000| |0|Benstead Trust (incl. Colin Sharp)|7,050|3,000|4,050| |0|Colyer Ferguson|5,000|3,333|1,667| |0|Henry Smith|10,000|5,831|4,169| |22,031|0|149,760|131,334|40,457| ## **Independent examiner’s report to the trustees of Abbey Physic Community Garden** I report to the trustees on my examination of the accounts of the Abbey Physic Community Garden for the year ended 31 December 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Lousie Shaw, CA Institute of Chartered Accountants of Scotland, M24744 Address: Chase House, 55 Preston Street, Faversham, ME13 8PG Date: 30[th ] September 2024