**Registered Charity Number: 1119436 Company number: 05334100**
## **Shirecliffe Community Forum**
## **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**For the year ended 31 March 2024**
## **Shirecliffe Community Forum**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Directors' annual report|2 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 - 12|
## **Shirecliffe Community Forum**
## **Legal and administrative information For the year ended 31 March 2024**
## **Directors (Trustees)**
C Early P Howard S Tabani-Fhaikh D Brookes M Leary S Price
resigned 14 March 2025 appointed 1 July 2024 appointed 12 November 2024
**Secretary**
S Latif
## **Key management**
L Norman Centre Manager until January 2025
## **Charity number**
1119436
**Company number** 05334100
## **Registered office**
Shirecliffe Community Centre Shirecliffe Road Shirecliffe Sheffield South Yorkshire S5 8XJ
## **Accountants**
Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
1
## **Shirecliffe Community Forum**
## **Directors' annual report For the year ended 31 March 2024**
The trustees are pleased to present their annual directors’ report for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.
## **Structure, governance and management**
Shirecliffe Community Forum is a company limited by guarantee (company number 05334100), incorporated on 17 January 2005 which is governed by Memorandum and articles of association. The company registered as a charity on 31 May 2007 (charity number 1119436).
The directors are responsible for overseeing the operations of the charity. Day to day management of the charity is provided by paid staff.
## **Objectives**
The objects of the charity are the promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in Shirecliffe) by all or any of the following means;
1. the relief of poverty
2. the relief of unemployment
3. the advancement of education training or retraining amongst unemployed people and providing unemployed people with work experience
4. the provision of financial and technical assistance or business advice or consultancy on order to provide training and employment opportunities for unemployed people in cases of financial or other charitable needs through help
- a. in setting up their own business
- b. to existing businesses
5. the creation of training and employment opportunities by the provision of workspace, buildings and/or land for use on favourable terms
6. the maintenance, improvement or provision of public amenities
7. the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances have need of such facilities
8. the protection and conservation of the environment
9. the provision of public health facilities and childcare
10. the provision of public safety and crime prevention
11. for such other charitable purposes as the directors in their absolute discretion think fit.
We manage a community centre, providing services and activities previously unavailable in the Shirecliffe area. In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit.
2
## **Shirecliffe Community Forum**
## **Directors ' annual report - continued For the year ended 31 March 2024**
## **Achievements and Performances**
This year was another good year for the community centre. All groups have returned including the Church group on the 1[st] Sunday of every month. Unfortunately, the AA group hasn’t returned due to funding.
The Afghan Association has returned, all be it down to one day a week but they are thriving in the area.
The footfall of the centre is still on the up, due to an increase in the level of sessional bookings and further new groups. The Forum has regular income from courses run by Everyone Health and NHS Pulmonary care. We are still receiving extremely positive feedback from the groups and clubs that use the centre on how accommodating, cleanliness and friendly the centre is. Plus the NHS Pulmonary care session have further extended their bookings up until October 2024.
Our Karate group is going from strength to strength winning National awards and recognition within the Community - they did exceptionally well in the later end of 2022 in the world championships and we wish them well. The class on Saturday mornings a group for Women only run by the Karate is still going strong.
The Hall is still our main stream of Sessional income, it is in use every night of the week and most week days and weekends.
We also still have the Food Bank in residence in our car park who hands out food parcels on a Saturday Morning.
## **Financial Performance**
2024 was a tough year for the finances of the centre. We now have full occupancy at the centre, and with one group taking all the vacant offices on the first floor the administration for the centre has become easier. We are still very busy administrating the SCC side of the building especially with the ongoing set-up of the nursery.
Our sessional income is on the increase again with the addition of more new groups to the centre from SCC Action for Children and NHS.
We have managed to control the majority of costs this year, with more stringent control of spending limits. All of expenditure is being authorised by board members. Maintenance costs for both sides of the centre will be rising in 2023/24 as the building gets older and requires more updating.
It is still of the upmost importance that the high levels of maintenance and housekeeping is preserved we therefore are not able to cut too many costs in those areas. Consumables has risen with inflation but we are still achieving at least 4 cleans a day and want that to continue.
3
## **Shirecliffe Community Forum**
**Directors ' annual report - continued For the year ended 31 March 2024**
## **Plans for the future**
The outside space is still a work in progress, and we are in discussions with other users of the centre as to ideas for the outdoor space being available to everyone. Our hope is that it will bring all residents of Shirecliffe together, but we are still struggling to get volunteers to help with the upkeep. We are actively looking for funding and are hopeful that we will be successful in 2025.
In 24-25 we a few new groups using the centre, and we continue to look for more.
The Car boot sale and Christmas fair are planned for 2025.
## **Reserve Policy**
The management committee operates a system of general funds to cover the core running costs of the centre and restricted funds to cover the costs associated with particular activities or projects, for example the activities which are funded by grants received from Sheffield City Council.
In terms of the general fund we receive income in the form of room hire charges, which we make to all of our user groups, along with one-off fees for family parties, community meetings etc. We also sub-let an area of the community centre to other local community projects for office accommodation. Sub-letting brings in a regular, guaranteed income for the community centre and enables other projects to develop their work in the area for the benefit of local residents.
The management committee is responsible for all aspects of the day to day running costs of the centre which includes heating, lighting, water rates, cleaning, insurance, security alarm, trade waste, telephone, broadband services etc. All running costs are met by the general fund.
The committee have agreed that the committee to hold a minimum of 6 month’s general running costs (excluding building management costs) in reserve. Based upon current levels of expenditure £25,000 would be held in reserve.
Free reserves (general funds excluding fixed assets) at 31 March 2024 were £28,043.
4
## **Shirecliffe Community Forum**
**Directors ' annual report - continued For the year ended 31 March 2024**
## **Trustees’ responsibilities in relation to the financial statements**
The charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.
## **Small Companies Exemption**
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
The directors declare that they have approved the directors' report above on 26 Apr 2025
Signed on their behalf by:
Michael Leary
Director
5
## **Independent Examiner’s report to the trustees of Shirecliffe Community Forum (“the Company”)**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
I have assisted the trustees in the revision of bookkeeping and other records to ensure that the statutory accounts can be prepared accurately. The charity trustees remain responsible for making such judgments and decisions that are needed in relation to the presentation and disclosure of information in the financial statements. During my work I have been mindful of the guidance given by CC32 in relation to day to day administration of the charity, in assisting in preparing the accounts, and the provisions of the Revised Ethical Standard 2024 issued by the Financial Reporting Council (FRC).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement – matter of concern identified – one off lapse**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
In carrying out my examination I noted that for five months of the financial year there were only 5 trustees, but there were three trustees (or close family) under contract to provide services during the year. This was in breach of the constitution requirement for no more than 1/2 of trustees to be under such a contract.
Having considered the incident and finding limited general shortcomings in the keeping of accounting records, and given the other information provided by the trustees, I judge it was not a matter of material significance, so there is no duty to report directly to the Commission. The trustees have agreed to act promptly on my procedures review letter to improve the financial controls and governance of the charity.
I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## 29 Apr 2025
Sarah Lightfoot, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
6
## **Shirecliffe Community Forum**
## **Statement of Financial Activities (incorporating the income and expenditure account) for the year ended 31 March 2024**
|**Notes**
**Income from:**
Charitable activities
**2**
Investments- bank interest
**Total income**
**Expenditure on:**
Charitable activities
**3**
**Total expenditure**
**Net expenditure**
Transfers between funds
**Net movement in funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
130,024
81
**130,105**
145,544
**145,544**
**(15,439)**
-
**(15,439)**
51,564
**36,125**|**Restricted**
**funds**
**£**
-
-
**-**
-
**-**
**-**
-
**-**
-
**-**|**Total** Unrestricted
**2024**
funds
**£**
£
130,024
121,098
81
13
**130,105**
121,111
145,544
120,484
**145,544**
120,484
**(15,439)**
627
-
-
**(15,439)**
627
51,564
50,937
**36,125**
51,564|Restricted
funds
£
-
-
-
767
767
(767)
-
(767)
767
-|Total
2023
£
121,098
13
121,111
121,251
121,251
(140)
-
(140)
51,704
51,564|
|---|---|---|---|---|---|
7
## **Shirecliffe Community Forum**
## **Balance sheet**
## **As at 31 March 2024**
|**Notes**
**Fixed Assets**
Tangible Assets
**6**
**Current assets**
Debtors
**7**
Cash at bank and in hand
**Total current assets**
Creditors: amounts falling due within one year
**8**
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after more than one year
**Total net assets**
**Funds of the Charity**
Unrestricted funds
Restricted income funds
**9**
**Total funds**
**10**|**2024**
**£**
8,082
40,207
10,477
50,684
(22,641)
**28,043**
**36,125**
-
**36,125**
36,125
-
**36,125**|**2023**
**£**
9,298
40,101
14,810
54,911
(12,645)
**42,266**
**51,564**
-
**51,564**
51,564
-
**51,564**|
|---|---|---|
For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The director's acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies' regime.
Approved by the board on
26 Apr 2025
Signed on behalf of the board by:
Michael Leary Director
8
**Shirecliffe Community Forum**
## **Notes to the Accounts for the year ended 31 March 2024**
## **1 Accounting Policies**
## **a General**
Shirecliffe Community Forum is a charitable company in the United Kingdom limited by guarantee. In the event that the charity is wound up the liability in respect of the gurantee is limited to £1 per member of the charity. The address of the registerd office is given in the company information on page 1 of these financial statements.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011. The financial statements have taken advantage of the exemption to prepare a Statement of Cash Flows.
The charity meets the definition of a public benefit entity under FRS 102. The financial statements are prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts. The financial statements are presented in sterling which is the functional currency of the charity and are rounded to the nearest £.
## **b Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Sessional and rental income is recognised in the year the session took place.
Bank interest is recognised as income when it is credited to the bank statement.
- **c Expenditure and liabilities** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **d Tangible fixed assets**
All items of capital expenditure below £500 are written off as incurred.
Depreciation has been calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight line basis.
Fixtures and Fittings 4 years straight line Leasehold improvements over the remaining life of the short term lease
- **e Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **f Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of receivables.
## **g Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **h Fund accounting**
Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific artistic projects being undertaken by the charity. 9
9
**Shirecliffe Community Forum**
## **Notes to the Accounts - continued for the year ended 31 March 2024**
## **1 Accounting Policies - continued**
## **i Taxation**
- As a charity Shirecliffe Community Forum is exempt from tax on income and gains falling within the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
## **j Going concern**
- The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
## **2 Income from charitable activities**
|Project delivery
Sessional income
Rents received
Building management charge
Other income
**Expenditure on charitable activities**
**Note**
Staff costs
**6**
Self employed administration
Caretaking
Project costs
Management contract recharge
Insurance
Rates and utilities
Telephone and internet
Printing, stationery and other admin expenses
Travel and staff expenses
Cleaning and environmental
Security and fire safety
Repairs and maintenance
Depreciation
Refreshments
Event costs
Garden costs
Bad Debt Provision
Independent examination fee
**5**|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
-
-
44,513
-
28,080
-
56,836
-
595
-
**130,024**
**-**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
40,122
-
14,032
-
14,060
-
-
-
3,900
-
4,923
-
38,397
-
2,571
-
1,062
-
44
-
5,409
-
5,944
-
12,585
-
1,216
-
82
-
102
-
-
-
-
-
1,095
-
**145,544**
**-**|**Total**
**2024**
**£**
-
44,513
28,080
56,836
595
**130,024**
**Total**
**2024**
**£**
40,122
14,032
14,060
-
3,900
4,923
38,397
2,571
1,062
44
5,409
5,944
12,585
1,216
82
102
-
-
1,095
**145,544**|**Unrestricted**
**funds**
**£**
160
42,768
26,040
51,562
568
**121,098**
Unrestricted
funds
£
35,418
16,400
10,649
806
3,900
4,515
21,156
2,252
1,443
445
6,550
4,317
9,229
1,216
1,128
170
10
70
810
**120,484**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
767
-
-
**767**|Total
2023
£
160
42,768
26,040
51,562
568
**121,098**
Total
2023
£
35,418
16,400
10,649
806
3,900
4,515
21,156
2,252
1,443
445
6,550
4,317
9,229
1,216
1,128
170
777
70
810
**121,251**|
|---|---|---|---|---|---|
- **3 Expenditure on charitable activities**
10
**Shirecliffe Community Forum**
**Notes to the Accounts - continued for the year ended 31 March 2024**
## **4 Independent examiner's fees**
|Independent examination fee
There were no other fees payable to the independent examiner's organisation.|**2024**
**£**
1,095|2023
£
810|
|---|---|---|
## **5 Staff Costs**
|Salaries|**2024**
**£**
40,122
**40,122**|2023
£
35,418
**35,418**|
|---|---|---|
No employee received emoluments of more than £60,000. The average number of employees during the period was 3 (2023: 3).
## **6 Tangible fixed assets**
|**Cost**
As at 1 April 2023
As at 31 March 2024
**Depreciation**
As at 1 April 2023
Depreciation charge
As at 31 March 2024
**Net Book Value**
**As at 31 March 2024**
As at 31 March 2023
**Debtors**
Trade debtors
Prepayments
**Creditors: amounts falling due within one year**
Trade creditors
Accruals
Taxes & social security
Income received in advance|**Fixtures and**
**Leasehold**
**Fittingsmprovements**
**£**
**£**
7,141
16,553
7,141
16,553
7,141
7,255
-
1,216
7,141
8,471
**-**
**8,082**
-
9,298
**2024**
**£**
40,207
-
**40,207**
**2024**
**£**
19,309
1,581
1,751
-
**22,641**|**Total**
**£**
23,694
23,694
14,396
1,216
15,612
**8,082**
9,298
2023
£
40,021
80
40,101
2023
£
10,528
1,410
707
-
12,645|
|---|---|---|
## **7 Debtors**
## **8 Creditors: amounts falling due within one year**
11
**Shirecliffe Community Forum**
## **Notes to the Accounts - continued for the year ended 31 March 2024**
## **9 Restricted funds**
There were no restricted funds in the year.
|_Prior year comparison_
_Community Garden_
**10 Net asset by fund**
Tangible assets
Net current assets|**Unrestricted**
**funds**
**£**
8,082
28,043
36,125|_Balance_
_b/fwd_
_£_
_767_
_767_
**Restricted**
**funds**
**£**
-
-
-|_Income_
_£_
_-_
_-_
**Total**
**2024**
**£**
**8,082**
**28,043**
**36,125**|_Expenditure_
_£_
_(767)_
_(767)_
Unrestricted
funds
£
9,298
42,266
51,564|_Transfers_
_£_
_-_
_-_
Restricted
funds
£
-
-
-|_Balance_
_C/fwd_
_£_
_-_
_-_
Total
2023
£
9,298
42,266
51,564|
|---|---|---|---|---|---|---|
## **11 Trustees remuneration, benefits and expenses and the cost of key management personnel**
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2023: £nil) neither were they reimbursed expenses during the year (2023: £nil) as part of their role as trustees.
Colin Early is a trustee of Shirecliffe Community Forum, and was paid £2,819 (2023: £2,629) in the year for caretaking work, various building works.
Derek Brookes is a trustee of Shirecliffe Community Forum from 27 April 2021and was paid £12,064 for caretaking work, various building works and decorating. (2023: £10,540). Neither Derek nor his wife Diane Brookes (who was also a trustee up to December 2019), were party to the Trustees decisions regarding the said payments.
Payments to trustees were made in accordance with section 5 of the Memorandum of Association and were made on a normal commercial basis. No other trustee received payment for professional or other services supplied to the charity (2023: £nil).
The key management personnel of the charity comprises the trustees and Centre Manager, who is self employed. The Centre manager benefited from £18,632 in the year. (2023: £21,467).
## **12 Related party transactions**
£4,709 was payable to the company during the year for rent from North Sheffield Federation of Disabled Self-Help Groups (2023: £nil). Diane Brookes is a trustee of North Sheffield Federation of Disabled Self-Help Group and her husband Derek Brookes is a trustee of Shirecliffe Community Forum.
The wife of M Leary, who became a trustee on 1 April 2022, was paid £9,985 during the year as an employee (2023: £9,410).
There were no other related parties other than those noted in note 11.
12