## **Austrey Old School Hall Trust Trustees Report for 2021** 2021 saw the Hall closed on a number of occasions due to COVID limitations and, when open, user clubs and groups reported much reduced numbers due to customer hesitancy over meeting in enclosed spaces. The Trust, having registered for small business support, continued to receive automatic payments during the year as a result of which our level of funding remained high. It was decided that the Trust should make use of this unexpected income and should do all in its power to address deficiencies in equipment and facilities so as to provide greater benefit to the community. We also approached donor organisations in order to obtain match-funding for these projects. During 2021 we constructed the disabled access route that had been funded in 2020 at a cost of £9,700. We also sought funding to convert a store room into a disabled toilet at a cost of £ 6,566. And finally we sub-divided the smaller meeting room to create a purpose built kitchen at a cost of £13,144. We also conducted a fire safety assessment and provided volunteers with food hygiene training. As a result of the fire safety assessment it was identified that we would need to install a fire alarm system and an automated fire screen system to isolate the kitchen before we could install a cooker. We approached Mercia Community Fund for a grant of £5,000 which we received, although the work was not completed in this reporting period and will feature in a subsequent report. In order to ensure that our plans for redevelopment of the Hall met the needs of the community we conducted an on-line survey that achieved a 10%+ response rate and fully endorsed the work we had undertaken – see the attached response to the relevant question regarding customer satisfaction. As COVID restrictions reduced we were able to re-start our entertainment programme in July 2021. Because of the changes to village demographics occasioned by the building of 100+ houses in the 2019 -2021 period we adopted a policy of targeting these younger families in an attempt to speed integration and bolster social cohesion. This has been a great success with most events over subscribed. We are now getting requests to use the hall from a much wider section of the community, private hiring rates are improved and we are seeing levels of involvement by the incomer community not previously observed. The trustees are confident that their activity over the past year has fully met their objective of maintaining the Austrey Old School Hall for the benefit of the whole community. ## **Attachments** : ## **Question from 2022 Survey regarding impact of facility improvements** ## **Q6** If you have used the hall are you happy with the improvements made as a result of the last on-line survey? They are: Improved access, New kitchen, Cooker ,Silent and more efficient heating, Disabled toilet, Dishwasher, Digital Projector **Fire alarm system** **Respons Answer Choices es** 100.00 **8 Yes** % **0 No** 0.00% **0** Please Comment: 27 18/02/2022 Excellent! ....... A vast improvement ....... and you 09:08 AM 27 didn't even mention the parking spaces across the ID: road. 185265869 26 Great new kitchen facilities. 10/02/2022 |||22:58 PM| |---|---|---| |||ID:| |||184730462| |||10/02/2022| |25|Very impressed with improvements and hard work that
goes in to running of out village hall.|12:31 PM
ID:| |||184679703| |||10/02/2022| |24|Very impressed with improvements and hard work that
goes in to running of out village hall.|12:31 PM
ID:| |||184679701| |||08/02/2022| |23|Had a recent 40th birthday there and was very
impressed with the improvements made|12:45 PM
ID:| |||184475856| |22|Improvements have been carried out to a high
standard and improved the facility, great progress on
updating the facility|08/02/2022
12:45 PM
ID:
184475837| |||07/02/2022| |21|Excellent community space, the improvements to
access and catering facilities are extremely good .|19:14 PM
ID:| |||184419829| |||07/02/2022| |20|All above have greatly advanced my experience asa
user of the hall|14:10 PM
ID:| |||184386034| |||04/02/2022| |19|Very pleased with the improvements. Thank you|16:30 PM
ID:| |||184261257| |||03/02/2022| |18|A considerable improvement from before the
improvements were made|19:28 PM
ID:| |||184201806| ||Excellent job achieved by those involved in obtaining|03/02/2022| |17|grants and putting to good use to improve our village
hall so that it is now a very viable venue for all future|16:40 PM
ID:| ||use.|184189432| |||02/02/2022| |16|A fantastic improvement to all the facilities. Well done|17:51 PM
ID:| |||184107737| |||02/02/2022| |15|Facilities are all brilliant|14:29 PM
ID:| |||184085210| |14|Disabled Access to the Hall is a great improvement.|02/02/2022| ||The Disabled Toilet again is very benefcial also both|13:16 PM| |---|---|---| ||the path and the toilet are complying too standards.|ID:| ||The kitchen refurb I should think is a delight to all|184077203| ||ladies who use the facility. The modernised kitchen|| ||layout the new cooker and the new dish washer which|| ||is an industrial standard for quicker wash times. When|| ||a function is on at the hall is a great asset. The Digital|| ||Projector will allow for entertainment. A new Fire|| ||Alarm is always a must.|| ||Disabled Access to the Hall is a great improvement.|02/02/2022| ||The Disabled Toilet again is very benefcial also both|13:16 PM| ||the path and the toilet are complying too standards.|ID:| ||The kitchen refurb I should think is a delight to all|184077180| |13|ladies who use the facility. The modernised kitchen
layout the new cooker and the new dish washer which|| ||is an industrial standard for quicker wash times. When|| ||a function is on at the hall is a great asset. The Digital|| ||Projector will allow for entertainment. A new Fire|| ||Alarm is always a must.|| |||01/02/2022| |12|A vast improvement to what we had 2 years ago. The
hall is now a warm and welcoming venue.|21:23 PM
ID:| |||184028784| |11|I think the improvements make the village hall do
much more useable. The heating system particularly is
a massive improvement as is the lovely kitchen.|01/02/2022
21:10 PM
ID:
184027881| |||01/02/2022| |10|The kitchen is a great improvement!|20:28 PM
ID:| |||184024791| |||01/02/2022| |9|Disabled facilities, new heating and kitchen were
much needed and very welcome|19:57 PM
ID:| |||184022316| |||01/02/2022| |8|My daughter is disabled so disabled toilet welcomed.|19:29 PM
ID:| |||184019773| ||The improvements have made an incredible diference|01/02/2022| ||to our regular cofee social morning love bew kitchen|19:22 PM| |7|disabled toilet easy access to the building for people
with mobility issues we have had an increase in users|ID:
184019216| ||since the improvement an the building is warm as the|| ||heating system issues much better lovely building now|| |6|Whilst I am not aware of the pre improvement to the|01/02/2022| ||hall, I think having used it for a few events it is a|18:52 PM| ||fabulous little space but could do with a music system|ID:| ||for gatherings to be available to use if possible now|184016245| |---|---|---| ||there are more children in the village and it could earn|| ||extra revenue for you with kids parties too in the|| ||weekend that the hall isn't holding events.|| |||01/02/2022| |5|The village hall is now an attractive and very usable
space, which is well resourced for indoor events.|18:44 PM
ID:| |||184015561| |||01/02/2022| |4|Much better all round|18:42 PM
ID:| |||184015329| |||01/02/2022| |3|Excellent new facilities making the hall a pleasure to
use. Well done!|18:08 PM
ID:| |||184012078| |||01/02/2022| |2|It’s a lovely facility|18:08 PM
ID:| |||184012055| |||01/02/2022| |1|Looks fantastic- improvements are a real beneft to the
hall and its users.|17:36 PM
ID:| |||184008379| ## **Pictures of improved facilities** ## Original access **----- Start of picture text -----**
New ramp
**----- End of picture text -----**
Storeroom converted to Disabled Toilet New Kitchen C'/iil¢l Ji tr"_. Austrey Village Hall Year End Accounts January I" - December 31" 2021 Villa Hall Old SclMM)l Hall Trwt Jw IA 2021- Lkc 31A2021 ¥COME 28,751. Rent of Hall _ R¢8ular groups Jan- Dec 2021 Casual Hire of Hail Jan- tkc 2021 Donations Pat Rogu Lamb- we of C￿￿k￿Y/C￿l￿Y etr. 705. IK) 1,625.(X) rants l.Governmert R¢strictuJ Action (Covid) 2. Feb Governnth Restrict¢d Trading 3.March Govemmeth R￿trictrd Ttading 4. May Government Restsrt Pro'cct Grants l Jan Awards for All- Disabled Toilet Grat 2.F¢b N.W.B.C. R8PTd Di8hw&8kr Grant 3.oct Leic¢sler &RthlaThJ Community Found&ion Roller FIJE Proof Shutter & Inslallation Grant 2.239.21 4.(M)O.(M) 2,096.(K) 8.(M)O.(K) 7,(M)O.(M) 1,750.C(I 5.(W.IXI 30.085.21 Re￿n Sales EDF Energy refund G&8 and Eledricity urt￿ Bar Sink and Taps 678.68 FUND RAISING EVENts Skittles Ni 127108r21 Total itKome for this -Profii & IA6s 401. all n Parties 29 &3 IIOctr21 Total Income for this event- Profft & Lths attsched 512.IKI Bonfire Refreshments 0É41 If21 Provision of To Coffee & Hoi CIKKolatr 65.60 Christmas Fa I IiIY21 Table Top Sales- PrDfii & all 387.40 Total income Vil Yur End Jan 1st- Ik< 31st 2021 EXPENDrruRE N.W.B.C.. Non Domtstic Rat45. May 2021. Awil 21)22 1245.00 197A7 Hall Cleani 301JO 4.45 MatL7ials Insurance5. Publi¢ Liatllity Insur￿ (k* 2021 . Sq*2022 t -of 2020 Ac&)u 305.95 638.68 50. .{ Services Annual Service to Heatin8 b)iler Sy5tan pid Mortbly S40 £15. 180.(K) ound Maintenw July- Nov 2020 March-july 2021 FLM*nith If4).(Xl 170.IKI 145. 475.00 Ildln M#l•te#*lltt 2 Jan Dishwlshet plumbi￿j&j FkntiD8 252. 183.00 35.94 Ma￿h Service to Fire Extin8uhshu5 Ma￿h Gre￿ Bin Collecti(XL Service M•y Sm811 Me¢ting Room New Fknin8 July New Fir¢ Bells x 2 July New Fire Extin8uislxer and Brxk 39.77 July Fire Fo8m Sway &Signage 12.66 July Plumbing It¢ms 926 July Creosrte P8irt and Dw) Stal 74.68 July Baby Chan8in8 Unit 45.(Kl July New Sink & Tap Unil { Bar AT¢4) 39.77 Aug Fife fnwlion & RA￿rt 230.(NJ Aug New Internal tkn & Fire wwfin8 582.IMJ Sept New Key Cutting 20.iK Sept Replace F￿tr￿lor Fan & Cc*w¢di(ms ty S￿rtY 210.(XI Noy StoreJBar Sink Fittits￿ & T¥ 294.50 1137.37 W PROJEcfs FOR 2021 DisableAI AcLws Ramp Cost of &Jild i￿11￿11n1￿ Brick Wall and H￿￿ Rail Lichfield T￿•1 o)st of thts Pmied 9.7￿.Tr) Disabld Toilet- Cost of Build FIIKJrin8 FJnu15i(m IGI(w Pai￿. tknYOtl rtc Fixtirn & Fittin83 6280.(KI 125.IXI 76.76 84.46 6J66.22 New Cc& of Build EleL*rical Inthllation Emulsi(￿ IGloss Pairt ooring Rapid Dishw&4h¢T S/Steel Ki￿hen Units Sink aThl Mixtt Tap Unit Fire Risk Ass¢gs Hand Wash Sink New Steam Mop /Chcwing BoArds 2 New K¢ttles /Wa5hin8 up Bowl Fire Alarn] Syst¢m 51fA Wir5t ￿Ym￿l Supply &lnstail Roller Shutter 5(Ph First New Cooker and Fridg¢ Spla8hb￿kS x 2 3J40.(K) 1.665.00 36.(K) 246.50 2.699.98 1.073.59 199.(M) 61.74 64.51 41.97 IJ80.(KI 1.740 00 518.IXI 13.144.27 Cost of Fu￿d RAISI Eve Total cost of this ¢v¢nt IW2.40 202 TO￿ cl￿ of this event 227.22 Bortflre 2 Costs Milk for this event Hot ChoLxJlJt¢ and Mallows 2.93 733 mittee Ex nses 2021 Village Hall Flyer costs CAVA FIMMI Training Gift for Derek Alr￿ help with plurnbin8 BarlRaffle Stock Heaters for Bain Mari&% x 6 Lknr Stoppers Gift for Joan & R￿e1￿ Book New Folding Tables x 8 55.(Kl 17.IXI 37.97 485J2 725.41 Tot•1 Expe#dh•re £ 35m192 Cash at B*ttk Nat West Bank Curreni Accwrt at 31st D2i%nber 2021 £2A997A3 C.bequ¢8 rtot prueRted 750- Hire of Skittle Alley ryla(zmNrt lost 30.(K) 746- Hall cle￿ NovlLkc 21 747- Splash bxks 749- Water Rates repl*em¢rt l(*t c￿e 77.98 nJ8 -243.56 £2l753.87 Austrey Village Hail Year End Accourt a￿Jited by Mrs Anita Allsopp of A.A. Efflciency Bishop5 Cleevc, Ai Aust Vil Annual Skittles N. August 2021 Profit & Loss Income Trt sale5 Family £10.￿ Child £3.￿ Adult £5. 139.00 61.00 186.00 15.00 Bar Takings Food Sale Tothl l#&¥)me £401.00 Eipenditmre Bar Licens¢ Bar Costs Prosecco and Nibble5 Ro&st Pork Rolls, Skittle Alley-Hire StutTing- Donated Lynn Apple Sauce- Donated Chris Children's Sweets Donated by Wendy 21.00 84.31 6.09 ( Ino.. ProS￿C0 in Stock) 45.00 6.00 30.1)0 Totsl EX￿Idi￿re £192.40 Profit = £208.60 t)onated Items All Raffle Prizes Austrey Village Hall HALLOWEEN PARTIES_ 2¢ and 31° November 2021 Income Tkt sales Friday 42 Sunday 49 @ £3.(K) Friday . Raffle Friday - Bar Takings Sunday- TornlM>la Sunday- Bar Takings 273.(Kl 24.50 93.50 40.(MI 81.00 Total Income £512.( nditure Bar Licenses x 2 Soup and Twiglettes Hot Dogs, Rolls Onion4 Ketchup. Mayo Jellies + Eyeballs Wonns etc. Severed Fingers (donated) Spider Cakes (Donated) Brain Cakes (Donated) Room Décor Extra Gifts for Tombolal RaffleJBran Tub Bar Costs 42.00 19.50 28.17 36.43 large decA)rations on loan Total Ex￿dElure £22722 ProfitlLoss £284.78 Donated- Extrd Raffle and Tombola Prizes- Wendy Large Tin Sweets- Lyt)n Hand Made Witches- Christine Mineit Pumpkins Mo&sy. Chri& Tony Glowsticks- Jill Austrey Village Hall BoDfire Refresbments 2021 Profit and Loss Accou Income Sale of To Coffee &KI Hot Ch(xolate @ 50p 65.60 Total Income £65.60 Ex nditu Drinking Chocolate.. Marshmallow Milk 4.60 2.95 Total EX￿nditUre £7.55 Profit= £58.05 Austre e Hall CHRISTMAS FAYRE ProfitlLoss Account Income Hire fee for tables 6 @ £15.00 VIH Table - Decoration& Boxes Cards etc VIH Table - Cakes and Tray Bakes VIH Toys and Novelties Door Takings Refreshments Donation for small table 73.50 85.00 38.00 77.00 18.90 5.00 Total Income L187.40 Expenditure Purchase of Toys etc Cake Ingredients- Donated Craft expenses- Donated Mulled Wine /Mince Pies - Donated 29.47 { not paid in 2021 alc) Total Expenditure £29.47 Profit= ￿57.93 Austre Villa e Hall- Old School Hall Trust Bank Reconciliation 31.12.21 OPENING BALANCES Current Account 28751.90 COME Current Account 33854.89 62606.79 Current Account -35852.92 26753.87 Current Account during year. Bank Bal @ 24.12.2021 Cks not yet submitted 000726 lost & replaced by (XK)750 000744 lost & replaced by (M)0749 000746 000747 24997.43 30.(K> 72.58 63. 77.98 -243.56 26753.87 Athh'tional Infomiation £1 x proseco in stock £6.09 Minimal exEknditure for Christmas Fayre not yet pid out tDvoices raised that remain Outstandi￿ at Y￿-¢lld total £470.