||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||**1**|**2**|**2020**||**31**|**1**|**2021**| ## Section A Reference and administration details **Charity name Bottesford and Yaddlethorpe Village Hall** **Other names charity is known by** **Registered charity number (if any) 1119393** **Scunthorpe North Lincolnshire Postcode DN16 3SN** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs Patricia Nolan|Chairman||| ||Mr RoyMaud|Vice Chairman||| ||Mrs Helen Maud|Secretary||| ||Mrs Marion Harris|Treasurer||| ||Mr Kenneth Drinkall|BookingSecretary||| ||Miss MayBee|||| ||Mrs Maureen Medhurst|||| ||Mrs Ann Bett|||| ||Mrs StaceyGough|||| ||Mrs Sheila Dobson|||| ||Mrs Pat Jones|||| ||Mrs Sylvia Johnson|||| ||Mrs Jane Walls|||| ||Mrs VickyFox|||| ||Mrs Jill Gray|||| ||Mrs Marjorie Collins|||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||N/A|| |||| |||| J **anuary 2021** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| N/A ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed dated 2006 - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Appointed / elected at AGM. Trustee selection methods May be elected mid-year if an emergency occurs. - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include None additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide a village hall environment for the inhabitants of the Parish of Bottesford and Yaddlethorpe to allow meetings of social groups to take place and to provide activities of interest to the wider public. J **anuary 2021** **TAR** 2 The Hall is home to a popular Pre-School on all weekdays. In the evening the Hall is regularly used for the Ladies Circle, the local WI, the Floral Art Group, and domino and bingo sessions. At times when the above groups are not using the Hall it is bookable for outside users and organisations. Typical examples of this are children’s birthday parties and religious celebrations. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** At certain times of the year community gatherings are organised. Typical examples of these are Spring and Christmas Fayres, Harvest Supper, and Afternoon Teas. These latter events are very popular with the many older residents of the Parish. The Hall was also used as the base for a locally run cycling proficiency course for children. ## **Additional details of objectives and activities (Optional information)** None You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. J **anuary 2021** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Hall was a very popular resource for the local community and several events had been planned for the year. However the appearance of the Covid illness and the enforced lockdowns caused these events to be cancelled. Where possible some of the groups did take place under the rules of social distancing. This was possible due to the size of the Hall. J **anuary 2021** **TAR** 4 **Section E Financial review** **Brief statement of the** Our aim is to maintain a sum in our deposit account to cover any **charity’s policy on reserves** unexpected problems with the building. We do not expect to add to this sum. Any surplus that occasionally occurs in the day to day running of the Hall will be used to carry out minor repairs and decoration. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The main sources of our funding are: - a) the fees paid for hiring the Hall - b) the surplus generated form special events, eg. Harvest Lunch - c) donations from both individuals and organisations - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** None ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Marion Sandra Harris Full name(s) Patricia Mary Nolan Treasurer Position Chairman Date September 23[rd] 2022** J **anuary 2021** **TAR** 5 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of Bottesford and Yaddlethorpe Village Hall** **On accounts for the year 31[st] January 2021 Charity no 1119393 ended (if any) Set out on pages 1 to 3** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/01/2021** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Alan Robert Harris **Relevant professional** BSc (Eng), ACGI **qualification(s) or body (if any):** **Date:** 23[rd] Sept 2022 **Address:** 7 Clematis Way, Scunthorpe, DN16 3UQ 1 **February 2021** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **February 2021** ## BOTTESFORD & YADDLETHORPE VILLAGE HALL ## Registered Charity No. 1119393 ## Statement of Account ## INCOME & EXPENDITURE FOR YEAR ENDING 31st JANUARY 2021 |INCOME
Cash in Current Account
Cash in Deposit Account
Pre-School
Flower Club
Organ Society
Misc. Bookings
Donations
Interest Deposit Account
NLC Covid Grant
Short Mat Bowls
Bingo
Ladies Circle
Domino Flyers
Harvest Supper
Bottesford WI
Donation Unite Union
Christmas/New Year Sup
Spring Supper
NLC Waste Refund
Income for Year|31.01.21
EXPENDITURE
31.01.21
£
£
5668.87
Sewerage and Water
193.89
5087.83
Insurance
1212.80
Caretaker
3877.18
7000.00
Cleaning Materials
265.35
44.00
Performing Rights
293.72
225.00
Electricity
1231.84
84.00
Gas
1247.09
0.00
Auditor
37.50
4.47
NLC Waste Management
764.00
18469.00
Bingo Expenses
0.00
450.00
Officers Expenses
622.50
114.71
Maintenance/ Repairs
4629.37
0.00
Avert Fire Electronics Ltd
158.40
11.50
Sanitary Expenses
93.60
0.00
Short Mat Bowls
0.00
132.00
Caretakers Xmas Gift
20.00
0.00
Refunds
220.00
0.00
Covid Cleaning
200.00
0.00
Defibulator
0.00
295.40
PAT Testing
83.50
26830.08
15150.74
37586.78
Expenditure for Year
15150.74
Cash in Current Account
17343.74
Cash in Deposit Account
5092.30
37586.78
37586.78
TOTAL FUNDS CARRIED FORWARD
22436.04| |---|---| 3 **February 2021** February 2021 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of Bottesford and Yaddlethorpe Village Hall** **On accounts for the year 31[st] January 2021 Charity no 1119393 ended (if any) Set out on pages 1 to 3** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/01/2021** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Alan Robert Harris **Relevant professional** BSc (Eng), ACGI **qualification(s) or body (if any):** **Date:** 23[rd] Sept 2022 **Address:** 7 Clematis Way, Scunthorpe, DN16 3UQ 1 **February 2021** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **February 2021** ## BOTTESFORD & YADDLETHORPE VILLAGE HALL ## Registered Charity No. 1119393 ## Statement of Account ## INCOME & EXPENDITURE FOR YEAR ENDING 31st JANUARY 2021 |INCOME
Cash in Current Account
Cash in Deposit Account
Pre-School
Flower Club
Organ Society
Misc. Bookings
Donations
Interest Deposit Account
NLC Covid Grant
Short Mat Bowls
Bingo
Ladies Circle
Domino Flyers
Harvest Supper
Bottesford WI
Donation Unite Union
Christmas/New Year Sup
Spring Supper
NLC Waste Refund
Income for Year|31.01.21
EXPENDITURE
31.01.21
£
£
5668.87
Sewerage and Water
193.89
5087.83
Insurance
1212.80
Caretaker
3877.18
7000.00
Cleaning Materials
265.35
44.00
Performing Rights
293.72
225.00
Electricity
1231.84
84.00
Gas
1247.09
0.00
Auditor
37.50
4.47
NLC Waste Management
764.00
18469.00
Bingo Expenses
0.00
450.00
Officers Expenses
622.50
114.71
Maintenance/ Repairs
4629.37
0.00
Avert Fire Electronics Ltd
158.40
11.50
Sanitary Expenses
93.60
0.00
Short Mat Bowls
0.00
132.00
Caretakers Xmas Gift
20.00
0.00
Refunds
220.00
0.00
Covid Cleaning
200.00
0.00
Defibulator
0.00
295.40
PAT Testing
83.50
26830.08
15150.74
37586.78
Expenditure for Year
15150.74
Cash in Current Account
17343.74
Cash in Deposit Account
5092.30
37586.78
37586.78
TOTAL FUNDS CARRIED FORWARD
22436.04| |---|---| 3 **February 2021** February 2021