Trustees'
Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| From | 01 | 09 | 2022 | To | 31 | 08 | 2023 |
Section A Reference and administration details
Charity name Crofton Early Learners
Other names charity is known by
Registered charity number (if any) 1119285
Crofton Baptist Church 100 Crofton Lane, Orpington, Kent BR5 1HD ~~——~~
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
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|---|---|---|---|---|---|
| 1 | Catherine Jenson | Chair | Trustees of CEL | ||
| 2 | Stuart Davis | Treasurer | Trustees of CEL | ||
| 3 | Rachel Bailey | Secretary | Trustees of CEL | ||
| 4 | Naomi Beak | Trustees of CEL | |||
| 5 | Anne Shore | Trustees of CEL | |||
| 6 | Karen Dungate | Safeguarding | Trustees of CEL | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year ~~BS~~ |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Virginia Brown (Leader/Manager)
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed established in November 2006 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) ~~a~~
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Trustee selection methods
(eg. appointed by, elected by)
Existing trustees nominate additional trustees. Application is then made to Ofsted in line with their procedures to enable checks to be carried out that the proposed trustee is a fit person to form part of the registered body. Once Ofsted have given approval then the appointment is formalised at the next trustees’ meeting.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are provided with copies of the trust deed prior to appointment. They affirm their commitment to the belief statement set out in the trust deed. All trustees receive copies of policies. They are able to attend a pre-school session prior to appointment as observers to learn how the setting operates. Trustees are able to avail themselves of training provided by the Borough of Bromley as appropriate to their provision. They are also able to seek legal advice through Lawcall if appropriate to their needs.
The day-to-day management of the setting is delegated to the setting leader/manager and deputy manager. Financial matters are delegated to the setting Finance Officer. Both report to the Trustee Meeting. Trustees invite the pre-school leader and relevant staff to join the majority of their meetings to provide guidance on policy making and implementation of organisational matters. A parent representative liaises with parents and brings forward views and suggestions to the setting/meeting.
The Trustees ensure that the aims of the trust are fulfilled, have oversight of all educational and financial matters, the appointment and recruitment of staff and ensure adherence to current legislation. The nominated person for Ofsted purposes is the Chair of Trustees . One of the Trustees makes regular visits to the setting.
Crofton Early Learners is registered with Ofsted: Registered Setting EY364379. It is also affiliated to the Pre-School Learning Alliance. The Leader and Finance Officer regularly meet with Bromley Early Years Services and the SENCO liaises with outside agencies as appropriate.
As set out in the trust deed, Crofton Early Learners retains very close links with Crofton Baptist Church. Children and their families are regularly encouraged to become part of the wider church family.
Pastoral support is available to the staff, parents and children who attend the setting from pastoral staff employed by Crofton Baptist Church as and when it is requested. Pastoral staff also take an active involvement in key activities of the pre-school’s life such as the annual Nativity and leavers presentations.
Section C Objectives and activities
- 1) The advancement of the education (including spiritual development) of children below compulsory school age
Summary of the objects of the charity set out in its governing document
2) The provision of facilities for recreation for such children in the interest of social welfare and with the object of improving their conditions of life by: providing for any children without discrimination a safe and satisfying playgroup in a Christian environment where Christian beliefs and values are promoted and upheld and introducing the children and their parents to church life where appropriate.
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Crofton Early Learners seeks to provide outstanding pre-school education to children aged over 2 and a half years up to compulsory school age, following the requirements of the Early Years Foundation Stage. It seeks Summary of the main activities to provide a structured environment which enables children to learn undertaken for the public through play and meet the guidelines issued by Ofsted for the Early Years. benefit in relation to these objects (include within this The setting is committed to safeguarding and promoting the welfare of all section the statutory its children and expects all staff and volunteers to share in this declaration that trustees have commitment. It makes reasonable adjustments to meet the needs of staff had regard to the guidance and children who are disabled or who have additional needs. issued by the Charity In setting objectives and planning activities the trustees have given Commission on public benefit) consideration to the guidance provided by the Charity Commission on public benefit.
| Additional details of objectives Youmay chooseto include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. |
and activities (Optional information) |
|---|---|
| The setting offers placements to appropriate individuals who are training to work in a childcare setting and provides regular mentoring and support. Trustees all give their time voluntarily. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
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| During the period 1 September 2022 to 31 August 2023 the pre-school operated five days a week 09.00-16.00 for 37 weeks of the year. Parents responded well to the setting’s appeal to support “Reverse Giving” so rather than giving gifts to practitioners, parents brought in contributions for the local Food Bank. |
Section E Financial review The Trustees consider that sufficient reserves be built up such that no Brief statement of the trustee suffers personal loss. In effect there is a policy of holding three charity’s policy on reserves months operating costs in reserve. Details of any funds materially in deficit
Further financial review details (Optional information)
Crofton Early Learners claims Free Early Education funding for eligible You may choose to include children, providing up to 30 hours free education each week. Parents additional information, where pay for lunch-time supervision. During the period the setting has had one relevant about: child on EYPP. the charity’s principal sources of funds (including Expenditure primarily covers the cost of providing a high staff to children any fundraising); ratio, thus enabling outstanding interaction between staff and children to
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how expenditure has ensure that all children achieve their potential. A spacious environment supported the key objectives and high-quality equipment are also key expenditure items. of the charity; The setting purchased two additional Wi-Fi tablets for staff to use for
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investment policy and observations of children with daily uploads. Parents use the app to view
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objectives including any what their children have been doing in the preschool and upload their
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ethical investment policy own observations for practitioners in order to support children’s learning
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adopted. and development. The setting also purchased artificial grass for its small garden/mud kitchen area to make it more accessible in the winter time.
A number of children require additional support because of Special Educational Needs, particularly around speech and language. This involves at least 6 hours work per week by the setting SENCo.
Further details are available in the statement of financial activities.
Section F Other optional information
In the coming year short term goals will include:
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training and mentoring staff members for both L3 Childcare and Early Years Initial Teacher Training
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continued development of skills for staff within the setting
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purchase of awning for shelter (for waiting children and parents/carers and allowing more activities ”
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outdoors when the weather is wet .
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Catherine Michaela Jenson Rachel Bailey Position (eg Secretary, Chair, Chair Secretary etc) Date
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Crofton Early Learners 1119285 Receipts and payments accounts Period start date Period end date CC16a For the period from To 9/1/2022 8/31/2023 Section A Receipts and payments Unrestricted Endowment funds Restricted funds funds Total funds Last year to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £ A1 Receipts Fees and Donations 48,077 69,371 Maintenance Grant, SIPS & LBB funded courses - 4,638 Government Funding 119,937 102,559 Uniforms 1,065 882 Sale of Photographs - - Sports Day / Santa's Grotto - - Miscellaneous 941 2,305 Refunds - Bank Interest 376 8 ~~=z~~ Sub total (Gross income for AR) ~~===~~ 170,396 179,763 A2 Asset and investment sales, (see table). - - - - - - Sub total [ - ] - - ~~—————~~ Total receipts 170,396 179,763 A3 Payments Staff Costs 128,325 119,124 Admin and running expenses 2,645 1,307 Rent 16,000 14,280 Miscellaneous 9,641 3,630 Training 326 3,438 Snacks 1,983 1,183 Uniforms 986 760 Insurance 1,351 60 - Sub total ~~=——=|===~~ 161,257 143,782 A4 Asset and investment purchases, (see table) - - - - - - Sub total - ~~=~~ Total payments ~~a SS=~~ 161,257 143,782 Net of receipts/(payments) A5 Transfers between funds - - - A6 Cash funds last year end - Cash funds this year end 95,688 86,548 Section B Statement of assets and liabilities at the end of the period ~~_SESS~~
CCXX R1 accounts (SS)
06/01/2024
1
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details Cash at bank and in hand Protected deposits Premium Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ Unrestricted funds |
Restricted funds to nearest £ |
to nearest £ Endowment funds |
|---|---|---|---|---|
| 2,408 | ||||
| 1,803 | - | - | ||
| 91,477 | - | - | ||
| 95,688 | - | - | ||
| Agreement Error | OK | OK | ||
| to nearest £ Unrestricted funds |
Restricted funds to nearest £ |
to nearest £ Endowment funds |
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| Name | Date of approval | |||
| Karen Dungate | ||||
| Stuart Davis |
CCXX R2 accounts (SS)
06/01/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent EL•ninerfs Report Report to the trusteesl members of CROFTON EARLY LEARNERS On accounts for the year 3110812023 ended Charity no (if anyl 1119285 Set out on pages I report to the trustees on my examinat.on of the accounts of the above charity ('the Trust") for the year erKled 3 l / 0 612 a28 Responsibilities and As the chanty trustees of the Trust. you a restM)nsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 llhe Acri. I reF)Ort in respecl of my examination of the Trust's accounts carried ou under section 145 of the 2011 Act and in carrying OLrt my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirn that no material matters have come to my attention (other than tlpt disclosed below") in connection with the examination whiGh gtves me cause to believe that in. any matellal respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting rOrdS Independent examinefs statement I have no concerns and have come across no other matters in connection with the examinion to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in th8 brackets rfthey do not apply. Signed: Date: 2 Ttsrte 202 Name: Steve Higginbottom Relevant professional qualificallon{s) or body (if any): Address". 28 Ryecroft Road Petts W(. Orpngton BR5 1DR Section B Dis¢losure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examatn of chanty accounts." directions and guidance for examiners). IER October 2018