## **Trustees' Annual Report for the period** ## **From** Period start date Period end date ## **To** 01 09 2021 31 08 2022 Section A Reference and administration details March **2023** **TAR** 1 ## **Charity name** Crofton Early Learners **Other names charity is known by** **Registered charity number (if any)** 1119285 March **2023** **TAR** 2 Crofton Baptist Church 100 Crofton Lane, Orpington, Kent ## BR5 1HD ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** ## Catherine Jenson Chair 1 March **2023** **TAR** 3 Trustees of CEL 2 Stuart Davis Treasurer Trustees of CEL Marian Greenhalgh Secretary Trustees of CEL Naomi Beak Trustees of CEL Anne Shore Trustees of CEL 3 4 5 March **2023** **TAR** 4 6 Karen Dungate Safeguarding Trustees of CEL ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Name Dates acted if not for whole year** Rachel Bailey ? ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Virginia Brown (Leader/Manager) March **2023** **TAR** 5 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Trust Deed established in November 2006 How the charity is constituted (eg. trust, association, company) Trust Trustee selection methods (eg. appointed by, elected by) Existing trustees nominate additional trustees. Application is then made to Ofsted in line with their procedures to enable checks to be carried out that the proposed trustee is a fit person to form part of the registered body. Once Ofsted have given approval then the appointment is formalised at the next trustees’ meeting. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Trustees are provided with copies of the trust deed prior to appointment. They affirm their commitment to the belief statement set out in the trust deed. All trustees receive copies of policies. They are able to attend a pre-school session prior to appointment as observers to learn how the setting operates. Trustees are able to avail themselves of training provided by the Borough of Bromley as appropriate to their provision. They are also able to seek legal advice through Lawcall if appropriate to their needs. The day-to-day management of the setting is delegated to the setting leader/manager and deputy manager. Financial matters are delegated to the setting Finance Officer. Both report to the Trustee Meeting. Trustees invite the pre-school leader and relevant staff to join the majority of their meetings to provide guidance on policy making and implementation of organisational matters. A parent representative liaises with parents and brings forward views and suggestions to the setting/meeting. The Trustees ensure that the aims of the trust are fulfilled, have oversight of all educational and financial matters, the appointment and recruitment of staff and ensure adherence to current legislation. The nominated person for Ofsted purposes is the Chair of Trustees _**.**_ One of the Trustees makes regular visits to the setting. Crofton Early Learners is registered with Ofsted: Registered Setting EY364379. It is also affiliated to the Pre-School Learning Alliance. The Leader and Finance Officer regularly meet with Bromley Early Years Services and the SENCO liaises with outside agencies as appropriate. As set out in the trust deed, Crofton Early Learners retains very close links with Crofton Baptist Church. Children and their families are regularly encouraged to become part of the wider church family. Pastoral support is available to the staff, parents and children who attend the setting from pastoral staff employed by Crofton Baptist Church as and when it is requested. Pastoral staff March **2023** **TAR** 6 also take an active involvement in key activities of the pre-school’s life such as the half-termly coffee mornings for parents, the yearly leaving ceremony and annual nativity play. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** - 1) The advancement of the education (including spiritual development) of children below compulsory school age - 2) The provision of facilities for recreation for such children in the interest of social welfare and with the object of improving their conditions of life by: providing for any children without discrimination a safe and satisfying playgroup in a Christian environment where Christian beliefs and values are promoted and upheld and introducing the children and their parents to church life where appropriate. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Crofton Early Learners seeks to provide outstanding pre-school education to children aged over 2 and a half years up to compulsory school age, following the requirements of the Early Years Foundation Stage. It seeks to provide a structured environment which enables children to learn through play and meet the guidelines issued by Ofsted for the Early Years. The setting is committed to safeguarding and promoting the welfare of all its children and expects all staff and volunteers to share in this commitment. It makes reasonable adjustments to meet the needs of staff and children who are disabled or who have additional needs. In setting objectives and planning activities the trustees have given consideration to the guidance provided by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The setting offers placements to appropriate individuals who are training to work in a childcare setting and provides regular mentoring and support. Trustees all give their time voluntarily. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the period 1 September 2021 to 31 August 2022 the preschool operated five days a week 09.00-16.00 for 36 weeks of the year. This was the first year that the setting has offered extended hours to meet the increasing needs of working parents. Parents responded exceptionally to the setting’s appeal to support “Reverse Giving” so rather than giving gifts to practitioners, parents brought in contributions for the local Food Bank. March **2023** **TAR** 7 Section D Achievements and performance ## **Section E Financial review** The Trustees consider that sufficient reserves be built up such **Brief statement of the** that no trustee suffers personal loss. In effect there is a policy **charity’s policy on** of holding three months operating costs in reserve. **reserves** **Details of any funds materially in deficit** **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Crofton Early Learners claims Free Early Education funding for eligible children, providing up to 30 hours free education each week. Parents pay for lunch-time supervision. During the period the setting has had two children on EYPP. Expenditure primarily covers the cost of providing a high staff to children ratio, thus enabling outstanding interaction between staff and children to ensure that all children achieve their potential. A spacious environment and high-quality equipment are also key expenditure items. The setting purchased an online journal, Tapestry, and four Wi-Fi tablets to use for observations of children with daily uploads. This has an app for parents where they can view assessments of observations plus pictures/videos of learning activities. A number of children require additional support because of Special Educational Needs, particularly around speech and language. Further details are available in the statement of financial activities. ## **Section F Other optional information** In the coming year short term goals will include: - training and mentoring staff members for both L3 Childcare and Early Years Initial Teacher Training - continued development of skills for staff within the setting - purchase of awning for shelter (for waiting children and parents/carers and allowing more activities outdoors when the weather is wet”. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** March **2023** **TAR** 8 **Full name(s)** Catherine Michaela Jenson Rachel Bailey **Position (eg Secretary,** Chair Secretary **Chair, etc) Date** March **2023** **TAR** 9 **----- Start of picture text -----**
Crofton Early Learners 1119285
Receipts and payments accounts
Period start date Period end date CC16a
For the period To
from
09/01/2021 08/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
Fees and Donations 67,571 1,800 - 69,371 30,444
Maintenance Grant, SIPS & LBB funded courses
- - 4,638
4,638 4,464
Government Funding 102,559 - - 102,559 64,272
Uniforms 882 - - 882 1,035
Sale of Photographs - - - -
Sports Day / Santa's Grotto - - - 280
Miscellaneous 2,305 - - 2,305 138
Refunds - - 70
Bank Interest 8 - - 8 11
Sub total (Gross income for AR) 177,963 1,800 - 179,763 100,714
A2 Asset and investment sales, (see table).
- - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 177,963 1,800 - 179,763 100,714
A3 Payments
Staff Costs 119,124 - - 119,124 77,752
Admin and running expenses 1,307 - - 1,307 3,147
Rent 14,280 - - 14,280 8,400
Miscellaneous 3,630 - - 3,630 756
Training 3,438 - - 3,438 324
Snacks 1,183 - - 1,183 955
Uniforms 760 - - 760 878
Insurance 60 - - 60 506
- - - -
Sub total 143,782 - - 143,782 92,719
A4 Asset and investment purchases, (see
table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 143,782 - - 143,782 92,719
Net of receipts/(payments)
34,181 1,800 - 35,981 7,996
A5 Transfers between funds - - - - -
A6 Cash funds last year end 50,573 - 50,573 42,577
Cash funds this year end
84,754 1,800 - 86,554 50,573
**----- End of picture text -----**
**Section B Statement of assets and liabilities at the end of the period** |||**Categories**|**Details**| |---|---|---|---| |**B1**|**Cash funds**||Cash at bank and in hand| ||||| ||||| |**Restricted funds**
**to nearest £**
**to nearest £**
**to nearest £**
**84,668**
**1,880**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Endowment**
**funds**|**Restricted funds**
**to nearest £**
**to nearest £**
**to nearest £**
**84,668**
**1,880**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Endowment**
**funds**| |---|---| |**84,668**|| |**-**|**-**| |**-**|**-**| CCXX R1 accounts (SS) 06/12/2023 1 **----- Start of picture text -----**
Total cash funds 84,668 1,880 -
(agree balances with receipts and
payments account(s)) Agreement Error Agreement Error OK
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
Details
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the
trustees Signature Print Name Date of approval
Cath Marshall
Stuart Davis
**----- End of picture text -----**
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