## **Trustees' Annual Report for the period** Period start date Period end date **T From** 01 09 2020 **o** 31 08 2021 Section A Reference and administration details ~~a~~ **Charity name** Crofton Early Learners ~~oo~~ **Other names charity is known by** ~~po~~ **Registered charity number (if any)**[1119285] ~~|~~ |||Crofton Baptist Church
100 Crofton Lane, Orpington, Kent
BR5 1HD
~~—~~|Crofton Baptist Church
100 Crofton Lane, Orpington, Kent
BR5 1HD
~~—~~|Crofton Baptist Church
100 Crofton Lane, Orpington, Kent
BR5 1HD
~~—~~|Crofton Baptist Church
100 Crofton Lane, Orpington, Kent
BR5 1HD
~~—~~| |---|---|---|---|---|---| |**Names of the charity trustees who manage the charity**|||**Names of the charity trustees who manage the charity**||| ||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|| |1|Catherine
Jenson|Chair||Trustees of CEL|| |2|Stuart Davis|Treasurer||Trustees of CEL|| |3|Marian
Greenhalgh|Secretary||Trustees of CEL|| |4|Naomi Beak|||Trustees of CEL|| |5|Anne Shore|||Trustees of CEL|| |6|Karen Dungate|Safeguarding||Trustees of CEL|| March **2022** **TAR** 1 **----- Start of picture text -----**
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Name Address
Type of adviser
Name of chief executive or names of senior staff members (Optional
information)
Virginia Brown (Leader/Manager)
Section B Structure, governance and
management
Description of the charity’s trusts
Trust Deed established in November 2006
Type of governing document
(eg. trust deed, constitution)
Trust
How the charity is
constituted
(eg. trust, association,
company)
Existing trustees nominate additional trustees. Application is
Trustee selection methods
then made to Ofsted in line with their procedures to enable
(eg. appointed by, elected by)
checks to be carried out that the proposed trustee is a fit person
to form part of the registered body. Once Ofsted have given
approval then the appointment is formalised at the next
trustees’ meeting.
**----- End of picture text -----**
## **Additional governance issues (Optional information)** March **2022** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - Trustees are provided with copies of the trust deed prior to appointment. They affirm their commitment to the belief statement set out in the trust deed. All trustees receive copies of policies. They are able to attend a pre-school session prior to appointment as observers to learn how the setting operates. Trustees are able to avail themselves of training provided by the Borough of Bromley as appropriate to their provision. They are also able to seek legal advice through Lawcall if appropriate to their needs. The day-to-day management of the setting is delegated to the setting leader/manager and deputy leader. Financial matters are delegated to the setting Finance Officer. Both report to the Trustee Meeting. Trustees invite the pre-school leader and relevant staff to join the majority of their meetings to provide guidance on policy making and implementation of organisational matters. A parent representative liaises with parents and brings forward views and suggestions to the setting. The Trustees ensure that the aims of the trust are fulfilled, have oversight of all educational and financial matters, the appointment and recruitment of staff and ensure adherence to current legislation. The nominated person for Ofsted purposes is the Chair of Trustees _**.**_ Two of the Trustees make regular visits to the setting. Crofton Early Learners is registered with Ofsted: Registered Setting EY364379. It is also affiliated to the Pre-School Learning Alliance. The Leader and Finance Officer regularly meet with Bromley Early Years Services and the SENCO liaises with outside agencies as appropriate. As set out in the trust deed, Crofton Early Learners retains very close links with Crofton Baptist Church. Children and their families are regularly encouraged to become part of the wider church family. Pastoral support is available to the staff, parents and children who attend the setting from pastoral staff employed by Crofton Baptist Church as and when it is requested. Pastoral staff also take an active involvement in key activities of the pre-school’s life such as the half-termly coffee mornings for parents, the yearly leaving ceremony and annual nativity play. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** - 1) The advancement of the education (including spiritual development) of children below compulsory school age - 2) The provision of facilities for recreation for such children in the interest of social welfare and with the object of improving their conditions of life by: providing for any children without discrimination a safe and satisfying playgroup in a Christian environment where Christian beliefs and values are promoted and upheld and March **2022** **TAR** 3 ||introducing the children and their parents to church life
where appropriate.|| |---|---|---| |**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|Crofton Early Learners seeks to provide outstanding pre-school
education to children aged over 2 and a half years up to
compulsory school age, following the requirements of the
Early Years Foundation Stage. It seeks to provide a structured
environment which enables children to learn through play and
meet the guidelines issued by Ofsted for the Early Years.
The setting is committed to safeguarding and promoting the
welfare of all its children and expects all staf and volunteers
to share in this commitment. It makes reasonable
adjustments to meet the needs of staf and children who are
disabled or who have additional needs.
In setting objectives and planning activities the trustees have
given consideration to the guidance provided by the Charity
Commission on public beneft.|| |**Additional details of objectives and activities (Optional information)**||| |You**may choose**to include
further statements, where
relevant, about:
·
policy on grantmaking;
·
policy programme related
investment;
·
contribution made by
volunteers.|The setting ofers placements to appropriate individuals who
are training to work in a childcare setting and provides regular
mentoring and support.
Trustees all give their time voluntarily.|| ## Section D Achievements and performance During the period 1 September 2020 to 31 August 2021 the pre- **Summary of the main** school operated five sessions of three hours fifteen minutes per **achievements of the** week (five mornings) for 36 weeks of the year. **charity during the year** Parents responded really well to the setting’s appeal to support Operation Christmas Child by providing shoebox gifts and also to our “Reverse Giving” so rather than giving gifts to practitioners, parents brought in contributions for the local Food Bank. During the first term of 2021 the preschool once again split into two groups in order to maintain health and safety with the rise in Covid cases. This was successfully managed by the staff. Parents demonstrated their deep gratitude to the preschool by March **2022** **TAR** 4 ## Section D Achievements and performance purchasing 2 mud kitchens for the preschool garden which will greatly enhance the setting. ## **Section E Financial review** ||| |---|---| |**Brief statement of the**
**charity’s policy on**
**reserves**|The Trustees consider that sufcient reserves be built up such
that no trustee sufers personal loss. In efect there is a policy of
holding three months operating costs in reserve.| |**Details of any funds**
**materially in defcit**|| |**Further fnancial review details (Optional information)**|| |You**may choose**to include
additional information,
where relevant about:
·
the charity’s principal
sources of funds
(including any
fundraising);
·
how expenditure has
supported the key
objectives of the charity;
·
investment policy and
objectives including any
ethical investment policy
adopted.|Crofton Early Learners claims Free Early Education funding for
eligible children, providing up to 15 hours free education each
week. Parents pay for additional hours and for places not
covered by the universal government funding. During the period
the setting has had one child on 2-year funding and 3 children
on EYPP.
Expenditure primarily covers the cost of providing a high staf to
children ratio, thus enabling outstanding interaction between
staf and children to ensure that all children achieve their
potential. A spacious environment and high quality equipment
are also key expenditure items.
A number of children require additional support because of
Special Educational Needs.
Further details are available in the statement of fnancial
activities.| March **2022** **TAR** 5 ## **Section F Other optional information** In the coming year short term goals will include: - providing extended hours: 09.00-1600 across 36 weeks, planning for new afternoon activities and lunch time supervision - planning training for a new SENCo - continued development of skills for staff within the setting - seeking financial support and manpower for a SEN child who requires 1:1 support in the setting - updating our technology – new laptops, purchase of a new parent-interactive online journal for recording children’s early years education to meet new Ofsted guidelines on reducing paperwork and tablets for the staff to use for that purpose in the setting ## **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Catherine Michaela Jenson Marian Shirley Greenhalgh es eee **Position (eg Secretary,** Chair Secretary **Chair, etc)** ee ee **Date** March **2022** **TAR** 6 |**Crofton Early Learners**
**1119285**
**CC16a**
**Receipts and payments accounts**
Period start date
**To**
Period end date
09/01/2020
08/31/2021
**Section A Receipts and payments**
**For the period**
**from**
~~Ce~~|**Crofton Early Learners**
**1119285**
**CC16a**
**Receipts and payments accounts**
Period start date
**To**
Period end date
09/01/2020
08/31/2021
**Section A Receipts and payments**
**For the period**
**from**
~~Ce~~|**Crofton Early Learners**
**1119285**
**CC16a**
**Receipts and payments accounts**
Period start date
**To**
Period end date
09/01/2020
08/31/2021
**Section A Receipts and payments**
**For the period**
**from**
~~Ce~~|**Crofton Early Learners**
**1119285**
**CC16a**
**Receipts and payments accounts**
Period start date
**To**
Period end date
09/01/2020
08/31/2021
**Section A Receipts and payments**
**For the period**
**from**
~~Ce~~| |---|---|---|---| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**|**Last year**| |**to the nearest £**
**to the nearest**
**£**
**to the nearest**
**£**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |**A1 Receipts**
Fees and Donations
31,944
**- 1,500**
**-**
Maintenance Grant, SIPS & LBB funded courses
4,464
**-**
**-**
Government Funding
64,272
**-**
**-**
Uniforms
1,035
**-**
**-**
Sale of Photographs
**-**
**-**
Sports Day / Santa's Grotto
280
**-**
**-**
Miscellaneous
138
**-**
**-**
Refunds
70
**-**
**-**
Bank Interest
11
**-**
**-**
**102,214**
**- 1,500**
**-**
**A2 Asset and investment sales, (see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**_Total receipts_ 102,214**
**- 1,500**
**-**
**A3 Payments**
Staff Costs
77,752
**-**
**-**
Admin and running expenses
3,147
**-**
**-**
Rent
8,400
**-**
**-**
Miscellaneous
756
**-**
**-**
Training
324
**-**
**-**
Snacks
955
**-**
**-**
Uniforms
878
**-**
**-**
Insurance
506
**-**
**-**
**-**
**-**
**_Sub total_ 92,719**
**-**
**-**
**_Sub total_**_(Gross income for AR)_|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**30,444**
**4,464**
**64,272**
**1,035**
**-**
**280**
**138**
**70**
**11**
**100,714**
**-**
**-**
**-**
**100,714**
**77,752**
**3,147**
**8,400**
**756**
**324**
**955**
**878**
**506**
**-**
**92,719**|27,652
5
72,693
785
135
181
14
11
86
**101,562**
**-**
**-**
**101,562**
83,377
313
8,400
5,499
205
21
823
512
**-**
**99,150**| - **A4 Asset and investment purchases, (see table) - - - - - - - -** - _**Sub total**_ **-** - S ~~S.~~ _**Total payments**_ **92,719 -** ~~==~~ **92,719 99,150** **-** _**Sub total**_ **-** _**Total payments**_ **92,719 - - 92,719 99,150** _**Net of receipts/(payments)**_ **9,496 - 1,500 - 7,996 2,412 A5 Transfers between funds - - - - - A6 Cash funds last year end 40,625 1,952 - 42,577 40,165** _**Cash funds this year end**_ **50,121** ~~—~~ **452** ~~SE~~ **50,573 42,577 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds Endowment funds Categories Details funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Cash at bank and in hand **50,573 - - - - - - -** _**Total cash funds**_ **50,573 - -** —_ ~~——— ——~~ (agree balances with receipts and payments account(s)) Agreement Error Agreement Error OK **Unrestricted Restricted funds Endowment funds funds** CCXX R1 accounts (SS) 05/31/2022 1 **----- Start of picture text -----**
to nearest £ to nearest £ to nearest £
Details
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
===>}
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
= -_
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
- -
== ===
Fund to which Amount due When due (optional)
Details liability relates (optional)
B5 Liabilities -
-
-
-
-
= ==
Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval
Cath Marshall
Stuart Davis
Do = ==
**----- End of picture text -----**
CCXX R2 accounts (SS) 2 05/31/2022 Report to the trusteesl members of CLO FTOKJ EA AILtr3 crfs 3 1 auGofi 2011 On accounts for the year ended Charity no (if any) 11191È5 Set out on pages I report to the trustees on my eXaMinat￿n of the accounts of the above Charty (Ihe Trust") for the year ended Re8ponslbilitie8 and As the charity tnjstees of the Trust. you are resFrt)nsible for the preparation basis of rgport of the accounts in ac¢ordarKe ￿￿th the requirements of the Charitses Act 2011 {kne Act"). I report in respect of my examination of the Twsl's a¢¢ounts Carr￿ out under section 145 of the 2011 Act and in carying out my examination, I have foll0v￿d the applicable Difeclions given by the Charty CommissKJn under section 145151{bl of the Aci. I have completed my examinalion. l confirm that no material matters have come to my attention (other than that disclosed below'l in connection with the exaMinat￿n vthKh m8 cause to b81ieve that li. any nwterial respect: accounting records V•pre not kept in accordance wth section 130 of the Act or the acwunts do not ac£ord with the accounling T￿[d8 Independant examlnerf$ statémènt I have no concems and have come across no other matters in connection with the examination to attention should be drawn in order lo enabl8 a proper underslanding ofthe accounts to be react￿. ' Please delete the wonds in the br8ckets lithey do not apply. SigTh￿: Date: ZIM. 202 Namè: Rglgvant professional qualification(s) or body (If any): Address: 2C R r&fr