2020-08-31-accounts - Crofton Early Learners

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Trustees'

Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
From	01	09	2019	To	31	08	2020

Section A Reference and administration details

Charity name Crofton Early Learners

Other names charity is known by

Registered charity number (if any) 1119285

Crofton Baptist Church 100 Crofton Lane, Orpington, Kent BR5 1HD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Catherine Jenson	Chair	Trustees of CEL
Stuart Davis	Treasurer	Trustees of CEL
Marian Greenhalgh	Secretary	Trustees of CEL
Naomi Beak		Trustees of CEL
Anne Shore		Trustees of CEL
Karen Dungate	Safeguarding	Trustees of CEL

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Virginia Brown (Leader)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed established in November 2006 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company)

Existing trustees nominate additional trustees. Application is then made to Trustee selection methods Ofsted in line with their procedures to enable checks to be carried out that (eg. appointed by, elected by) the proposed trustee is a fit person to form part of the registered body.

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Once Ofsted have given approval then the appointment is formalised at the next trustees’ meeting.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Trustees are provided with copies of the trust deed prior to appointment. They affirm their commitment to the belief statement set out in the trust deed. All trustees receive copies of policies. They are able to attend a pre-school session prior to appointment as observers to learn how the setting operates. Trustees are able to avail themselves of training provided by the Borough of Bromley as appropriate to their provision. They are also able to seek legal advice through Lawcall if appropriate to their needs.

The day to day management of the setting is delegated to the setting leader/manager and deputy leader. Financial matters are delegated to the setting Finance Officer. Both report to the Trustee Meeting. Trustees invite the pre-school leader and relevant staff to join the majority of their meetings to provide guidance on policy making and implementation of organisational matters. A parent representative liaises with parents and brings forward views and suggestions to the setting.

The Trustees ensure that the aims of the trust are fulfilled, have oversight of all educational and financial matters, the appointment and recruitment of staff and ensure adherence to current legislation. The nominated person for Ofsted purposes is the Chair of Trustees . Two of the Trustees make regular visits to the setting.

Crofton Early Learners is registered with Ofsted: Registered Setting EY364379. It is also affiliated to the Pre-School Learning Alliance. The Leader and Finance Officer regularly meet with Bromley Early Years Services and the SENCO liaises with outside agencies as appropriate.

As set out in the trust deed, Crofton Early Learners retains very close links with Crofton Baptist Church. Children and their families are regularly encouraged to become part of the wider church family.

Pastoral support is available to the staff, parents and children who attend the setting from pastoral staff employed by Crofton Baptist Church as and when it is requested. Pastoral staff also take an active involvement in key activities of the pre-school’s life such as the half-termly coffee mornings for parents, the yearly leaving ceremony and annual nativity play.

Section C Objectives and activities

1) The advancement of the education (including spiritual development) of children below compulsory school age
2) The provision of facilities for recreation for such children in the interest
Summary of the objects of the of social welfare and with the object of improving their conditions of
charity set out in its life by: providing for any children without discrimination a safe and
governing document satisfying playgroup in a Christian environment where Christian beliefs and values are promoted and upheld and introducing the children and their parents to church life where appropriate.

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Crofton Early Learners seeks to provide outstanding pre-school education to children aged over 2 and a half years up to compulsory school age, following the requirements of the Early Years Foundation Summary of the main Stage. It seeks to provide a structured environment which enables activities undertaken for the children to learn through play and meet the guidelines issued by Ofsted public benefit in relation to for the Early Years. these objects (include within this section the statutory The setting is committed to safeguarding and promoting the welfare of all declaration that trustees have its children and expects all staff and volunteers to share in this had regard to the guidance commitment. It makes reasonable adjustments to meet the needs of staff issued by the Charity and children who are disabled or who have additional needs. Commission on public In setting objectives and planning activities the trustees have given benefit) consideration to the guidance provided by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include The setting offers placements to appropriate individuals who are training further statements, where to work in a childcare setting and provides regular mentoring and relevant, about: support. • policy on grantmaking; Generally Trustees all give their time voluntarily. In Dec 2019 it was • policy programme related policy programme related necessary to call on a Trustee for staff cover during a period of Norovirus investment; for which she was paid for one session.

policy programme related policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

During the period 1 September 2019 to 31 August 2020 the pre-school Summary of the main operated five sessions of three hours fifteen minutes per week (five achievements of the charity mornings) for 36 weeks of the year. during the year

Parents responded really well to the setting’s appeal to support Operation Christmas Child by providing shoebox gifts and also to our “Reverse Giving” so rather than giving gifts to practitioners, parents brought in contributions for the local Food Bank.

The setting participated in the Dental Health Survey where Dentists came in and inspected the teeth of those children for whom parental permission was gained.

The setting was inspected by Ofsted on 17 January 2020 and once again gained Outstanding in all areas. Parental feedback continues to be overwhelmingly positive.

The setting participated in British Science Week for the first time under the leadership of our Early Years Teacher.

During the lockdown the leader ran a “virtual” preschool, sending out weekly activities with daily zoom sessions with all families who wished to participate. Families in need were provided with packs to support this.

In June the setting re-opened, split across two separate areas, and provided provision for 32 children to return for the summer term and created social stories to support children returning. Parental trust in the setting was overwhelming and the setting received high levels of praise for its care of the children during such a difficult time.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The Trustees consider that sufficient reserves be built up such that no trustee suffers personal loss. In effect there is a policy of holding three months operating costs in reserve.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Crofton Early Learners claims Free Early Education funding for eligible children, providing up to 15 hours free education each week. Parents pay for additional hours and for places not covered by the universal government funding. During the period the setting has had one child on 2-year funding and one on EYPP. This funding continued to be provided during lockdown.

Expenditure primarily covers the cost of providing a high staff to children ratio, thus enabling outstanding interaction between staff and children to ensure that all children achieve their potential. A spacious environment and high quality equipment are also key expenditure items.

A number of children require additional support because of Special Educational Needs.

Further details are available in the statement of financial activities.

Section F Other optional information

In the coming year short term goals will include:

continued development of skills for staff within the setting: we are training a new SENCo who is accessing training with ICAN and local training provided by the Healthcare Department
consideration of extending hours into the afternoons to help provide support for working parents.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


	Marian Shirley Greenhalgh
Chair		Secretary

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March 2020

	Crofton Early Learners	Crofton Early Learners	Crofton Early Learners	1119285	CC16a
		Receipts and payments accounts
	For the period from	01/09/2019 Period start date	To	31/08/2020 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 27,652 5 72,693 785 135 181 14 11 86 101,562 - - - 101,562 83,377 313 8,400 5,499 205 21 823 512 - 99,150 - - - 99,150 2,412 - 40,165 42,577	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 27,652 5 72,693 785 135 181 14 11 86 101,562 - - - 101,562 83,377 313 8,400 5,499 205 21 823 512 - 99,150 - - - 99,150 2,412 - 40,165 42,577	Last year to the nearest £
Fees and Donations	27,652				35,898
Maintenance Grant, SIPS & LBB funded courses	5				754
Government Funding	72,693				65,441
Uniforms	785				1,002
Sale of Photographs	135				293
Sports Day / Santa's Grotto	181				742
Milk Refund	14				330
Refunds	11				1,846
Bank Interest	86				92
*Sub total*(Gross income for AR)	101,562				106,398

A2 Asset and investment sales,(see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					106,398

Staff Costs	83,377				80,550
Equipment/Resources	313				297
Rent	8,400				7,800
Other including maintenance	5,499				6,063
Training	205				3,270
Sports Day/Photographs	21				658
Uniforms	823				958
Pre-school Learning Alliance membership fee including Trustees insurance	512				1,012
	-				-
**Sub total **	99,150				100,608

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					100,608

	2,412	-	-	2,412	5,790
	-	-	-	-	-
	40,165	-	-	40,165	34,375
	42,577	-	-	42,577	40,165

CCXX R1 accounts (SS)

23/06/2021

Section B Statement of assets and liabilities at the end of the period

Cash at bank and in hand Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details	Unrestricted funds to nearest £ 42,577 - - 42,577 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional)	Endowment funds to nearest £

			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
Signature Details	Fund to which liability relates Amount due (optional) - - - - - Print Name Cath Marshall Stuart Davies		When due (optional)





			Date of approval
	Cath Marshall
	Stuart Davies

CCXX R2 accounts (SS)

23/06/2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report lo the trusteesl members of Crolht Laryr)ers On accounts for the year ended 3 i Atrdvsk 2020 Charity no (if any) iilqZ&5 Set out on pages I report to the trustees on my examination of the accounts of the at]Ve charity (Wie Trusf) for the year ended Responsibilities and As the chartty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accx)rdance with the requirements of the Charities Act 2011 {'the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have corne to my attenb.on (other than thal disclosed below ') in connection with the examination which gives me cause lo believe that in, any material respect" accounting records were not kept in accordance with section 130 of the Act or the accounts do not aco)rd with the accounting records Independent examinerfs statement I have no concems ar)d have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not appty. Signed: Date: SIM 2021 Namg: kef Aen k/. . Relevant Professional qualification{s) or body (if any): Address: IER October 2018