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2023-06-30-accounts

Trustees' annual report and financial statements for the year ended 30 June 2023

Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Contents

Page
Trustees' report
1 - 3
Independent examiners' report 4
Statement of financial activities 5
Balance sheet 6
Accounting Policies 7 - 8
Notes to the financial statements 9 - 11

Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Trustees' Report

The trustees present their annual report and the financial statements for the year ended 30 June 2023.

Reference and administrative information

Charity name Berkhamsted Raiders Community Football Club Registered Address Kitcheners Field, Castle Hill, Berkhamsted, HP4 1HE Registration number 1119251 Trustees Mrs J Bastiman (Secretary) Mr A Grindrod Mr C Bentley Mrs C Spooner Mrs A Spencer Mr C Armond (Chairman) Mr R Bedlow (Treasurer) Mrs J Conway Mr S Bird Independent examiners Bianca Permal FCA Dux Advisory Limited 4 Claridge Court Lower Kings Road Berkhamsted HP4 2AF Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Objectives and activities of the Club

Berkhamsted Raiders Community Football Club is a registered charity and an FA Charter Standard Community club, running around 100 teams for boys and girls, from Under 7s up to Under 18s and also senior, ladies and veteran teams. The club has around 1,250 playing members.

As an FA Charter Standard Community Club, we operate to the highest standards set by the FA for football clubs.

The club has the following objectives:

  1. To promote community participation in healthy recreation providing facilities for playing football ("facilities" meaning land, buildings, equipment and organising football activities).

  2. To advance the education of children and young people whether or not undergoing formal education.

As well as providing involvement in football for our members, the club provides after school clubs and other sporting activities for members of the community. The club is also committed to providing education for its members, through FA approved courses.

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Trustees' Report (continued)

Management and governance arrangements

As a club, we encourage all parents to support good play, and sportsmanship, irrespective of which team is playing and we praise effort and performance more than results.

The club is managed by a Board of Trustees and the Football Management Committee. The Board of Trustees consists of three elected members and up to six co-opted members and each has a specific area of the club to be responsible for to improve the governance of the club.

The elected Trustees and elected members of the Football Management Committee are elected at the annual general meeting and hold office until the end of the annual general meeting the following year. Members may be coopted onto the Trustees and the Football Management Committee.

The club's constitution provides for up to twelve trustees who hold the property of the club under the deed of trust. The Football Management Committee manage the club on a day-to-day basis. They report to the Board of Trustees who have overall financial responsibility.

Achievements and performance of the club

In the season 2022/23, the Club

The club continues to forge links with local schools, offering free coaching to both boys and girls. It also contributes to the cost of ground maintenance and continues to liaise with schools in the local community to fund facilities for sport including the maintenance of playing areas and the provision of goalposts and nets.

The Football Partnership with Ashlyns School on the development and management of "BerkoAstro", a floodlit all weather 3G pitch, and the Paul Beard Centre providing toilets, refreshments and club room facilities continues to be a success generating funds for investment in sport at the school and within Raiders.

The Club is actively pursuing the development of a Berkhamsted Community Stadium to enhance the provision of sports facilities for the local community.

The Club has led by example in the adoption of the FA Respect campaign and runs a club wide programme to promote Respect and increase understanding amongst players and parents.

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Trustees' Report (continued)

Financial review

The aim of the Board of Trustees is to ensure that the club's costs are more than covered by its income, and to create a surplus of funds that can be invested in future infrastructure projects in furtherance of the club's objectives.

Reserves

The charity's approach to reserves is to always ensure that a minimum of £10,000 is kept as a contingency fund. This would help to cover events such as the replacement of vandalised goals, or to fund kit purchases if our sponsorship revenues fall short. Any surpluses are invested in the development of facilities for football within the Club or within the local Community. The current reserves are held at £113,059.

Future Plans

We aim to build long-term, sustainable partnerships to deliver the best playing facilities, both indoor and outdoor. We will achieve this by providing access for Raiders members to two full size 3G pitches in Berkhamsted and surrounding areas by the end of 2025 and increasing the number of grass pitches available to Raiders members from 28 currently to 37 by season 2024/25 through gaining use of new pitches at Durrants Lane and underused pitches at Borough and Parish Council locations.

We are looking to i dentify a suitable location and fund a new Clubhouse which will allow us to have a home and a base from which to pursue our objectives. We want to improve our coaching quality and have at least 75% of coaching sessions to be delivered by Level 2 Coaches.

We are committed to improving female participation across the Club (in line with FA goals) and to double girls’ participation, in line with FA aims, increasing from 250 to 500 female playing members (and maintain boys at 950). We also want to support the development of futsal and provide a development pathway to adult football for all abilities and genders through local club partnerships.

We have achieved this by recruiting new Trustees with diverse and broad skillsets to ensure the Club meets the requirements of the Charity Commission and FA with an effective Club operations and communication between Football Committee Leadership and Age Group Co-ordinators (annually appointed) and ensuring an effective volunteer experience with clear communication, appropriate training and clear Roles and Responsibilities.

Raiders follow official FA guidelines for a return to grassroots football, in order that our management committee set out good practice guidance for those responsible for delivering different aspects of the Raiders grassroots football programme. This includes a risk assessment and a regular review of the financial impact on budgets.

Independent examiner

Bianca Permal FCA of Dux Advisory Limited was re-appointed as the independent examiner during the period and has expressed her willingness to continue in that capacity.

02/05/2024

This report was approved by the trustees on…………………….and signed on its behalf by

R Bedlow

Treasurer

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Independent examiner's report to the members of Berkhamsted Raiders Community Football Club

Independent examiner’s report to the trustees of Berkhamsted Raiders Community Football Club

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 June 2023.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2011 Act and are eligible for independent examination, I report in respect of my examination of your charity’s account as carried out under section 145 of the Charities Act 2011 (‘the Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examination

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. The accounts do not accord with those records; or

  2. The accounts do not comply with the accounting requirements of section 130 of the Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS102)).

I have no concerns and have come no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Bianca Permal FCA Dux Advisory Limited 4 Claridge Court Lower Kings Road Berkhamsted, HP4 2AF

Date:…………………

03/05/2024

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Statement of financial activities

Notes
INCOMING RESOURCES
Voluntary income
Sponsorship and donations
Gift aid
General fund raising
Incoming resources from charitable activities
Membership fees
Tour income
Tournament income
Kit sales and other income
Total incoming resources
RESOURCES EXPENDED
Costs of generating funds
1
Charitable activities
1
Governance costs
1
Other resources expended
1
Total resources expended
Net (outgoing)/incoming resources
Total funds brought forward
Total funds carried forward		 2023
Total funds
£
18,450
18,927
687
312,594
16,201
15,501
1,923
384,283
216
305,476
66,657
7,553
379,902
4,381
108,678
113,059		 2022
Total funds
£
17,415
15,167
21,847
260,159
-
11,991
5,636
332,215
4,016
261,665
65,621
5,129
336,431
(4,216)
112,894
108,678

There were no designated or restricted funds in the year ended 30 June 2023 (2022: £nil).

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Balance Sheet
Notes
Fixed assets
Tangible assets
2
Current assets
Debtors and prepayments
3
Cash
Total assets
Creditors: amounts falling due within one year
4
Net assets
Reserves
Restricted funds
Unrestricted funds
Total funds		 2023
£
722
22,395
96,514
119,631
(6,572)
113,059
-
113,059
113,059		 2022
£
4,643
85,746
129,691
220,081
(111,403)
108,678
-
108,678
108,678

The financial statements were approved by the trustees on…………………..and signed on its behalf by: 02/05/2024

R Bedlow Treasurer

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

1. Accounting policies

The principal accounting policies are summarised below and have been applied consistently throughout the year and in the preceding 12-month period.

1.1. Basis of accounting

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). The financial statements have been prepared under historical cost convention.

The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment. Whilst there remains some uncertainty in relation to COVID-19, the club has demonstrated its resilience over the previous two periods to manage COVID-19 related disruption. However, there are significant headwinds facing the UK economy currently with a cost-of-living crisis fuelled by rising energy prices. The Trustees have reviewed the current resources available to the club together with the budget for next year considering the current economic climate and have concluded that it remains appropriate to adopt the going concern basis in preparing the annual report and accounts. The financial accounts are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.

1.2. Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the charitable objectives of the club. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. The costs of raising and administrating such funds are charged against the specific fund.

1.3. Fixed assets

Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of assets over their expected useful life as follows:

Straight line over 4 years

1.4. Incoming resources

Income resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are also applied to categories of income:

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Accounting Policies (continued)

1.5. Cash in hand and at bank

Cash is represented by cash in hand and deposits with financial instructions. Cash equivalents are highly liquid investments that mature in more than 3 months from the date of acquisition and are readily convertible to know amounts of cash.

1.6. Resources expended

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising.

Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

Governance costs include costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiners fees and costs linked to the strategic management of the charity.

All expenditure is accounted for on an accruals basis and has been included under categories that aggregate all the costs for allocation to activities.

1.7. Taxation

The club is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.

1.8. Debtors

Trade and other debtors are recognised at settlement amount after any trade discount applied. Prepayments are valued at the amount prepaid net of any discounts due.

1.9. Creditors and accruals

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably.

1.10. Financial instruments

Basic financial instruments are measured at amortised cost other than investments which are measured at fair value.

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

Notes to the financial statements

1. Resources expended

Costs of generating funds
Fund raising costs
Charitable activities
Berkhamsted Sports Club membership
Registration and competition entry fees
Trophies, prizes and presentation costs
Coaching costs
Pitch hire
Match day kit
Manager’s expenses
Referees' fees
League fines
Repairs and pitch maintenance
Coaching training course
Tournament expenses
Tour Costs
Miscellaneous expenses
Bad Debt
Depreciation
Governance costs
Committee and administrative expenses
Independent examination
Other professional fees
Bank charges
Other resources expended
Other charitable donations		 2023
£
216
216
3,140
6,282
7,958
90,561
78,472
46,615
1,140
12,467
2,080
13,833
6,378
10,553
14,479
3,442
3,526
4,550
305,476
57,739
1,104
7,755
59
66,657
7,553
7,553		 2022
£
4,016
4,016
1,550
9,932
5,110
70,742
73,849
43,588
1,063
17,377
1,119
9,676
2,208
10,451
-
7,018
-
7,982
261,665
56,123
960
8,345
193
65,621
5,129
5,129

In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements.

In the view of the trustees in applying the accounting policies adapted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant rise of material adjustment in the next financial year.

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

2. Tangible fixed assets

Cost
At 1 July 2022
Additions
Disposals
At 30 June 2023
Depreciation
At 1 July 2022
Charge for the year
Disposals
At 30 June 2023
Net book value
At 30 June 2022
At 30 June 2023		 Goals &
Equipment
Computer
Equipment
£
£
27,647
3,673
629
-
-
-
28,276
3,673
£
£
24,305
2,372
3,392
1,158
-
-
27,697
3,530
3,342
1,301
579
143

3. Debtors

Trade Debtors
Prepayments
Gift Aid
Accrued income
Bad Debt
. Creditors
Trade Creditors
Accruals
Other Payables
Deferred income		 2023
£
7,088
3,834
14,999
-
(3,526)
22,395
2023
£
5,572
1,000
-
-
6,572		 2022
£
70,282
-
14,999
465
-
85,746
2022
£
712
1,000
2,980
106,710
111,402

4. Creditors

5. Trustee remuneration and related party transactions

No trustee received any remuneration in respect of their services during the year (2022: £nil).

Payments in respect of expenses were made to the trustees amounted to £312 (2022: £1,413), which included equipment, ground maintenance, pitch hire and referees’ fees.

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Berkhamsted Raiders Community Football Club Annual report and financial statements year ending 30 June 2023

**6. ** Staff Costs 2023 2022
£ £
Gross salaries 34,000 30,000
Employers NIC - -
Employers pension - -

Average headcount for employees for the year is 1 (2022: 1).

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