2025-07-31-accounts - Sutton Valence Choral Society

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SUTTON VALENCE CHORAL SOCIETY

Registered Charity No 1119160

Trustees’ Report for the year ended 31[st] July 2025

Objects and Activities:

Sutton Valence Choral Society (‘the Society’) is a registered charity whose principal objects are to advance public education in music in all its aspects, and to further such charitable purposes as the Trustees think fit. The Society is an unincorporated association, governed by a constitution dated 19[th] February 2007, and amended on 29[th] June 2009 and 7[th] November 2011.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and consider that during the year these objectives have been met by giving a number of public concerts and recitals locally. Additionally, the Society has supported Kent and Medway Young Musicians Trust by offering fund-raising opportunities to that charity at Society events and providing performance experience for young musicians.

Trustees:

Trustees are elected by and out of the Society’s members at the Annual General Meeting, and hold office for the following calendar year, when they are eligible for re-election.

The Trustees who held office and managed the Society during the year were as follows:

Margaret Jordan (Chair) Christopher Mann (Secretary) Andrew Hutchinson (Treasurer) Josephine Baughan Elizabeth Bloom Jane Hill Pamela Hipkins Julia Ireland Mary Monckton

Bryan Gipps was Music Director throughout the year and retired in November 2025 after 22 years of outstanding contribution to the Society.

Financial Review:

The surplus for the year ended 31[st] July 2025 was £11,524 (2024 - £8,048), and the reserves at that date amounted to £27,981. A summary of the annual accounts and the report of the Independent Examiner are attached to this Report.

The current reserves policy is intended to protect the Society against unforeseen circumstances resulting in a sudden drop in income and has been to maintain cash reserves of approximately one year’s total expenditure. In view of some recent changes, including the appointment of a new Music Director and the move to a new principal venue for major concerts, the Trustees have decided to complete a review of this policy, once the financial effect of these changes can be determined.

Declaration:

The Trustees declare that they have approved this report.

Signed on behalf of the Trustees of Sutton Valence Choral Society:

Signature ….…M A Jordan…………………. Full Name ……Margaret Alison Jordan…… Position ……Chairman…………………… Date ……13[th] January 2026……….…

Independent Examiner’s Report

To the members of Sutton Valence Choral Society

I report on the attached accounts of Sutton Valence Choral Society for the year ended 31[st] July 2025.

Respective responsibilities of the Committee and the Examiner

The Committee of Sutton Valence Choral society is responsible for the preparation of the accounts and considers that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is required. It is my responsibility to:

Examine the accounts (under Section 145 of the Act)
Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Act) and
State whether particular matters have come to my attention.

Basis of the Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Society and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations form the Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

(i) That gives me reasonable cause to believe that, in any material respect, the requirements:
To keep accounting records in accordance with Section 130 of the Act; and
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act

Have not been met; or

(ii) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

G M E B Wilford

27[th] October 2025

SUTTON VALENCE CHORAL SOCIETY

Income and Expenditure Account for the Year Ended 31 July 2025

Income Subscriptions Gift Aid Donations Fees Interest received Performances and Events Autumn Concert Christmas Concert Spring Concert Summer Concert Workshop Rehearsal Costs Musical Director Accompanist Fundraising London Beach charity lunch Quiz Night Summer barbecue Other events Administration Insurance and website Music hire Other Income/ Expenditure Totals Accumulated Funds as at 31 July 2025 Balance brought forward 1 August 2024 Surplus/Deficit for the year Balance carried forward 31 July 2025 Represented by Current account Deposit account Sundry debtors Sundry creditors Charity funds held	2025 Income Expenditure Net £ £ £ 6,650.00 0.00 6,650.00 2,895.53 0.00 2,895.53 5,003.00 0.00 5,003.00 0.00 0.00 0.00 325.12 0.00 325.12 14,873.65 0.00 14,873.65 6,095.00 (3,797.00) 2,298.00 1,050.00 (937.20) 112.80 5,780.00 (5,512.47) 267.53 975.00 (1,240.30) (265.30) 0.00 0.00 0.00 13,900.00 (11,486.97) 2,413.03 0.00 (3,270.00) (3,270.00) 0.00 (2,654.00) (2,654.00) 0.00 (5,924.00) (5,924.00) 1,107.00 (178.00) 929.00 0.00 0.00 0.00 312.00 0.00 312.00 0.00 0.00 0.00 1,419.00 (178.00) 1,241.00 0.00 (928.60) (928.60) 373.00 (499.00) (126.00) 50.50 (75.05) (24.55) 423.50 (1,502.65) (1,079.15) 30,616.15 (19,091.62) 11,524.53 31.7.25 £ 16,456.05 11,524.53 27,980.58 1,340.40 26,927.70 857.48 (1,130.00) (15.00) 27,980.58	2024 Net
		£ 6,000.00 3,439.25 5,055.00 260.00 178.62
		14,932.87
		(1,564.80) (81.50) (1,084.29) 298.25 0.00
		(2,432.34)
		(3,334.00) (2,514.00)
		(5,848.00)
		1,203.00 0.00 166.78 244.00
		1,613.78
		(368.71) 201.30 (50.50)
		(217.91)
		8,048.40
		31.7.24 £ 8,407.65 8,048.40
		16,456.05
		244.67 15,302.58 932.80 (24.00) 0.00
		16,456.05

Sutton Valence Choral Society

Notes to 24/25 Accounts

Donations of £5,003 are gifts to the Society where no specific purpose was indicated. A further £3,435 was donated by way of sponsorship for specific concerts.

2.	Insurance, website etc:	Making Music subs and insurance	£468
		WIX website fees	202
		New website set-up costs	259
			£929

Making Music subs etc were £259 in 23/24, but our increased income has moved us up to the next tier of membership, with a consequent increase in subs.
Other income is sales of folders to new members and other expenditure includes new keys for the Music School and Chapel, and SumUp commissions on ticket sales.
Debtors (all prepayments):
Creditors:

Benenden deposit for 11/25 Orchestral scores 11/25 Posters for 11/25 St Mildred's deposit re 3/26 St Mildred'd deposit re 11/26 Elijah sponsorship in advance BBQ receipts in advance	£435 126 96 100 100 £857 £1,000 130 £1,130	£435 126 96 100 100 £857

Charity - £1,115 was paid to KAMYMT during the year and a further £130 was donated direct in relation to the Walk & Sing, of which £100 was in order to utilise Gift Aid. KAMYMT also collected £346 directly at our concerts, so the total benefit to the charity over the year was £1,616 (23/23 - £2,866).