Annual Report of Clanfield Pre-School December 2021
Introduction:
Overall, it has been a positive year. The everchanging Covid restrictions and government guidance comes with its challenges but the committee and staff have navigated through them successfully and are pleased to say the running of the setting has not been massively affected. After the previous year’s redundancies, the remaining staff pulled together creating and maintaining a quality provision.
REITERATE the importance of the committee comprising of members of the preschool and the need for more parents to get on board – thank those in attendance tonight for coming.
Achievements:
In what has been a year dictated by a global pandemic Clanfield Pre-School remained open when expected (by Government). The staff continued to partake in continual professional development introducing activities with an added emphasis on personal wellbeing these activities included yoga which has been well received by the children and enjoyed by the group as a whole.
Laura continues to bring the administration into the 21[st] century with the ever-evolving administrative systems. At the time of writing all appropriate records are now held electronically also with appropriate accesses and permissions in place. The Baby’s Days system allows sharing of information between staff and parents at the touch of a button.
Staff remain positive and working well as a team. As mentioned above the staff continue to take part in training and this is very much supported by the committee.
Forest School continues to be a highlight of the week. Enjoyed by all that attend, we continue to outsource this session to Mandy. Kellie is booked on to begin her formal Forest School lead training at Hill End this course will last approximately 9 months and once complete we will have the luxury of two forest leaders meaning more opportunities to expand our outdoor learning. Kellie’s training has been funded by Bampton Community Fund for which we are grateful (their support continues to enable some fabulous things within our setting).
Fundraising has (due to the pandemic) been limited and thin on the ground, but Laura and Lou continue to attempt remote fundraisers including sponsored sports day, Daisyroots Pottery, Christmas card sale and the annual raffle. We have high hopes for more fundraising next year - restrictions allowing.
This year the setting continued to offer playscheme days during all but the Christmas half term this continues to be well received by the families that use it allowing parents to carry on working or quite simply bridging the gap and maintaining relationships for others. We have also rolled out our wraparound care which has been a slow burner but now has 4 regular users.
Impact
25 children attending Clanfield Pre-School during the period September 2020 – August 2021 with 10 leaving us to go to reception class and another 3 moving on to other settings due to house moves
and family circumstance. 12 remained with us and were joined by another 6 in term one with a further 5 possibly 6 waiting to join in January 2022.
Once again transfer/transition for students has been impacted by the restrictions caused by covid with limited face to face transition time with their new class teachers.
Looking to the future
Looking forward to extending our outdoor learning further. Our outside space has been an ongoing project and is now in good shape.
We welcome this academic year Veena Thakur to the team and are excited by the expertise, enthusiasm and first-hand diversity she can bring to the setting.
We feel we have good relationships with our families past and present and are keen to maintain this or improve it should there be a need.
Profit and Loss
Clanfield Pre-School
For the year ended 31 August 2021
| Profit and Loss Clanfield Pre-School For the year ended 31 August 2021 |
|
|---|---|
| 2021 | |
| Turnover | |
| 2yr Government Funded Hours | 7,891.20 |
| 2yr Private Fees | 11,375.00 |
| 3yr Government Funded Hours | 33,348.16 |
| 3yr Private Fees | 6,908.85 |
| Donations Received | 652.55 |
| Early Years Pupil Premium Received | 750.00 |
| Extended Services Income | 462.50 |
| EY Milk Subsidy | 290.58 |
| Forest School Income | 2,472.58 |
| Fundraising | 1,023.29 |
| Grants Received | 13,162.45 |
| Interest Income | 2.26 |
| Play Scheme Income | 1,977.50 |
| Sales | 1.60 |
| Snack and Sundries Charge | 2,471.00 |
| Total Turnover | 82,789.52 |
| Gross Profit | 82,789.52 |
| Administrative Costs | |
| Audit & Accountancy fees | 1,443.36 |
| Bank Fees | 196.33 |
| Cleaning | 938.01 |
| Committee Costs | 152.32 |
| Consumables (Groceries) | 605.34 |
| Early Years Pupil Premium Spent | 425.86 |
| Early Years Resources | 946.18 |
| Forest School Costs | 1,482.66 |
| Fundraising Costs | 26.36 |
| Fundraising Purchases | 238.80 |
| General Expenses | 1,643.84 |
| Insurance | 937.75 |
| Interest Paid | 23.75 |
| IT Software and Consumables | 649.03 |
| Light, Power, Heating | 821.27 |
| Milk | 370.44 |
| Pensions Costs | 870.28 |
| Postage, Freight & Courier | 20.31 |
| Pre-School Equipment | 2,696.57 |
| Printing & Stationery | 428.37 |
| Rent | 150.00 |
Profit and Loss
Clanfield Pre-School
Profit and Loss
| 2021 | |
|---|---|
| Repairs & Maintenance | 824.23 |
| Salaries | 60,184.90 |
| Staff Costs | 286.01 |
| Staff Training | 474.89 |
| Subscriptions | 420.32 |
| Telephone & Internet | 757.85 |
| Waste Disposal | 296.80 |
| Water Supply | 602.28 |
| Total Administrative Costs | 78,914.11 |
| Operating Profit | 3,875.41 |
| Profit on Ordinary Activities Before Taxation | 3,875.41 |
| Profit after Taxation | 3,875.41 |
Profit and Loss
Clanfield Pre-School
inca CARING ACCOUNTING w17ere il's more than Just the numbers Central Office- Cobweb Buildings The Lane Lyford Oxon OX12 OEE 31 January 2022 To Whom It May Concern. Independent Ex•mlner'8 R•port to th• Tru8tg08 of Clanfleld Pre-school, Charlty Regl8tratlon No. 1119060. I report on the accounts of the pre-school lor the year ended 31 August 2021, as attached to this letter. Th8 charity's Iruslees are responsible for the preparation of the accounts in accordance wf(h the requirements of the Charities Act 2011 I'lhe Act I, The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independènt examination is needed. It Is my responsibility lo.. examine the accounts under section 145 of the Charities Act. lo follow the applicabl8 Directions given by the Charity Commission (under section 1451Sllbl of the Act, and lo stale whether particular matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a VIeW of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It also in¢lude$ consideration of any unusual items or disclosures in the accounts and seeking explanations from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and ¢on$equenlly no opinion is given as lo whether the accounts present 8 'true and fairf view, and the pOrt is limited lo those matters s81 out in the statement below. The Assistant Manager and Manager, prepare the a¢counts on a re¢eiplslpaymenls basis and these are reconciled with the bank slalement on a monthly basis. The Treasurer reviews the accounts on a regular basis. Funds are held in a current account and a deposit account. In connection with my examination, no material matters have come to my attention which 9ives me Cause lo believe that in, any material re$pecl'. accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Yours sincerely Lesley Carson FCCA Director A89is18red Otfice.. Cèntral Offlce. Cobweb 8uiklityJs. The Lan8, LOord, Nr. W8ntag8, Oxon. OX12 OEE Registered Number. 04612474 Tel.. 01235 868888 www.Iii¢a(Jk.