Trustees' Annual Report for the period
| Period start date | Period start date | Period start date | Period end date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||||
| From 1 |
11 | 2024 | To | 31 | 10 | 2025 | |||
| Reference and administration details | |||||||||
| Charity name | Charity name | The Whitchurch Association | |||||||
| Other names charity is known by | None | ||||||||
| Registered charity number (if any) | Registered charity number (if any)1118993 | ||||||||
| Charity's principal address | The Gill Nethercott Centre Winchester St WHITCHURCH Hants Postcode RG28 7HP ~~—~~ |
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Denyse Coles | Chair | ||
| John Mariner ~~———~~ |
~~———~~ | 1.11.24-05.04.25 ~~———~~ |
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| Sandra Smith ~~———~~ |
Treasurer & Members ~~———~~ |
~~———~~ | |
| Jackie Browne ~~———~~ |
Tourism ~~———~~ |
~~———~~ | |
| Morwenna Collins BarryCarter ~~———~~ |
Defibrillators Walk & Publicity ~~———~~ |
~~———~~ | |
| Barbara Rayment ~~———~~ |
Health and Safety ~~———~~ |
~~———~~ | |
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of advisor Name Address |
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| Borough Council advisor |
Community Support Officer |
Basingstoke and Deane BC |
| Fire security | Bob Granata | |
| Building management and leases |
Caroline Smith |
Name of chief executive or names of senior staff members (Optional information)
Sue Brown – Community Centre Manager
Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by invitation during the year, elected annually Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
| Youmay chooseto include | Youmay chooseto include |
|---|---|
| additional information, where | |
| relevant, about: | |
| | Policies and procedures |
| adopted for the induction and | |
| training of trustees. | |
| | The charity’s organisational |
| structure and any wider | |
| network with which the charity | |
| works. | |
| | Relationship with any related |
| parties. | |
| | Trustees’ consideration of |
| major risks and the system | |
| and procedures to manage |
them.
Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Additional details of objectives Youmay chooseto include further statements, where relevant, about: Policy on grantmaking Policy programme related investment Contribution made by Volunteers |
Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to maintain and manage the same. |
Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to maintain and manage the same. |
|---|---|---|
| Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in co- operation with the Whitchurch Library (shared occupancy), while increasing the internal facilities. Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. Securing facilities to enhance the well-being of the town’s inhabitants. |
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| and activities (Optional information) | ||
| Trustees have contributed xxxxx hours’ work. Based on the current national minimum wage for adults this was worth £xxxxx. |
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| Achievements and performance | ||
| Summary of the main achievements of the charity during the year |
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| The WA continues to manage the town websitewww.whitchurch.org.uk , which it has run since its launch in April 2010, and which continues to grow. It is the only website for the town that encourages local participation and is run by the community for the community. It provides visitors and newcomers to Whitchurch with a welcoming and informative resource. The Gill Nethercott Centre The GNC continues to offer a range of activities that support the whole community and is well booked between |
Achievements and performance
6am and 9pm during the week. Weekend bookings tend to be parties and here we still have some spare capacity. New hirers have been added to bring in additional revenue although we have lost some existing hirers. Portable Appliance testing of all the equipment in the GNC is carried out by a trained person. Due to active grant management, we have replaced: the hot water heater in the kitchen, all vertical blinds and folding chairs, meeting room flooring, automatic front doors, refurbished the glass floor panel in the foyer and sundry smaller enhancements to the building fittings plus staff training. Due to the retirement of the Assistant Centre Manager in March, a replacement has been recruited and is undergoing training. A personal safety app will be provided for employees and any trustee opening and closing the building (Lone Working). Tourist promotion The “Walkers are Welcome” (WaW) national town network is a community led scheme endorsed by the Ramblers Association and Visit England to help raise the profile of towns and parishes that have excellent walking opportunities but lack the high profile of the national parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group of 6 towns and have been highly commended by the WaW National Organisers. Events were organised to celebrate Railways 200 and the 10[th] anniversary of Whitchurch Walkers are Welcome. Whitchurch Wednesday Walks continues to flourish. Additional walk routes published on the town website have been invaluable assets to support exercise and mental well-being. We have liaised with the North Wessex Downs and Alton on their walking festivals. Litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. Local joint working We continue to work with Whitchurch Town Council and Hampshire Countryside providing input and advice on matters relating to local footpaths. We have a good relationship with the Town Council and two councillors attend trustee meetings. The WA and WaW continue to work closely with the Whitchurch Conservation Group (WCG). ’ Well-being of the town s inhabitants
Achievements and performance
We have continued our defibrillator and CPR awareness training for the town and its surrounding areas and groups. The Gill Nethercott Centre continues to provide a range of leisure, health and community activities that promote the well-being of all age ranges for the whole community.
Financial review
Sufficient reserves are maintained to cover planned expenditure and Brief statement of the anticipated costs. There is a reserves policy. charity’s policy on reserves As at April 2024 the estimated level of reserves required is £9,100 (the target). If reserves vary from this target by plus or minus 10% the Trustees review and justify the difference and if appropriate revise the target. This is reported to the trustees at the regular meetings.
Details of any funds materially in deficit Further financial review details (Optional information)
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You may choose to include additional information, where relevant about: The charity’s principal sources of funds (including any fundraising).
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How expenditure has supported the key objectives of the charity.
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Investment policy and objectives including any ethical investment policy adopted.
Other optional information
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Margaret Denyse Coles Full name(s) Position (eg secretary, chair, Chair Treasurer etc) Date
| WHITCHURCH ASSOCIATION No 1118993 CC16a Receipts andpayments accounts Period start date To Period end date 1st November 2024 31st October 2025 For the period from ~~————~~ |
|---|
| Section A Receipts and payments |
| Total funds Last year Unrestricted funds Restricted funds Endowment funds |
| to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
| A1 Receipts Hall hire 31,017 - - 31,017 32,501 Events 914 - - 914 2,582 Membershipfees 200 - - 200 192 Donations and othergrants 200 - - 200 41,980 Other receipts 1,187 15 - 1,202 1,288 33,518 15 - 33,533 78,543 - - - - - - - - - - Sub total - - - - - Total receipts 33,518 15 - 33,533 78,543 Sub total(Gross income for AR) A2 Asset and investment sales, (see table). ~~=== ==~~ ~~————_=—~~ |
| A3 Payments Events 205 - - 205 995 Insurance 798 - - 798 688 Utilities includingtelephone 6,587 - - 6,587 6,106 Cleaning 2,221 - - 2,221 2,072 Stationery 150 - - 150 305 Licences, Exam Fees & Training 1,695 - - 1,695 1,478 Gill Nethercott Centre Maintenance 1,938 - - 1,938 6,353 Advertising 1,170 - - 1,170 370 Sundries 175 70 - 245 230 6,341 86 - 6,427 3,563 Salary& related costs 21,440 - - 21,440 19,214 Projects 16,532 - - 16,532 17,993 Sub total 59,252 156 - 59,408 59,367 - - - - - - - - - - Sub total - - - - - Total payments 59,252 156 - 59,408 59,367 Kitchenware, equipment, installation and maintenance A4 Asset and investment purchases, (see table) ~~====~~ ~~——==~~ |
| Net of receipts/(payments) - 25,734 - 141 - - 25,875 19,176 A5 Transfers between funds 26,194 - 26,194 - - - A6 Cash funds last year end 14,112 31,495 - 45,607 26,431 Cash funds this year end 14,572 5,160 - 19,732 45,607 ~~SES~~ |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details HSBC Current Account HSBC Deposit Account Cash Details Filmbank deposit Details Details Equipment Details Utilities via HCC October 2025 Damage deposit Signature Total cash funds (agree balances with receipts and payments account(s)) Share of GNC maintenance costs pre 2019 to be paid to HCC at £300 a year plus VAT - 3 years remain of 10 year agreement |
to nearest £ to nearest £ 653 - 13,776 5,160 143 - 14,572 5,160 OK OK to nearest £ to nearest £ 150 - - - Cost (optional) - - - - - Cost (optional) - - - - - Unrestricted - Unrestricted - Unrestricted 200 Print Name MARGARET DENYSE COLES SANDRA JANE SMITH Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| NIL | |||
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| When due (optional) |
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| when invoiced | |||
| Annually when invoiced |
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| After hire if no damage |
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| Date of approval |
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| MARGARET DENYSE COLES | |||
| SANDRA JANE SMITH |
| WHITCHURCH ASSOCIATION No 1118993 CC16a Receipts andpayments accounts Period start date To Period end date 1st November 2024 31st October 2025 For the period from ~~————~~ |
|---|
| Section A Receipts and payments |
| Total funds Last year Unrestricted funds Restricted funds Endowment funds |
| to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
| A1 Receipts Hall hire 31,017 - - 31,017 32,501 Events 914 - - 914 2,582 Membershipfees 200 - - 200 192 Donations and othergrants 200 - - 200 41,980 Other receipts 1,187 15 - 1,202 1,288 33,518 15 - 33,533 78,543 - - - - - - - - - - Sub total - - - - - Total receipts 33,518 15 - 33,533 78,543 Sub total(Gross income for AR) A2 Asset and investment sales, (see table). ~~=== ==~~ ~~————_=—~~ |
| A3 Payments Events 205 - - 205 995 Insurance 798 - - 798 688 Utilities includingtelephone 6,587 - - 6,587 6,106 Cleaning 2,221 - - 2,221 2,072 Stationery 150 - - 150 305 Licences, Exam Fees & Training 1,695 - - 1,695 1,478 Gill Nethercott Centre Maintenance 1,938 - - 1,938 6,353 Advertising 1,170 - - 1,170 370 Sundries 175 70 - 245 230 6,341 86 - 6,427 3,563 Salary& related costs 21,440 - - 21,440 19,214 Projects 16,532 - - 16,532 17,993 Sub total 59,252 156 - 59,408 59,367 - - - - - - - - - - Sub total - - - - - Total payments 59,252 156 - 59,408 59,367 Kitchenware, equipment, installation and maintenance A4 Asset and investment purchases, (see table) ~~====~~ ~~——==~~ |
| Net of receipts/(payments) - 25,734 - 141 - - 25,875 19,176 A5 Transfers between funds 26,194 - 26,194 - - - A6 Cash funds last year end 14,112 31,495 - 45,607 26,431 Cash funds this year end 14,572 5,160 - 19,732 45,607 ~~SES~~ |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details HSBC Current Account HSBC Deposit Account Cash Details Filmbank deposit Details Details Equipment Details Utilities via HCC October 2025 Damage deposit Signature Total cash funds (agree balances with receipts and payments account(s)) Share of GNC maintenance costs pre 2019 to be paid to HCC at £300 a year plus VAT - 3 years remain of 10 year agreement |
to nearest £ to nearest £ 653 - 13,776 5,160 143 - 14,572 5,160 OK OK to nearest £ to nearest £ 150 - - - Cost (optional) - - - - - Cost (optional) - - - - - Unrestricted - Unrestricted - Unrestricted 200 Print Name MARGARET DENYSE COLES SANDRA JANE SMITH Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| NIL | |||
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| When due (optional) |
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| when invoiced | |||
| Annually when invoiced |
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| After hire if no damage |
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| Date of approval |
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| MARGARET DENYSE COLES | |||
| SANDRA JANE SMITH |