2023-10-31-accounts - Whitchurch Association

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 1 11 2022 To 31 10 2023

From

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) Charity's principal address		The Whitchurch Association

		None

	1118993

	The Gill Nethercott Centre
	Winchester St
	WHITCHURCH Hants
	Postcode	RG28 7HP

Trustee name	Office (if any)	Dates acted if not for whole year
Denyse Coles	Chair
John Mariner
Sandra Smith	Treasurer
Jackie Browne	Tourism
Morwenna Collins	Defibrillators
Brian Bent	Members
BarryCarter	Walk & Publicity
MaryJohnston		1.11.22-27.4.23
Paul Driver	Health and Safety
Barbara Rayment		27.4.23-31.10.23

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

January 2023

Type of advisor Name Address	Type of advisor Name Address	Type of advisor Name Address
Borough Council advisor	Community Support Officer	Basingstoke and Deane BC

Name of chief executive or names of senior staff members (Optional information)

Sue Brown – Community Centre Manager

Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by invitation during the year, elected annually Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.

Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to

January 2023

maintain and manage the same. Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in co- Summary of the main activities operation with the Whitchurch Library (shared occupancy), while in relation to these objects increasing the internal facilities. Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. ’ Securing facilities to enhance the well-being of the town s inhabitants.

Additional details of objectives and activities (Optional information)

Trustees have contributed 1130 hours’ work. Based on the 2022 national You may choose to include minimum wage for adults of £9.50 this was worth £10,735. further statements, where A significant proportion of this was due to work with Whitchurch relevant, about: Conservation Group. See below.

Policy on grantmaking
Policy programme related investment
Contribution made by Volunteers

Achievements and performance

The WA continues to manage the town website www.whitchurch.org.uk , Summary of the main which it has run since its launch in April 2010, and which continues to achievements of the charity grow. It is the only website for the town that encourages local during the year participation and is run by the community for the community. It provides visitors and newcomers to Whitchurch with a welcoming and informative resource.

The Gill Nethercott Centre The GNC continues to offer a range of
activities that support the whole community and is well booked between
6am and 9pm during the week. Weekend bookings tend to be parties and
here we still have some spare capacity.
New hirers have been added to bring in additional revenue while
maintaining existing hirers.
A re-phrased Hire Agreement has been in place from 1.1.24 to make
things clearer for our hirers. This will also be reissued to long term
existing hirers.
Our Health and Safety trustee has been trained to carry out Portable
Appliance tests and tested all the equipment in the GNC.
The GNC has been re-registered along with the QE11 Park and the
Winchester Rd Car park, as an Asset of Community Value.
In conjunction with a review of expenditure and ways to minimise costs
we have had a cistermiser and movement sensitive lights installed in the
toilets.
Tourist promotion
The “Walkers are Welcome” (WaW) national town network is a
community led scheme endorsed by the Ramblers Association and Visit
England to help raise the profile of towns and parishes that have
excellent walking opportunities but lack the high profile of the national
parks and tourist hotspots.
End of year report submitted and rated at Green in all sections (the
highest level in a traffic light assessment system). We continued to act as
a Walkers are Welcome mentor to our existing group and support
another new applicant through the registration process.

January 2023

Achievements and performance

Whitchurch Wednesday Walks continues to flourish. Additional walk routes published on the town website have been invaluable assets to support exercise and mental well-being. We have liaised with the North Wessex Downs and Alton on their walking festivals.

Litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. Local joint working We continue to work with Whitchurch Town Council and Hampshire Countryside providing input and advice on matters relating to local footpaths.

We have also worked with the team reviewing the Tourism section of the Neighbourhood Plan, supporting the development of a set of themed local walks. The WA and WaW continue to work closely with the Whitchurch Conservation Group (WCG). ’ Well-being of the town s inhabitants

We have continued our defibrillator and CPR awareness training for the town and its surrounding areas and groups.

The voluntary hours contributed by the trustees have been around 1,050 with a value of approximately £11,000, using National Minimum Wage rates.

The Gill Nethercott Centre continues to provide a range of leisure, health and community activities that promote the well-being of all age ranges for the whole community.

Financial review

Brief statement of the charity’s policy on reserves

Sufficient reserves are maintained to cover planned expenditure and anticipated costs. There is a reserves policy. As at April 2022 the estimated level of reserves required was £11,900 (the target). If reserves vary from this target by plus or minus 10% the Trustees should review and justify the difference and if appropriate revise the target. This is reported to the trustees at the regular meetings.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

 The charity’s principal sources of funds (including

January 2023

any fundraising).

How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg secretary, chair, etc) Date

		Margaret Denyse Coles
		Chair

January 2023

vIHrrcHURCH ASSOCLATION frkn1118993 Receipts and pa ments accounts CC16a For th• p•riod from Period start dale Penod end d 3181 ¢Jclot4r 2W23 To Section A Receipts and payments Unrestricted funds Restricted nds ET7dowment Tot•1 funds LASI year A1 RK•l 35.735 36.73S 28,179 2.140 Events Plemtrship fee8 CoionaYKusgrarts 195 195 2.667 Gr8nts & &nging fu the 947 $47 730 Other r8¢&Pts tot• AR) 10.518 493 35.430 ¥•e tsbl• . tota 38.704 10,548 49252 35,4JO Eventy Irffjuran ut¢ Indudno14ephon8 Caning Stabonery Lwces. Exam F••B & Tr•n Gth Nethercott Centre M•ntrnarkce Adverng Sund Krt¢h@n¥var8, eqUiprrL ir•tsWxn meintenan¢e Saary & fdaled eca PToiects Transfer Bolard monwto Whitchureh To¥vn Coun Sngnofol the Mind 671 671 11AOO 8,aZ9 1.617 642 1.102 n7 4,P32 707 4932 338 234 144 1,682 17,071 547 17,701 17,701 3.822 Sub total 41285 43.347 A4 Asw and invgStrn•nt Sub totsl 41205 43.347 Net olre¢wpts/(payments) AS Trnnsf•rs l>•tw••n funds A6 Ca•h fvnd• last y••r •nd C•sh funds thi$ y•ar•nd 7.91 11. 15J7 28A31 2411212023

Section B Statement of assets and liabilities at the end of the period Categories t)etsils f¥nd• rww•st£ 81 Cash funds 14k)7 184 T•#1 ¢Mh l¥nd• fund$ to nb•re5te funds Det211s to nearnst£ de. Fund tthkh rrent valy• ails Fund knThlch Oetai15 84 Assèts r¢t•lnod for th• ¢harlty'• own u Amountdu• De+aJl B6 Llabllltles to be t0 Hct * É3C¥J a yaN Fkn VAT_ 5y•grs r•TW of 10)w Aftwthrfno SvJnod tri one ortth) Iwuth5 on tehatf of all tho tru*o0s Sign•lu Prinl Nam8 D810 of ro¥al /s,I SATrJDefi S(KlPI IS , 24112r2023

Independem Examinerf5 Rep(wt to the Trnstees of Whit¢hurch Assotiatlon (charity No 1118993) I report to the trustees on my examination ol the accounts of the Whitchurch Association (the Association) for the year ended 31 October 2023, which are set out on pages I to 2. Responslbllwes and basls of report As the trustees of the Association you are responsible for the preparation of the accounts in accordar¢ce with the requirements of the Charities Act 20111.the ACY). I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 t and in carrying oul my examination I have followed all the applicable Directions given by the charity Commission under section 14515llbP of the A¢t. Independent examinerfs Statement I have completed my examination. I continn that no material matters ha¥e cometo my attentkon ir¢ connection with the ex3minatiori giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as reqyired by section 130 of the Act., or 2. the 3ccounts do not accord with those records I have no toncerns and have come across rio other matters in connection with the examination to which ottention should be drawn in this report in order to enable a proper under5tsnding of the accounts to be reached. Name.. WJ AIKEN kelevant professional qualifitation or body.. ACA Address- Nieuwe Haven 151, 2511XJ Den Haa& Nederland Date.. 15 lanuary 2024