2022-10-31-accounts - Whitchurch Association

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	1	11	2021	To	31	10	2022

Reference and administration details

The Whitchurch Association

Charity name Other names charity is known by Registered charity number (if any) 1118993 Charity's principal address The Gill Nethercott Centre Winchester St WHITCHURCH Hants Postcode RG28 7HP

None

1 2 3 5 6 7 8 10 11	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Denyse Coles	Chair
	John Mariner
	Sandra Smith	Treasurer
	Jackie Browne	Tourism
	Morwenna Collins	Defibrillators
	Brian Bent	Members
	BarryCarter	Walk & Publicity
	MaryJohnston
	Paul Driver	Health and Safety

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

January 2016

Type of advisor Name Address Borough Council Community Support Basingstoke and Deane BC advisor Officer

Name of chief executive or names of senior staff members (Optional information)

Sue Brown – Community Centre Manager

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

Association

(eg. trust, association, company)

Appointed by invitation during the year, elected annually Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.

Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture.

Establish, or secure the establishment of, a Community Centre and to maintain and manage the same.

January 2016

Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in Summary of the main co-operation with the Whitchurch Library (shared occupancy), while activities in relation to these increasing the internal facilities. objects Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. Securing facilities to enhance the well-being of the town’s inhabitants. Additional details of objectives and activities (Optional information) Volunteers and trustees have contributed 1130 hours’ work. Based on You may choose to include the 2022 national minimum wage for adults of £9.50 this was worth further statements, where £10,735. relevant, about:

Policy on grantmaking
Policy programme related investment
Contribution made by Volunteers

Achievements and performance

January 2016

Achievements and performance

The WA continues to manage the town website www.whitchurch.org.uk , Summary of the main which it has run since its launch in April 2010, and which continues to achievements of the charity grow. It is the only website for the town that encourages local during the year participation and is run by the community for the community. It provides visitors and newcomers to Whitchurch with a welcoming and informative resource. The Gill Nethercott Centre has re-opened and we have concentrated on bringing back hirers and users, while still offering a covid-aware environment. Our main focus this year has been to replace the retiring Centre Manager. After advertising and short-listing the interviews were carried out by the charity officers, an offer made and accepted. Our new manager started in February and an induction period and hand over from the previous manager was arranged. She has successfully completed her trial period and is making a valuable contribution to the centre. Tourist promotion The “Walkers are Welcome” (WaW) national town network is a community led scheme endorsed by the Ramblers Association and Visit England to help raise the profile of towns and parishes that have excellent walking opportunities but lack the high profile of the national parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group and support another new applicant through the registration process. Whitchurch Wednesday Walks is now well established. Additional walk routes published on the town website have been invaluable assets to support exercise and mental well-being. We have liaised with the North Wessex Downs and Alton on their walking festivals. Socially distanced litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. The total for this year was119 sacks and 112 man hours, and accounted for 491 hours 35 minutes of our total. Local joint working We continue to work with Whitchurch Town Council and Hampshire Countryside providing input and advice on matters relating to local footpaths. We have also worked with the team reviewing the Tourism section of the Neighbourhood Plan, supporting the development of a set of themed local walks. The WA and WaW have worked closely with the Whitchurch Conservation Group (WCG) this year. The group have secured £54,907.80 which includes £5k match funding from WCG and £5k match funding from Basingstoke and Deane Borough Council (BDBC). The grant will fund the following…… a) Installation of a new bridge between Town Mill Lane and Pound Meadow b) Newly designed and installed Mill Trail Interpretation Boards c) New Mill Trail leaflets d) Mill Trail Audio Trail

January 2016

Achievements and performance

e) The creation of a Mill Trail promotional video f) 4 gazebos g) Wayfaring discs for signing a new 19 mile circular ‘Test & Dever Way’ Trail to Bullington/Sutton Scotney to provide a link to the Watercress Way 26 mile trail. Themes - historic landscape, chalk streams, industrial heritage & Swing Riots. h) A Watership Down Trail, which is a 24 mile circular walk to places featured in Richard Adams’ book, launched in the 50[th] anniversaries of the book and the North Wessex Downs Area of Outstanding Natural Beauty.

g) Wayfaring discs for signing a new 19 mile circular ‘Test & Dever Way’ Trail to Bullington/Sutton Scotney to provide a link to the Watercress Way 26 mile trail. Themes - historic landscape, chalk streams, industrial heritage & Swing Riots.

Well-being of the town’s inhabitants

Whitchurch continues to be represented on the Sport and Physical Activity Alliance (SPAA) in Basingstoke by one of the trustees.

We have restarted our defibrillator and CPR awareness training for the town and its surrounding areas and groups, which have been well attended, and we are investigating carrying out training for other awareness type activities – for example paediatric first aid.

Complementing and running alongside existing baby and parent exercise/music classes a regular café for parents and babies has been established. This has ensured that new parents can socialise with others in the same situation, working to combat social isolation and boosting mental well-being. It has also helped young children to socialise, counteracting the effects of Covid lock down.

The Gill Nethercott Centre continues to provide a range of leisure, health and community activities that promote the well-being of all age ranges for the whole community.

Financial review

Sufficient reserves are maintained to cover planned expenditure and Brief statement of the anticipated costs. There is a reserves policy. charity’s policy on reserves As at April 2022 the estimated level of reserves required is £11,900 (the target). If reserves vary from this target by plus or minus 10% the Trustees should review and justify the difference and if appropriate revise the target. This is reported to the trustees at the regular meetings.

Details of any funds materially

in deficit

Further financial review details (Optional information)

January 2016

You may choose to include additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising).
How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Margaret Denyse Coles Full name(s) Position (eg secretary, chair, Chair etc) Date

January 2016

Recel ts and ments accounts CC16a For th• p•nod P•t>oa P•is00 •nd 4•iv 31 O#•r 2022 T• l•t 2t121 Section A Receipts and payments Unr¥stnct• RÈstncts Endo4m•nt L451 y•at A1 179 1140 17• 7JSJ Ews¥ 240 7•1 E4V 114 41•3 1.•17 sw l ET•n Ths 1•4 17Q 17,Q71 PT¢4w Tr 14)0 14 Sub tot•1 43J JSP4 Sub IO¢•l 210 4J.J47 JS574 N•¢ ol r•¢•ipiw(p•J Al C•*h funth y•Ar •T

Section B Statement of assets and liabilities at the end of the period Unr•itnct•d R•stnct•d lundl Endowm•nt lund• fot•l cash lun nd• 84 A•••ts r•tsln•d for th• ¢rIty.* ly 11 88 Uibllltl Dthol &LI 13 1WIW2Q22

Independ•nl Examinerfs Report to the Tnotees of Vthilchurth Association {Charity No 11189931 I repon io the trusiees on my examination of the accounts of the Whiichurch Associatiorb (the A550¢ialionl fof the year ended 31 October 2022, which are sef out Qn P3£ès l 10 2. Re5P(Ytsibilities * ty05i5 of reiyyt As ihp Charity trvstees ol thv Assuuation you are responsible for ihe preparation of the aciounts In accordance with the requirements of the Charrties A¢t 20111.rhe Act'l. I rcport in rispcrt of my cxèminaiion of As&t)ciatiDn'& accourbt5 caTried out under secii()Th 14S of the 2011 Aci and in carryinÉ oiii my examinètion I have lolk)wed all the applicable Oiretliorts 2tven by the Charitv Commission undèr section 14SlSllbl of the Act. Independent ejtarniner's statement I have completed My exarnin3tlDn. I cunfimi thai no matenal mattews have come to my 3teniiofj In cornrncctioo wilh the exatD Inatiov Iivina me co Ltse 10 believe ihèt In 3ny merial respect.- accoUrt41 records were .iot kept in respecl of Ihe Trust reqvired bv gection 130 of the Ail,. or 2. the COUnt5 do not accord with those records I hive no concerns and have come acr055 110 other mattgrs in coDnertioD witb the èyaminaiion to whh attenfior) ¥hovld be drawn In this report in ordèr to enable a proper undÈrsiand&ng of the account5 to be Teaihed. Name. WJ AIKEN Pfofr%£llAl qualrfication or body.. ACA Addrèss". Nieuw4e Haven 151. 2511XJ Oen H3a& NtdtrfèDd Date." 18 January 2023