2021-03-31-accounts - Golden Hill Sports Limited

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Golden Hill Sports: Trustees Annual Report for 2021.

Section A

1. Reference and administrative details of the charity

a) Name: Golden Hill Sports
b) Registration Number: 1118954; Golden Hill Sports Ltd is a registered company: 6046640
c) The Charity’s address is Wimbledon Road, Golden Hill, Henleaze, Bristol, BS6 7YA; the address for correspondence is that of the acting Chair, Mr Keith Milsom : 12 Stanshalls Lane, Felton, Bristol BS40 9UG
d) The eight (8) current trustees are:
Mr. Keith Milsom; acting Chair & Secretary
Mr. Mark Steer; Treasurer
Mr. John Colley
Mr Jamie Woodworth
Mr Thomas Milsom

Mr Patrick Murphy Mrs Georgina Hodge

e) In order to establish itself, the Charity used a respected firm of solicitors that specialised in such matters: Osborne Clarke, 2 Temple Back East, Temple Quay, Bristol, BS1 6EG.
Conveyancing was undertaken by the Robert Davies Partnership, Wentwood
House, Langstone Business Village, Newport, South Wales, NP18 2HJ, who continue to act as our legal advisers.

2. Structure, governance and management

The Charity is constituted as a limited company which is run in accordance with a Memorandum and Articles of Association that were drawn up when the Charity was created on 9 January 2007. These provide detailed stipulations regarding the activities of trustees, their appointment and retirement and or re-election, the election of members and the conduct of meetings. These incorporated the Constitution of the YMCA Cricket Club which was the existing body from which Golden Hill Sports (GHS) evolved. This constitution also has detailed provision for eligibility of membership, the procedures for holding meetings and their conduct, the provision of annual accounts, and for the election of officers.

In the first instance the Trustees were drawn from the persons who held office in YMCA CC. We read the literature sent from the Charity Commission and sought advice from colleagues and friends who were existing charity trustees. The trustees act as a steering committee in the management of the Charity’s affairs with Keith Milsom acting as the Chair.

GHS holds an Annual General Meeting in which the Chair and the Treasurer present detailed reports and which is fully minuted. EGMs are held as and when required. The management of the GHS is primarily conducted through a steering

committee consisting of the trustees. A broader committee drawn from various officers is also convened when required. All officers and trustees are fully accountable to the members of GHS and are subject to approval and re-election (except the Club President which is an honorary role) at the AGM. New trustees can come forward for election at that meeting. If elected, they will be fully appraised by the Secretary concerning the roles and responsibilities of a trustee & given the relevant literature from the Charity Commission. Historically we have not seen the need to look outside the club membership for trustees, but we are now aiming to broaden our representation by recruiting additional trustees from the local community in particular as they form a very important part of our support base.

All major decisions that affect the Charity are taken to the AGM, debated there and voted on as necessary. Minor decisions, for example repairs to the building and other aspects of the day-to-day running of the Charity, are taken by committees or sub committees appointed specifically from these.

Golden Hill Social Club is a separate entity created in order to carry out the Charity’s trading activities which are to run a bar and organise social events for its members and the local community and hire out the facilities to local fitness, pilates, painting and bridge groups for example. It has no other function other than to generate revenue for GHS. It too is accountable to the trustees (one of whom will act as its Chairman) and to the membership via the AGM when full accounts are presented. Under its Memorandum and Articles of Association, no profits can go to individuals.

Section B

1. Objectives and activities

1) The Charity’s principal objective is to promote community participation in healthy recreation in particular by organising or providing (or assisting in the organisation or provision of) facilities for playing sport.
2) It was created in order to purchase the Golden Hill sports ground from its previous owners, YMCA (Bristol) and thereby to secure the ground from the threat of sale or redevelopment and thus preserve it as a green field site in perpetuity.
3) The Charity has inherited from the YMCA an ethos that promotes tolerance, understanding and a concern for others.
4) In particular, the Charity prides itself on its active youth policy and its encouragement and promotion of healthy lifestyles that is in line with government objectives and those of its various sporting agencies. In some cases we provide what some local schools cannot: playing fields, training and a supportive environment with the chance to play sport competitively.
5) The Charity aims to establish and maintain good relations with other sporting teams, its neighbours, local schools and with other charitable organisations.

The Charity was created in order to provide a secure and non-profit-making legal entity that could be the purchasers of the Golden Hill sports ground. The Charity has

no power to sell the land and can therefore only do so with the consent of the Charity Commission. The work of the Charity rests almost entirely on volunteers who give generously of their time and expertise. This equates to several hundred hours of unpaid time and many thousands of pounds of expert labour. In particular we would again single out for praise the efforts of the various youth team managers & coaches (both cricket and football) who are responsible for running the various sides, including training sessions and competitive matches and the parents and other family members of the youth team players for their support. Their contribution is invaluable and ensures the long-term health & viability of the Charity. The only paid positions are the two sub-contracted roles of Social Club Manager (SCM) and Groundsman. The SCM acts as a focus for the various activities and as the first point of contact for enquiries and ensures the clubhouse is secure and well run. We look to the SCM to run matters effectively, efficiently and economically & seek to maintain an acceptable level of service for existing users. We continue to try to attract additional users to increase income especially during week days. The position of Groundsman with responsibility for preparing and maintaining the pitches and playing areas for sports usage was taken over by an individual again in 2018, replacing the contractors that filled the role at short notice in 2017.

2. Achievements and performance

Overview Since the purchase of the ground on 1 April 2008 our principal objective as stated above has been to maintain our commitment to youth and adult sport and to provide an environment where sporting activities can be enjoyed on a long term basis. Unfortunately 2021 like the year before it will forever be remembered for the Covid-19 pandemic & along with the vast majority of other sports & social clubs, we too continued to suffer serious disruption as a result, especially up until the end of March. Even so we tried to continue to provide sporting opportunities at both adult and youth level for men, women, boys & girls during 2021 whenever we could but our attempts were limited to the periods when we were allowed to practice & play sport & open the pavilion to external user groups. Sadly for our youth football section by the time they were allowed to start playing again the 2020/21 football season was nearly over. They did however start the 2021/22 season on time & we are hopeful they will be able to complete it in full uninterrupted. The cricket section on the other hand were much more fortunate as the start of their season more or less coincided with the beginning of restrictions being lifted & they had a full & highly successful season both on & off the field. We normally use our revenue streams to build funds to invest in better facilities and equipment for the ground and subsidise coaches to undertake qualification courses but our income from the majority of sources has been reduced this year causing us to put several planned programmes & projects on hold until we could be certain we could afford them.

Football Our youth football section Golden Hill Sonics play & practice on site during the winter months with either coaching or matches or both normally taking place on the ground on Saturdays and Sundays between September and April for children aged 6 to 18. We continue to try and work with Henleaze Junior School whose property is adjacent to ours so that the youth football teams can use their

ground as and when needed. As mentioned above, the 2020/21 season was limited to less than a month when it finally recommenced at the end of March 2021 as a result of Covid restrictions being eased. Fortunately this does not seem to have affected the popularity of the game at this level with large numbers of youngsters still wanting to play in our youth teams in the 2021/22 season which started in September.

Cricket The 2021 cricket season was able to start on time in April & continue until the end in September uninterrupted. The on-field side of matches was largely unhindered by the various restrictions in place during that period but limitations on the use of changing rooms & other facilities again called for abnormal off-field arrangements more or less throughout. This did nothing to dampen the appetite of our members & we experienced a record level of player availability for all our men’s, women’s, boys & girls teams for a second season running. As a result we were able to field eight full teams on some Saturdays instead of the usual six. This again meant finding other venues for the additional teams to play as our own ground was in use every day of the week staging matches as well as practice & coaching for our adult, ladies and girls, and each age group of the boys youth cricketers. We continue to liaise with residents over incidents of cricket balls being struck into their properties & throughout the 2021season we notified all those that might be affected of the time and date of all adult matches due to be played on the pitch nearest their homes and we will do the same again in 2022.

Social Club We were unable to hold any of the normal fund-raising activities such as Quiz Nights, social events & Community BBQs during the year due to the pandemic apart from a couple of very notable exceptions. Firstly, we ran a remote draw between January & March which resulted in a boost of around £3k for the club finances at a critical time. Then secondly, we were able to stage our main annual fund raising event ‘Party in the Park’. On a warm & dry Saturday afternoon in September we attracted a record number of people from the local area which resulted in record takings & a record profit of nearly £30k.

Additional income usually stems from local clubs and groups which use the function room in the pavilion during the week throughout the year as well as one off lettings for birthday parties and other functions. These all came to a standstill during the lockdowns but users have steadily returned since restrictions have been lifted & we continue to try to fill the remaining available time slots.

Developments The loss of funds from our main sources particularly in the early part of the year meant we took a cautious approach to some of the planned projects & several remain on hold subject to review in the coming months. We did however continue to invest in equipment, programmes of work & materials to maintain & improve the cricket & football & pitches & also carry out limited work in the pavilion.

Current position Despite the difficulties presented by the pandemic, the Charity is financially solvent for the time being. We have a large membership and we continue to expand the amount of sport on offer and increase the standard of sporting provision as and when funds permit. Our activities are transparent and fully accountable to our members. The AGM was held in November 2021 when relevant issues were discussed. At this meeting approval was given to elect a new a trustee &

we have approached the person we have in mind. The seven (7) currently serving trustees are those as noted in Section A 1) d).

3. Financial review

Detailed information is presented in the accounts dated 31 March 2021 submitted separately. We would note here that sufficient reserves are held in order that we are able to pay bills and to enable the Charity to pursue its objectives. We do not hold funds on behalf of others. All monies from the activities of Golden Hill Social Club are passed over to the Charity to help pursue its objectives.

As at the 31st March 2021 total fixed assets stood at £211,973 compared to £219,297 the previous year. During the period the charity did not acquire any further fixed assets. Depreciation charged on the fixed assets is the only other movement in the year. An abbreviated balance sheet is set out below.

Balance Sheet- March 2021 Note Fixed Assets - Land and Buildings - Fixtures and Fittings Current Assets - Debtors 10 - Cash at Bank 11 - Investments Creditors falling due in one year Total assets less current liabilities Creditors: amounts falling due afte 12 Net Assets Total Net Assets	2020/21 196,000 15,973 211,973 78,904 78,904 - 290,877 9,136 281,741 281,741	2019/20 Change 198,000 -2,000 21,297 -5,324 219,297 -7,324 - 0 45,149 33,755 - 0 45,149 33,755 - 0 264,446 26,431 9,136 0 255,310 26,431 255,310 26,431

In overall terms shareholder funds increased from £255,310 to £281,741 an increase of £26,431

It is important that the Charity balances the need to invest in its premises and facilities whilst still ensuring that it holds sufficient reserves. At the end of the financial year the Charity held current assets of £78,904 comprised solely of cash at bank. A summary of the revenue account for the year is shown below:

Income and Expenditure Note Income Fundraising 1 Member Contributions 2 GHSC 3 Other 4 Expenditure Club House Costs 5 Grounds Maintenance 6 Other Running Costs 7 Equipment 8 Depreciation 9 Surplus/Deficit for the year	2020/21 35,866 68,227 9,000 0 113,093 12,358 44,919 19,847 2,217 7,324 86,665 26,428	2019/20 Change 23,924 11,942 49,520 18,707 0 9,000 32,513 -32,513 105,956 7,136 34,232 -21,874 28,729 16,189 24,078 -4,231 23,967 -21,750 8,775 -1,451 119,781 -33,116 -13,825 40,253

The Charity raised £113,093 through voluntary income, fundraising events, grant income, member subscriptions, match fees and pitch hire. There was no large scale fundraising event during the financial year. A contribution of £9,000 was received in the year from Golden Hill Sports & Social Club.

Expenditure fell substantially during the year, as the reduction in investment in facilities was offset by an increase in expenditure on playing surfaces. The charity continued to utilise the services of a sole trader professional groundsman. The groundsman is also a trustee of the charity. All decisions taken by the trustees regarding ground maintenance are taken at arms length. Regular items of expenditure were incurred to provide equipment, training, ground and pitch maintenance and governance costs.

Overall there was a deficit for the year of £13,825.

4. Plans for future periods

A review of the objectives we have set ourselves is presented below.

a) To provide adequate fencing to secure the ground. – The main entrance gates were replaced in 2020. Perimeter fencing is to be reviewed during 2022.
b) To investigate the possibility of providing netting round the ground to improve safety. A survey by an experts to predict what netting might be needed has been carried out & this will be followed up in the coming year.
c) To upgrade the facilities in the pavilion . Several improvements have been made over the last 4 years & this year a fire alarm system was installed. As

mentioned previously, we have taken a precautionary approach to other projects while the financial climate remains uncertain.

d) To increase the level of sponsorship – The main cricket club sponsors continued their support in 2021 & the football section found new shirt sponsors for the start of their season. When the time is right we will look to increase the number of sponsors.
e) To attain and retain ClubMark status for cricket and thus be in a position to bid for further loans to enhance provision. Achieved & maintained.
f) To extend the number of our youth teams (in both cricket and football) and expand the range of training and coaching activities. The number of players for boys & especially girls cricket continues to rise with a corresponding increase in the number of teams we run to the point where we now have waiting lists for several age groups. Recruitment & training of coaches for these teams has also been increased to match the level of demand.
g) To encourage a greater participation by women and minority ethnic groups in the Charity’s activities. – The original women’s cricket team is now firmly established and with girl’s cricket still growing after being started six years ago, there are enough older ones to start a second womens team next season. We have a number of minority ethnic players in our youth and adult sides.
h) To widen membership of the Social Club. – Most community events have been on hold now for nearly two years due to the uncertainty in knowing if they will be able to be held when the time comes. We are however looking to form an active social committee to come up with ideas for future events in the hope that at some point all doubt over whether they can take place will be gone.

We will continue to work towards these objectives over the coming months. We have expanded our activities and continue to receive significant voluntary support from our members. Their commitment should enable the Club to continue to offer sporting opportunities for youngsters and adults alike within and without the local community.

Balance Sheet- March 2020 Note Fixed Assets - Land and Buildings - Fixtures and Fittings Current Assets - Debtors 10 - Cash at Bank 11 - Investments Creditors falling due in one year Total assets less current liabilities Creditors: amounts falling due after more 12 Net Assets Total Net Assets	2019/20 198,000 21,297 219,297 - 45,149 - 45,149 - 264,446 9,136 255,310 255,310	2018/19 Change 200,000 -2,000 3,455 17,842 203,455 15,842 18,043 -18,043 47,696 -2,547 - 0 65,739 -20,590 60 -60 269,134 -4,688 - 9,136 269,134 -18,006 269,134 -18,006

Registered Number 06046640 GOLDEN HILL SPORTS LTD .Micro-entity Accounts 31 Trlarch 2021

GOLDEN HILL SPORTS LTD Registered Number 06046640 Micro-entitv Balance Sheet as Ydt 31 March 2021 Noie,Y 2021 2(J2() Fixed Assets ?11.973 219.297 Current Assets 78,904 45.149 INet current assets (liabililies) 78,904 45,149 Total assets less current liabilities 290,877 264,446 Creditors: arnounts falling due after more than one year (9,136) {9.136} Total net assets Oiabilities) 281.741 255,310 Reserves 281.741 255,310 For the year ending 31 March 20? I the company M'as entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have noi required the company to obtain an audil in accordance with section 476 of the Companies Act 4006. The diT¢CtQTS acknowledue their responsibilities for covnplying wilh the Tequirevnents of the Companies Act 2006 with respect to accouniing records and the Preparation of aLcounts. The accounts have been prepared in accordance with the micro-enlily provislons and delivered in acLordance with the provisions applicable io companies bubject to the small companies regime. Approved by the Board on 25 November 2021 And signed on their behalf by: Keith Trlilsom, Dire¢tor Mark Steer, Director

GOLDEN HILL SPORTS LTD Registered Number 06046640 Notes to the Micro-entitv Account5 for the period ended 31 March 2021 Employees 2021 2020 Averagc numbcr of employees during the pcriod This docum¢nt was d¢liver¢d using ¢leclronic communications and authenticaled in accordance with the r¢gistrar's rules r¢laling to ¢l¢ctronic forni. authentication and mann¢r ot delivery under s¢¢tion 1072 of the Companies Act 2006.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Golden Hill Sports Limited

On accounts for the year ended	31 March 2021	Charity no (if any)	1118954

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name:		15 September 2021

	Nicola Pauling

Relevant professional ACA qualification(s) or body

Oct 2018

IER

(if any):

Address: The Lodge, West Harptree Road, East Harptree, Bristol, BS40 6BQ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER