| Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | |||
|---|---|---|---|---|---|
| From Period start date T o Period end date Day 01 Month 09 Year 2023 Day 31 Month 08 Year 2024 Section A Reference and administration details "1 |
~~ee~~ | ||||
| Charity name | Cirencester Dance Club | ||||
| Other names charity is known by | |||||
| Registered charity number(if any) 1118952 ~~eG~~ |
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| Charity's principal address Cottesmore |
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| 1 Saxon Road | |||||
| Cirencester | |||||
| Postcode Names of the charity trustees who manage the charity ~~FP~~ |
GL7 1AX | GL7 1AX | |||
| Trustee name Office (if any) Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
||||
| 1 2 3 4 |
Tracy Giles Saunders Chair Maria Horton Phillippa Eddolls August 2024 Sarah Ware Lane August 2024 ~~a~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~PCPe~~ |
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| 5 | ~~es~~ | ||||
| 6 | ~~ee~~ | ||||
| 7 8 9 10 11 12 13 |
~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ |
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| 14 | ~~ee~~ | ||||
| 15 | ~~ee~~ | ||||
| 16 | ~~ee~~ | ||||
| 17 18 19 20 |
~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name Dates acted if not for whole year |
1 March 2012
TAR
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustees were elected when the club became a charity and in our annual Trustee selection methods AGMs (eg. appointed by, elected by) Additional governance issues (Optional information) There is a voluntary committee that run the club, the names and positions You may choose to include are below: additional information, where relevant, about: Tracy Giles Saunders – Chair & Treasurer ●policies and procedures Sadie Rowlands – Vice Chair & Secretary adopted for the induction and Tamsin Hawkins – Safeguarding officer training of trustees; Maria Horton ●the charity’s organisational structure and any wider network with which the charity works; ●relationship with any related parties; ●trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities The object of the club is the provision of dance tuition to encourage an interest in and enjoyment of dance, thereby promoting participation in healthy recreation within the community. We produce a yearly show which Summary of the objects of the we encourage all members to partake in. We offer classes to those who charity set out in its governing document identify as neurodivergent or disabled as well as those that are neurotypical.
March 2012
TAR
2
We offer several bursaries to families that need financial help. We work with local community bodies like The Churn project, who work with disadvantaged families and Active Gloucestershire for our referrals. Families get referred from these projects, so we offer our bursaries to families truly in need of financial help. We also work with Barnwood Trust and Active Gloucestershire for our inclusive dance classes.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
Our committee members are elected in our annual AGM, all committee members are voluntary, and they run the club.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
3 March 2012
TAR
Section D
Achievements and performance
Summary of the main achievements of the charity during the year
The start of this year went really well, with a healthy intake of students and retention of existing ones. We have grown lots as a club due to our ethos and wonderful teaching team.
We had a very successful fundraiser at the Macmillian Xmas fayre where we sold some homemade reindeer hot chocolate and some dance related ornaments. We also took part in the Santa run to help raise some funds that was shared between us and other local worthy causes.
We were also lucky enough to receive some grants to cover our bursary costs from local businesses.
We also had another year grant to cover some of our costs for our inclusive dance classes.
This year we paid for services that were normally done by our chair voluntarily but this year we have started to use other sources to keep growing our club. We have some admin staff to help run the club.
We had an amazing show this year including musical theatre elements to bring our story to life.
To help our club to continue to grow, we are training our assistant teachers.
4 March 2012
TAR
Section E Financial review This year we made a small profit which was more than last year. We will Brief statement of the be using this profit to pay for more admin work to enable us to grow our charity’s policy on reserves capabilities within the club and continue to train some new teachers. Details of any funds materially in deficit ~~——~~ Further financial review details (Optional information) You may choose to include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above. ~~ ~~ Signed on behalf of the charity’s trustees Signature(s) Full name(s) TRACY GILES SAUNDERS Position (eg Secretary, Chair, etc) CHAIR & DIRECTOR
Date
15/10/202
March 2012
TAR
5
Charity Name No (if any) Cirencester Dance Club Receipts and payments accounts CC16a For the period Period start date To Period end date from 9/1/2022 8/31/2023 Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Section A Receipts and payments
A1 Receipts
| Charity Name No (if any) CC16a Cirencester Dance Club Receipts and payments accounts For the period from Period start date To Period end date 9/1/2022 8/31/2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts FEES - 55,619- - -- - -- - 55,619- - -- FUNDRAISING - 295- - -- - -- - 295- - -- TEACHING - -- - -- - -- - -- - -- ROOM BOOKINGS - -- - -- OTHER - -- - -- - -- - -- - -- MERCHANDISE - 477- - -- - -- - 477- - -- IDANCE TEACHING - -- - -- - -- - -- - -- IDANCE FEES - 540- - -- - -- - 540- - -- SAI - -- - -- - -- - -- - -- CAR PARK - -- - -- - -- - -- - -- ADVERTISING - -- - -- - -- - -- - -- INCLUSIVE - -- - -- - -- - -- - -- GRANT - -- - 5,604- - -- - 5,604- - -- PARTY - -- - -- - -- - -- - -- RETENTION - -- - -- - -- - -- - -- COVID - -- - -- - -- - -- - -- TEACHER EXPENSES - -- - -- - -- - -- - -- MARKETING - -- - -- - -- - -- - -- EXAMS - -- - -- - -- - -- - -- DANCE EQUIPMENT - -- - -- - -- - -- - -- TRAINING - -- - -- - -- - -- - -- SHOW - 7,228- - -- - -- - 7,228- - -- ADMIN - -- - -- - -- - -- - -- Sub total(Gross income for AR) - 64,159- - 5,604- - -- - 69,763- - -- A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 64,159- - 5,604- - -- - 69,763- - -- A3 Payments FEES (REFUNDS) - 743- - -- - -- - 743- - -- FUNDRAISING - 56- - -- - -- - 56- - -- TEACHING - 24,390- - -- - -- - 24,390- - -- ROOM BOOKINGS - 14,340- - -- - -- - 14,340- - -- OTHER - -- - -- - -- - -- - -- MERCHANDISE - 1,255- - -- - -- - 1,255- - -- IDANCE TEACHING - -- - 3,452- - -- - 3,452- - -- IDANCE FEES - -- - -- - -- SAI - -- - -- - -- - -- - -- CAR PARK - 500- - -- - -- - 500- - -- ADVERTISING - 154- - -- - -- - 154- - -- INCLUSIVE EXPENSES - 16- - -- - -- - 16- - -- GRANT - -- - -- - -- - -- - -- PARTY - 474- - -- - -- - 474- - -- RETENTION - 579- - -- - -- - 579- - -- COVID - -- - -- - -- - -- - -- TEACHER EXPENSES - 321- - -- - -- - 321- - -- MARKETING - -- - -- - -- - -- - -- EXAMS - -- - -- - -- - -- - -- DANCE EQUIPMENT - 2,741- - -- - -- - 2,741- - -- TRAINING - 359- - -- - -- - 359- - -- —~~—————~~ |
Charity Name No (if any) CC16a Cirencester Dance Club Receipts and payments accounts For the period from Period start date To Period end date 9/1/2022 8/31/2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts FEES - 55,619- - -- - -- - 55,619- - -- FUNDRAISING - 295- - -- - -- - 295- - -- TEACHING - -- - -- - -- - -- - -- ROOM BOOKINGS - -- - -- OTHER - -- - -- - -- - -- - -- MERCHANDISE - 477- - -- - -- - 477- - -- IDANCE TEACHING - -- - -- - -- - -- - -- IDANCE FEES - 540- - -- - -- - 540- - -- SAI - -- - -- - -- - -- - -- CAR PARK - -- - -- - -- - -- - -- ADVERTISING - -- - -- - -- - -- - -- INCLUSIVE - -- - -- - -- - -- - -- GRANT - -- - 5,604- - -- - 5,604- - -- PARTY - -- - -- - -- - -- - -- RETENTION - -- - -- - -- - -- - -- COVID - -- - -- - -- - -- - -- TEACHER EXPENSES - -- - -- - -- - -- - -- MARKETING - -- - -- - -- - -- - -- EXAMS - -- - -- - -- - -- - -- DANCE EQUIPMENT - -- - -- - -- - -- - -- TRAINING - -- - -- - -- - -- - -- SHOW - 7,228- - -- - -- - 7,228- - -- ADMIN - -- - -- - -- - -- - -- Sub total(Gross income for AR) - 64,159- - 5,604- - -- - 69,763- - -- A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 64,159- - 5,604- - -- - 69,763- - -- A3 Payments FEES (REFUNDS) - 743- - -- - -- - 743- - -- FUNDRAISING - 56- - -- - -- - 56- - -- TEACHING - 24,390- - -- - -- - 24,390- - -- ROOM BOOKINGS - 14,340- - -- - -- - 14,340- - -- OTHER - -- - -- - -- - -- - -- MERCHANDISE - 1,255- - -- - -- - 1,255- - -- IDANCE TEACHING - -- - 3,452- - -- - 3,452- - -- IDANCE FEES - -- - -- - -- SAI - -- - -- - -- - -- - -- CAR PARK - 500- - -- - -- - 500- - -- ADVERTISING - 154- - -- - -- - 154- - -- INCLUSIVE EXPENSES - 16- - -- - -- - 16- - -- GRANT - -- - -- - -- - -- - -- PARTY - 474- - -- - -- - 474- - -- RETENTION - 579- - -- - -- - 579- - -- COVID - -- - -- - -- - -- - -- TEACHER EXPENSES - 321- - -- - -- - 321- - -- MARKETING - -- - -- - -- - -- - -- EXAMS - -- - -- - -- - -- - -- DANCE EQUIPMENT - 2,741- - -- - -- - 2,741- - -- TRAINING - 359- - -- - -- - 359- - -- —~~—————~~ |
CC16a |
|---|---|---|
| FEES (REFUNDS) | - 743- |
- -- |
| FEES (REFUNDS) FUNDRAISING |
- 56- |
- -- |
| TEACHING | - 24,390- |
- -- |
| ROOM BOOKINGS | - 14,340- |
- -- |
| OTHER | - -- |
- -- |
| MERCHANDISE | - 1,255- |
- -- |
| IDANCE TEACHING | - -- |
- -- |
| IDANCE FEES | - -- |
- -- |
| SAI | - -- |
- -- |
| CAR PARK | - 500- |
- -- |
| ADVERTISING | - 154- |
- -- |
| INCLUSIVE EXPENSES | - 16- |
- -- |
| GRANT | - -- |
- -- |
| PARTY | - 474- |
- -- |
| RETENTION | - 579- |
- -- |
| COVID | - -- |
- -- |
| TEACHER EXPENSES | - 321- |
- -- |
| MARKETING | - -- |
- -- |
| EXAMS | - -- |
- -- |
| DANCE EQUIPMENT | - 2,741- |
- -- |
| TRAINING | - 359- |
- -- |
CCXX R1 accounts (SS)
10/15/2024
1
| SHOW | - | 9,982- | - | -- | - | -- | - | 9,982- | - | -- | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ADMIN | - | 4,782- | - | -- | - | -- | - | 4,782- | - | -- | ||||||||||
| **Sub total ** | - | 60,691- | - | 3,452- | - | -- | - | 64,143- | - | -- | ||||||||||
| A4 Asset and investment | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Sub total | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| **Total payments ** | - | 60,691- | - | 3,452- | - | -- | - | 64,143- | - | -- | ||||||||||
| **Net of receipts/(payments) ** | - | 3,469- | - | 2,152- | - | -- | - | 5,621- | - | -- | ||||||||||
| A5 Transfers between funds | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| A6 Cash funds last year end | - | 31,386- | - | -- | - | -- | - | 31,386- | - | -- | ||||||||||
| Cash funds this year end | - | 34,855- | - | 2,152- | - | -- | - | 37,007- | - | -- | ||||||||||
| SHOW | - 9,982- |
- -- - -- |
- -- - -- |
- 9,982- - 4,782- |
- -- |
|
|---|---|---|---|---|---|---|
| ADMIN | - 4,782- |
- -- |
||||
| Sub total - 60,691- A4 Asset and investment |
- 60,691- |
- 3,452- |
- -- |
- 64,143- |
- -- |
|
| A4 Asset and investment | ||||||
| - -- |
- -- |
- -- |
- -- |
|||
| Sub total - -- Total payments - 60,691- Net of receipts/(payments) - 3,469- A5 Transfers between funds - -- A6 Cash funds last year end - 31,386- Cash funds this year end - 34,855- |
- -- |
- -- |
- -- |
- -- |
||
| - 60,691- |
- 3,452- |
- -- |
- 64,143- |
- -- |
||
| - 3,469- |
- 2,152- |
- -- |
- 5,621- |
- -- |
||
| - -- |
- -- - -- - 2,152- |
- -- - -- - -- |
- -- - 31,386- - 37,007- |
- -- |
||
| - 31,386- |
- -- |
|||||
| - 34,855- |
- -- |
|||||
| Section B Statement of assets and liabilities at the end of the period | ||||||
| Categories B1 Cash funds |
Details CLUB BANK ACCOUNT |
Unrestricted funds to nearest £ - 34,855- - -- - -- |
Restricted funds to nearest £ - 2,152- - -- - -- |
Endowment funds to nearest £ |
||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Total cash funds (agree balances with receipts and payments account ( )) Details Details |
- 34,855- OK |
- 2,152- OK |
- -- |
||
| OK | ||||||
| Unrestricted funds to nearest £ - -- - -- - -- - -- - -- - -- Fund to which asset belongs - |
Restricted funds to nearest £ - -- - -- - -- - -- - -- - -- Cost (optional) - |
Endowment funds to nearest £ |
||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| Current value (optional) |
||||||
| - -- |
||||||
| Details COSTUMES |
Fund to which asset | - -- - -- - -- - -- Cost (optional) - -- - -- |
- -- |
|||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| Current value | ||||||
| - -- |
||||||
| - -- |
||||||
| - -- - -- - -- - -- - -- - -- |
- -- |
|||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| - -- |
||||||
| - -- |
CCXX R2 accounts (SS)
10/15/2024
2
----- Start of picture text -----
- -
Details Fund to which Amount due When due
B5 Liabilities ( ) - ( )
-
-
-
-
Signed by one or two trustees on behalf of Signature Print Name Date of approval
TRACY GILES SAUNDERS 15/10/2024
----- End of picture text -----
CCXX R3 accounts (SS)
10/15/2024
3
Cirencester Dance Club Independent Examiners Report
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and under section 144 of the Charities Act 2011 (the Charities Act) and that an examiner independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
-
Basis of independent My examination was carried out in accordance with general Directions examiner’s given by the Charity Commission. An examination includes a review of the statement accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
-
have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Note: While no matter regarding the current year’s accounts has come to my attention, I did become aware that some past year’s accounts are overdue for submission to the Charity Commission. I was informed that the trustees are in communication with the Charity Commission to resolve this issue.
Name: Independent Examiner - Paul Rowlands
Signature: 01 March 2024