2023-12-31-accounts - Hilda Lane Community Association

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Charity Registration No. 1118937

Company Registration No. 06034270 (England and Wales)

HILDA LANE COMMUNITY ASSOCIATION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

HILDA LANE COMMUNITY ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees	Alix Bushnell
	Neisha Ebanks
	Stephane Christophe Grey
	Linda Huggins
	Wendie Roche (resigned 13 February 2023)
	Margaret Quarry
Secretary	Wendie Roche (resigned 13 February 2023)
	Stephane Christophe Grey (appointed 13 February 2023)
Charity number	1118937
Company number	06034270
Registered Office	St Hugh’s Community Centre
	42 Castledine Road
	Anerley
	London
	SE20 8PL
Independent examiner	Jan Bonar CPFA
	Lodge Farm
	Mawfa Crescent
	Sheffield S14 1AS

HILDA LANE COMMUNITY ASSOCIATION

CONTENTS

	Page
Trustees’ report	1 – 3
Independent examiner’s report	4
Statement of financial activities	5
Statement of financial position	6
Notes to the accounts	7 – 14

HILDA LANE COMMUNITY ASSOCIATION

TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their report and financial statements for the year ended 31 December 2023.

Objectives and activities

The objects of the charity, as stated in its Memorandum & Articles of Association, are to:

promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities, services, advice or assistance in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants and for the benefit of the community;
establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the above objects;
promote such other charitable purposes as may from time to time be determined.

The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be Anerley, Penge and Crystal Palace, all in South London and the neighbourhood.

The charity fulfils these objectives by: providing a safe comfortable place for local residents to come and interact with the community; increasing the profile of the Association and providing social and educational support to the surrounding area with focus on health and wellbeing; and attracting and supporting new user groups including both those set up and run by the local people as well as by the commercial and statutory and non-statutory partners.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Association should undertake for the public benefit.

Achievements and performance

The Association remained in a strong position in 2023 with hire continuing to be at nearly full capacity. With a stable set of regular hires offering a mixture of paid and subsidised classes and groups for the surrounding community. These 7 regular hires cover the staffing costs of the community centre with one off hires allowing us to offer free Youth Services.

The Centre Manager now has full control of all operations at the centre and is our lead in fundraising maintaining good relationships with Clarion Housing, Play Place, Crystal Palace Community Trust and Bromley Youth Services.

Our Youth Club was part of a pilot scheme with Play Place and Crystal Palace Community Trust to employ a full time lead youth worker across 3 sites. Unfortunately the person put in place did not meet the requirements for HLCA so with the Service Level agreement in place we agreed to 2 sessional youth workers in place of one lead worker. Attendance increased at youth club with the new, regular youth workers and has continued into 2024.

HLCA operated a Warm Space Hub out of the Centre in partnership with Clarion Housing offering free yoga, refreshments and a safe space to meet people. This has continued throughout the year changing to a Cool Space Hub during the summer months and increased to 3 yoga sessions to meet demand.

The Health and Food grant was award to Bromley Youth Services and this was run out of St Hugh’s Community Centre during the school holidays which was well attended by the local children, bringing a financial boost to HLCA during our quite hire periods as well as engaging the local community.

Unfortunately Turn Around are no longer at the centre as the people running it retired. We have yet to find a replacement.

HILDA LANE COMMUNITY ASSOCIATION

TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

2023 saw us put in a live financial forecasting tool so we can be more prepared for any financial issues or expenses, allowing us to budget and plan for 2024/25.

Financial review

The charity generated a deficit during the period of £10,174 (2022: deficit of £9,762), represented by a deficit in unrestricted funds of £4,805 (2022: deficit of £10,173) and a deficit in restricted funds of £5,369 (2022: surplus of £411). The funds held at the year-end amounted to £21,189 (2022: £31,842), of which £14,831 (2022: £20,115) were unrestricted, which can be used freely to meet the charity’s objectives.

The Trustees have recently restructured the staffing team and, following a local benchmarking exercise, increased hall hire fees to ensure a more sustainable financial model going forward. As a result, the Trustees consider it appropriate to continue to prepare these accounts on a going concern basis.

It is the policy of the Association that liquid unrestricted funds (ie. unrestricted funds less unrestricted fixed assets) which have not been designated for a specific use should be maintained at a level at least equivalent to between three and six months’ expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Association’s current activities while consideration is given to ways in which additional funds may be raised. At 31 December 2023, the charity’s unrestricted liquid reserves stood at £14,806 (2022: £19,231), which equates to just over 3 months’ expenditure and therefore falls within this policy.

The Trustees have assessed the major risks to which the Association is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

Hilda Lane Community Association is a charitable company limited by guarantee incorporated in England and Wales (Company Registration No. 06034270) and is registered with the Charity Commission in England (Charity Registration No. 1118937). It is governed by its Memorandum and Articles of Association, which were adopted on 20 December 2006 and amended on 7 October 2020. The registered office is St Hugh’s Community Centre, 42 Castledine Road, Anerley, London SE20 8PL.

The Trustees also act as Directors for the purposes of company law and hold no share capital. The Trustees are also the Members of the Company; there are currently 5 Members and the liability of each in the event of a winding-up is £1. The Trustees in post at the date of approval of this report are:

Alix Bushnell Neisha Ebanks Stephane Christophe Grey Linda Huggins Margaret Quarry

New Trustees are recruited, appointed and inducted by the existing Trustees.

Responsibilities of the Trustees

The Trustees, who are also the directors of Hilda Lane Community Association for the purposes of company law, are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires

HILDA LANE COMMUNITY ASSOCIATION

TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing those financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the SORP;
make judgements and estimates that are reasonable and prudent; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

For the financial period ended 31 December 2023 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Signed by order of the Trustees

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Alix Bushnell Trustee Dated: 24 September 2024

HILDA LANE COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HILDA LANE COMMUNITY ASSOCIATION

I report to the Trustees on my examination of the financial statements of Hilda Lane Community Association (‘the Association’) for the year ended 31 December 2023.

Responsibilities and basis of report

As the Trustees of the Association (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the financial statements of the Association are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Association’s financial statements as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

accounting records were not kept in respect of the Association as required by section 386 of the 2006 Act and section 130 of the 2011 Act; or
the financial statements do not accord with the accounting records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

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Jan Bonar CPFA Lodge Farm Mawfa Crescent Sheffield S14 1AS

Dated: 24 September 2023

HILDA LANE COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2023

Notes INCOME AND ENDOWMENTS FROM: Donations 2 Charitable activities 3 Investments 4 TOTAL EXPENDITURE ON: Raising Funds 5 Charitable activities 6 TOTAL Fund balances brought forward RECONCILIATION OF FUNDS: TOTAL FUNDS CARRIED FORWARD NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS	Unrestricted funds £ 2,141 33,039 178 35,358 4,072 36,091 40,163 (4,805) 20,115 15,310	Restricted funds £ 13,167 - - 13,167 - 18,535 18,535 (5,368) 11,727 6,359	Total funds Total funds 2023 2022 £ £ 15,308 20,557 33,039 27,896 178 34 48,525 48,487 4,072 5,444 54,626 52,805 58,698 58,249 (10,173) (9,762) 31,842 41,604 21,669 31,842

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 7-14 form part of these financial statements.

HILDA LANE COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL POSITION

AS AT 31 DECEMBER 2023

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Note 2023 2022
£ £
FIXED ASSETS
Tangible assets 11 504 884
504 884
CURRENT ASSETS
Debtors & prepayments 12 3,181 4,907
Cash at bank and in hand 13 19,532 29,226
Total current assets 22,713 34,133
LIABILITIES
Creditors: Amounts falling due within one year 14 (1,548) (3,175)
NET CURRENT ASSETS 21,165 30,958
TOTAL ASSETS LESS CURRENT LIABILITIES 21,669 31,842
TOTAL NET ASSETS 16 21,669 31,842
THE FUNDS OF THE CHARITY
Restricted funds 16 6,359 11,727
Unrestricted funds
General fund 16 15,310 20,115
Total charity funds 21,669 31,842
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The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006 (the Act) for the year ended 31 December 2023. No member of the company has deposited a notice pursuant to section 476 requiring an audit of these financial statements.

The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 24 September 2023.

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Alix Bushnell Trustee

Company registration number 06034270

*** The notes on pages 7-14 form part of these financial statements. ***

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. Accounting Policies

The financial statements have been prepared in accordance with the accounting policies set out below and comply with the Association’s Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2019)

1.1 Accounting convention

The financial statements have been prepared in accordance with the Association’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The Association is a Public Benefit Entity as defined by FRS 102.

The Association has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Association. Monetary amounts in these financial statements are rounded to the nearest £1.

The financial statements have been prepared under the historical cost convention and on an accruals basis. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the Association’s charitable objectives unless the funds have been designated for other purposes.

Restricted funds are only available for use for specific charitable purposes specified by the donor.

1.4 Incoming resources

The Association hires out the hall for local activities and community events as part of its fundraising activities. This income is recognised when the Association is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt.

1.5 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.6 Financial instruments

Financial instruments are recognised in the Association’s balance sheet when the Association becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest rate method. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, which include trade creditors and bank loans, are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest rate method.

2 Donations

Charitable grants	Unrestricted funds £ 2,141 2,141	Restricted funds £ 13,167 13,167	Total Total 2023 2022 £ £ 15,308 20,557 15,308 20,557

3 Income from charitable activities

Hire of Community Hall	Total Total 2023 2022 £ £ 33,039 27,896 33,039 27,896

4 Investment income

Interest receivable	Total Total 2023 2022 £ £ 178 34 178 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

HILDA LANE COMMUNITY ASSOCIATION

5 Costs of raising funds

Staff costs (see note 10) Support costs (see note 7)	2023 2022 £ £ 3,228 4,451 844 993 4,072 5,444

6 Costs of charitable activities

Direct costs Staff costs (see note 10) Support costs (see note 7)	Unrestricted funds £ 7,730 22,146 6,215 36,091	Restricted funds £ 16,912 1,623 - 18,535	Total Total 2023 2022 £ £ 24,642 11,843 23,769 33,648 6,215 7,314 54,626 52,805

7 Support costs (including governance costs)

Governance (see note 8) Office/IT support/misc Insurance General travel & subsistence	2023 2022 £ £ 2,498 3,867 3,981 3,782 580 552 - 107 7,059 8,308

Support costs (including governance) are apportioned among the charitable activities costs and the cost of raising funds (notes 5 & 6). Direct costs are allocated wherever possible. Remaining costs are apportioned on the basis of staff time spent on each activity.

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

8 Governance costs

Direct costs Staff costs (see note 10)	2023 2022 £ £ 150 630 2,348 3,237 2,498 3,867

Governance costs include fees paid to the independent examiner of £0 (2022: £480). These fees relate exclusively to the independent examination.

9 Fund Accounting – comparative data from 2022

Unrestricted funds £ INCOME AND ENDOWMENTS FROM: Donations 2,903 Charitable activities 27,896 Investments 34 TOTAL 30,833 EXPENDITURE ON: Raising Funds 5,444 Charitable activities 35,562 TOTAL 41,006 NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS (10,173) Fund balances brought forward 30,288 RECONCILIATION OF FUNDS: TOTAL FUNDS CARRIED FORWARD 20,115	Restricted Total funds funds 2022 £ £ 17,654 20,557 - 27,896 - 34 17,654 48,487 - 5,444 17,243 52,805 17,243 58,249 411 (9,762) 11,316 41,604 11,727 31,842

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

10 Analysis of staff costs, Trustee remunerations and expenses and the costs of Key Management Personnel

Wages and salaries (including NICs and pension costs)	2023 2022 £ £ 29,345 40,460 29,345 40,460

The company employed an average of 1 employee during the financial period, representing an average full-time equivalent of 1 staff (2022: 3 employees, 1.5 FTE).

While acting in the capacity of a Trustee, no Trustees received reimbursement of out-of-pocket expenses in the current accounting period (2022: no Trustees). The Key Management Personnel for the charity are the Trustees of the charity, none of whom received any remuneration during the financial period. No salaried staff are deemed to be key management personnel as all strategic management decisions remain with the Trustees whereas salaried staff carry out operational activity.

No employees had emoluments of above £60,000 in the current reporting period (2022: no employees)

11 Tangible Fixed Assets

COST: At 1 January 2023 Additions At 31 December 2023 DEPRECIATION: At 1 January 2023 Charge for the period At 31 December 2023 NET BOOK VALUE: At 31 December 2023 At 31 December 2022	Computer Equipment £ 16,384 - 16,384 16,075 265 16,340 44 309	Fixtures and Total fittings £ £ 5,884 22,268 - - 5,884 22,268 5,309 21,384 115 380 5,424 21,764 460 504 575 884

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

12 Debtors

Trade debtors Prepayments and accrued income	2023 2022 £ £ 3,103 4,029 78 878 3,181 4,907

13 Cash and cash equivalents

Cash at bank and in hand Total cash and cash equivalents	2023 2022 £ £ 19,532 29,226 19,532 29,226

14 Creditors: Amounts falling due within one year

Trade creditors PAYE Creditor Pension Creditor Held Damage Deposits Accruals	2023 2022 £ £ 25 299 271 275 127 121 925 2,000 200 480 1,548 3,175

15 Analysis of net assets between funds

Tangible fixed assets Debtors and prepayments	Unrestricted Funds 2023 £ 504 3,181	Restricted Funds 2023 £ - -	Total 2023 £ 504 3,181	Total 2022 £ 884 4,907
Cash at bank and in hand	13,173	6,359	19,532	29,226
Creditors: due within one year	(1,548)	-	(1,548)	(3,175)
	15,310	6,359	21,669	31,842

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

16 Fund balances

Opening Balance 01/01/2023 £ 20,115 1,333 5,235 5,159 -	Income £ 35,358 900 - 7,631 4,636	Expenditure £ (40,163) (849) (5,235) (7,815) (4,636)	Closing Balance 31/12/2023 £ 15,310 1,384 - 4,975 -

31,842	48,525	(58,698)	21,669

The unrestricted general fund comprises monies that can be used in accordance with the objects of the charity at the discretion of the trustees.

The restricted funds must be spent in accordance with the specified wishes of the donor. The restricted grants carried forward from the previous year and raised in the current year are for the following purposes:

Jack Petchey – Youth Club activities

National Lottery – Youth Club Activities

Warm Space Grant – to enable the hall to open as a warm space for the community on Wednesday lunchtimes British Science Association Grant – Youth Club Activities

Interact Grant – Youth Club Activities

Crystal Palace Community Trust – for Youth Club Summer residential Clarion Housing Group – for Centre Manager staffing and Youth Club

Youth Club – for Centre Manager staffing and Youth Club

Comparative fund balances 2022:

Opening Balance 01/01/2022 £ 30,288 1,202 6,614 1,000 2,500 - - -	Income £ 30,833 900 - - - 6,214 540 10,000	Expenditure £ (41,006) (769) (1,380) (1,000) (2,500) (1,055) (540) (10,000)	Closing Balance 31/12/2022 £ 20,115 1,333 5,235 - - 5,159 - -

41,604	48,487	(58,249)	31,842

HILDA LANE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

17 Related party transactions

There were no disclosable related party transactions during the year (2022: nil).

18 Company Limited by Guarantee

The company is a Company Limited by Guarantee and has no share capital. The liability of each member in the event of a winding-up is limited to £1. There are currently 5 members.