Charity Registration No. 1118937
Company Registration No. 06034270 (England and Wales)
HILDA LANE COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
HILDA LANE COMMUNITY ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Alix Bushnell |
|---|---|
| Neisha Ebanks | |
| Stephane Christophe Grey (appointed 5 July 2022) | |
| Linda Huggins | |
| Wendie Roche (appointed 5 July 2022, resigned 13 February 2023) | |
| Margaret Quarry | |
| Secretary | Wendie Roche (appointed 5 July 2022, resigned 13 February 2023) |
| Stephane Christophe Grey (appointed 13 February 2023) | |
| Charity number | 1118937 |
| Company number | 06034270 |
| Registered Office | St Hugh’s Community Centre |
| 42 Castledine Road | |
| Anerley | |
| London | |
| SE20 8PL | |
| Independent examiner | David Bonar FCA FCT BFP |
| Lodge Farm | |
| Mawfa Crescent | |
| Sheffield S14 1AS |
HILDA LANE COMMUNITY ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees’ report | 1 – 3 |
| Independent examiner’s report | 4 |
| Statement of financial activities | 5 |
| Statement of financial position | 6 |
| Notes to the accounts | 7 – 13 |
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HILDA LANE COMMUNITY ASSOCIATION
TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT)
FOR THE YEAR ENDED 31 DECEMBER 2022
The Trustees present their report and financial statements for the year ended 31 December 2022.
Objectives and activities
The objects of the charity, as stated in its Memorandum & Articles of Association, are to:
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promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities, services, advice or assistance in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants and for the benefit of the community;
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establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the above objects;
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promote such other charitable purposes as may from time to time be determined.
The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be Anerley, Penge and Crystal Palace, all in South London and the neighbourhood.
The charity fulfils these objectives by: providing a safe comfortable place for local residents to come and interact with the community; increasing the profile of the Association and providing social and educational support to the surrounding area with focus on health and wellbeing; and attracting and supporting new user groups including both those set up and run by the local people as well as by the commercial and statutory and nonstatutory partners.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Association should undertake for the public benefit.
Achievements and performance
The Association has continued to thrive in 2022 with hire being at nearly full capacity thanks to having permanent staff on site at the community centre. Although we have gone through personnel changes the transition from outgoing to incoming staff has been smooth. More responsibility has been afforded to the Centre Manager as she has grown within the role. 2022 also saw the addition of a trustee to the board. Following on from consultation with existing staff and trustees it was agreed that the position of Community Organiser was no longer necessary so when Maria Ako resigned at the end of 2022 we did not recruit in to the position. Maria had been with us since the opening of the centre in 2012 in one capacity or another and we were sad to see her leave. However, she had outgrown the role and it was time for a new chapter for HLCA and Maria. We have continued to provide free services to the community including Turn Around literacy group, Over 50’s exercise and social club and Youth Club.
We have used 2022 to have a good clear out, removing outdated practices as well as looking at ways to save money and streamline the daily running of the charity. Unused items have been donated or sold on. With our blossoming partnerships with other youth groups in the area we are working towards a Lead Youth Worker role that will be implemented in 2023 who will work for all 3 organisations: HLCA, PlayPlace and Crystal Palace Development Trust.
Financial review
The charity generated a deficit during the period of £9,762 (2021: deficit of £15,558), represented by a deficit in unrestricted funds of £10,173 (2021: surplus of £2,876) and a slight surplus in restricted funds of £411 (2021:
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HILDA LANE COMMUNITY ASSOCIATION
TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
deficit of £18,434). The funds held at the year-end amounted to £31,842 (2021: £41,604), of which £20,115 (2021: £30,288) were unrestricted, which can be used freely to meet the charity’s objectives.
It is the policy of the Association that liquid unrestricted funds (ie. unrestricted funds less unrestricted fixed assets) which have not been designated for a specific use should be maintained at a level at least equivalent to between three and six months’ expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Association’s current activities while consideration is given to ways in which additional funds may be raised. At 31 December 2022, the charity’s unrestricted liquid reserves stood at £19,231, which equates to approximately 4 months expenditure and therefore meets this policy.
The Trustees have assessed the major risks to which the Association is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
At the end of 2022, the Trustees restructured the staffing team and, following a local benchmarking exercise, increased hall hire fees to ensure a more sustainable financial model going forward. As a result, the Trustees consider it appropriate to continue to prepare these accounts on a going concern basis.
Structure, governance and management
Hilda Lane Community Association is a charitable company limited by guarantee incorporated in England and Wales (Company Registration No. 06034270) and is registered with the Charity Commission in England (Charity Registration No. 1118937). It is governed by its Memorandum and Articles of Association, which were adopted on 20 December 2006 and amended on 7 October 2020. The registered office is St Hugh’s Community Centre, 42 Castledine Road, Anerley, London SE20 8PL.
The Trustees also act as Directors for the purposes of company law and hold no share capital. The Trustees are also the Members of the Company; there are currently 5 Members and the liability of each in the event of a winding-up is £1. The Trustees in post at the date of approval of this report are:
Alix Bushnell Neisha Ebanks Stephane Christophe Grey Linda Huggins Margaret Quarry
New Trustees are recruited, appointed and inducted by the existing Trustees.
Responsibilities of the Trustees
The Trustees, who are also the directors of Hilda Lane Community Association for the purposes of company law, are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing those financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the SORP;
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make judgements and estimates that are reasonable and prudent; and
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HILDA LANE COMMUNITY ASSOCIATION
TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
For the financial period ended 31 December 2022 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Signed by order of the Trustees
Alix Bushnell Trustee Dated: 24 September 2023
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HILDA LANE COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF HILDA LANE COMMUNITY ASSOCIATION
I report to the Trustees on my examination of the financial statements of Hilda Lane Community Association (‘the Association’) for the year ended 31 December 2022.
Responsibilities and basis of report
As the Trustees of the Association (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the financial statements of the Association are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Association’s financial statements as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
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accounting records were not kept in respect of the Association as required by section 386 of the 2006 Act and section 130 of the 2011 Act; or
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the financial statements do not accord with the accounting records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
David Bonar FCA FCT BFP Lodge Farm Mawfa Crescent Sheffield S14 1AS
Dated: 24 September 2023
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HILDA LANE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 DECEMBER 2022
| Notes INCOME AND ENDOWMENTS FROM: Donations 2 Charitable activities 3 Investments 4 TOTAL EXPENDITURE ON: Raising Funds 5 Charitable activities 6 TOTAL Fund balances brought forward RECONCILIATION OF FUNDS: TOTAL FUNDS CARRIED FORWARD NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS |
Unrestricted funds £ 2,903 27,896 34 30,833 5,444 35,562 41,006 (10,173) 30,288 20,115 |
Restricted funds £ 17,654 - - 17,654 - 17,243 17,243 411 11,316 11,727 |
Total funds Total funds 2022 2021 £ £ 20,557 33,052 27,896 14,494 34 10 48,487 47,556 5,444 6,488 52,805 56,626 58,249 63,114 (9,762) (15,558) 41,604 57,162 31,842 41,604 |
|---|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
The notes on pages 7-13 form part of these financial statements.
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HILDA LANE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL POSITION
AS AT 31 DECEMBER 2022
----- Start of picture text -----
Note 2022 2021
£ £
FIXED ASSETS
Tangible assets 11 884 -
884 -
CURRENT ASSETS
Debtors & prepayments 12 4,907 1,844
Cash at bank and in hand 13 29,226 42,304
Total current assets 34,133 44,148
LIABILITIES
Creditors: Amounts falling due within one year 14 (3,175) (2,544)
NET CURRENT ASSETS 30,958 41,604
TOTAL ASSETS LESS CURRENT LIABILITIES 31,842 41,604
TOTAL NET ASSETS 16 31,842 41,604
THE FUNDS OF THE CHARITY
Restricted funds 16 11,727 11,316
Unrestricted funds
General fund 16 20,115 30,288
Total charity funds 31,842 41,604
----- End of picture text -----
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006 (the Act) for the year ended 31 December 2022. No member of the company has deposited a notice pursuant to section 476 requiring an audit of these financial statements.
The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 24 September 2023.
Alix Bushnell Trustee
Company registration number 06034270
*** The notes on pages 7-13 form part of these financial statements. ***
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
1. Accounting Policies
The financial statements have been prepared in accordance with the accounting policies set out below and comply with the Association’s Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2019)
1.1 Accounting convention
The financial statements have been prepared in accordance with the Association’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The Association is a Public Benefit Entity as defined by FRS 102.
The Association has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Association. Monetary amounts in these financial statements are rounded to the nearest £1.
The financial statements have been prepared under the historical cost convention and on an accruals basis. The principal accounting policies adopted are set out below.
1.2
Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting.
1.3
Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the Association’s charitable objectives unless the funds have been designated for other purposes.
Restricted funds are only available for use for specific charitable purposes specified by the donor.
1.4
Incoming resources
The Association hires out the hall for local activities and community events as part of its fundraising activities. This income is recognised when the Association is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt.
1.5
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.6 Financial instruments
Financial instruments are recognised in the Association’s balance sheet when the Association becomes party to the contractual provisions of the instrument.
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest rate method. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, which include trade creditors and bank loans, are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest rate method.
2 Donations
| Charitable grants | Unrestricted funds £ 2,903 2,903 |
Restricted funds £ 17,654 17,654 |
Total Total 2022 2021 £ £ 20,557 33,052 20,557 33,052 |
|---|---|---|---|
3 Income from charitable activities
| Hire of Community Hall | Total Total 2022 2021 £ £ 27,896 14,494 27,896 14,494 |
|---|---|
4 Investment income
| Interest receivable | Total Total 2022 2021 £ £ 34 10 34 10 |
|---|---|
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
5 Costs of raising funds
| Staff costs (see note 10) Support costs (see note 7) |
2022 2021 £ £ 4,451 4,963 993 1,524 5,444 6,487 |
|---|---|
6 Costs of charitable activities
| Direct costs Staff costs (see note 10) Support costs (see note 7) |
2022 2021 £ £ 11,843 8,849 33,648 36,554 7,314 11,222 52,805 56,625 |
|---|---|
7 Support costs (including governance costs)
| Governance (see note 8) Office/IT support/misc Insurance General travel & subsistence |
2022 2021 £ £ 3,867 4,240 3,782 7,711 552 552 107 244 8,308 12,747 |
|---|---|
Support costs (including governance) are apportioned among the charitable activities costs and the cost of raising funds (notes 5 & 6). Direct costs are allocated wherever possible. Remaining costs are apportioned on the basis of staff time spent on each activity.
8 Governance costs
| Direct costs Staff costs (see note 10) |
2022 2021 £ £ 630 630 3,237 3,610 3,867 4,240 |
|---|---|
Governance costs include fees paid to the independent examiner of £480 (2021: £480). These fees relate exclusively to the independent examination.
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
- 9 Fund Accounting – comparative data from 2021
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM: Donations 28,427 Charitable activities 14,494 Investments 10 TOTAL 42,931 EXPENDITURE ON: Raising Funds 6,488 Charitable activities 33,567 TOTAL 40,055 NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS 2,876 Fund balances brought forward 27,412 RECONCILIATION OF FUNDS: TOTAL FUNDS CARRIED FORWARD 30,288 |
Restricted Total funds funds 2021 £ £ 4,625 33,052 - 14,494 - 10 4,625 47,556 - 6,488 23,059 56,626 23,059 63,114 (18,434) (15,558) 29,750 57,162 11,316 41,604 |
|---|---|
10 Analysis of staff costs, Trustee remunerations and expenses and the costs of Key Management Personnel
| Wages and salaries (including NICs and pension costs) | 2022 2021 £ £ 40,460 45,128 40,460 45,128 |
|---|---|
The company employed an average of 3 employees during the financial period, representing an average fulltime equivalent of 1.5 staff (2021: 3 employees, 2 FTE).
While acting in the capacity of a Trustee, no Trustees received reimbursement of out-of-pocket expenses in the current accounting period (2021: no Trustees). The Key Management Personnel for the charity are the Trustees of the charity, none of whom received any remuneration during the financial period. No salaried staff are deemed to be key management personnel as all strategic management decisions remain with the Trustees whereas salaried staff carry out operational activity.
No employees had emoluments of above £60,000 in the current reporting period (2021: no employees)
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
11 Tangible Fixed Assets
| COST: At 1 January 2022 Additions At 31 December 2022 DEPRECIATION: At 1 January 2022 Charge for the period At 31 December 2022 NET BOOK VALUE: At 31 December 2022 At 31 December 2021 |
Computer Equipment £ 15,855 529 16,384 15,855 220 16,075 309 - |
Fixtures and Total fittings £ £ 5,309 21,164 575 1,104 5,884 22,268 5,309 21,164 - 220 5,309 21,384 575 884 - - |
|---|---|---|
| 12 Debtors |
||
| Trade debtors Prepayments and accrued income |
2022 2021 £ £ 4,029 1,842 878 2 4,907 1,844 |
|
| 13 Cash and cash equivalents |
||
| Cash at bank and in hand Total cash and cash equivalents |
2022 2021 £ £ 29,226 42,304 29,226 42,304 |
|
| 14 Creditors: Amounts falling due within one year |
||
| Trade creditors PAYE Creditor Pension Creditor Held Damage Deposits Accruals |
2022 2021 £ £ 299 288 275 696 121 - 2,000 600 480 960 3,175 2,544 |
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
15 Analysis of net assets between funds
| Tangible fixed assets Debtors and prepayments Cash at bank and in hand |
Unrestricted Funds 2022 £ 884 4,907 17,499 |
Restricted Funds 2022 £ - - 11,727 |
Total Total 2022 2021 £ £ 884 - 4,907 1,844 29,226 42,304 |
|---|---|---|---|
| Creditors: due within one year | (3,175) | - | (3,175) (2,544) |
| 20,115 | 11,727 | - 31,842 41,604 |
16 Fund balances
| Unrestricted funds: General fund Restricted funds: Jack Petchey National Lottery British Science Association Grant Interact Grant Warm Space Grant Crystal Palace Community Trust Clarion Housing Group |
Opening Balance 01/01/2022 £ 30,288 1,202 6,614 1,000 2,500 - - - |
Income £ 30,833 900 - - - 6,214 540 10,000 |
Expenditure £ (41,006) (769) (1,380) (1,000) (2,500) (1,055) (540) (10,000) |
Net movement in funds 2022 £ (10,173) 131 (1,380) (1,000) (2,500) 5,159 - - (9,763) |
Closing Balance 31/12/2022 £ 20,115 1,333 5,235 - - 5,159 - - |
|---|---|---|---|---|---|
| 41,604 | 48,487 | (58,249) | 31,842 | ||
The unrestricted general fund comprises monies that can be used in accordance with the objects of the charity at the discretion of the trustees.
The restricted funds must be spent in accordance with the specified wishes of the donor. The restricted grants carried forward from the previous year and raised in the current year are for the following purposes:
Jack Petchy – Youth Club activities National Lottery – Youth Club Activities British Science Association Grant – Youth Club Activities Interact Grant – Youth Club Activities
Warm Space Grant – to enable the hall to open as a warm space for the community on Wednesday lunchtimes from December 2022.
Crystal Palace Community Trust – for Youth Club Summer residential Clarion Housing Group – for Centre Manager staffing
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HILDA LANE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
Comparative fund balances 2021:
| Unrestricted funds: General fund Restricted funds: Jack Petchey National Lottery Big Issue British Science Association Grant London Youth Grant Interact Grant |
Opening Balance 01/01/2021 £ 27,412 1,042 6,614 21,094 1,000 - - |
Income £ 42,931 750 - - - 1,375 2,500 |
Expenditure £ (40,055) (590) - (21,094) - (1,375) - |
Net movement in funds 2021 £ 2,876 160 - (21,094) - - 2,500 (15,558) |
Closing Balance 31/12/2021 £ 30,288 1,202 6,614 - 1,000 - 2,500 |
|
|---|---|---|---|---|---|---|
| 57,162 | 47,556 | (63,114) | 41,604 | |||
17 Related party transactions
There were no disclosable related party transactions during the year (2021: nil).
18 Company Limited by Guarantee
The company is a Company Limited by Guarantee and has no share capital. The liability of each member in the event of a winding-up is limited to £1. There are currently 5 members.
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