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2023-09-30-accounts

Company registration number: 05939049 Charity registration number: 1118893

Nottingham Children, Young People and Their Families Project Ltd

(A company limited by guarantee)

Annual Report and Financial Statements

for the Year Ended 30 September 2023

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 16

Reference and Administrative Details

Trustees Lisa Bamford Coleen Francis Nyran Roberts Kath Andrew Curtis Scott Jomo Jospeh Andre Nichols Charity Registration Number 1118893 Company Registration Number 05939049 Registered Office 152 Sneinton Boulevard Nottingham NG2 4FY Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Page 1

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 30 September 2023.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Lisa Bamford Coleen Francis Nyran Roberts Kath Andrew Curtis Scott Jomo Jospeh Andre Nichols

Structure, governance and management

Nature of governing document

The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 1/5/06. It has no share capital and the liability of each member in the event of winding-up is limited to £0.01.

Recruitment and appointment of trustees

Once the need for new trustees is identified the existing trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification. The trustees then agree responsibilities and a process for recruitment; taking care to comply with any specific requirements set out in the governing document. The trustees consider the best methods of attracting a diverse range of candidates with the skills the charity needs. Short-listing and interviews take place against agreed criteria. Interviews are carried out by a small panel of trustees, and each candidate is asked similar questions to ensure a fair and objective approach. Notes are kept of each interview. Preferred candidates are identified and invited to join the trustees, subject to references, formal vetting and approval by the full trustee board. The trustees check that the candidates have not been disqualified from acting as trustees, and candidates are asked to confirm in writing that this is the case. Candidates are asked to consider and declare any existing or potential conflicts of interest. Trustees seek any appropriate checks from the Disclosure and Barring Service.

In the light of the checks and declarations, trustees go ahead and formalise the appointment of new trustees.

Major risks and management of those risks

Financial reviews

CYF remains a financially robust organsiation with regular financial reviews by our board of trustees.

Page 2

Trustees' Report

Objectives and activities

Objects and aims

The principle object of the charity is to enhance the development and relieve the poverty of young people between the ages of 0 and 25 years and their families in Nottingham.

Objectives, strategies and activities

Mentoring and one to one: Built on 15 years of experience, 2021 saw CYF launch its new model of mentoring and one to one support. Each year up to 16 young people aged between 14 and 25 are provided with a year long programme of tailored mentoring and one to one work, with each young person accessing between 4 and 12 hours of support each week. Work with each young person is specifically designed to build on their strengths, interests and passions and to overcome marginalisation and barriers to opportunities. We achieve this by working with young people to create new opportunities that are specifically designed to be inclusive and accessible. We adapt to young people’s needs rather than expecting them to adapt to traditional and mainstream approaches. By this we means we provide support at times that fit with young people’s needs rather than a 9-5 approach. We make no assumptions about their starting point - for example we don’t assume that they can read, we don’t assume they have internet access at home, we don’t assume that they know how to navigate the city and we don’t assume that they have the skills or confidence to always articulate their needs. Our workers understand the culture and community that young people are from - we don’t judge and we really listen, hear and respond to what they are telling us. We provide workers with the necessary structures, support and resources to be flexible, responsive and meet need. A young person wants to explore their gender identity through music? We find a vocal coach who specialises in voice and identity. A young person has a flair for film? We find them work experience with a BBC documentary maker. A young person has mental health issues and a mistrust of support services? We sit with them and meet with different therapists until the young person finds a qualified, experienced and skilled professional who they feel understands their needs and culture. We then fund the work with the therapist. A young person is struggling with their benefit claim? A worker goes with them to the benefit office for every appointment to ensure they receive their full entitlement - we work with them to complete paperwork, make phone calls and use real life experiences such as these to build confidence and life skills - even role playing phone calls to make sure the young person is comfortable and confident with what they want and need to say. Because the young people we work with sit on the very margins of society, they are often excluded from critical, life changing information. CYF works with them to address this and avoid crisis. The individualised nature of CYF’s mentoring and one to one work means that it is incredible varied and difficult to capture in its entirety. The above are just some examples of the work delivered. Community leaders: We know from experience that young people from our community can play a critical role in driving forward social change. Community leaders is the newest element of CYF’s work and builds on our mentoring, one to one, group and project work. The aim is to use the individualised approach applied to our other areas of work to build young people’s leadership skills and create a new generation of leaders with lived experience, insights and energy. We want to build a more diverse group of leaders across society. Each year CYF delivers a series of high-end, arts-based group projects through which young people work together to develop their technical, creative, social and life skills and use the arts to tackle the social issues that impact and are important to them. Through this work CYF enables young people to be part of the wider movement that uses creativity and the arts to bring about social change. We have a strong track record of working with young people and creative industry experts to create pieces of work that are high impact and in which young people feel a strong sense of ownership and being heard.

Public benefit

Reducing the negative impact of multiple deprivation.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Page 3

Trustees' Report

Achievements and performance

Supported over 70 children and young people through our mentoring, community leader and specilalist project work.

Delivered/delivering:

We Move: a youth social action project funded by BBC Children In Need through which children and young people are creating a high quality, free multi-media public exhibition that promotes inclusivity in the context of low income and minority groups being able to enjoy and feel a sense of belonging in the British countryside/natural world.

Atomic Balance - a youth led project through which young men with lived experience of mental health created an EP that explored and gave voice to their experiences.

Sound: Funded by the Ragdoll Foundation, Sound develops the talent of young women impacted by multiple disadvantage. Over 12 months young women receive weekly creative mentoring sessions, an artistic residential & an individually tailored plan of activities designed to build on their specific talents & interests including industry visits, networking, collaborations, seminars & work experience.

Policy on reserves

CYF is currently working to develop a reserves policy that will enable us to build free reserves that will enable 6 months of full delivery.

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

30th November
2023

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Nyran Roberts Trustee

Page 4

Independent Examiner's Report to the trustees of Nottingham Children, Young People and Their Families Project Ltd ('the Company')

Independent examiner’s report to the trustees of Nottingham Children, Young People and Their Families Project Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the company for the year ended 30 September 2023.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

John O'Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Date:.............................

Page 5

Statement of Financial Activities for the Year Ended 30 September 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Total income
Expenditure on:
Charitable activities
5
Total expenditure
Net (expenditure)/income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
9
Income and Endowments from:
Donations and legacies
Charitable activities
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
£
504
5,250
5,754
(8,465)
(8,465)
(2,711)
(2,711)
10,570
7,859
Note
2
3
5
9
Restricted
£
-
100,458
100,458
(73,016)
(73,016)
27,442
27,442
7,930
35,372
Unrestricted
funds
£
7,384
1,270
8,654
(5,049)
(5,049)
3,605
2,577
6,182
4,388
10,570
Total
2023
£
504
105,708
106,212
(81,481)
(81,481)
24,731
24,731
18,500
43,231
Restricted
funds
£
-
66,021
66,021
(75,763)
(75,763)
(9,742)
(2,577)
(12,319)
20,249
7,930
Total
2022
£
7,384
67,291
74,675
(80,812)
(80,812)
(6,137)
(6,137)
24,637
18,500
Total
2022
£
7,384
67,291
74,675
(80,812)
(80,812)
(6,137)
-
(6,137)
24,637
18,500

The notes on pages 8 to 16 form an integral part of these financial statements. Page 6

(Registration number: 05939049) Balance Sheet as at 30 September 2023

Note
Current assets
Debtors
7
Cash at bank and in hand
Creditors: Amounts falling due within one year
8
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
9
Unrestricted income funds
Unrestricted funds
Total funds
9
2023
£
-
44,137
44,137
(906)
43,231
35,372
7,859
43,231
2022
£
182
19,277
19,459
(959)
18,500
7,930
10,570
18,500

For the financial year ending 30 September 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on 30th November 2023 .................... and signed on their behalf by:

......................................... Curtis Scott Trustee

The notes on pages 8 to 16 form an integral part of these financial statements. Page 7

Notes to the Financial Statements for the Year Ended 30 September 2023

1 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Nottingham Children, Young People and Their Families Project Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Page 8

Notes to the Financial Statements for the Year Ended 30 September 2023

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £1,000 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 9

Notes to the Financial Statements for the Year Ended 30 September 2023

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

Page 10

Notes to the Financial Statements for the Year Ended 30 September 2023

2 Income from donations and legacies

Donations and legacies;
Donations from companies, trusts and similar
proceeds
Grants, including capital grants;
Government grants
3
Income from charitable activities
Unrestricted
funds
General
£
Grants & donations
-
Fees
5,250
5,250
4
Grants & donations
Stop Loan Sharks
Youth Music
Sport England
BBC Children in Need
Awards For All
Thomas Farr
Ragdoll Foundation
Henry Smith
Partner-Up (We Take Note)
The Mighty Creatives
UK Youth & Pears
Nottinghamshire Police
Trusthouse
The Toy Trust
Unrestricted
funds
General
£
504
-
504
Restricted
funds
£
100,458
-
100,458
Unrestricted
funds
£
-
504
-
-
-
-
-
-
-
-
-
-
-
-
504
Total
2023
£
504
-
504
Total
2023
£
100,458
5,250
105,708
Restricted
funds
£
2,000
-
6,360
19,750
9,650
3,660
3,000
20,000
3,938
1,000
7,500
10,000
10,000
3,600
100,458
Total
2022
£
2,350
5,034
7,384
Total
2022
£
66,021
1,270
67,291
Total
£
2,000
504
6,360
19,750
9,650
3,660
3,000
20,000
3,938
1,000
7,500
10,000
10,000
3,600
100,962

Page 11

Notes to the Financial Statements for the Year Ended 30 September 2023

5 Expenditure on charitable activities

Young people's workshops
Administration
Bank charges
Equipment
Insurance
Legal & professional
Rent & room hire
Premises maintenance
Hospitality
Crisis response
Travel & accomodation
Sessional worker & activity costs
Salaries, pensions & NIC
Training & Supervision
Unrestricted
funds
General
£
-
-
-
551
185
490
-
-
-
-
1,343
4,388
1,508
-
8,465
Restricted
funds
£
-
689
-
159
1,371
1,624
2,750
313
-
2,153
3,913
38,176
20,338
1,530
73,016
Total
2023
£
-
689
-
710
1,556
2,114
2,750
313
-
2,153
5,256
42,564
21,846
1,530
81,481
Total
2022
£
10,456
2,196
41
11,260
185
2,656
2,385
-
26
150
3,812
21,863
25,782
-
80,812

6 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
Staff costs during the year were:
Wages and salaries
Pension costs
2023
£
20,768
1,078
21,846
2022
£
25,413
369
25,782

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

Monthly average number of persons employed 2023
No
2
2022
No
2

2 (2022 - 2) of the above employees participated in the Defined Contribution Pension Schemes.

Contributions to the employee pension schemes for the year totalled £1,078 (2022 - £369).

No employee received emoluments of more than £60,000 during the year.

Page 12

Notes to the Financial Statements for the Year Ended 30 September 2023

7
Debtors
Other debtors
8
Creditors: amounts falling due within one year
Other creditors
9
Funds
Balance at 1
October 2022
£
Unrestricted funds
General
General Fund
10,570
Restricted funds
The Verdict
-
Stop Loan Sharks
-
Bruk-up stigma
132
Digital research
-
Freelance work
1,602
Notts voices mentoring
2,196
Ragdoll
4,000
Czech Notts
-
Youth Activities
-
Play Based Activities
-
Sport England
-
We Move
-
Core Support Costs
-
Total restricted funds
7,930
Total funds
18,500
Incoming
resources
£
5,754
10,000
2,000
3,938
1,000
-
-
3,000
9,650
3,660
3,600
6,360
19,750
37,500
100,458
106,212
2023
£
-
2023
£
906
Resources
expended
£
(8,465)
(8,595)
(2,000)
(4,070)
-
(1,602)
(2,196)
(7,000)
(1,495)
(3,660)
(3,600)
(1,241)
(7,923)
(29,634)
(73,016)
(81,481)
2022
£
182
2022
£
959
Balance at 30
September
2023
£
7,859
1,405
-
-
1,000
-
-
-
8,155
-
-
5,119
11,827
7,866
35,372
43,231

Page 13

Notes to the Financial Statements for the Year Ended 30 September 2023

Unrestricted funds
General
General Fund
Restricted
Boots mental health
The Verdict
Emotional Wellbeing
Places Called Home
Kickstart scheme
Capital Studio
Bruk-up stigma
Digital research
Freelance work
Notts voices mentoring
Postcode places music
Ragdoll
Mental health journal
Total restricted funds
Total funds
Balance at 1
October
2021
£
4,388
-
5,000
13,039
2,210
-
-
-
-
-
-
-
-
-
20,249
24,637
Incoming
resources
£
8,654
-
2,000
-
3,577
7,937
9,346
5,077
3,000
16,602
9,946
-
4,000
4,536
66,021
74,675
Resources
expended
£
(5,049)
(4,699)
(7,000)
(3,600)
(2,210)
(7,937)
(9,346)
(4,945)
(4,000)
(15,000)
(7,750)
(4,740)
-
(4,536)
(75,763)
(80,812)
Transfers
£
2,577
4,699
-
(9,439)
(3,577)
-
-
-
1,000
-
-
4,740
-
-
(2,577)
-
Balance at
30
September
2022
£
10,570
-
-
-
-
-
-
132
-
1,602
2,196
-
4,000
-
7,930
18,500

Page 14

Notes to the Financial Statements for the Year Ended 30 September 2023

The specific purposes for which the funds are to be applied are as follows:

The Verdict - a project working with young people and BBC and Netflix Director Luke Radford to create a film called ‘Hollow’ which explores the female experience of drug trafficking, knife crime and County Lines. Stop Loan Sharks - Children and young people designed and printed a set of playing cards that raised awareness of loan sharks and associated dangers.

Bruk-up stigma - young people across urban and rural locations used spoken word, urban music and underrepresented dance forms to break down stigma around mental health through the creation of an original audio visual piece that had and will be screened at various locations across the UK including at Tate St.Ives and Goldsmiths University College London.

Digital research - a research grant to deepen our understanding of the effectiveness of live streaming using creative sound production editing tools both as a means for 1) developing effective continuing face to face learning and 2) maintaining a community of collaborative creative learning.

Freelance work - matching workers to the skills, interests, passions and needs of each young person. Our bank of freelance workers includes music producers, vocal trainers, psychotherapists, film makers, spoken word artists, rappers, secondary school teachers, university lecturers and session musicians.

Notts voices Mentoring - mentoring young people from the local community to develop the skills and knowledge to grow into strong community leaders who can advocate for the needs of groups and individuals within their communities.

Ragdoll young women project - workshops, mentoring and a residential that develop the talent of young women who show talent in and passion for the music & film industry to develop their artistic & technical skills. Czech Notts - will explore the experiences of young people from marginalised groups using film and music. Youth Project - Creation of a musical journal that uses original music and lyrics to explore young people’s experiences of emotional wellbeing and mental health.

Play based activities - A programme of positive extra curricula activities for children and young people we wouldn’t otherwise have the opportunity.

Sport England - A programme of sports and physical activities to increase the engagement of children and young people in physical activity.

We Move - To identify creative ways of utilising interactive, streaming, online learning to widen arts participation and develop a collaborative creative community for young people experiencing challenging social environments.

Core Support Costs - provides financial support to our core support costs.

Page 15

Notes to the Financial Statements for the Year Ended 30 September 2023

10 Analysis of net assets between funds

Current assets
Current liabilities
Total net assets
Current assets
Current liabilities
Total net assets
Unrestricted
funds
General
£
8,765
(906)
7,859
Unrestricted
funds
General
£
11,529
(959)
10,570
Restricted
funds
£
35,372
-
35,372
Restricted
funds
£
7,930
-
7,930
Total funds at
30 September
2023
£
44,137
(906)
43,231
Total funds at
30 September
2022
£
19,459
(959)
18,500

11 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

12 Related party transactions

There were no related party transactions in the year.

13 Fees payable to independent examiner

During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:

Independent examination 2023
£
755
755
2022
£
720
720

14 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 16