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Christ Church Community Centre DARLEY
TRUSTEES’ANNUAL REPORT & FINANCIAL STATEMENTS
1 January 2024–31 December 2024
| Contents Page |
Contents Page |
Page |
|---|---|---|
| 1. | Administrative Information 2 | Administrative Information 2 |
| 2. | Structure, Governance and Management 2 | Structure, Governance and Management 2 |
| 3. | Objectives 3 |
3 |
| 4. | Achievements and Performance 3 | Achievements and Performance 3 |
| 5. | Publicity 4 | Publicity 4 |
| 6. | Future Plans 4 |
4 |
| 7. Risk Assessment | 7. Risk Assessment 5 |
5 |
| 8. Financial Review | 8. Financial Review | 5 |
| 9. | Statement of Income and Expenditure 6 | Statement of Income and Expenditure 6 |
| 10. | Independent Examiner’s Report 7 | Independent Examiner’s Report 7 |
| 11. | 11. Conclusion 8 |
8 |
| 12. Appendix 1 - | 12. Appendix 1 - Donations & Fund Raising 10 | Donations & Fund Raising 10 |
| Appendix 2 – Activities in CCCC | Appendix 2 – Activities in CCCC 11 |
11 |
| 13. Appendix 3 – Publicity Leaflet | 13. Appendix 3 – Publicity Leaflet |
12 & 13 |
| 14. Appendix 3 - Improvements | 14. Appendix 3 - Improvements 14 |
14 |
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1. Administrative Information
Name of the Charity
Christ Church Community Centre, also known as CCCC.
Registered Charity Number 1118891.
Address of the Charity
Main Street, Darley, Harrogate, North Yorkshire, HG3 2QF.
Trustees Nicky Carter (Community) Reverend Alastair Ferneley (Incumbent) Angela Houseman (Chair and Lunch Club) Kenneth Houseman (Community) Helen Houseman (Community) Stephanie Carter (Booking Secretary) Dr Richard Martin (Treasurer) Susan Nicholas (Community) Susan Runham (Secretary) Erica Spencer (Cubs and Scouts) Kerry Spurling (Community)
Solicitor
Ian J Houseman, Tubbs & Co, 106 Victoria Road, Scarborough, YO11 1SL
Bankers
HSBC Bank, High Street, 7 Prospect Crescent, Harrogate, HG1 1RN
Independent Examiner
Nigel Nicholas FCCA, Wollemi, Darley, Harrogate, HG3 2QF
Website: http://darleyvillage.info
2. Structure, Governance and Management
Governing Document
Christ Church Community Centre is governed by the Lease/Trust Deed dated 22 March 2007 between the Trustees and the Diocese of Ripon and Leeds. The Lease gives the Trustees title of the former Christ Church Hall for 25 years at a peppercorn rent of £10 per annum.
How the Charity is constituted
The Trustees named are the Management Committee. Each user group may appoint one representative member, and the remainder of the committee is made up of elected members. A maximum of 8 representative members and 8 elected members makes up the committee and, in addition, the committee may include 2 co-opted members. These numbers are to include the incumbent of Christ Church, Darley. The named Trustees will stand down at the end of the Annual General Meeting in April 2025 but may be reappointed.
The AGM of the Charity will be advertised in Darley and the surrounding area for at least two weeks prior to the meeting to give the opportunity for volunteers to offer their services as Trustees and to become members of the Management Committee. User groups will be requested to appoint their representatives.
A Charity Commission Trustee eligibility declaration is provided at the first ordinary meeting for signature by the members to accept their responsibilities as Trustees.
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Policies and Procedures adopted.
Health and Safety, Child and Vulnerable Adult and Equal Opportunities and Diversity and Environmental policies have been adopted.
Risk assessment.
A risk assessment has been carried out and is included in the Health and Safety Policy. As well as carrying out its own risk assessment, CCCC has requested all user groups to carry out risk assessments of their own activities. Kenneth Houseman is now monitoring the building for Health and Safety on a regular basis for which we express our grateful thanks.
3. Objectives
Objectives set out in the Lease/Trust Deed (i.e. the governing document)
The Lease is provided for the purposes of a village hall and recreation area for the use of the inhabitants of the Parish of Dacre with Hartwith and Darley with Thornthwaite in the county of North Yorkshire without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
4. Achievements and Performance
Our committee has worked as a team together to run the following fund-raising events.
Coffee Mornings in January, July and September Afghan Pop-Up Restaurant. Syrian Pop-Up Restaurant Village Get Together BBQ in co-corporation with Darley Playing Fields Ass. 200 plus Club (mini lottery)
We are fortunate to have strong local support for these events. Fund raising helps CCCC to build up a strong reserve fund for the future. CCCC has now been a well-used centre since opening in September 2007 following extensive refurbishment. Predictably more repairs and refurbishments will become necessary in the future.
The community centre is a safe, clean, and comfortable space. Our charges are affordable with the aim of encouraging local businesses and groups to have the opportunity to run sustainable group or small business from our centre. The outcome will be a range of activities that all ages can benefit from.
CCCC has a good relationship with the people who hire the facility, we co-operate with each other and facilitate changes, the new blind in the hall has been complimented by many groups who found the old one very heavy and noisy.
Improvements this year have been:
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The completion of the west entrance project.
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Access is now completely level from the road gateway to the doorway. The project has transformed access for people who have mobility problems, those with pushchairs and people using wheelchairs.
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The offroad parking along the roadside is now level and has a tarmac surface which is no longer a muddy surface in wet weather. Cars can now have a larger offroad area to park in which contributes to the safety of our users.
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The heavy metal shutter between the kitchen and the hall has been replaced with a battery powered blind that is much more convenient for users and volunteers.
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New Activities this year.
2024 is the first year that we have not been able to report on new activities taking place in CCCC.
Harrogate District Dance Company who has used CCCC for many years have now found their own premises.
A new ballet class for small children has taken a slot on Thursday mornings. P Knight who has taught yoga in CCCC for many years moved away from the area. Fortunately, a new yoga teacher came forward so this popular group has continued.
Repairs carried out this year.
Repairs to damaged fire doors Repair to the external threshold on the kitchen door. Felt replacement on the roof of the wooden store hut in the garden. Replacement of some of the underfloor heating manifolds.
Drains were checked and unblocked under the east and west sides of the car park. 3 small foldup tables have been repaired. Light fittings are regularly maintained as required.
5. Publicity
We are still without a person responsible for our publicity at the current time and consequently we are haphazard with publicity. Members of the committee use the village Facebook to publicise events etc and Kerry Spurling willingly prepares professional publicity posters for CCCC.
The publicity leaflet (see appendix) has served us well for many years, but we feel it is time to move on and use social media which will be more adaptable when activity details change. We look forward to making progress with this next year as we start a partnership with Tom Key, who is going to support us with social media.
6. Future Plans for 2025
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To develop a social media presence to publicise the huge range of activities and groups that are on offer in CCCC.
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To work in partnership with our scout group to research if the installation of an alternative energy source can have a successful outcome for the scouts, by improving their storage and reduce the carbon footprint and energy overheads of CCCC
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premises.
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Plan a rolling programme of capital works.
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7. Risk Assessment
CCCC appreciates that the following are risks that could cause serious problems to the future success of CCCC. Going forward we should address these risks and try to introduce mitigating procedures to reduce their impact.
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Energy costs increase further making hiring the centre unviable for the small businesses and
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groups that use the centre.
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Experienced committee members need to retire at short notice due to ill health.
• Traditionally most volunteer committees are made up of retirees supported by younger members of the community. Retirees have had the time and energy to take on the volunteer management roles. Managing CCCC is a huge, combined team task. Changes in retirement age and work expectations may lead to less volunteers having the time help manage CCCC in the future.
8. Financial Review
The accounts are prepared on a cash-basis.
Running costs for CCCC in 2024 totalled approximately £11k and were covered by regular income from hire of the community centre and village clubs, with additional fundraising activities including 200 club and village social events providing some additional surplus for continued reinvestment.
A reduction of regular income (and therefore operating surplus) compared with 2023 is largely attributable to the loss of hire following Harrogate District Dance Company’s move to their own premises. We are grateful for the time we had with HDDC and wish them all the best. We are actively working to replace that income and ensure good utilisation of CCCC going forward.
2024 saw the successful conclusion of the drive and west entrance project which ran over 2023 and 2024 with a total cost of approximately £24.4k, funded by generous contributions from North Yorkshire Council, Knabs Ridge Wind Farm, Christ Church Darley, Darley and Menwith Parish Council, The Isabel Day Charity and Mill Hurst Business Park, as well as CCCC reserves.
Reserves as at 31 December 2024 totalled £50.8K, comprising £30.8k in bank accounts and £20k invested in a bond with a fixed interest agreement that will mature in May 2025. As such, CCCC finances are healthy, but a rolling programme of capital works will be required as elements of the 2007 redevelopment require renewal.
Church hire is managed for Christ Church as part of the ongoing mutually beneficial relationship between church and community centre and CCCC would like to thank the church for their continued partnership and support.
We have insured through Allied Westminister (Insurance Services) Ltd with VillageGuard who specialise in village hall cover.
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CHRIST CHURCH COMMUNITY CENTRE STATEMENT OF INCOME AND EXPENDITURE Reg Charity No 1118891 1[st] January 2024 to 31[st] December 2024
| 2023 | ||
|---|---|---|
| Income Operating CCCC Hire fees CC Hire Fees 200 Club Funds raised for CCCC Clubs CC Exp repaid Donations received Int received Capital - drive project Grants Commuted sums Donations |
CCCC Hire fees CC Hire Fees 200 Club Funds raised for CCCC Clubs CC Exp repaid Donations received Int received |
£12,597 £2,982 £890 £2,276 £2,434 £1,222 £435 £464 |
| £23,300 £5,800 |
||
| £5,800 | ||
| Total income: | £29,100 | |
| Expenditure Operating Overheads CC Expenses Bank charges CC Hire fees 200 Club prizes & exp Fundraising exp. for CCCC Maintenance Insurance Rent Equipment Sundry exp Publicity Capital - drive project Fees Works |
Overheads CC Expenses Bank charges CC Hire fees 200 Club prizes & exp Fundraising exp. for CCCC Maintenance Insurance Rent Equipment Sundry exp Publicity |
-£4,302 -£1,366 -£80 -£3,287 -£455 -£609 -£3,666 -£914 -£10 -£736 -£310 -£20 |
| -£15,755 -£1,355 -£4,780 |
||
| -£6,135 | ||
| Total expenditure: | -£21,890 | |
| Operating surplus/(deficit) | £7,545 | |
| Capital surplus/(deficit) | -£335 | |
| Retained surplus/(deficit) | £7,210 |
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| I&E reserve | 2023 | 2024 | |
|---|---|---|---|
| bf | £41,931 | £49,141 | |
| Retained surplus | £7,210 | £1,682 | |
| c/f | £49,141 | £50,822 | |
| 2023 | 2024 | ||
| Current account | £22,129 | £21,403 | |
| Deposit account | £27,012 | £9,419 | |
| Bond | £0 | £20,000 | |
| £49,141 | £50,822 |
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Independent Examiner’s Report to the Trustees of Christ Church Community Centre
Charity Number 1118891
I report to the Trustees on my examination of the accounts of the Christ Church Community Centre (CCCC) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of CCCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of CCCC’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of CCCC as required by section 130 of the
Act; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: John Nigel Davies Nicholas
Relevant professional qualification or membership of professional bodies: Fellow of the Chartered Association of Certified Accountants Address: Wollemi, Main Street, Darley, Harrogate HG3 2QF
Date: 23rd June 2025
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11. Conclusion
After many setbacks, in 2024 we finally completed the West Entrance Project that included an accessible, ramped entrance to the door that serves Christ Church and CCCC, a resurfaced drive that drains efficiently, a new much safer retaining wall to the left of the drive, and more spacious, safer offroad parking outside Christ Church. The expensive project was achieved by working together with, North York Council (with the help of Cl. Murday and the Commuted Sums Office.) The Knabs Ridge Wind Farm Community Fund, The Isabel Day Charity, Darley and Menwith Parish Council, Christ Church and local donations. Thank you to Sue Welch and Martin Pearson from the Parish Council for their support with this project. We now have a project that we and the village can be proud of.
To our horror the gas board decided a valve required replacing outside the new ramped entrance under the new tarmac. Thanks to a supportive engineer and Bryan Dexter’s patient negotiations, the replacement tarmac over the repaired area has not spoilt the drive finish.
As a result of low numbers, Dance your Pants Off and the mobile barber have closed this year. Michelle Hennon has been a loyal user of CCCC since it opened so it was sad to see her class close.
In summer we received the exciting news that Harrogate Dance Company had found their own premises. They and their predecessor Ann Atkinson had used CCCC since opening in 2008. We were pleased their business was growing but concerned as their monthly hire of CCCC was substantial, and we recognised it would be difficult to replace.
We requested a visit from the local fire officer for advice on concerns we had relating to fire safety. He was impressed by the attention that had been given to fire safety when CCCC was designed. He confirmed that we did not need the heavy fire shutter between the kitchen and hall as we had an abundance of fire exits. The only people that occasionally sleep overnight are the uniformed groups. He was sure that the nature of these groups, would always involve there being a “waking watch”, therefore any possible danger would be averted.
The Diocese confirmed this year that it is CCCC’s own decision as to who they hire the facilities to, obviously we will always be mindful of our constitution.
CCCC attended the Health and Welfare Being Fayre organised by Nidderdale Plus.
As always, this year our committee along with huge support from the village and surrounding area, has worked hard to raise funds with two pop up restaurants and three coffee mornings.
The Afghan and Syrian pop-up restaurants were memorable social evenings for the guests. The evenings were enjoyable but left us feeling humble as the families explained the story of their courageous journey from leaving Afghanistan and Syria to arriving in Nidderdale to set up a new life for their families.
CCCC and Darley Playing Field Association organised the Village Get Together on the playing fields on September 15, 2024. Despite the weather, this afternoon was a successful village event, bringing all ages together, which was the aim. Thanks to the generosity of the DPFA who financed the MC for the afternoon, plus our contribution from the coffee morning, and support from people in the village who helped man the tombola etc. £400 was raised. CCCC and DPFA intend to work with other groups in Focus on Darley to grow this event so that it becomes a firm fixture in the village calendar.
CCCC continues to thrive because it has amazing support from people who are willing to give up their own time to run clubs, groups, coffee mornings, the community library, art group and lunch clubs. They all provide opportunities for people to gain companionship and social interaction, these are invaluable contributions to life in Darley.
The Beavers, Cub and Scout leaders deserve special thanks from us all, they spend hours not just at their meetings, but in preparation and on weekends to give youngsters the most amazing experiences that help to equip them with lifetime skills.
This year has witnessed the positive determination of people who use and value CCCC. The tai Chi class found themselves without a tutor, rather than closing they met amongst themselves until they found a tutor to organise the group.
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CCCC has had a long partnership with Harrogate Carer’s Resource who organised Dales Diners once a month for carer’s who are supporting family members struggling with memory problems. In summer the group was facing closure due to staff cutbacks at Carer’s Resource. Many of the long serving original volunteers felt the time had come to step back from helping.
Determined villagers who knew what a valuable support this was to families in Nidderdale, found new volunteers to replace those who had retired and persuaded Dementia Forward to take responsibility for the group. 32 guests were booked in for the April meal, which equates to 16 families benefitting from mutual support and enjoying a pleasant meal together.
The CCCC committee is an excellent team, we all bring different strengths and skills to our committee which ensures that CCCC is a welcoming, well organised, clean and safe facility, open for the benefit of our local community. Everyone is always generous with their time when we have extra events. Special thanks are due to Stephanie Carter who organises invoicing in addition to the bookings. Separate thanks are due to Richard Martin and Susan Runham. Susan keeps us all informed through her secretarial role. Richard joined us as treasurer last year, thank you for organising our finances and introducing a more efficient computerised system.
Sometimes we think people take CCCC completely for granted, not being totally aware of the input that a small community centre requires. To close this report, I would like to share the following “thank you” email, it illustrates that our work as a committee is indeed valued.
“Hi Angela, Steph & the CCCC committee
Since 2011 you have been so kind accommodating our dance school, supporting us wherever you can and making running our business from your hall as smooth as possible. For this we are truly grateful and, as a thank you & fond farewell gesture, we’ll be donating a token £100.00 to go towards the continuation of what can only be described as one of the best community halls around!”
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12. Appendix 1.
Analysis of Fund Raising and Donations Donations
| Easy Fundraising Mis Donation |
0.00 225.00 |
|
|---|---|---|
| 225.00 |
Fundraising events
| Afghan Pop Up Cofee Mornings Cofee for Village Day get Together Syrian Pop Up |
397.00 194.00 57.00 603.00 |
|---|---|
| 1,251.00 |
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Appendix 2. CCCC Regular Activities
| 2006 | 2020 | 2021 Post Covid Yr |
2022 | 2023 | 2024 | |
|---|---|---|---|---|---|---|
| (Pre Refurbishment) | ||||||
| Brownies | Adult Dancercise | Art Group Beavers Book Swap C M Book Wheel Bridge Club Community Library Cubs Dales Diners Dance Classes Dancing for Well Being Darley Debs WI Fitness Class Happy Dancing Karate 1 evening Little fishes Lunch Club / Meet & Eat Pilates x 1 Scouts Seated Pilates Singing in Harmony Stitching Together Street Dancing* Table Tennis for 60s + Tai Chi++ Women's Forum |
Art Group** | Art Group* Ballet Beavers Book Swap C M Book Wheel Bridge Club Community Library Cubs Dales Diners Dance Classes Fitness Class Happy Dancing Karate 1 evening Little fishes Meet & Eat Pilates x 1 Physio Pilates Pop Up Restaurant Scouts Seated Pilates Singing in Harmony Stitching Together Street Dancing Table Tennis for 60s Tai Chi Women's Forum Zen Yoga |
Art Group | |
| Cubs | Art Group | Ballet | Ballet | |||
| Dance Classes | Beavers | Beavers | Beavers | |||
| Library Coffee Morning | Board game Club | Book Swap C M | Book Swap C M | |||
| Lunch Club | Book Swap CM | Book Wheel | Book Wheel | |||
| Playgroup x 3 sessions |
Book Wheel | Bridge Club | Bridge Club | |||
| Scouts | Bridge Club | Community Library | Community Library | |||
| Community Library | Cubs | Craft & Connect | ||||
| Cubs | Dales Diners | Cubs | ||||
| Dales Diners | Dance Classes | Dales Diners | ||||
| Dance Classes | Darley Debs WI | Happy Dancing | ||||
| Dancing for Well Being | Fitness Class | Karate 1 evening | ||||
| Darley Debs WI | Happy Dancing | Little fishes | ||||
| Fitness Class Legs x 4 | Karate 1 evening | Meet & Eat | ||||
| Flower Workshops | Little fishes | Pilates x 1 | ||||
| Happy Dancing | Meet & Eat | Physio Pilates | ||||
| Karate 2 evenings | Pilates x 1 | Pop Up Restaurant | ||||
| Library Coffee Mornings |
Quilting /patchwork | Scouts | ||||
| Little fishes | Pop Up Restaurant | Seated Pilates | ||||
| Lunch Club | Scouts | Singing in Harmony | ||||
| Patchwork Group | Seated Pilates | Stitching Together | ||||
| Pilates x 2 | Singing in Harmony | Table Tennis for 60s | ||||
| Pop Up Restaurant | Stitching Together | Tai Chi | ||||
| Quilting Gr | Street Dancing* | Women's Forum | ||||
| Scouts | Table Tennis for 60s | Zen Yoga | ||||
| Seated Pilates | Tai Chi | |||||
| Singing in Harmony | Women's Forum | |||||
| Stitching Together | Zen Yoga | |||||
| Street Dancing | ||||||
| Strictly Dance Classes | ||||||
| Table Tennis for 60s + | ||||||
| Tai Chi | ||||||
| Weight Watchers | ||||||
| Zen Yoga | ||||||
| * Ret in April **Ret June/July Sept for all remaining activities. |
Cosy Cuppa | Craft & Connect | ||||
| Physio Pilates | ||||||
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Appendix 3. Publicity Leaflet fl!1 I tll jlil I li, 13
li! Ill tlliiii tuiii 14
Improvements
ADDITIONS
Replacement battery powered blind between the kitchen and hall.
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