Charity number: 1118781 1st Bures Scout Group Financial Statements Year Ended 31 March 2025 1st Bures Scout Group Flnanclal Statements for the year ended 31 March 2025 Contents Page 1 3 Trustees, Annual Report Statement of Financial Activities 5 - 6 Notes to the Financial Statements Balance Sheet Independent Examiners Report 1st Bures Scout Group The Scout Hut The Croft Bures Suffolk C08 5JB Trustees'Annual Report for the perlod Aprll 2024 to March 2025 Trustee Offi¢e Antony Waring Helen Foster Claire Nobl8t Gareth Lloyd Lead Volunteer Chair Secretary Treasurer 1•t Bures Scout Group Registered Chariiy number 1118781 clo 9 Pikes Moish, Bures. SuffolkC08 5AQ Structure, Governane8 and Management The Group's governing documents are those ofThe Scout Association. They consist of a Roy81 Chartèr. which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Associatlon. The Group is a trust 6Stablished under its rules which are commonto allscouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed bythe GroupTrustee Board,the members otwhich arethe'CharityTrustees' ofth8 Scout Group which Is an educational charlty. As charity trustees th8y ar8 responsible for complying with legislation applicable to charities. This includes thé registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 2 Trustees (including 1 Ex Officio Trustee and 1 co-opted Trustee) and meets 3 times per year. Members of the Trustee Board complete'Being a Scouts Trustee, learning Wlthln the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assèssed and mitigated. buildings and equipment are in good working Order. and everyone follows legal requirements and the organisation's policies and rules. Their support helps othervolunteers run high-quallty and safe programmes that gives young people skills for life. Rlsk and Internal Control The Group Trustee Board has identifi8d the major risks to which they believe the Group is exposed, these have been reviewed, and systems have been established to mitigate against them. The main areas of concern that have b88n identified are: Damage to the building. property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church. community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group ha5 sufficient buildings and contents insurance in place to mitigate 8g8in8t permanent loss. Injuryto leaders, helpers. supporters and members.The Groupthroughthecapitationfees contributesto the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Aedu¢ed income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group d08s hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to in¢re8se the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptabl818V81 in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of 8 S8Ction. In the worst case scen8riothe complete closure ofthe Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closuTe of the Group. The group has in place systems of internal controls that 8r& designed to provide reasonable assurance against material rnismanagementor loss, these include two signatories for all payments and comprehenslve insuranc6 policies to ensure that insurable risks are covered. Obj8Ctlves and Actlvltles The Purpose of Scoutlng Scoutingexists to activelyengagèand supportyoung p8ople inthelr personaldevelopment, empowering thern to make a positive contribution to society. The Values of Scoutlng As Scoutswe are guided bythese values- Integrity- We 8Ct with integrity. we are honest. trUs￿orthY and loy81. Respect- We have self-respect and respectfor others. Care-we support others and take car8 ofthe WOTld in whichwe Liv8. Belief - We explore our falths. beliefs and attitudes. Co-operation- We make a positive difference; we co-operate with others and mak8fri8nds. The Scout Method Scoutingtakes placewhen young people. in pertnership with adults, worktogether based on the values of Scouting and: enjoywhatthey are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Prornise Our Beaver, Cub. Scout and Explorer S8Ctions undertake a widè range of indoor and outdoor activities, offering our membersthe opportunityto learn newskills. developself-confidenceand Gontributetothelocalcommunity. Allof our mernbers demonstrate personaldevelopmentthroughworkingtowards a range ofbadges. Some of our young people take on additional responsibility by acting as team leaders, while others demonstrate their commitment to Scouting by working towards their Chief Scout awards. Members of our Explorer Section have the opportunity to participate in th8 Duk8 of Edinburgh Awards Scheme and the Scouts Young Leader programme. Together. we contribute r8guLarlyto our Local communitythrough participating in local events and taking part in work parties to enhance our village. We maintain our own Scout HQ buildings and campsite facilities to 8 high standard. Regular fundraising activities are or8anis8d by our Trustees and adult volunteers to support our activities. As a Group, we demonstrate our values by particlpating in the District St George's Day Parade 8nd village Remembrance Day Parade. We are gratefulforthededicated commitmentofourvolunteers and we acknowledge and recognisethe amount oftime and effort theywve so that ourGroup continues tothrive. TheGroup me8tsthe Charitycommission's public bènefitcriteria underboth theadvancement of education and the advancement ofcitizenship or communitydevelopment headings. A¢hlevement and Performance We were proud to recognise the outstanding contributions made bytwo ofour leaders: Liz Moulton was presented wth a Commissioner's Commendation Award Jo Waringwas awarded a Longservice Award for30years service Scouts and Explorers spent a week camping at Youlbury Scout Activity Centre near Oxford. All Sections came togetherfor ourGroup Camp at Bures. As a Group. wè worked in collaboration with Essex and South Suffolk Community Rail Partnership to celebrate 175 years of the Gainsborough Railway line. Fin8nei8( Rèvlow Reserves Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activlties of the group should incom8 and lundraising activities 1811 short. The Group Trustee Board considers that the group should hold a sum equivalentto 12 months running costs. circa £10.000. Invastmant Poliey The Group's Income and Expenditure isverysmalland as aconsequence do8s not h8vèsufficient fundsto invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interèst rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the c8sh flow requirements. Decleratlon The Trust&es declare that they have approved the Trustees, Report above. Signed on behalfofthe Charity's Trustees rèA.Ic] Helen Foster, Chair 1st Bures Scouts Group statement of Financlal Actlvities For the year ended 31 March 2025 Incoming Resources Income resources from generated funds". 3110312025 3110312024 Voluntary Income 5,808 6,638 Charitable Activities 9,786 9,285 Activities for generating funds 17,068 12,847 Other incoming resources 11,397 11,055 Investment interest 561 44,620 39,825 Resources Expended Cost of generating voluntary income 297 568 Charitable activities 31.964 35,906 32,261 36,474 MOVEMENT IN TOTAL FUNDS FOR THE YEAR Net Income for the year 12,359 3,351 Funds bought forward 200.553 197,202 TOTAL FUND AT 3110312025 212,912 200,553 1st Bures Scouts Group Statement of Flnancial Activitles For the year ended 31 March 2025 NOTES 2025 2024 Voluntary Income Donations 41 2,138 GiftAid Grants 5,767 4,500 5,808 6,638 Charitable Activities Youth programme and activities 9.786 9,285 9,786 9,285 Fundraising Income Recycling 20 Fund raising events 3,223 2,865 Camp site hire 13.845 9.962 17,068 12,847 Other Incoming Resources Membership fees 10,991 10,388 other Income 405 667 11,396 11.055 Investment Dividends I Interest Bank Interest Received 561 561 1st Bures Scouts Group Statement of Financial Activities For the year ended 31 March 2025 NOTES 2025 2024 Cost of generating voluntary income Fundraising expenditure 297 568 297 568 Postage and stationery 180 191 Youth Programme activities 11,441 15,469 Travelling 4,267 1,844 Uniforms 909 631 Repairs and general expenses 4,163 5,036 Sundry Expenses Rates, electricity and water Insurance 99 600 1.867 2,922 3,411 3,573 Membership fees 4,617 4,090 Donations 20 620 Accountancy 990 930 31,964 35,906 1st Bures Scouts Group Balance Sheet For the year ended 31 March 2025 2025 2024 Fixed Assets Propety- Scout5 Hut 165,000 165,000 Bank 47,912 35,553 212,912 200,553 Independent Examinerfs Reportto the Trustees of 1st Bure$ S¢out Group (Charity no: 1118781} I report to the Charity Iruslees on my examination of the a¢counts of the charity for the year ended 31 March 2025. Responslbllities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Acti. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act. Independent examinerf$ statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the Act,. or the accounts do not accord with those records", or the accounts do not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities IA¢counts and Reports) Regulations 2008. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Oliver James White ACA For and on behalf of LB Group Chartered Accountants Slatulory Auditors The Octagon Suite E2 Middleborough Colchesler Essex C01 1TG 0510612025