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← Bearwood Community Centre Association

2023-12-31-accounts

Bearwood Community Centre Association Registered Charity No. 1118753

16[th] Annual Report 2022

Management Committee

Chair NataliePilcher(12thMay2022)
Vice chair Celia Mitchener (12thMay 2022)
Treasurer Sharon Raymond (until end of 2022)
Secretary Olina Redford
Membership Secretary VACANT
Trustees Les Fountain
SophieIreland
Stephen Ireland
Gary Mason
Anne Moira Clark
Jennifer Casadio
Centre Manager Lynn Rowe
Minutes Secretary Lesley Scotter
BCP Council Rep Cllr RichardBurton

The Bearwood Community Centre Association Management Committee is responsible for the Community Centre building under the terms of a lease with BCP Council This entails:

• the day to day running of the centre • managing the Association’s finances and administration • a continuing programme of works to maintain and improve the physical condition of the premises

• continuing to make the Centre more accessible and engaged with the local community

The Chair and Vice Chair continued their roles as of voted on May 2022. Its pleasing to be able to get people for these voluntary roles. As with the trustees and other committee jobs, we wouldn’t be able to run properly without them, so we are very grateful for your time and commitment. We are always looking to recruit new trustees and volunteers to assist in the running and management of the centre.

The Centre’s staff are a Centre Manager, responsible for bookings and the general management of the centre as well as the relationships with all the groups using the premises and a cleaner, both are part-time roles.

The following pages of this report detail the main areas of activity during 2023. The major achievements in 2023 have been to:

There is still potential for the Centre to grow and develop further and a lot of desire and need within the area for even better facilities, activities, and events to meet the needs of the Community, whose ages range from Toddlers to the Senior members.

The Centre started a community coffee to reach and engage with the local community. It started a warm space and quickly grew to an extremely popular gathering and welcoming event

We wish to continue growing the community around the centre and more interaction with everyone in the area.

Activities at the centre and involvement with the community

The centre really is the heart of the community with a variety of groups for all ages, including dance classes for children, adults &seniors, plus a range of fitness groups, Martial Arts, Cheerleading, Yoga & Pilates,

There is music from the Ukulele rebels, Dog training and model trains, philosophy in Wessex.

It’s lovely to have groups who support each other such as our happy seniors meeting each week for tea and bingo & AA.

Working with charities such as U3A meeting termly for badminton, short mat bowls and Genealogy and Brendoncare have a Kurling group & AGE UK.

The community coffee morning on Fridays has become a huge success this last year now offering soft play alongside it.

The centre is regularly busy with sometimes up to three birthday parties on a weekend plus baby showers, with always glowing comments and return visits.

The youth club is a huge part of the centre. Our youth leader Lol and her team really are amazing, it is wonderful to see it thriving.

Also, regular training groups attending the centre weekly.

Thank you to all our hirers for helping to make the centre the friendly, inviting place it is.

Administration of the Association and the Community Centre

A key part of this activity is to efficiently manage the administration of the centre to support its continuing growth and to meet the various demands placed on the Centre as a public venue and as a Registered Charity.

Management Committee & Trustees

The Management Committee also act as the Trustees of the Association.

Membership

The annual membership fee for 2022 is £5 and comprises mainly of 40 members who hire facilities at the Centre. Whilst the Social Club now has a separate membership, they continue to contribute £5 per member to the Community Centre.

Organisation Structure and Constitution

The Association is an unincorporated association and Registered Charity no. 1118753 as of April 2007. The Association operates in accordance with our revised Constitution which was approved by members at the AGM in April 2006.

Engagement with supporting organisations

The BCCA is conscious that it will not be able to achieve the long term aims without the active involvement and support of a range of agencies that advise, guide, and facilitate any development. To this end the Association are actively engaged with various departments at BCP Council as well as Community Action Network (CAN). Membership of CAN has continued to access all the advice and support needed for the management of an active public building.

Licensing

Throughout the year the Centre has been licensed with the local authority to offer all forms of regulated entertainment in the Community Centre. The Community Centre does not hold an alcohol licence, feeling that it is sufficient for this to be restricted to the Social Club, however it is registered with the local authority as a food business able to serve tea, coffee, drinks and snacks in the lounge and youth centre.

Lease

BCCA agreed and signed a 35-year lease on the building in March 2007. We have a good working relationship with BCP Council to ensure both parties are abiding by the terms of the lease and fulfilling the necessary requirements for the maintenance and upkeep of the building.

Insurance cover

Insurance cover for the premises, contents and liabilities has been in effect throughout the year for both the Community Centre and Social Club parts of the building, including Public Liability cover of £10m as required by the Council’s lease. Review of our insurance our cover was carried out and is in place until May 2022, It was Decided to insure with Ecclesiastical from May 2022.

Policies

The Association currently has a Smoking Policy, Environmental Policy, Equal Opportunities Policy and Expenditure Policy. Further policies will be agreed as required.

Relationship with Bearwood Social Club

We continue to keep in constant contact with the Social Club.

Meeting our legal obligations

The Management Committee are aware of their responsibilities in running the centre in compliance with the wide range of laws and regulations influencing the Association’s activities, including Charity Law, Licensing Regulations, Health and Safety Law, Fire Safety, Environmental Health, building regulations, the Disability Discrimination Act and Data Protection Act. Compliance with these laws and regulations has influenced the Committee’s discussions and decisions throughout the year and have sought assistance from CAN, the BCP Council and other bodies where necessary.

The committee is conscious that the need for legal advice and guidance will be ongoing and will take this up when required.

All these activities have been essential for ensuring the proper and transparent governance of the Association in support of their position as a registered charity.

Banking Issues

Banking issues have now been resolved and Jenna and Nichole both have access to the bank.

Community Involvement

The Association continues to make our premises available for charity fundraising events which are of interest to members and residents.

Vision for the future

Our vision is of creating a vibrant and active Community Centre of which the residents of Bearwood can be proud.

There is still great potential for delivering improved community facilities and activities which meet the needs of the people of Bearwood, but this has not stopped us setting our sights higher and we continue to consider how to expand what we do in order that more people can benefit from a first-class community facility.

The achievements over the past sixteen years have provided the basis for achieving this vision and combined with our plans for future development and the significant investment we are continuing to make, this will position Bearwood Community Centre to be a valuable and beneficial resource for the Bearwood community and a place of which we can all be proud.

Finances – Treasurers Report

2023 has been a great year for the Association. We have changed to an accounting system ‘Sage’ which helps to keep things flowing and get up to date real time information for the accounts at the click of a button. The auditor and trustees can also log into this directly. Nichole can do all her hirer invoices on it, so everything is in one place.

Income for the rooms has stayed steady throughout 2023, with party hire being consistent in the usual busy months. Hire of rooms is always lower in the school summer holidays as a lot of classes and groups don't operate.

The social club have paid their contributions and also from December 2023 there is a Standing order in place for their monthly contribution.

We have a good credit control system in place for chasing outstanding debt

We finally got the youth hall toilets completely refurbished, with a cost of £21,888, most of which is covered by the grant received before covid.

On the 31[st] December 2023, the reserve account stood at £31,525.50, which still stays there for us to be able to run the center for several months if we don't get income. We can also use some for major projects

Some overhead costs have greatly increased, as is the way of the world.

We now fund Natalies very successful Communi-t morning at £20 per week.

Natalie has also put a great deal of time and effort into producing fantastic seasonal parties for the community, which we have funded

We have kept up and, in some areas, improved the maintenance of the building. We will continue to improve the facilities going forward.

We expect to see some larger outgoings going forward as the hall floor will need replacing.

Acknowledgements

BCCA would like to record their grateful thanks to the very able Centre Manager, Nicole Rexon, who has continued to ensure the smooth running and maintenance by keeping the centre up to high standards and makes sure of good relationships with the groups using the centre as well as with the members and visitors, while at the same time working towards the future.

We would also not be able to carry on with our continuing success without the quiet, consistent, and excellent standard of work of our cleaners, Mark Hope and Carol, and we are grateful to him for maintaining a clean and pleasant facility for all our visitors and coping with the increasing cleaning procedures of the centre.

The committee have worked with various organisations during the year, and we should like to record our thanks to them for their support.

We would like to give special recognition to Les Fountain for his many years of continued support and work with the Centre and being a pillar of community. From the very beginning.

• All our numerous suppliers and contractors during our ongoing developments. • Amanda Nicholls – BCP Council Community Liaison Officer for her continued support to our Centre Manager.

There are several people we would like to thank for their support in the last year:

• Bearwood Social Club committee and members for their cooperation with the Association. • Bearwood Social Club bar manager (Jody),cleaner (Carol) and bar staff for supporting and being there for our Centre Manager.

• All the volunteers who have given their time to the Community Centre in so many ways.

Bearwood Community Centre Association Telephone: 07975627515

King John Avenue

Bearwood

Bournemouth Dorset BH11 9TF enquiries@bearwoodcommunitycentre.co.uk

Bearwood Community Centre Association

Profit and Loss

For Period Ending 31 December 2023

Account Account description 1 - 31 Jan 23 1 - 28 Feb 23 1 - 31 Mar 23 1 - 30 Apr 23 1 - 31 May 23 1 - 30 Jun 23 1 - 31 Jul 23 1 - 31 Aug 23 1 - 30 Sep 23 1 - 31 Oct 23 1 - 30 Nov 23 1 - 31 Dec 23
number
Sales 4,500 4,278 13,963 5,586 7,361 3,440 4,583 2,840 9,468 6,763 7,720 5,052
10000 STORAGE - 5 465 - - - 5 5 - 5 - -
10001 MAIN HALL 1,695 1,719 2,682 1,534 2,441 1,304 1,320 897 1,998 3,057 1,666 1,007
10002 LOUNGE 422 843 787 355 1,874 399 546 832 409 631 816 234
10003 UPSTAIRS LOUNGE 613 330 316 1,014 884 551 444 731 1,006 336 682 617
10004 YOUTH HALL 1,135 61 914 925 1,640 480 1,175 - 2,070 134 780 1,799
10005 MEMBERSHIP 65 10 35 - - - - - - - - -
10006 PARTY HIRE 510 920 460 460 255 434 833 375 785 960 1,101 395
10009 SOUND SYSTEM HIRE - - 40 - - - - - - - - -
10025 OTHER INCOME 60 - 64 1,298 267 272 260 - - 1,547 75 -
10028 SOCIAL CLUB INCOME - 390 8,200 - - - - - 3,200 - 2,600 1,000
10036 AUTUMN PARTY INCOME - - - - - - - - - 93 - -
Other Income - - - - - - - - - - - -
Total Sales 4,500 4,278 13,963 5,586 7,361 3,440 4,583 2,840 9,468 6,763 7,720 5,052
Direct Expenses 2,288 4,258 3,534 1,143 3,725 6,827 1,968 2,983 4,203 1,972 4,496 3,923
10008 SELF EMPLOYED WAGES 2,285 3,665 2,965 785 3,725 2,205 785 2,904 3,981 785 2,373 2,461
10017 OFFICE EXPENSES - 389 - - - - 10 19 - 16 1,009 191
10018 EASTER PARTY EXPENSE - - 195 - - - - - - - - -
10020 CLEANING PRODUCTS 3 - 3 358 - 103 534 - 11 18 6 9
10022 DRAINAGE EXPENSES - - 95 - - - 119 - - 168 - -
10023 ELECRTICAL MAINTENANCE - - - - - - 238 - - - 239 675
10024 SECURITY MAINTENANCE - 204 276 - - - - - - - - -
10026 GENERAL MAINTENANCE - - - - - 420 - - - 90 50 -
10033 OTHER EXPENSES - - - - - 3,449 - - 84 - - -
10037 CHARITABLE GIVING - - - - - - 260 - - 33 - 60
10039 COMMUNITEA EXPENSES - - - - - 300 - 60 80 80 455 60
10043 JULY FUN DAY EXPENSES - - - - - 350 22 - - - - -
10044 FIRE SAFETY MAINTENANCE - - - - - - - - 22 757 - 317
10046 AUTUMN PARTY EXPENSES - - - - - - - - - - 214 -
10048 DEPOSIT REFUNDS - - - - - - - - 25 25 150 150
Gross Profit /(Loss) 2,212 20 10,429 4,443 3,636 (3,387) 2,615 (143) 5,265 4,791 3,224 1,129
Gross Profit /(Loss) % 49.16% 0.47% 74.69% 79.54% 49.40% (98.46%) 57.06% (5.04%) 55.61% 70.84% 41.76% 22.35%
Overheads 934 742 1,610 870 995 21,151 765 1,489 1,557 967 845 575
10010 LANDLINE/INTERNET 50 50 57 61 61 79 70 70 70 70 70 70
10011 WATER SERVICES 136 136 136 136 138 138 138 138 138 138 138 138
10012 INSURANCE 256 256 256 256 - 506 253 - - - - -
10013 WEBSITE 18 18 18 18 18 18 18 18 18 18 318 18
10014 GAS EXPENSE - - - - - - - - - - 58 58
10015 ELECTRIC EXPENSE 396 210 1,071 323 702 635 210 1,002 593 648 213 230
10016 MOBILE PHONE 78 72 72 76 76 76 76 76 76 76 31 44
10021 SUBSCRIPTIONS - - - - - - - 185 662 17 17 17
10047 FIXTURES & FITTINGS - - - - - 19,699 - - - - - -
DEPRECIATION
Other Expenses - - - - - - - - - - - -
Taxation - - - - - - - - - - - -
Total Overheads 934 742 1,610 870 995 21,151 765 1,489 1,557 967 845 575
Net Profit /(Loss) 1,278 (722) 8,819 3,573 2,641 (24,538) 1,850 (1,632) 3,708 3,824 2,379 554
Net Profit /(Loss) % 28.40% (16.88%) 63.16% 63.96% 35.88% (713.31%) 40.37% (57.46%) 39.16% 56.54% 30.82% 10.97%

Page 1 of 2

Run Date : 15/05/2024 07:42

Bearwood Community Centre Association

Profit and Loss

For Period Ending 31 December 2023

Account
number		 Account description YTD
1 Jan - 31 Dec
2023
Sales
10000
STORAGE
10001
MAIN HALL
10002
LOUNGE
10003
UPSTAIRS LOUNGE
10004
YOUTH HALL
10005
MEMBERSHIP
10006
PARTY HIRE
10009
SOUND SYSTEM HIRE
10025
OTHER INCOME
10028
SOCIAL CLUB INCOME
10036
AUTUMN PARTY INCOME
Other Income		 75,554
485
21,320
8,148
7,524
11,113
110
7,488
40
3,843
15,390
93
-
Total Sales 75,554
Direct Expenses
10008
SELF EMPLOYED WAGES
10017
OFFICE EXPENSES
10018
EASTER PARTY EXPENSE
10020
CLEANING PRODUCTS
10022
DRAINAGE EXPENSES
10023
ELECRTICAL MAINTENANCE
10024
SECURITY MAINTENANCE
10026
GENERAL MAINTENANCE
10033
OTHER EXPENSES
10037
CHARITABLE GIVING
10039
COMMUNITEA EXPENSES
10043
JULY FUN DAY EXPENSES
10044
FIRE SAFETY MAINTENANCE
10046
AUTUMN PARTY EXPENSES
10048
DEPOSIT REFUNDS		 41,320
28,919
1,634
195
1,045
382
1,152
480
560
3,533
353
1,035
372
1,096
214
350
Gross Profit /(Loss) 34,234
Gross Profit /(Loss) %
Overheads
10010
LANDLINE/INTERNET
10011
WATER SERVICES
10012
INSURANCE
10013
WEBSITE
10014
GAS EXPENSE
10015
ELECTRIC EXPENSE
10016
MOBILE PHONE
10021
SUBSCRIPTIONS
10047
FIXTURES & FITTINGS
DEPRECIATION
Other Expenses
Taxation		 45.31%
32,500
778
1,648
1,783
516
116
6,233
829
898
19,699
-
-
Total Overheads 32,500
Net Profit /(Loss) 1,734
Net Profit /(Loss) % 2.30%

Page 2 of 2

Run Date : 15/05/2024 07:42

Independent Examination Checklist

Direction 1

Check whether the charity is eligible to have an independent examination.

Income is reported as £75,544.62 and so is above the threshold for external scrutiny, but well below the threshold for an audit. The aggregate value of the Charity’s assets is £59,753.48 which also is less than the audit threshold. The governing document does not require an audit. There are no subsidiaries.

Direction 2

carrying out their independent examination.

I have no personal or financial involvement in the Charity.

Direction 3

Record your independent examination.

See below.

Direction 4

Plan the independent examination.

I am familiar with the overall structure of the Charity and its accounting procedures, having examined the accounts for several years prior to this one. The Charity has moved its accounts over to Sage Accounting, but no significant changes have been made to the way it operates.

Direction 5

Check that accounting records are kept to the required standard.

I have checked the accounting records, and I believe that there are no significant matters of concern.

Independent examiner’s report to the trustees of Bearwood Community Centre (‘the Trust’)

I report to the trustees on my examination of the attached accounts of the Bearwood Community Centre Trust (the Trust) for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: A R Hart, B.Sc London University Address: Flat 10 St James Court, 26 The Avenue, Poole, Dorset. BH13 6BF. Date: 25 September 2023.