Bearwood Community Centre Association Registered Charity No. 1118753 15[th] Annual Report 2021
Management Committee:
Chair Vacant Vice Chair Marcelino Scott-Farnell (Until May) Treasurer Vacant Secretary Vacant Membership Secretary Vacant Trustees Celia Mitchener Les Fountain Pip James Lois Taylor Roger Luffman David Brown
Co-Opted (2[nd] September 21) Anne Clark (Secretary) Sharon Raymond (Treasurer) Natalie Pilcher Gary Mason
Centre Manager Lynn Rowe Minutes Secretary Lesley Scotter
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BCP Council Rep. Cllr Richard Burton Acting Secretary Lynn Rowe Acting Membership Secretary Lynn Rowe
The Bearwood Community Centre Association Management Committee is responsible for the Community Centre building under the terms of a lease with BCP Council This entails:
-
the day to day running of the centre
-
managing the Association’s finances and administration
-
a continuing programme of works to maintain and improve the physical condition of the premises
-
continuing to make the Centre more accessible and engaged with the local community
During the previous year and 2021, the number of Trustees fell to only 6 and yet despite repeated requests, the majority of the remaining Trustees were unable to commit to any responsibilities or offer assistance so throughout this reporting period and 2020 all commitments and work packages were overseen by the Centre Manager. Our Centre Manager continuously searched for new Trustees that could offer their gifts & talents to fill the essential roles needed to carry the BCCA forward into the future. Thankfully, 4 new active and enthusiastic Trustees were co-opted in September 2021.
2021 started with a COVID lockdown for the first 4 months. At this time the centre was used by training companies for educating ambulance drivers, care workers, and manual workers. Then, in line with Government restrictions and recommendations from April children’s out of school activities restarted. June brought back a trickle of our adult activities. Our first Children’s party was held at the end of July with us allowing only 25% capacity to attend. From the end of September most of our regular groups had returned under our Covid guidelines. In December our first adult function was held, but due to the behaviour of the persons hiring/attending and the lack of volunteers offering help & support – it was decided not to continue allowing adult functions until further notice.
The Centre’s staff are a Centre Manager, responsible for bookings and the general management of the centre as well as the relationships with all the groups using the premises and a cleaner, both are part-time roles.
The following pages of this report detail the main areas of activity during 2021. The major achievements in 2021 have been to:
-
continue the high standard of maintenance and improvements on the premises
-
invest further in the equipment within the Centre.
-
continue to work in partnership with the Bearwood Social Club (BSC)
There is still potential for the Centre to grow and develop further and a lot of desire and need within the area for even better facilities, activities, and events to meet the needs of the Community, whose ages range from Toddlers to the Senior members.
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The vision of creating a vibrant and active Community Centre of which the residents of Bearwood can be proud becomes more of a reality each year and is now well on the way to achieving this aim.
The Association still set their sights higher and continue to consider how to expand and what can be done for more people to benefit from a first-class centre.
Administration of the Association and the Community Centre
A key part of this activity is to efficiently manage the administration of the centre to support its continuing growth and to meet the various demands placed on the Centre as a public venue and as a Registered Charity.
Management Committee & Trustees
The Management Committee also act as the Trustees of the Association.
Honorary Officers and other committee positions
Due to the absence of Chair, Secretary and Treasurer it fell upon the Centre Manager to perform essential functions during the pandemic to maintain the running of the Centre.
Meetings
Due to a National Lockdown, there was no AGM in 2021.
After a period of 9 months with no Trustee/Committee meetings, the first meeting of 2021 was in May, followed by 2 further meetings (September & October) the proceedings of which have been recorded by the Minutes Secretary in signed minutes.
The events subcommittee meet in 2021 to organise our first Charity fundraiser. No other subcommittees meet in 2021.
Membership
The annual membership fee for 2021 is £5 and comprises mainly of 40 members who hire facilities at the Centre. Whilst the Social Club now has a separate membership, they continue to contribute £5 per member to the Community Centre. This contribution was waived for 2021.
Organisation Structure and Constitution
The Association is an unincorporated association and Registered Charity no. 1118753 as of April 2007. The Association operates in accordance with our revised Constitution which was approved by members at the AGM in April 2006.
Engagement with supporting organisations
The BCCA is conscious that it will not be able to achieve the long term aims without the active involvement and support of a range of agencies that advise, guide, and facilitate any development. To this end the Association are actively engaged with various departments at BCP Council as well as Community Action Network (CAN).
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Membership of CAN has continued to access all the advice and support needed for the management of an active public building.
Licensing
Throughout the year the Centre has been licensed with the local authority to offer all forms of regulated entertainment in the Community Centre. The Community Centre does not hold an alcohol licence, feeling that it is sufficient for this to be restricted to the Social Club, however it is registered with the local authority as a food business able to serve tea, coffee, drinks and snacks in the lounge and youth centre.
Lease
BCCA agreed and signed a 35-year lease on the building in March 2007. Amendments to the lease to incorporate the building of a Disabled Access from the carpark to the front entrance of the Centre was agreed towards the end of 2021. We have a good working relationship with BCP Council to ensure both parties are abiding by the terms of the lease and fulfilling the necessary requirements for the maintenance and upkeep of the building.
Insurance cover
Insurance cover for the premises, contents and liabilities has been in effect throughout the year for both the Community Centre and Social Club parts of the building, including Public Liability cover of £10m as required by the Council’s lease. Review of our insurance our cover was carried out and is in place until May 2022, when it will go out to tender.
Policies
The Association currently has a Smoking Policy, Environmental Policy, Equal Opportunities Policy and Expenditure Policy. Further policies will be agreed as required.
Relationship with Bearwood Social Club
There were no meetings with the Social Club Committee during 2021. The Centre Manager worked in constant communication with the Social Club Bar Manager and cleaner throughout 2021 as restrictions and advice were changing constantly.
Meeting our legal obligations
The Management Committee are aware of their responsibilities in running the centre in compliance with the wide range of laws and regulations influencing the Association’s activities, including Charity Law, Licensing Regulations, Health and Safety Law, Fire Safety, Environmental Health, building regulations, the Disability Discrimination Act and Data Protection Act. Compliance with these laws and regulations has influenced the Committee’s discussions and decisions throughout the year and have sought assistance from CAN, the BCP Council and other bodies where necessary.
The committee is conscious that the need for legal advice and guidance will be ongoing and will take this up when required.
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All these activities have been essential for ensuring the proper and transparent governance of the Association in support of their position as a registered charity.
Pandemic Activity
Disabled Access
Plans for building a disabled access/ramp from the car park to the main entrance continued in 2021 after planning permission was granted in January 2020. A Funding application to Entrust was successful to the value of £25,000 towards the cost of building it.
BCP Council were contacted at the start of 2020 lockdown requesting permission to proceed with the building of the disabled ramp as the Centre was closed and funding was in the BCCA’s account, however an amendment to the Lease was required to cover a metre of neglected shrubbery in the corner of the Council’s car park. For whatever reason, permission was refused, which resulted in 20 months of hardly any progression, of trying to enhance a BCP Council property (at no cost to them) for the access of disabled users.
Virtually all of 2020 & 21 was taken up chasing both the BCP Council and BCCA solicitors. It soon became an overly protracted and prolonged procedure with both solicitor’s blaming each other for not receiving the necessary information. Both Solicitors were asked to copy BCCA into all correspondence, which neither complied, so it was extremely difficult to establish exactly what was being done and by whom. COVID was continually used as the excuse for emails not being answered or received and whenever either were called the relevant parties were never available as everyone was working from home.
Finally, after a frustrating 20 months the work started on 29[th] November 2021. All our grateful thanks go to Celia Mitchener for her lengthy, continued chasing of the legal departments involved with our planned project.
Community Involvement
The Association continues to make our premises available for charity fundraising events which are of interest to members and residents. The BCCA opened for our first Charity event on September 24[th] to support the “McMillan Coffee Morning”. A record £824.50p was raised! Our thanks go to Morrisons for numerous donations of prizes and beverage ingredients, Bearwood Social Club for allowing the use of the bar area and to our fundraising Group for all their time, talents & enthusiasm.
The pandemic restricted developments of the Centre. However, it has offered the opportunity to help, advise and support members especially during the changing restrictions.
Looking ahead, with the new housing developments locally, the size of Bearwood is growing such that there is even more potential to increase visitors and activities so the future will be focussed on this aim.
Sadly, we have not yet been able to restart the Bearwood Community Centre and Social Club Magazine that had ceased due to the reduced number of able Trustees and volunteers.
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Vision for the future
Our vision is of creating a vibrant and active Community Centre of which the residents of Bearwood can be proud.
There is still great potential for delivering improved community facilities and activities which meet the needs of the people of Bearwood, but this has not stopped us setting our sights higher and we continue to consider how to expand what we do in order that more people can benefit from a first-class community facility.
The achievements over the past sixteen years have provided the basis for achieving this vision and combined with our plans for future development and the significant investment we are continuing to make, this will position Bearwood Community Centre to be a valuable and beneficial resource for the Bearwood community and a place of which we can all be proud.
Finances – Treasurer’s Report for 2021
While the revenue income of the Association was decreased in 2021, expenditure on non-capital items remained roughly the same. this was due in part to wage costs.
Total Income of £71228.96 including a £25,000 Covid grant, £14,790 Youth Toilet Grant and £2,000 from the BCP Council in 2020.
Total Expenditure of £58,656. (£6,201 capital).
A deposit of £3,000 was made to improve the disabled access into the Centre (this has yet to be completed).
We have a policy to pay all our invoices promptly.
As the Centre has more groups using our facilities any problems with late payment of hire fees, results in steps being taken to collect these sums to prevent an accumulation of amounts outstanding.
We still have a reserve account of £31,000.
Most regular outgoings are paid by monthly direct debit to even out cash flow and any invoices for other items are paid promptly.
The Association is grateful to the BCP Council for the grant of full relief of business rates under their discretionary grant scheme. This is equivalent to a grant of some £10,000 and without this continuing assistance the Association’s finances would be in considerable jeopardy.
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BEARWOOD COMMUNITY CENTRE ASSOCIATION INCOME & EXPENDITURE 1 January 2020 to 31 December 2020
| BALANCE BROUGHT | 39,033.0 | |||
|---|---|---|---|---|
| FORWARD | £ | 7 | ||
| INCOME | ||||
| 3,690.0 | ||||
| Club Contribution | £ | 0 | ||
| Function | £ | 1944.50 | ||
| Membership Fees | £ | 5895.00 | ||
| 17039.4 | ||||
| Rent Income | £ | 6 | ||
| Publicity | £ | 0.00 | ||
| 42660.0 | ||||
| Other Income | £ | 0 | ||
| Transfer from Deposit | £ | |||
| 71228.9 | ||||
| TOTAL INCOME | £ | 6 | ||
| ------------------- | ||||
| -- | ||||
| 110262. | ||||
| £ | 03 | |||
| EXPENDITURE | ||||
| Hand heater | £ | 210.00 | ||
| Sound Tec | £ | 609.00 | ||
| CCTV | £ | 110.40 | ||
| Exterior Door | £ | 1810.00 | ||
| Disabled Access | £ | 3000.00 | ||
| Down Lights | £ | 168.00 | ||
| Kitchen Units | £ | 294.00 | ||
| TOTAL Capital | ||||
| Expenditure | £ | £ | 6201.40 | |
| 20,920.0 | ||||
| Centre Management Fee | £ | 0 | ||
| Cleaning | £ | 9,420.00 | ||
| Cleaning Materials | £ | 817.63 | ||
| Contract Renewal | £ | 144.78 | ||
| Insurance | £ | 3,234.49 | ||
| Miscellaneous Expenses | £ | 1675.50 | ||
| Mobile Top Up | £ | 683.84 | ||
| Donations | £ | 670.00 | ||
| Web Site | £ | 1914.00 | ||
| Charity | £ | |||
| Petty Cash Disbursements | £ | 400.00 | ||
| Repairs and Maintenance | ||||
| Others | 1,736.75 | |||
| Plumbing | 55.00 | |||
| Electrical | 770.92 | |||
| Floor Maintenance | 2,412.00 |
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Redecoration/BW
3,308.00
| TOTAL Repairs and | |||||
|---|---|---|---|---|---|
| Maintenance | £ | 8282.67 | |||
| Subscription | £ | ||||
| Stationery | £ | 118.15 | |||
| Utilities | |||||
| Electricity | £ | -206.20 | |||
| Gas | £ | 2310.00 | |||
| Telephone | £ | 744.00 | |||
| Water | £ | 1326.00 | |||
| TOTAL Utilities | 4173.80 | ||||
| Transfer to Deposit | |||||
| 58656.2 | |||||
| TOTAL EXPENDITURE | £ | 6 | |||
| BALANCE CARRIED | 51605.7 | ||||
| FORWARD | £ | 7 | |||
| RESERVE BANK ACCOUNT | 31,194 | ||||
| Held in Petty Cash | 57.95 |
Acknowledgements
BCCA would like to record their grateful thanks to the very able Centre Manager, Lynn Rowe, who has continued to ensure the smooth running of the centre and
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makes sure the maintenance of good relationships with the groups using the centre as well as with the members and visitors, while at the same time working towards the future development of the activities. Our extra appreciation to her during this 2[nd] pandemic year for the added pressure and commitment she has taken on in ensuring that government guidelines were in place, advising hirers and reading endless Risk assessments to enable a safe environment for all. Also, fulfilling the role of Secretary & for continuing to oversee the invoicing for the year.
We would also not be able to carry on with our continuing success without the quiet, consistent, and excellent standard of work of our cleaner, Mark Hope, and we are very grateful to him for maintaining a clean and pleasant facility for all our visitors and coping with the increasing cleaning procedures of the centre.
The committee have worked with various organisations during the year, and we should like to record our thanks to them for their support.
-
CAN for their substantial support in providing advice, guidance, and encouragement.
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All our numerous suppliers and contractors during our ongoing developments.
-
Amanda Nicholls – BCP Council Community Liaison Officer for her continued support to our Centre Manager.
There are several people we would like to thank for their support in the last year:
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Sharon Raymond for stepping in and recording our accounts at a difficult time.
-
Alan Hart as our Auditor for taking the time to study and report on our financial position.
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Leslie Legg is consistently available to advise our Centre Manager.
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Lesley Scotter who has ably performed the role of Minutes Secretary throughout the year.
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Bearwood Social Club committee and members for their cooperation with the Association.
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Bearwood Social Club bar manager (Jody),cleaner (Carol) and bar staff for supporting and being there for our Centre Manager.
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All the groups using the centre, their leaders, and members for their continuing support.
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All the volunteers who have given their time to the Community Centre in so many ways.
Bearwood Community Centre Association Telephone: 07975627515 King John Avenue Bearwood Bournemouth Dorset BH11 9TF
bearwoodcca@hotmail.co.uk
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www.bearwoodcommuni centre.co.uk li
| Date | Description | Pennon | ||
|---|---|---|---|---|
| 01/04/2021 | DD Pennon Water | 136.50 | ||
| 01/05/2021 | DD BT Group | |||
| 01/15/2021 | DD Go Cardless | |||
| 01/15/2021 | DD SE Gas LTD | |||
| 01/18/2021 | DD Ansvar Ins | |||
| 01/19/2021 | DD M Hope | |||
| 01/21/2021 | DD Electric | |||
| 01/21/2021 | DD L Rowe | |||
| 02/01/2021 | DD Pennon Water | 136.50 | ||
| 02/05/2021 | DD BT Group | |||
| 02/15/2021 | DD GoCardless | |||
| 02/15/2021 | DD SE Gas LTD | |||
| 02/16/2021 | DD Ansvar Ins | |||
| 02/19/2021 | DD Bgb Services | 61.10 | ||
| 02/19/2021 | DD M Hope | |||
| 02/22/2021 | DD British Gas Trading | |||
| 02/22/2021 | DD L Rowe | |||
| 03/01/2021 | DD Pennon Water | 136.50 | ||
| 03/01/2021 | Payment - Firepoint | |||
| 03/04/2021 | DD BT Group | |||
| 03/12/2021 | Petty Cash | 300.00 | ||
| 03/15/2021 | DD GoCardless | |||
| 03/15/2021 | DD SE Gas | |||
| 03/16/2021 | DD Ansvar Ins | |||
| 03/19/2021 | DD BGB | 61.10 | ||
| 03/19/2021 | DD M Hope | |||
| 03/22/2021 | DD British Gas | |||
| 03/22/2021 | DD L Rowe | |||
| 03/27/2021 | Payment - Banners | 283.14 | ||
| 04/01/2021 | Payment - Maintenance | 112.80 | ||
| 04/01/2021 | DD Bt Group | |||
| 04/01/2021 | DD Pennon Water | 136.50 | ||
| 04/03/2021 | Payment - Clean windows | 40.00 | ||
| 04/15/2021 | DD GoCardless | |||
| 04/15/2021 | DD SE Gas Ltd | |||
| 04/16/2021 | DD Ansvar Ltd | |||
| 04/19/2021 | DD M Hope | |||
| 04/19/2021 | DD BGB Services | 61.10 | ||
| 04/21/2021 | DD British Gas | 63.41 | ||
| 04/21/2021 | DD L Rowe | 1,500.00 | ||
| 04/24/2021 | Payment - Maintenance | 145.00 | ||
| 05/01/2021 | DD Bt Group | 50.34 | ||
| 05/01/2021 | DD Pennon Water | 136.50 | ||
| 05/15/2021 | DD SE Gas Ltd | 210.00 | ||
| 05/18/2021 | DD GoCardless | 18.00 | ||
| 05/19/2021 | DD BGB Services | 61.10 | ||
| 05/19/2021 | DD M Hope | 785.00 |
| 05/21/2021 | DD British Gas | 78.49 |
|---|---|---|
| 05/21/2021 | DD L Rowe | 1,500.00 |
| 06/01/2021 | DD Bt Group | 50.34 |
| 06/01/2021 | DD Pennon Water | 136.50 |
| 06/02/2021 | Payment - New Cable | 19.95 |
| 06/06/2021 | Payment - Admin | 1,106.25 |
| 06/06/2021 | Payment - 2nd hand projector | 250.00 |
| 06/15/2021 | DD GoCardless | 18.00 |
| 06/15/2021 | DD SE Gas Ltd | 210.00 |
| 06/21/2021 | Payment - Website Management | 360.00 |
| 06/21/2021 | DD British Gas | 93.50 |
| 06/21/2021 | DD BGB Services | 61.10 |
| 06/21/2021 | DD M Hope | 785.00 |
| 06/21/2021 | DD L Rowe | 1,500.00 |
| 07/01/2021 | DD Bt Group | 50.34 |
| 07/15/2021 | DD GoCardless | 18.00 |
| 07/15/2021 | DD SE Gas Ltd | 210.00 |
| 07/16/2021 | DD Ansvar Ltd | 328.05 |
| 07/19/2021 | DD BGB Services | 61.10 |
| 07/19/2021 | DD M Hope | 785.00 |
| 07/20/2021 | Payment - Maintenance | 522.00 |
| 07/20/2021 | Payment - Petty Cash | 300.00 |
| 07/21/2021 | Payment - Football league Fee | 296.00 |
| 07/21/2021 | DD L Rowe | 1,500.00 |
| 07/22/2021 | DD British Gas | 97.90 |
| 07/27/2021 | Payment - Football Kit | 597.00 |
| 08/01/2021 | DD Bt Group | 50.34 |
| 08/15/2021 | DD SE Gas Ltd | 210.00 |
| 08/16/2021 | DD GoCardless | 18.00 |
| 08/16/2021 | DD Gocardless | 18.00 |
| 08/17/2021 | DD Ansvar Ltd | 327.96 |
| 08/19/2021 | DD BGB Services | 61.10 |
| 08/19/2021 | DD M Hope | 785.00 |
| 08/20/2021 | Payment - Council Fees | 1,350.00 |
| 08/23/2021 | DD British Gas | 68.97 |
| 08/23/2021 | DD L Rowe | 1,500.00 |
| 08/25/2021 | Payment - Cleaning Products | 178.67 |
| 09/01/2021 | DD Bt Group | 50.34 |
| 09/15/2021 | DD GoCardless | 18.00 |
| 09/15/2021 | DD SE Gas Ltd | 210.00 |
| 09/16/2021 | DD Ansvar Ltd | 327.96 |
| 09/20/2021 | DD BGB Services | 61.10 |
| 09/20/2021 | DD M Hope | 785.00 |
| 09/21/2021 | DD L Rowe | 1,500.00 |
| 09/22/2021 | DD British Gas | 88.81 |
| 09/24/2021 | DD Vodafone | 90.11 |
| 09/30/2021 | Payment - Disabled Ramp | 11,000.00 |
| 09/30/2021 | Payment - Admin | 987.50 |
| 10/01/2021 | DD Bt Group | 50.34 |
|---|---|---|
| 10/01/2021 | DD Pennon Water | 6.00 |
| 10/15/2021 | DD GoCardless | 18.00 |
| 10/15/2021 | DD SE Gas Ltd | 210.00 |
| 10/18/2021 | DD Ansvar Ltd | 327.96 |
| 10/19/2021 | DD BGB Services | 61.10 |
| 10/19/2021 | DD M Hope | 785.00 |
| 10/21/2021 | DD British Gas | 106.77 |
| 10/21/2021 | DD L Rowe | 1,500.00 |
| 11/01/2021 | Payment - Cleaning Products | 38.57 |
| 11/01/2021 | DD Bt Group | 50.34 |
| 11/01/2021 | DD Pennon Water | 6.00 |
| 11/14/2021 | Payment - Maintenance | 247.50 |
| 11/15/2021 | DD GoCardless | 18.00 |
| 11/15/2021 | DD SE Gas Ltd | 210.00 |
| 11/16/2021 | DD Ansvar Ltd | 327.96 |
| 11/19/2021 | DD British Gas | 123.89 |
| 11/19/2021 | DD BGB Services | 61.10 |
| 11/19/2021 | DD M Hope | 785.00 |
| 11/22/2021 | DD L Rowe | 1,500.00 |
| 11/23/2021 | Payment - Installation of Bluetooth | 58.20 |
| 12/01/2021 | DD Bt Group | 50.34 |
| 12/01/2021 | DD Pennon Water | 6.00 |
| 12/09/2021 | Payment - Disabled Ramp | 7,000.00 |
| 12/15/2021 | DD GoCardless | 18.00 |
| 12/15/2021 | DD SE Gas Ltd | 210.00 |
| 12/16/2021 | DD Ansvar Ltd | 327.96 |
| 12/17/2021 | DD Vodafone | 55.00 |
| 12/20/2021 | DD BGB Services | 61.10 |
| 12/20/2021 | DD M Hope | 785.00 |
| 12/21/2021 | DD British Gas | 128.43 |
| 12/21/2021 | DD L Rowe | 1,500.00 |
| 12/23/2021 | Four Corners Disabled Ramp | 5,000.00 |
| 12/28/2021 | Payment - Overtime | 1,281.25 |
| 12/31/2021 | Petty Cash | 690.12 |
Tele & Int Gas
Electricity Insurance Wages Cleaning Materials
----- Start of picture text -----
62.00
18.00
210.00
324.61
785.00
8.76
1,500.00
62.00
18.00
210.00
324.61
785.00
63.84
1,500.00
68.30
18.00
210.00
324.61
785.00
200.24
1,500.00
50.34
18.00
210.00
324.61
785.00
----- End of picture text -----
Promotions Others Electrical ccrv 470.88
Misc Expenses Mobile Top Up Advertising Web Site Disabled R2nd Hand P
Projector
Actual Actual Cash Book Balance b/fwd EXPENDITURE January February Direct Debits DAY Pennon Water Services 1st Wessex Water Sewage 1st BT Phone 581843 5th Gas 15th Electricity 15th Insurance 26th Cleaning Web Site Centre Management Fee Miscellaneous Mobile Top-up Contract Renewals Repairs and Maintenance Plumbing Electrical Others Floor Maintence Decoration BWS Donations/Subscription Cleaning Materials Stationery Contract Renewals Capital Expenditure Water Heater Sound Tech CCTV Exterior Door Disabled Access Down light Hall tables/Chairs/China Install Kitchen unit Petty Cash Disbursements Total Expenditure - - INCOME Hire Income Functions Publicity Social Club Contribution Membership Fees Share Miscellanous Income 9,357.14 Odds
| Total Income Cash Book Balance Unpresented cheques Current A/c Bank Balance Deposit A/c Bank Balance |
9,357.14 - |
|---|---|
| 9,357.14 - | |
| 9,357.14 - 31,170.53 31,170.53 |
BCCA CASH FLOW JANUARY TO DECEMBE
Actual Actual Actual Actual Actual March April May June July
140.00
3,143.00 12,000.00 300.00
3,143.00 12,000.00 300.00 - 140.00 3,143.00 12,000.00 300.00 - 140.00 3,143.00 12,000.00 300.00 - 140.00 31,181.46 31,181.46 31,181.46 31,189.83 31,189.83
ER 2021 Final version.
| Actual | Actual | Actual | Actual | Actual |
|---|---|---|---|---|
| August | September | October | November | December |
-
-
-
-
- 555.00 470.00 665.00
-
-
-
555.00 470.00 665.00 - - 555.00 470.00 665.00 - - 555.00 470.00 665.00 - - 31,189.83 31,194.15 31,194.15 31,194.15 31,194.93
Totals
- Vertical total - Horizontal total - - 1,830.00 - - - 24,800.14 -
26,630.14 Vertical total 26,630.14 Horizontal total
Balances c/fwd
BEARWOOD COMMUNITY CENTRE ASSOCIATION INCOME & EXPENDITURE
1 January 2020 to 31 December 2021
| BALANCE BROUGHT FORWARD | BALANCE BROUGHT FORWARD | £ | |
|---|---|---|---|
| INCOME | |||
| Club Contribution | £ | ||
| Function | £ | 2670.00 | |
| Membership Fees | £ | 85.00 | |
| Rent Income | £ | 23017.82 | |
| Storage | £ | 190.00 | |
| Other Income | £ | 24800.14 | |
| Transfer from Deposit | £ | ||
| TOTAL INCOME | £ | ||
| ----------------- | |||
| £ | |||
| EXPENDITURE | |||
| 2nd Hand Projector | £ | ||
| Sound Tec | £ | ||
| CCTV | £ | ||
| Exterior Door | £ | ||
| Disabled Ramp | £ | ||
| Down Lights | £ | ||
| Kitchen Units | £ | ||
| TOTAL Capital Expenditure | £ | £ | |
| Wages (Centre Manager & | Cleaner) | £ | |
| £ | |||
| Cleaning Materials | £ | ||
| Contract Renewal | £ | ||
| Insurance | £ | ||
| Miscellaneous Expenses | £ | ||
| Mobile Top Up | £ | ||
| Advertising | £ | ||
| Web Site | £ | ||
| Promotions | £ | ||
| £ | |||
| Repairs and Maintenance | |||
| Others | |||
| Plumbing | |||
| Electrical | |||
| Floor Maintenance | |||
| CCTV | |||
| ------------------------------- | |||
| TOTAL Repairs and Maintenance | £ | ||
| Subscription | £ |
| Stationery | £ | ||
|---|---|---|---|
| Utilities | |||
| Electricity | £ | 1123.01 | |
| Gas | £ | 922.26 | |
| Telephone & Internet | £ | 858.28 | |
| Water | £ | 199.18 | |
| -------------------- ------------- | |||
| TOTAL Utilities | |||
| Transfer to Petty Cash | |||
| ----------------- | |||
| TOTAL EXPENDITURE | £ | ||
| BALANCE CARRIED FORWARD | £ | ||
| RESERVE BANK ACCOUNT | 31,198 | ||
| Held in Petty Cash | 0 |
51,605.77
50762.96 --------------102368.73 250
23000
23250.00
30,795.00
257.24
3,938.39 1350.00
283.14 360.00 893.00
7081.77
1385.38
78.15
112.8
1576.33
33897.73 1290.12
67095.95
35272.78
Independent Examination Checklist
Direction 1
Check whether the charity is eligible to have an independent examination.
Income is reported as £50,762.96 and so is above the threshold for external scrutiny, but well below the threshold for an audit. The aggregate value of the Charity’s assets is £66,470.83 which also is less than the audit threshold. The governing document does not require an audit. There are no subsidiaries.
Direction 2
carrying out their independent examination.
I have no personal or financial involvement in the Charity.
Direction 3
Record your independent examination.
See below.
Direction 4
Plan the independent examination.
I am familiar with the overall structure of the Charity and its accounting procedures, having examined the accounts for several years prior to this one. No significant changes have been made to the way it operates.
Direction 5
Check that accounting records are kept to the required standard.
I have checked the accounting records, and I believe that there are no significant matters of concern.
Independent examiner’s report to the trustees of Bearwood Community Centre (‘the Trust’)
I report to the trustees on my examination of the attached accounts of the Bearwood Community Centre Trust (the Trust) for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: A R Hart, B.Sc London University Address: Flat 10 St James Court, 26 The Avenue, Poole, Dorset. BH13 6BF. Date: 26 May 2022.