Marston Green Football Club
Trustees Annual Report for the year ended 31 July 2023
Charity Name and Number Marston Green Football Club Registered Charity Number 1118559 Correspondence Address The Secretary, 22 Canterbury Drive, Marston Green, Birmingham B37 7DP
Trustees
Mick Tynan - Chair Gillian Heath - Treasurer Secretary - Mark Heath Steve Wragg - Trustee
Bankers TSB Bank plc, Long Acre, Birmingham
Independent Examiner
Lisa Tynan, Bourne Meadow, Tamworth Road, Over Whitacre, B46 2LH
History, objectives and activities of the Charity
Marston Green Football Club was established in 1986 as a youth club team and in the intervening years has grown continuously so that this season there were 13 boy’s teams.
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Marston Green Football Club
Trustees Annual Report for the year ended 31 July 2023
The object of the charity is to provide and assist in the provision of facilities for playing football for children from the age of 7 years and upwards, without distinction of race, sexual orientation, nationality, ethnic origin, colour, religion or disability, so as to advance their education and develop their physical and mental capacities so that they may grow to full maturity as individuals and members of society and that their condition of life may be improved.
The club's governing documents, the Constitution of 25 May 2006, revised and duly adopted on 16 November 2006 provided the basis for the club to become a registered charity and charitable status was granted on 27 March 2007. The trustees of the charity, in accordance with the governing document, have utilised the existing assets of the club in the form of monies held on account and equipment owned by the club, and have employed revenue generated by fundraising activities in the period since charitable status was granted, in such a manner as they saw fit, to further the objects of the charity.
The club is a Football Association Charter Standard organisation and is affiliated to Birmingham County FA.
Management and governance arrangements
The governing document of the charity provides for a minimum of 3 trustees and the number of trustees is not subject to a maximum. Where there is a requirement for new trustees, these would be identified and appointed by the remaining trustees. The chair of the trustees is responsible for the induction of any new trustee which involves awareness of a trustee's responsibilities, the governing document, administrative procedures, the history and philosophical approach of the charity. A new trustee would receive copies of the previous year's annual report and accounts and a copy of the Charity Commission leaflet 'The Essential Trustee: What You Need to Know'. The existing trustees have held office for one year.
The day to day organisation and regulation of the club's sporting activities is the responsibility of the Management Committee of the club and of the team coaches and their assistants, in accordance with the club's Constitution. The trustees remain ultimately and entirely responsible for the club's general activities, it's standing in the community and for the achievement of the objects of the charity, in accordance with the governing document. The trustees keep under continual review the financial standing of the charity and control and approve any significant expenditure, to maintain the charity's financial good health. In line with its status as an FA Charter Standard club, strict procedures and policies are in place in respect of Child Protection matters and all relevant steps are taken to ensure volunteers complete DBS disclosures.
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Marston Green Football Club
Trustees Annual Report for the year ended 31 July 2023
Achievements and performance of the charity
During the year covered by the Report, the trustees are pleased to report that the charity provided facilities and resources for more than 150 local children for the purposes of improving their football skills, to promote their physical well-being and to encourage teamwork. The number of children participating during the year has increased from the number of the last playing season and considerable success was achieved in both individual and team performances.
During the year several fundraising activities contributed to the charity's funds. Work continued maintaining the playing areas and to improve the facilities provided for players, parents and supporters.
Financial review, investment policy and reserves
The club continued to operate successfully and to manage its income and outgoings effectively.
In line with earlier policies to improve facilities at the ground the club has continued to develop and expand the temporary buildings used for storage of equipment and to maintain good playing surfaces on all pitches provided.
The traditional Annual Tournament was successful, as well as the Presentation Evenings.
Future plans
The continued improvement to the playing facilities and the surrounding support infrastructure is ongoing. We are actively establishing additional teams to enable more children to enjoy and participate in the sport. This includes the return of girls teams and an open age to further provide progression for the players.
Statement of trustees' responsibilities
Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
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Marston Green Football Club
Trustees Annual Report for the year ended 31 July 2023
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is appropriate
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to presume that the charity will not continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are responsible
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent Examiner
The trustees intend to ask the existing Independent Examiner to undertake the independent examination of the charity in the following year.
Signed on behalf of the trustees
Mark Heath
07 February 2024
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Page: 1
Date: 26/10/2023 Time: 09:51:44
Marston Green Football Club
Profit & Loss
Date From: 01/08/2022 Date To: 31/07/2023
Chart of Accounts:
Default Layout of Accounts
| Income | Period | Year to Date | ||
|---|---|---|---|---|
| Registration (2022 - 2023) | 3312.50 | 3312.50 | ||
| Registration (2023 - 2024) | 2900.00 | 2900.00 | ||
| Tournament | 7393.70 | 7393.70 | ||
| Presentation | 371.00 | 371.00 | ||
| Interest Received | 276.97 | 276.97 | ||
| Sponsorship | 7773.64 | 7773.64 | ||
| Miscellaneous Income | 1032.34 | 1032.34 | ||
| Subscriptions | 28500.00 | 28500.00 | ||
| Grants | 6532.70 | 6532.70 | ||
| Café | 1788.37 | 1788.37 | ||
| 59881.22 | 59881.22 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| Gross Profit / (Loss): | 59881.22 | 59881.22 | ||
| Expenditure | ||||
| Team Funds | 1127.79 | 1127.79 | ||
| Ground Rent | 4000.00 | 4000.00 | ||
| Water, Electric & Waste | 2695.42 | 2695.42 | ||
| Insurance | 941.71 | 941.71 | ||
| Tournament Expenditure | 5519.42 | 5519.42 | ||
| Presentation Expenditure | 2555.12 | 2555.12 | ||
| Balls & Equipment | 3915.92 | 3915.92 | ||
| Football Kits | 7232.30 | 7232.30 | ||
| League Fees | 1495.00 | 1495.00 | ||
| FA Fees | 420.00 | 420.00 | ||
| FA Fines | 147.00 | 147.00 | ||
| DBS Checks | 180.00 | 180.00 | ||
| FA Training Course - Safe Guarding | 195.00 | 195.00 | ||
| FA Training Course - Emergency Aid | 150.00 | 150.00 | ||
| FA Training Course - Introduction to Football | 999.00 | 999.00 | ||
| Training Pitch Hire | 9322.41 | 9322.41 | ||
| Printing | 426.19 | 426.19 | ||
| Stationary | 248.49 | 248.49 | ||
| IT Equipment | 372.99 | 372.99 | ||
| Ground Machinery Repairs and Renewals | 2377.06 | 2377.06 | ||
| Ground Machinery Fuel | 600.41 | 600.41 | ||
| Ground Buildings Repair and Maintenance | 769.40 | 769.40 | ||
| Ground Pitch Equipment Repair and Renewal | 3900.28 | 3900.28 | ||
| Internet | 581.44 | 581.44 | ||
| Miscellaneous Expenses | 943.95 | 943.95 | ||
| 51116.30 | 51116.30 | |||
| Net Profit / (Loss): | 8764.92 | 8764.92 |
** This Years Accounts included Season 2022 - 2023 and 2023 - 2024 Registrations, due to early registering of teams.
Independent Examiner’s Report to the Trustees of “Marston Green Football Club”
I report on the accounts of the Trust for the year ended 31[st] July 2023, which is set out on page 1.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under section 43 (3)(a) of the 1993 Act);
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To follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act): and
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To state whether particular matters have come to my attention.
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such items. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examination, no matter has come to my attention.
- (1) Which gives me reasonable cause to believe that in any material aspect the requirements
To keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act.
Signed Name Lisa Tynan Address Bourne Meadow, Tamworth Road, Over Whitacre, B46 2LH
Date 21[st] November 2023