REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 FOR ST MADOC CHRISTIAN YOUTH CAMP 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

ST MADOC CHRISTIAN YOUTH CAMP For the Year Ended 31[st] December 2020 

## CONTENTS 

||Pages|
|---|---|
|Report of the Trustees|2 to 7|
|Independent Examiner's Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Notes to the Financial Statements|11 to 18|



Page 1 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **REPORT OF THE TRUSTEES** 

For the Year Ended 31[st] December 2020 

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. This report meets the requirements for a Directors' Report for Companies Act purposes. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), (effective 1 January 2015). 

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document, the Charities Act 2011, Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102),(effective 1 January 2015). 

## **OBJECTIVES AND ACTIVITIES** 

The charity's objects and principal activity are to: 

- Provide a centre used for the development of youth and other groups from churches, clubs, schools, sporting associations, youth groups and other organisations operating through the application of Christian principles. 

In order to further the objectives, St Madoc Christian Youth Camp may: 

- Provide a centre for conferences, training and holidays, 

- Provide suitable accommodation to achieve the charity's objects, 

- Obtain, collect and receive monies by way of fees, contributions, donations, legacies, grants and loans and any other lawful method 

- Issue, print, publish and circulate any reports, leaflets, documents and publications 

- Affiliate or become affiliated with any organisation or institution in order to achieve the main purpose of the charity 

- Complete any other lawful things necessary to further the objects of the charity. 

## **ACHIEVEMENT AND PERFORMANCE** 

The Trustees have considered the Commission's Guidance on public benefit when considering the charity's activities for the year. 

At the beginning of 2020, with a new partner for our schools activity programme Gower Adventures, everyone at The St Madoc anticipated an exciting year. Like many similar organisations, everything was placed on hold due to Covid-19 and its subsequent restrictions. This meant that the Centre was unable to open for most of the year or only open to one/two household groups, which meant our occupancy rates and income were severely impacted. 

When permitted, we still attempted to fulfil the Charities objectives, by providing a service that met the needs of all our guests who managed to stay over the summer period. Most larger groups from 2020 either postponed until 2021 or 2022. A high percentage of our guests who were able to visit stayed on an overnight basis (95%) with many household bubbles taking advantage of a full weeks stay.  Conservation work on the charities 76 acers continued during 2020.  When restrictions allowed, we actually saw an increase in voluntary input. 

Below you can see the types of guests and visitors we would welcome during a normal year.  This was scaled down in 2020 due to Covid related interruptions. 

Page 2 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **Schools** 

Many schools who visit the Centre are from the local area of Swansea, but we also have schools from different parts of Wales and some from England. All come to enjoy a fun packed stay full of exciting activities. They explore the whole site from our woodlands and headland, to our sports field, tennis court and large sports hall. We are only a short walk from Broughton beach and Whitford Sands where several activities also take place. 

## **Church & Youth Groups** 

Church and Youth groups who visit, many who come on a regular basis, bring young guests from different backgrounds to come and enjoy the great outdoors and find peace and serenity in our chapel. These groups mainly visit on the weekends and during school holidays. 

## **Volunteers** 

While employing full-time/part time staff, the charity also has numerous volunteer helpers who are responsible for the support of many activities in the charity.  It is not possible to place a monetary value on the contributions made by volunteers nor are figures available that show how many hours of service they provide. 

## **Performance** 

We hosted 42 families/ extended household bubbles and a few groups before lockdown in 2020. As you can see due to restrictions our capacity dramatically dropped in 2020. 

||2020<br>|2019<br>|2018<br>|2017|2016|2015|
|---|---|---|---|---|---|---|
|Church youth|2|13|35|31|37|32|
|Church adult|1|14|24|26|17|13|
|Students|1|5|0|0|1|0|
|Sports|0|2|1|3|5|2|
|Community|0|2|4|4|8|17|
|Other|36|58|6|14|15|18|
|School|2|23|32|31|37|36|
|Total|42|115<br>|102<br>|109|120|118|



Other bookings are generated from online platforms for dates not taken by schools and youth groups.  In 2020, the centre was a welcome facility for large families to be able to holiday in the UK. Due to the easing of restrictions coming too late in 2021, many youth, church and school group bookings will again be pushed back until 2022. 

## **The Bursary Scheme** 

The Bursary Scheme was placed on hold for 2020/21 as The St Madoc Centre was unable to welcome large groups and our intended audience. All donations are gratefully received and help us provide a great facility for our young guests: such help aids us in our attempts to promote a greater understanding of the need to look after ourselves and others through healthy lifestyles, caring for the environment and building self-confidence and self-worth.   Any donations received for our bursary scheme will be used to help subsidise pupils from low-income households who visit in 2022. 

This year we have seen an increase in individuals, or informal groups of volunteers, and we are grateful to those who have taken their time to help with conservation and land management of the wider site. Many of these volunteers are young and gain a great deal of knowledge and experience during their time spent volunteering. We hope the time spent with us will help them build in confidence and give a sense of achievement through the work they complete here at The St Madoc Centre. 

Page 3 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

We are also grateful to our many local and national partners this year, including: A Rocha, Thirtyone:Eight, Environment Wales, Gower College, Institute of Outdoor Learning, SCVS, Swansea Rural Action, Tourism Swansea Bay, Visit Wales and WCVA. 

To all who visit, support and work with us, we are grateful, and we look forward to seeing many of you again soon. 

## **FINANCIAL REVIEW** 

## Financial position 

The total incoming resources for the year were £154765 with total expenditure of £137730 resulting in a surplus for the period of £17035. 

The accounts have been prepared on an accrual’s basis. 

## Investment policy and objectives 

Under the Memorandum and Articles of Association, the charity has the power to invest in any way the trustees see fit. The charity has no long-term investments. The current policy is to retain any funds that become available in short term bank deposits. 

## Reserves policy 

The trustees have examined the level of reserves held at the year-end in light of the main risks facing the organisation. A policy has been established to maintain sufficient free reserves equivalent to meet-'the immediate needs of the charity in the event of a service interruption. 

The free reserves of a charity represent the funds that are freely available to spend. In calculating the free reserves the trustees have deducted from the total of unrestricted funds any funds designated at the year end and the net book value of the freehold property and other tangible fixed assets as detailed in the accounts after adjusting for associated borrowing. 

The policy is reviewed by the trustees on an ongoing basis. 

## Going concern 

Having considered budget and cash flow projections for the next twelve months, the Trustees are confident that the Trust will continue to meet its liabilities as they fall due for the foreseeable future and consider that there are no material 'uncertainties about the Trust's ability to continue as a going concern: It is therefore considered appropriate by the Trustees to prepare the financial statements on a going concern basis. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## Governing document 

St Madoc Christian Youth Camp is a charitable company limited by guarantee incorporated on 26th April 2006 and registered as a charity on 23rd March 2007. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10. 

## Recruitment and appointment of new trustees 

The directors of the company are also charity trustees for the purposes of charity law. Persons appointed other than a trustee retiring by rotation shall be appointed at any general meeting and 

Page 4 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

must be recommended by a serving trustee. Trustees retiring by rotation, if willing to do so, are deemed to be reappointed at the general meeting to fill any vacancies unless otherwise resolved at the meeting. Under the requirements of the Memorandum and Articles of Association a third of trustees are required to retire by rotation at the Annual General Meeting. 

## Organisational structure 

The charity is managed by trustees. The trustees meet quarterly to take all decisions regarding the organisation. A management team, appointed by the trustees, is employed to take care of the day to day running of the camp. 

## Induction and training of new trustees 

New trustees undergo an orientation to advise them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the organisational structure and the decision making process, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. 

## Key management remuneration 

The board of Trustees together with the Camp Manager are considered to be the key management personnel of the charity. No Trustee remuneration or other benefits were paid in the year. Details of Trustee expenses and related party transactions are disclosed in the notes 

## Risk management 

The trustees have conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated annually. Where appropriate, systems or procedures have been established to mitigate the risk the charity faces. These procedures are periodically reviewed to ensure they continue to meet the needs of the charity. 

## Safeguarding Policy 

As a Youth Group Organisation, the safety of all our users is our top priority. We are committed to the protection and safeguarding of children, other young people and vulnerable adults who the visit the Centre. Our policy will be renewed and updated if needed to comply with current policies and guidelines. 

To view our complete policy please visit our website at:  https://www.stmadoc.co.uk/aboutus 

Page 5 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

Registered Company number:  5796297 (England and Wales) Registered Charity number: 1118509 Registered office: Llanmadoc Gower Swansea SA3 1DE Trustees: Mrs S Ashelby Rev J Davies – appointed 15.6.2020 G McGill S McGlashan Mrs R Thomas – resigned 7.3.2020 R Bettany – resigned 7.3.2020 T Ardouin M Ellor J Tucker – resigned 1.1.2020 S Simukoko H Hulatt – appointed 25.11.2019 D Morgan – appointed 5.10.2020 Company Secretary: G McGill 

Independent examiner: Nicola Lewis EasyBooks Wales Ltd Unit 4 Dragon 24 North Dock Llanelli SA15 2LF Bankers: Lloyds Bank Oxford Street SWANSEA SA1 9FS 

Exemption for company name 

In accordance with section 60(1) of the Companies Act 2006, the company is exempt from the requirements of the Companies Act to include “limited" as part of its name. 

## **STATEMENT OF TRUSTEES RESPONSIBILITIES** 

The trustees (who are also the directors of St Madoc Christian Youth Camp for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources 

Page 6 



ST MADOC CHRISTIAN YOUTH CAMP
Registered Company Number.. 5796297
Registered Charity Number.. 1118509
and application of resources, Including the Income and expendlture, of the charitable companyfor
that perlod. In preparing those financial statements, the trustees are required to
select suitable accounting policie5 and then apply them consi5teTrtlv-
observe the methods and principles in the Charity SORP,.
make judgernent5 and e5tirnates that are reasonable and prudent,.
prepare the financlal statements on the going concern basis unless it is inappropriate to
presume that the charitable company will continue in business.
The trustees are responsible for keepin8 proper accounting records which disclose with reasonable
accurary at any time the financial position ol the charitable company and to enable them lo ensure
that the finaneial statements comply wf(h the Companles Act 2006. They are also responsible for
safeguarding the assets of the charitable company and hence fortaking reasonable steps for the
prevention and detection of fraud and other irregularitles.
This report has been prepared in accordance wlth the speclal provislons of Part 15 of the Companles
Act 2006 relatlng to small companles.
Approved by ordeT of the board of trustees on ....'3.o. .
..fLI.... and slgned on Its behalf by:
S A5helby- Trust
Page 7

ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **Independent Examiner's Report** 

## **to the Trustees of St Madoc Christian Youth Camp** 

I report on the accounts of the Company for the year ended 31[st] December 2020, which are set out on the following pages. 

## _**Respective responsibilities of trustees and examiner**_ 

The company’s trustees are responsible for the preparation of the accounts, and they consider an audit is not required for this year (under section 144) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts (under section 145 of the Charities Act); 

- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); 

- to state whether particular matters have come to my attention. 

## _**Basis of independent examiner's report**_ 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- (1) Which gives me reasonable cause to believe that in any material respect the requirements 

   - a. to keep accounting records in accordance with section 386 & 387 of the Charities Act; and 

   - b. to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities 

have not been met; or 

- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed Nicola Jayne Lewis Date 29th September 2021 

Page 8 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

For the period ended 31st December 2020 

|notes<br>**Incoming Resources**<br>**Donations, Legacies & Similar Incoming resourc**<br>Donations Income<br>4<br>Grants received - Unrestricted<br>5<br>Grants Received - Restricted<br>5<br>**Charitable Activities:**<br>Accommodation<br>Investment Income<br>**Other Incoming Resources:**<br>Other income<br>**TOTAL INCOMING RESOURCES**<br>**EXPENDITURE ON**<br>Charitable activities<br>6<br>Support Costs<br>7<br>Governance Costs<br>7<br>**Net Income/ Expenditure**<br>**Transfers Between funds**<br>**Net movement in funds**<br>**SUMMARY OF FUNDS**<br>Total Funds Brought forward<br>**TOTAL FUNDS CARRID FORWARDS**|notes|**Unrestricted**<br>**Funds**<br>**es:**<br><br>27,052<br><br>43,000<br><br>45,475<br>1<br>98|**Restricted**<br>**Funds**<br>0<br>39,138<br>0<br>0<br>0|**Restricted**<br>**Funds**<br>0<br>39,138<br>0<br>0<br>0|**Total Funds**<br>27,052<br>43,000<br>39,138<br>45,475<br>1<br>98<br>**154,765**<br>128,340<br>8,030<br>1,361||**_last year_**<br>_44,935_<br>_0_<br>_0_<br>_191,561_<br>_8,777_<br>_0_|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||||||||
|||115,627||39,138|||_245,273_|
|||88,726<br><br>8,030<br><br>1,361||39,614<br>0|||_228,922_<br>_12,833_<br>_1,914_|
|||98,117||39,614|137,730<br>17,035<br>0<br>**17,035**<br>657,690<br>674,725||243,669|
|||17,510<br>0||(475)<br>0|17,035<br>0||_1,604_<br>_0_|
|||**17,510**<br>655,487||**(475)**<br>2,203|**17,035**<br>657,690||**1,604**<br>_0_<br>_656,086_|
|||672,997||1,728|||_657,690_|



Continuing Operations - All income and expenditure has arisen from continuing activities 

Page 9 



ST MADOC CHRISTIAN YOUTH CAMP
Registered Company Number.. 5796297
Registered Charity Number.. 1118509
Unre5triLtÈd Restricted
Fut)ds
Funds
BALANCE SHEET
notes
Total Funds lost
as at 3tst DecernbÈr 2020
Fixed As5ets-Tan
ble
Fixed Assets-Tangible
io
914,319
914,319
939,896
CurrentAssets
Debtors & Prepayrnents
Bank & Cash
li
6,879
24,250
3L129
6,879
25,978
32,857
9,$75
172B
L728
9,676
Currenl tiabilities
Creditors & Acuwals
due withln I
ear
20,604
20,fA)4
35,585
20,fQ4
20,fA)4
35,585
NetCurrentA55ets
10.525
1728
12,253
25,91￿)
Totsl Assets le55 Current Liabilities
924,844
924572
Creditors Falling due after Iyear
251847
251,847
25&297
Total NÈtAssets
671997
674725
657,&al
Fund Balat)ces
Unrestricted Fund5
Restricted funds
16
16
672,997
672.997
655,487
1,728
TOTAL FUNDS
671997
L728
674n5
657,690
The charit2blè tompany Is entltled to exemption from audit undersection 477of the Comp3niesAtt
20C6forthe ye4r ended 31 December 2020.
The members have not requlred the charitable company to obtain an audit of its financial statements
foryearended 31 De￿mber2020ln accordancè with Section 476 of the Companies Att 2(￿6.
The trustee5 acknowledge their re5ponsibllities for
lal ensurlng thatthe tharitable company keeps accounting record5 that comply with Sections
386 and 387 Df the Companie5 Act 2fA16 and
Ibl preparingfinancial statements which give a true and f8lrview of the state of affairs of the
charitable company a5 atthe end of each financi31 year and of its 5urplu5 ordÈficit for
each financial yearin accordance with the requirements of Sections 394 and 395 and
which otherwlse complywith the requirements of the Companie5 Att 2[￿ relating to
finanaal statements, so far as applicable to the tharitable company.
These finano315tatements havÈ been prepared in 8ccord8nce with the special provision5 of P8rt 15 of the
Compènies Act 2Q￿￿ relating to small tharit3ble companie5 and with the Financial Reportin8 Stèndard for
Smaller Entities (effective J4nuary 20151.
The financial statements were approved by the Board of Trustees on
were signed on its beh31f by..
aJAnd
Signed...........
Trustee
a L . f¥£He,:..f..J...
Print Name,...............
Page 10

ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 

## **1. GENERAL INFORMATION** 

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Llanmadoc, Gower, Swansea, SA3 1DE. 

## **2. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

## **Going concern** 

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. It is therefore considered appropriate by the Trustees to prepare the financial statements on a going concern basis. 

## **Incoming Resources** 

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. 'The following specific policies are applied to particular categories of income: 

Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. 

Legacy income is recognised when receipt is probable and entitlement is established. 

Income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. 

Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted. 

## **Resources expended** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. 

Page 11 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **Tangible fixed assets and depreciation** 

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at the following annual rates in order to write off the cost less residual value of each asset over its expected useful life: 

Office equipment and furniture 20% Buildings and windows 2% 

The costs of minor additions or those costing below £100 are not capitalised. 

## **Taxation** 

The charity is exempt from corporation tax on its charitable activities. 

## **Impairment of fixed assets** 

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. 

For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Designated funds are unrestricted funds earmarked by the trustees for particular purposes. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **Pension costs and other post-retirement benefits** 

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 

## **Financial instruments** 

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. 

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. 

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. 

Page 12 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

Debt instruments are subsequently measured at amortised cost. 

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. 

Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised. 

## **3. LIMITED BY GUARANTEE** 

St Madoc Christian Youth Camp is a charitable company limited by guarantee incorporated on 26th April 2006 and registered as a charity on 23rd March 2007. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10. 

## **4. DONATIONS** 

|Donations<br>Gift Aid<br>Bursary:<br>Four Winds Trust<br>Archer Trust<br>Rhododendron Trust<br>Other<br>Miscellaneous|Unrestricted Restricted|Unrestricted Restricted|Total This<br>Year|Total Last<br>Year|
|---|---|---|---|---|
||22,773<br>-<br>4,280<br>-<br>-<br>-<br>-<br>-||22,773<br>4,280<br>-<br>-<br>-<br>-<br>-|34,568<br>1,857<br>1,000<br>1,000<br>500<br>2,123<br>3,887|
||27,052|-|27,052|44,935|



## **5. GRANTS RECEIVED** 

|Grants from Organisation<br>Grants from Government JRS<br>Grants from Government Covid-19|Unrestricted Restricted|Total This<br>Year|Total Last<br>Year|
|---|---|---|---|
||5,000<br>10,200<br>-<br>28,938<br>38,000<br>-|15,200<br>28,938<br>38,000|-<br>-<br>-|
||43,000<br>39,138|82,138|-|



Page 13 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **6. DIRECT COSTS OF CHARITABLE ACTIVITIES** 

|Staff Costs<br>Insurance<br>Advertising<br>Travel<br>Premises Running Costs<br>Resources and Small Equipment<br>Repairs and Maintenance<br>Activity and Event Costs<br>Administration<br>Depreciation/Loss on Disposal|This Year<br>Last Year<br>60,334<br>147,128<br>3,576<br>3,676<br>644<br>-<br>117<br>378<br> <br>13,668<br>19,772<br>1,367<br> <br>2,389<br>10,888<br>8,212<br> <br>5,197<br>13,941<br>5,454<br> <br>5,665<br>27,094<br>27,761<br>128,340<br>228,922|
|---|---|



## **7. SUPPORT & GOVERNANCE COSTS** 

|**Support:**<br>Staff Accomodation Costs<br>Bank Charges & Loan Interest<br>**Governance:**<br>Accountancy Fees<br>Legal Fees||This Year<br>1,205<br>6,825<br>8,030<br>1,321<br>40<br>1,361||Last Year|
|---|---|---|---|---|
|||||4,091<br>8,742|
|||||12,833|
|||||1,839<br>75|
|||||1,914|



## **8. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year; ended 31 December 2020 nor for the year ended 31 December 2019. 

## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019. 

Page 14 



ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## 9. **STAFFING** 

The average monthly number of employees during the year was as follows: 

|Camp Management<br>Administration and Support<br>Education and Supervision<br> <br>Environmental and Maintenance|This Year<br>1.0<br>0.5<br>1.0<br>0.5<br>3.0|Last Year|
|---|---|---|
|||1<br>2<br>2<br>3<br> 8|



No employees received emoluments in excess of £60,000. 

## **10. FIXED ASSETS** 

|**COST**<br>As at 1st January<br>Additions<br>Disposals<br>As at 31st December<br>**DEPRECIATION**<br>As at 1st January<br>Charge for the Year<br>Released on Disposal<br>As at 31st December<br>**NET BOOK VALUE this year**<br>Net BOOK VALUE last year|Freehold<br>Property<br>Plant &<br>Machinery<br>Fixtures &<br>Fittings|<br>Total|
|---|---|---|
||1,204,833<br>10,584<br>100,363<br>-<br>-<br>1,667<br>-<br>-<br>2,413<br>1,204,833<br>10,584<br>99,617|1,315,780<br>1,667<br>2,413<br>1,315,034|
||279,395<br>2,592<br>93,897<br>24,097<br>212<br>2,637<br>-<br>-<br>2,113|375,884<br>26,945<br>2,113|
||303,492<br>2,803<br>94,420<br>|400,715|
||901,341<br>7,781<br>5,197<br> <br>925,438<br>7,992<br>6,466|914,319<br>939,896|



## **11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR.** 

|Debtors - charitable Activity<br>Other Debtors and Prepayments<br>HMRC - VAT||This Year<br>(441)<br>5,240<br>2,080<br>6,879|Last Year|
|---|---|---|---|
||||5,276<br>4,299<br>-|
||||9,575|



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ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|Bank Loans and Overdrafts<br>Trade Creditors<br>HMRC PAYE<br>Other Creditors and Accruals|<br>-|This Year<br>13,500<br>3,811<br> <br>1,149<br> <br>4,442<br>20,604||Last Year<br>23,947<br>2,598<br>2,954<br>6,086|
|---|---|---|---|---|
|||||35,585|



## **13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR** 

|Bank Loan|This Year<br>251,847|Last Year|
|---|---|---|
|||256,297|



## **14. LOANS** 

The bank has granted a repayment holiday due to the Covid-19 pandemic since May 2020 and have been just making interest payments for the remainder of the year. 

The total balances owing on the loan is as follows: 

|Bank Loan|This Year<br>265,347|Last Year|
|---|---|---|
|||270,082|



## **15. SECURED DEBTS** 

The following secured debts are included within creditors: 

Bank loans 

The commercial mortgage is secured by a first charge over the charity's property. 

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ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **16. MOVEMENT IN FUNDS** 

|**Unrestricted Funds:**<br>General Unrestricted Funds<br>**Total Unrestricted**<br>**Restricted Funds:**<br>Bursary Fund<br>Covid-19 JRS<br>Austin Bailey<br>Llanmadoc Community Shop<br>Moondance<br>Rhododendron<br>**Total Restricted**<br>**Total Funds**|Funds at<br>start of year<br>655,486<br>655,486<br>2,203<br>-<br>2,203<br> <br>**657,689**||Income In<br>Year<br>Expenditure<br>in Year<br>115,627<br>98,116<br>115,627<br>98,116<br>-<br>1,755<br> <br>28,938<br>28,938<br>2,000<br>1,721<br>2,200<br>2,200<br>5,000<br>5,000<br>1,000<br>-<br>39,138<br>39,614<br>**154,765**<br>**137,729**<br>|Transfers|Transfers|<br> <br>Closing<br>Balance<br>672,997<br>672,997<br>448<br>-<br>280<br>-<br>-<br>1,000<br>1,728<br>**674,725**|
|---|---|---|---|---|---|---|
|||||between|||
||||||funds||
||||||-<br>-<br>-<br>-<br>-<br>-<br>-<br>**-**||



## **Bursary fund & Rhododendron** 

The fund was set up to help individual children who are experiencing significant hardship. 

## **Covid JRS** 

This was a grant given to pay salaries to assist with the closure due to Covid-19. All monies receive were paid as wages to employees in the same period. 

## **Austin Bailey** 

This grant was given for the purchase of replacement mattresses 

## **Llanmadoc Community Shop** 

This was given to assist with funding of the Air Heat Source Pump and was all spent in the year 

## **Moondance** 

This was given to assist with funding of the Air Heat Source Pump and was all spent in the year 

## **17. PENSION COMMITMENTS** 

The company operates a defined contributions pension scheme. During the year the company paid £2455 into the scheme for 3 employees. 

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ST MADOC CHRISTIAN YOUTH CAMP 

Registered Company Number: 5796297 Registered Charity Number: 1118509 

## **18. CONTINGENT LIABILITIES** 

The charity has taken expert opinion on its VAT position and has acted upon the advice it has received. The advice in question relates to the VAT treatment of the charity's income and the effect of this treatment on VAT it has previously recovered on capital goods acquired. In the unlikely event that HM Revenue & Customs were able to overturn the charity's current VAT treatment in relation to income and capital goods, then a substantial but unquantifiable amount of VAT could become payable by the charity, with the possibility of some reimbursement of VAT being due to the charity from its suppliers. No provision has been made in these accounts for any VAT payable by the charity on any future adjustment of its VAT position. 

## **19. RELATED PARTY DISCLOSURES** 

The aggregate value of unconditional donations made by the Trustees in the year to 31 December 2020 was £4600. 

## **20. DONATED SERVICES** 

Much of the work of the charity is carried out voluntarily by its members. No adjustment has been made to the accounts for the estimated value of these services as the Trustees do not consider that any financial cost has been borne by any third party. 

Page 18