CHARITY CO FOR ENGLAND MISSION ND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees r,i)r?. rity M;. Minchinhampton School PTA On accounts for the year ended 1 August 2024 Charlty no {if any) 1118308 Set out on pages !re>noi¥i)." ':o'"ni.'luQe Il pa(Je nurlr5 til dddiliun41 sheetbl I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31108 12024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe ACY,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: th@ accounting records were not kept in accordance with section 130 of the Charities Act", or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requir8ment that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Date: 26 June 2025 Signed: Name: Joanna Adams Relevant professional qualification(s) or body (If any): FCA. ICAEW Address: 18 Theescombe Hill IER Oct 2018
Amberley Stroud GL5 SAT Section B Disclosure Only complete if the examiner needs to highlight material matters of concern {see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief details of any Items that the examiner wlshes to dlsclose. Nla IER Oct 2018
Minchinhampton School PTA Reference and administrative detalls For the year ended 31 August 2024 Status The organisation is a registered charity, registered on 9 March 2007 Governlng Document The charity is constituted under a constitution dated 27 June 2006, as amended on 12 February 2015 Charity.Number 1118308 Registered Office Minchinhampton CofE Primary Academy School Road Minchinhampton Stroud Gloucestershire GL6 9BP Trustees Liz Marney Jessy Bryan Sandra Sawyer Emma Robertson Joanna Minto Nicola Wood Amy Clarke Nick Moss Emma Austin Alice Banks (Chair) (Vice Chairl (Treasurer) (Vice Treasurer) (Vice Treasurer) Appointed 26109/24 (Vice Treasurer} (Secretsryl (Headteacherl Bankers Lloyds Bank plc 12 Rowcroft Stroud Gloucestershire GL5 3BD Independent Examiner Joanna Adams, FCA (Member of the ICAEW}
Minchinhampton School PTA Report of the trustees For the year ended 31 August 2024 The trustees present their report and the unaudited financial statements {prepared on the receipts and payments basis) for the period ended 31 August 2024. Strurture, Management, and Governance Minchinhampton School PTA is a charitable trust established under a constitution dated 27 June 2006 (amended on 12 February 2015) and registered with the Charity Commission on 9 March 2007. The charity is governed by a board of trustees, as listed on page l. The trustees delegate the day-today operation of the charity to a team of volunteers primarily consisting of parents/carers of children who attend the school, and school staff. PTA committee meetings are generally held every half term, or as required. All parents/carers of children attending the school are invited to attend committee meetings, along with staff representatives from the school. Sub-committees are set up as required to co-ordinate the various fundraising events throughout the year. The trustees review the risks facing the charity on an ongoing basis and have put in place systems to manage and mitigate such risks. Activities and objectives The charity's objects are to raise funds in the local community and, where possible, further afield, entirely to be expended for the benefit of the pupils at Minchinhampton School - through the subsidy of educational trip5, the purchase of "capital items for use in school, whether sportin& artistic, cultural, or specifically educational and generally to help further the school's goals. In setting their objectives and planning the charity's activities, the trustees have given careful consideration to the Charity Commission's general guidance on public benefit. Summary The income for 2023-24 was £44,648 slightly up from 2022-23 which came to 43,881. Expenditure for 2023- 24 was £38,728 in comparison to £39,462 in 2022-23. The bank balances on 31" August 2024 were £6,751 in the Treasurers Current account and £16,826 in the Deposit account. The trustees decided to increase the level of reserves to £5,500 for the year 2023-24 due to higher costs and a pledge to increase trip subsidy from £6/head to £IO/head. As usual this will be reviewed in the new financial year. The PTA ran three large successful fundraising events as well as several smaller social events. All of these could not have happened without the generosity of the small teams of people that organise them. The organisation of the larger events can be a mammoth task for those individuals, and we are very grateful to them. The PTA would also like to thank our occasional volunteers without whom these events couldn't be staffed. It is important to note that even though Comedy Night occurred in mid-september 2024 most of the income from thi5 event was taken in the previous financial year. The income and expenditure therefore straddle two financial years, and, in the accounts, it looks like it made a loss. Comparing the two amounts it shows that it made a profit of £999.
Mlnchlnhampton School PTA Report of the trustees For the year ended 31 August 2024 The 2923 fireworks event was as popu5ar as ever bringing people from the whole community together and resulte¢ in raising a profit of £5,657. As a couple of items needed to be paid for in advance of the 2024 fireworks the profit and loss account shows a different amount. The items were a deposit to secure the toilet hire {£541 and to book a silent disco {£234). Christmas Fair and raffle happened at the beginning of December; the profit wa5 down £605 on the previous year making £4,709. Some of this could be related to a decision to not charge for some of the games and crafts to make the évent not completely transactional. Christma5 Trees contribution increased slightly to £386 thanks to the generosity of the Robb's who donate a percentage of the takings from the Minchinhampton School parent5, sales. The Quiz Night was held in early January with the food having a Burns Night theme with the Address to the Haggis making an appearance, the event raised £724 in comparison to £522 in the previous year. The disco was popular as ever amongst the school children as a social event and profits were slightly up on the year before at £493. The PTA contributed to the school's curriculum eco fashion show event by running a bar and clothes swap which made £317. Easter Egg Hunt made £321 in tomparison to £845 the year before. The reason for this is that it was decided to scale back the event and have it immediately after school on a Friday rather than a larger event on a weekend afternoon. Even though it was a much smaller event it appeared to be just a5 popular with the school and nursery children. Despite a torrential downpour an hour into the Summer Fair it still made a robust profit of £5,507 when the sun came out. This ambitious school event will now fall back to its original pre-covid pattern of every two years to alternate with the tow:n run fair. The ever-popular Ice Cream Friday returned in the summer term bringing in £465. The taking5 from the last day of term ended up being banked in September 2024. This money has not been included in these account figures, but the corresponding expenses have been paid in this financial year. In the summer term of 2023, the school approached the PTA to fund a fun and safe outdoor space for the children to spend their break times. A 4-phase plan was drawn up to meet this need. The profits from many of the events were designated towards the project and a sponsorship campaign was organised. This involved the school children running loc> laps to raise £l,¢J)O. The online sponsorship was carried out through Localgiving in addition to the traditional collection of cash with paper forms. As the PTA can now claim Gift Aid this was claimed through Localgiving with the online donations. A gift aid claim for the cash donations will be made after April 2025 and will also be designated to the remaining phases of the project. There is Still a £500 restricted fund that exists that comes from a grant that was received for the SEN part of the oytdoor space which is still to be constructed. Donations to the School £21,186 were slightly down from the previou5 year which was £23,878. The PTA honoured the usual annual commitments of Scrapstore subscription, trips subsidy, Coram Beanstalk training for reading volunteers and Year 6 leavers gifts. School curticulum resources such as the Nessy subscription, dyslexia books and early year5 equipment were also funded. The remainder of the money donated to the school wa5 for ¢he outdoor space. Even though both Phase l and Phase 2 were completed by the end of the summer holidays the balance on Phase 2 was not paid until September 2024; so, this does not feature in this yearfs accounts.
Minchinhampton School PTA Report of the trustees For the year ended 31 August 2024 Committee overheads were down on the previous year as the only equipment that was purchased were extra Sumup machine5 for use in the larger events (£90). There was the cost of refilling our gas cylinders for an event BBQ (£53). In the future it has been decided if this requires doing it will be charged to the actual event that requires this. The remaining overheads were the annual subscriptions for Localgiving, Parentkind and the small lottery license. There is also the monthly subscription to Xero an accounting package which is linked to the PTA bank feed and makes the reconciliation of monies far less onerous on the treasurer. Regarding expenses there were just the AGM expenses (£191 and the repayment of a donation that was made in error to the PTA (£26 after fees). This was down to a volunteer not realising that a Specific email address login for Sumup directs the money to the PTA. As a result, all registered people with our Sumup account will only have their accounts activated immediately prior to an event except for those that are registered using a minchpta.com email address. There are a variety of other revenue and donation streams that add to the PTA'S annual income these include uniform sales, Your School Lottery, easyfundraising, Localgiving, and Bristol Textiles. This year Localgiving was used as a platform for online sponsorship. Even though it provided a simple way for us to collect money there was a fee taken off and a 20p charge/transaction. When the next Localgiving subscription is due for renewal it will be reviewed with the possibility of managing online donations in a different way. The trustee5 who served during the period and up to the date of the signing of this report are listed on page l. Approved by the trustees on and signed on their behalf by: Position
Balance Sheet Minchinhampton School PTA As at 31 August 2024 31AUG 2014 31AVG Z023 Bank & fash CurrentAccount 6,750.89 16,825.17 12 J85.80 5,269.74 Deposlt Account Cash Floats Total Bank & Cash 23,576.06 17,655.54 Total Cash Funds 23,576.06 17,655.$4 Reserves Opening Balance Currentyear Earning5 Total Reserves 17,655.54 13,236.70 5,920.52 4,418.84 23,576.06 17,655.54 Bank Balances Minchinhampton School PTA 3 Sept 2024 Pagelofi
Profit and Loss Minchinhampton School PTA Forthe year ended 31 August 2024 2024 2023 Income Events Firework5 Income 13,069.16 13,834.81 5,945.21 2.379.) 651.80 Christmas Fair Income 5,493.24 1.829.06 Comedy Night Income Valentine's Disco Income 658.15 Quiz Night Income Eco Event Income . 1,256.95 1,021.89 406.53 Easter Egg Hunt Income CogFest In¢ome Summer Fair Income Total EvÈnts 590.25 1,253.89 1,591.28 11,435.45 38,113.33 9.014.86 32,318.20 Salès Ice Cream I,0.48 1269.07 1.06 Uniform 263.00 Book Bags Christma5 Cards Total Sales 20.40 397.00 707.10 2.437.63 Donatlons Bristol Textiles 157.20 184.50 Chdstmas Trees 385.95 354.90 Easyfundraising Local Giving School Lottery Other Donations Total Donatlons 171.75 273.73 4,372.19 1,039.37 552.21 1,397.20 523.45 3,834.80 9.961.26 3285.99 , Bank Interest Bank Interest Total Bank Interest 194.62 43.65 194.62 43.65 SENISensory Equipmènt Total Income 500.00 44,647.56 43,880.60 Expenditure Donatlons Paid to School Donatlonsto School Total Donations Pald to School 21,185.59 21,185.59 23,877.98 23,877.98 Eventcosts Fireworks Expèndlture Christmas Fair Expenditure Comedy Night Expenditure 7,700.18 785.07 6,546.72 632.90 .2,959.09 250.00 Income& Expendlture Report Minchinhampton School PTA 3 Sept2024 Pageio12
Profit and Los5 2024 2023 Valentine's Disco Expenditure Eco Event Expenditurè Quiz Nlght Expènditure Easter Egg Hunt Expendlture Summer Fair Expenditure Totsl Event Costs 165.24 249.80 90.47 533.84 500.54 269.32 409.52 3508.25 16,011.46 4,833.55 13,423.03 Salescosts Ice Cream Expenditure Total Sales Costs 548.62 635.42 548.62 635.42 Overheads General Overheads 925.07 1,506.58 18.75 Committee Expenses Total Overheads 56.30 981.37 Total Expenditure 38,727.04 39,461.76 Profit l Loss 5,920.52 4.418.84 Income& ExpÈndlture Report Minchinhampton SchoDI PTA 3 5ept2024 Page2012