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Cy) CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts
Report to the trustees
Charity Name: Minchinhampton School PTA
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On accounts for the year | ended Charity no | 1118308 | 31 August 2023 (if any) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.
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Responsibilities of and basis As the charity's trustees, you are responsible for the preparation of the report accounts in accordance with the requirements of the Charities Act 2011 (“the — Act"): | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ,
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Independent examiner's | have completed my examination. | confirm that no material matters have Statement come to my attention in connection with the examination which gives me ; cause to believe that in, any material respect: * the accounting records were not kept in accordance with section 130
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; ' ® theof the accountsCharitiesdidAct;not accordor with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter
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_ considered as part of an independent examination.
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signed: Date:
\ 27 June 2024
Relevant professional | FCA, ICAEW } |
qualification(s) or body (if
any):
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IER
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Oct 2018 oe
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Only complete if the examiner needs to highlight material matters of concern , (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details | Nva of:any items that the examiner wishes to disclose.
IER
Oct 2018
Minchinhampton School PTA
Reference and administrative details
For the year ended 31 August 2023
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|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Status|The|organisation|is|a|registered|charity,|registered|on|9|March|2007|
|Governing|Document|The|charity|is|constituted|under|a|constitution|dated|27 June|2006,|as|
|amended|on|12|February|2015|
|Charity|Number|1118308|
|Registered|Office|Minchinhampton|CofE|Primary Academy|
|School|Road|
|Minchinhampton|
|Stroud|
|Gloucestershire|
|GL6|9BP|
|Trustees|Liz|Marney|Appointed|22/09/23|(Chair)|
|Jessy|Bryan|Appointed|03/10/23|(Vice|Chair)|
|Sandra|Sawyer|(Treasurer)|
|Emma|Robertson|Appointed|22/09/23|(Vice|Treasurer)|
|Joanna|Minto|Appointed|03/10/23|(Vice|Treasurer)|
|Amy|Clarke|(Appointed|22/09/23|(Secretary)|
|Nick|Moss|(Headteacher)|
|Hannah|Saunders|Appointed|22/09/23|Resigned|26/09/23|
|Emma|Austin|Appointed|26/09/23|
|Alice|Banks|Appointed|26/09/23|
|Bankers|Lloyds|Bank|plc|
|12|Rowcroft|
|Stroud|
|Gloucestershire|
|GL5|3BD|
|Independent|Examiner|Joanna|Adams,|FCA (Member|of the|ICAEW)|
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Minchinhampton School PTA
Report of the trustees
For the year ended 31 August 2023 a
The trustees present their report and the unaudited financial statements (prepared on the receipts and payments basis) for the period ended 31 August 2023.
Structure, Management, and Governance
Minchinhampton School PTA is a charitable trust established under a constitution dated 27 June 2006 (amended on 12 February 2015) and registered with the Charity Commission on 9 March 2007.
The charity is governed by a board of trustees, as listed on page 1. The trustees delegate the day-today operation of the charity to a team of volunteers primarily consisting of parents/carers of children who attend the school, and school staff.
PTA committee meetings are generally held every half term, or as required. All parents/carers of children attending the school are invited to attend committee meetings, along with staff representatives from the school.
Sub-committees are set up as required to co-ordinate the various fundraising events throughout the year.
The trustees review the risks facing the charity on an ongoing basis and have put in place systems to manage and mitigate such risks.
Activities and objectives
The charity's objects are to raise funds in the local community and, where possible, further afield, entirely to be expended for the benefit of the pupils at Minchinhampton School - through the subsidy of educational trips, the purchase of "capital" items for use in school, whether sporting, artistic, cultural, or specifically educational and generally to help further the school's goals.
In setting their objectives and planning the charity's activities, the trustees have given careful consideration to the Charity Commission’s general guidance on public benefit.
Summary
The income for 2022-23 was £43,881 which is almost double that of the year 2021-22 which came to £21,566 and increased beyond pre-Covid levels where the income in the comparable year of 2018-19 was £36,560. Expenditure for 2022-23 was £39,462 in comparison to £20,286 in 2021-22. The bank balances on 31% August 2023 were £12,386 in the Treasurers Current account and £5,270 in the Deposit account.
There are a couple of items to note; Cogfest May 2021 event income came in early September 2022 (£1,591) and income from ticket sales for the Comedy Night taking place in September 2023 (£2,379) came in prior to the financial year of 2022-23. Even with this extra income which really belongs to other financial years the amount raised is phenomenal. This is down to a lot of hard work from the sub-committees that led on each of the events and many volunteers from the parent and teaching body.
The trustees initially set a target level of reserves of £4,000 to cover any annual commitments, running costs and any contingencies that might arise throughout 2022-23. As usual this will be revisited in the new financial year.
Minchinhampton School PTA
Report of the trustees
For the year ended 31 August 2023
The financial year of 2022-23 has seen a return of many events that have been lacking over the last 3 years which is a cause for celebration and has brought in much of the extra income. As a result, the PTA has been able to donate £23,878 this year to the school. This has included the annual Scrapstore subscription (£1,005), annual trips subsidy (£1,926), training of reading volunteers (£1,320), waterproofs for foundation stage (£1,436), Maths equipment (£842), subsidy for 2022 Y6 leavers (£86), 2023 leavers gifts (£225), new starters book bags and books (£510 and £108 respectively), library books (£1,000) and stationary items (£7,300). In addition to these the PTA has been able to support the school to the tune of £6,191 for the setting up and supplying of calming spaces containing sensory paraphernalia and funding £1,926 worth of SEN equipment.
Many of the events this year have increased their profits from pre-Covid levels with fireworks bringing in the most £7,288 in comparison to £5,541 in 2021-22. Christmas Fair profits of £5,312 in comparison to £3,397 in 2019-20 when the last full one was able to run. Summer Fete profits were £6,602 in comparison to £6,098 when the last one was run in 2019. Of the smaller events such as Christmas cards (£707), Valentines Disco (£402), Ice cream Friday (£634) and Easter Egg Hunt (£844) have been the most successful yet. It was decided that the profits made from the Summer Fete will be designated towards new playground equipment. The remainder of the money in the treasurer’s current account is allocated for upfront Comedy Night and Fireworks expenses.
Committee overheads and expenses which came to a total of £1,525 have included the purchase of items such as walkie talkies, a new urn, wine glasses, menu display boards and reusable cups which all can be used many times over at a variety of different events. Within the remaining expenses there is the subscription for localgiving and the small lottery license and the monthly subscription to Xero our accounting package which is linked to the bank feed. The cost of purchasing Xero is outweighed by the time it saves in balancing the accounts regularly.
The use of SumUp has proved invaluable for contactless purchases even with the 1.69% transaction fee when using the machine and 2.5% fee for anything bought using the online link.
in April 2023 the trustees applied for Minchinhampton School PTA for recognition as a charity for tax purposes. On 15" May 2023 this was awarded meaning going forward the charity can make claims for the repayment of tax under the Gift Aid Scheme.
There are a variety of other revenue and donation streams that add to the PTA’s annual income these include uniform sales, Your School Lottery, easyfundraising, localgiving, Bristol Textiles, Christmas Trees, and Amazon Smile.
This.year sees the last of the financial donations from Coventry Building Society as they have decided to redirect them elsewhere. The trustees thank them for the support they have provided over the years.
The trustees who served during the period and up to the date of the signing of this report are listed on page 1.
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Approved by the trustees on 2! June Lt and signed on their behalf by:
Sy L 4 Position ( j o Chowr :
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Profit and Loss Minchinhampton School PTA For the year ended 31 August 2023
| Account | 2022 | 2023 | ||||||
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| Income | ||||||||
| _ | —___ | |||||||
| Fireworks Income | 10,902.92 | 13,834.81 | ||||||
| Christmas Fair Income | 1,588.65 | 5,945.21 | ||||||
| Film NightIncome _ Valentine's Discolncome |
ss | . | 411,70 2! |
scene 651.80 |
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| Eco Event Income QuizNight Income EasterEgg HuntIncome _ CogFest Income Summer Fair Income |
399.04 ne . 1,344.43 1,865.02 - |
- 1,021.89 _.1,253.89 1,591.28 11,435.45 |
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| Comedy Night Income | , | et | .2:379.00 | |||||
| Total Events | 16,511.76 | 38,113.33 | ||||||
| Ice Cream Uniform Book Bags |
504.66 536.76 7.00 |
1,269.07 441.06, _ 20.40, |
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| Christmas Cards | 531.30 | 107.10 | ||||||
| TotalSales | 1,579.72 | 2,437.63 | ||||||
| Donations | ee | a | ||||||
| Christmas Trees | 303.20 | 354.90 | ||||||
| Easyfundraising | 253.33 | om, 273.73. | ||||||
| School Lottery . |
ren | anne | 898.70 | coe 1,397.20 | ||||
| Other Donations | 508.37 | 523.45 | ||||||
| Total Donations | 3,473.16 | 3,285.99 | ||||||
| Bank Interest | a | a | sons | |||||
| Bank Interest | - | 1.14 | 43.65 | |||||
| . | _ Total Bank interest | Ag | on 43.65, | |||||
| Total Income | 21,565.78 | 43,880.60 | ||||||
| Expenditure | Donations PaidtoSchool Donations to School |
sn 12,431.46 |
sense 23,877.98 |
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| Total Donations Paid to | School | 12,431.46 | 23,877.98 | |||||
| Event Costs eens |
nner | sn | ||||||
| Fireworks Expenditure | 5,361.74 | 6,546.72 | ||||||
| Christmas Fair Expenditure | 291.90 | 632.90 | ||||||
| Film Night Expenditure | Sn | 84,96 | ls | |||||
| Valentine's Disco Expenditure | ; | ot | 249.80 | |||||
| Eco Event Expenditure | 258.20 | he | ||||||
| Quiz Night Expenditure | - | 500.54 | ||||||
| . | _ | Easter Egg Hunt Expenditure | 558.95 | 409.52 | ||||
| Summer Fair Expenditure | os | 4,833.55 | ||||||
| Comedy Night Expenditure | - | 250.00 | ||||||
| Total Event Costs | 6,555.75 | 13,423.03 | ||||||
| dice Cream Expenditure | oo | 96.17 | 635.42 | |||||
| Christmas Cards Expenditure | 15.85 | - | ||||||
| Total Sales Costs | 212.02 | 635.42 | ||||||
| Overheads | a | |||||||
| ee | _...,, | Fotal Overheads | 1,087.23 | 1,525.33 | ||||
| Total Expenditure | 20,286.46 | 39,461.76 | ||||||
| Profit/Loss | 1,279.32 | 4,418.84 |
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Balance Sheet Minchinhampton School PTA As at 31 August 2023
| Account | 31 Aug2022 | 31 Aug 2023 | ||||
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| Bank & Cash | ||||||
| Current Account DepositAccount Cash Floats |
os | . | 4,010.61 9,226.09 9,00 |
12,385.80 5,269.74 0.00 |
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| Total Bank& Cash | 13,236.70 | 17,655.54 | ||||
| TotalCash Funds | 13,236.70 | 17,655.54 | ||||
| Reserves | ||||||
| Opening Balance | — | ; | 11,957.38 | 13,236.70 | ||
| CurrentYear Earnings | — | 1,279.32 | 4,418.84 | |||
| TotalReserves | 13,236.70 | 17,655.54 |