Registered number: 05785768 Charity number: 1118296
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Company, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 3 |
| Trustees' Responsibilities Statement | 4 |
| Independent Examiner's Report | 5 - 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 - 10 |
| Notes to the Financial Statements | 11 - 19 |
| The following pages do not form part of the statutory financial statements: | |
| Charity Detailed Income and Expenditure Account and Summaries |
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023
| Trustees | D Allum |
|---|---|
| Dr D Barker | |
| Revd A Caw | |
| M Callow | |
| B Collins | |
| S Everitt | |
| D A Jackman (resigned 24 November 2022) | |
| S M Jackman (resigned 24 November 2022) | |
| J M Moon (resigned 24 November 2022) | |
| J M Walters | |
| R J Walters (appointed 24 November 2022) | |
| Company registered number 05785768 Charity registered number 1118296 Registered office St John's House St Johns Road Epping Essex CM16 5DN Accountants Haslers Chartered Accountants Old Station Road Loughton Essex IG10 4PL |
Page 1
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their annual report together with the financial statements of the Company for the 1 April 2022 to 31 March 2023. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The charities objectives are the preservation and protection of the good mental and physical health of families and individuals through the provision of support and counselling services in accordance with Christian principles.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Main achievements of the Company
In 2022-23 the charity was able to expand its operations from nine to twelve sessions of counselling offered weekly at The Box, Epping, and Hazelwood Children’s Centre, Waltham Abbey, continuing to meet enquiries from all parts of the Epping Forest District. The increased demand for the service due to heightened mental health issues caused by the Covid pandemic and, more recently, the cost-of-living crisis, has continued. The service is evaluated regularly and clients have demonstrated a high level of satisfaction in the feedback forms they have completed.
Financial review
a. Finance
The charity exists to offer counselling to those who cannot afford full counsellor fees. The operation is funded by investment interest and donations from clients and grant funding. These limited funds are carefully managed. Costs have been kept to a minimum, and new savings and sources of income are regularly sought.
Page 2
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Structure, governance and management
a. Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Approved by order of the members of the board of Trustees on 7 December 2023 and signed on their behalf by:
J M Walters
(Chair of Trustees)
Page 3
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2023
The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 7 December 2023 and signed on its behalf by:
J M Walters (Chair of Trustees)
Page 4
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023
Independent Examiner's Report to the Trustees of Affordable Counselling Epping Forest ('the Company')
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and Basis of Report
As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Page 5
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Page 6
AFFORDABLE COUNSELLING EPPING FOREST (A Company Limited by Guarantee)
INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.
Signed:
Dated: 7 December 2023
P Thain
Haslers Chartered Accountants Old Station Road Loughton Essex IG10 4PL
Page 7
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and legacies 3 Other trading activities 4 Investments 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net income before net (losses)/gains on investments Net (losses)/gains on investments Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2023 £ 41,589 3,415 6,310 51,314 16,177 16,177 35,137 - 35,137 19,794 35,137 54,931 |
Restricted funds 2023 £ - - - - - - - (10,385) (10,385) 243,419 (10,385) 233,034 |
Total funds 2023 £ 41,589 3,415 6,310 51,314 16,177 16,177 35,137 (10,385) 24,752 263,213 24,752 287,965 |
Total funds 2022 £ 5,010 2,611 6,729 |
|---|---|---|---|---|
| 14,350 | ||||
| 12,776 | ||||
| 12,776 | ||||
| 1,574 4,362 |
||||
| 5,936 | ||||
| 257,277 5,936 |
||||
| 263,213 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 11 to 19 form part of these financial statements.
Page 8
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee) REGISTERED NUMBER: 05785768
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Investments 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 12 Unrestricted funds 12 Total funds |
1,642 31,190 32,832 (2,900) |
2023 £ 258,033 258,033 29,932 287,965 287,965 233,034 54,931 287,965 |
1,722 19,512 21,234 (1,440) |
2022 £ 243,419 |
|---|---|---|---|---|
| 243,419 19,794 |
||||
| 263,213 | ||||
| 263,213 | ||||
| 243,419 19,794 |
||||
| 263,213 |
Page 9
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee) REGISTERED NUMBER: 05785768
BALANCE SHEET (CONTINUED) AS AT 31 MARCH 2023
The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 07 December 2023 and signed on their behalf by:
J M Walters
(Chair of Trustees)
The notes on pages 11 to 19 form part of these financial statements.
Page 10
AFFORDABLE COUNSELLING EPPING FOREST (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. General information
Affordable Counselling Epping Forest is a charitable organisation, registered in England and Wales, with a registration number 05785768. The address of the registered office is St John's House, St Johns Road, Epping, Essex CM16 5DN.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Affordable Counselling Epping Forest meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
2.3 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.4 Taxation
The Company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Page 11
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.5 Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Investment income, gains and losses are allocated to the appropriate fund.
3. Income from donations and legacies
| Unrestricted funds 2023 £ Donations 26,089 Grants 15,500 41,589 |
Total funds 2023 £ 26,089 15,500 41,589 |
Total funds 2022 £ 110 4,900 |
|---|---|---|
| 5,010 |
4. Income from other activities
| Unrestricted | Total | Total | |
|---|---|---|---|
| funds | funds | funds | |
| 2023 | 2023 | 2022 | |
| £ | £ | £ | |
| Client contributions | 3,415 | 3,415 | 2,611 |
Page 12
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
5. Investment income
| Unrestricted funds 2023 £ Income from local listed investments 293 Investment income - other local investments 6,017 6,310 |
Total funds 2023 £ 293 6,017 6,310 |
Total funds 2022 £ 376 6,353 |
|---|---|---|
| 6,729 |
6. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted | |||
|---|---|---|---|
| funds | Total | Total | |
| 2023 | 2023 | 2022 | |
| £ | £ | £ | |
| Direct Activity Costs | 16,177 | 16,177 | 12,775 |
7. Analysis of expenditure by activities
| Direct Activity Costs Total 2023 Total 2022 |
Activities undertaken directly 2023 £ 14,431 14,431 12,000 |
Support costs 2023 £ 1,746 1,746 775 |
Total funds 2023 £ 16,177 16,177 12,775 |
Total funds 2022 £ 12,775 |
|---|---|---|---|---|
| 12,775 | ||||
Page 13
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
7. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Rent Insurance Telephone Advertising Sundries Bank charges Counsellor fees Total 2023 Analysis of support costs Accountancy |
Activities 2023 £ 2,479 135 103 175 - 34 11,505 14,431 Activities 2023 £ 1,746 |
Total funds 2023 £ 2,479 135 103 175 - 34 11,505 14,431 Total funds 2023 £ 1,746 |
Total funds 2022 £ 1,387 135 75 211 131 17 10,044 |
|---|---|---|---|
| 12,000 | |||
| Total funds 2022 £ 775 |
8. Trustees' remuneration and expenses
During the year ended 31 March 2023, expenses totalling £ 92 were reimbursed or paid directly to 4 Trustees (2022 - £NIL Trustee) .
Page 14
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
| NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 |
||
|---|---|---|
| 9. Fixed asset investments Cost or valuation At 1 April 2022 Additions Revaluations At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 10. Debtors Due within one year Other debtors 11. Creditors: Amounts falling due within one year Accruals and deferred income |
2023 £ 1,642 1,642 2023 £ 2,900 |
Other fixed asset investments £ 243,419 25,000 (10,386) 258,033 258,033 243,419 2022 £ 1,722 1,722 2022 £ 1,440 |
Page 15
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
12. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds - all funds Restricted funds Restricted Funds - all funds Total of funds |
Balance at 1 April 2022 £ 19,794 243,419 263,213 |
Income £ 51,314 - 51,314 |
Expenditure £ (16,177) - (16,177) |
Gains/ (Losses) £ - (10,385) (10,385) |
Balance at 31 March 2023 £ 54,931 |
|---|---|---|---|---|---|
| 233,034 | |||||
| 287,965 |
Restricted funds - all funds - This fund relates to the restricted investments held
Page 16
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
12. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Funds - all funds Restricted funds Restricted Funds - all funds Total of funds |
Balance at 1 April 2021 £ 18,220 239,057 Balance at 1 April 2021 £ 257,277 |
Income £ 14,350 - Income £ 14,350 |
Expenditure £ (12,776) - Expenditure £ (12,776) |
Gains/ (Losses) £ - 4,362 Gains/ (Losses) £ 4,362 |
Balance at 31 March 2022 £ 19,794 |
|---|---|---|---|---|---|
| 243,419 | |||||
| Balance at 31 March 2022 £ 263,213 |
Page 17
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
13. Summary of funds
Summary of funds - current year
| General funds Restricted funds |
Balance at 1 April 2022 £ 19,794 243,419 263,213 Balance at 1 April 2021 £ 18,220 239,057 257,277 |
Income £ 51,314 - 51,314 Income £ 14,350 - 14,350 |
Expenditure £ (16,177) - (16,177) Expenditure £ (12,776) - (12,776) |
Gains/ (Losses) £ - (10,385) (10,385) Gains/ (Losses) £ - 4,362 4,362 |
Balance at 31 March 2023 £ 54,931 233,034 |
|---|---|---|---|---|---|
| 287,965 | |||||
| Balance at 31 March 2022 £ 19,794 243,419 |
|||||
| Summary of funds - prior year | |||||
| General funds Restricted funds |
|||||
| 263,213 |
Page 18
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2023 £ Fixed asset investments 24,999 Current assets 32,832 Creditors due within one year (2,900) Total 54,931 Analysis of net assets between funds - prior year Unrestricted funds 2022 £ Fixed asset investments - Current assets 21,234 Creditors due within one year (1,440) Total 19,794 |
Restricted funds 2023 £ 233,034 - - 233,034 Restricted funds 2022 £ 243,419 - - 243,419 |
Total funds 2023 £ 258,033 32,832 (2,900) 287,965 Total funds 2022 £ 243,419 21,234 (1,440) 263,213 |
|---|---|---|
15. Related party transactions
The Company has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Company at 31 March 2023.
Page 19
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023
| Income Donations Grants Client contributions COIF Fixed Interest Fund COIF Investment Fund Shares Gains/(Losses) on investments Gains/(Losses) on investments Gross income in the reporting period Less: Charitable activities costs Rent Insurance Telephone Advertising Sundries Counsellors fees Bank charges Support costs Accountancy and legal fees Total expenditure Net income before taxation for the reporting period |
2023 £ 26,089 15,500 3,415 2,322 3,695 293 (10,385) 2,479 135 103 175 - 11,505 34 1,746 |
2023 £ 51,314 (10,385) 40,929 14,431 1,746 16,177 24,752 |
2022 £ 110 4,900 2,611 2,722 3,631 376 4,362 1,387 135 75 211 131 10,044 19 773 |
2022 £ |
|---|---|---|---|---|
| 14,350 | ||||
| 4,362 | ||||
| 18,712 | ||||
| 12,002 | ||||
| 773 | ||||
| 12,775 | ||||
| 5,937 |
Page 20
AFFORDABLE COUNSELLING EPPING FOREST
(A Company Limited by Guarantee)
INCOME AND EXPENDITURE ACCOUNT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
| Taxation Net income for the reporting period Surplus for the reporting period Surplus brought forward at 1 April 2022 Surplus carried forward at 31 March 2023 |
2023 £ |
2023 £ - 24,752 24,752 28,537 53,289 |
2022 £ |
2022 £ |
|---|---|---|---|---|
| - | ||||
| 5,937 | ||||
| 5,937 22,600 |
||||
| 28,537 |
The notes on pages 11 to 19 form part of these financial statements.
Page 21