## **MAYOR OF CHELTENHAM'S CHARITY** ## **Summary Financial Statement for the year ended 31 May 2021** Charity Number 1118165 ## **TRUSTEES** Steve Harvey Mayor appopinted 17 May 2021 Roger Whyborn Former Mayor - retired 17 May 2021 Sandra Holliday Deputy Mayor appointed 19 June 2019 Gareth Edmondson Chief Executive Cheltenham Borough Council Paul Hazel Independent ## **Registered Office** Mrs J Ingram Municipal Office Promenade Cheltenham Cheltenham Gloucestershire GL50 9SA ## **STATEMENT OF FINANCIAL ACTIVITIES** ||**Year to**|**Year to**|**Year to**| |---|---|---|---| ||**31.5.**|**21**|**31.5. 20**| ||**£**||**£**| |Net Voluntary Income|25,638.85||9,556.46| |Charitable Donations paid and committed|25,638.85||9,556.46| |**Net Resources**||0.00|0.00| |Total Funds brought forward||0.00|0.00| |**Total Funds carried forward**||0.00|0.00| |**BALANCE SHEET**|||| |**Current assets**|||| |Cash at bank|1,330.49||11,483.96| |Charitable Donations receivable||0.00|582.50| |**Creditors**|||| |Charitable Donations to be paid (note 1)|1,330.49||9,556.46| |Charitable Donations collected in advance||0.00|2,090.00| |Creditors||0.00|420.00| |**NET ASSETS**||0.00|0.00| |**TOTAL FUNDS**||0.00|0.00| ## **NOTES** 1.During the year the Mayor raised funds for The Mayor's Charity Food Bank Fund and distributed payments to 17 local organisations. A final payment of £1330.49 was made on 4 June 2021. Approved by the Trustees on 3 August 2021 ## **MAYOR OF CHELTENHAM'S CHARITY** ## **Summary Financial Statement for the year ended 31 May 2021** Charity Number 1118165 ## **TRUSTEES** Steve Harvey Mayor appopinted 17 May 2021 Roger Whyborn Former Mayor - retired 17 May 2021 Sandra Holliday Deputy Mayor appointed 19 June 2019 Gareth Edmondson Chief Executive Cheltenham Borough Council Paul Hazel Independent ## **Registered Office** Mrs J Ingram Municipal Office Promenade Cheltenham Cheltenham Gloucestershire GL50 9SA ## **STATEMENT OF FINANCIAL ACTIVITIES** ||**Year to**|**Year to**|**Year to**| |---|---|---|---| ||**31.5.**|**21**|**31.5. 20**| ||**£**||**£**| |Net Voluntary Income|25,638.85||9,556.46| |Charitable Donations paid and committed|25,638.85||9,556.46| |**Net Resources**||0.00|0.00| |Total Funds brought forward||0.00|0.00| |**Total Funds carried forward**||0.00|0.00| |**BALANCE SHEET**|||| |**Current assets**|||| |Cash at bank|1,330.49||11,483.96| |Charitable Donations receivable||0.00|582.50| |**Creditors**|||| |Charitable Donations to be paid (note 1)|1,330.49||9,556.46| |Charitable Donations collected in advance||0.00|2,090.00| |Creditors||0.00|420.00| |**NET ASSETS**||0.00|0.00| |**TOTAL FUNDS**||0.00|0.00| ## **NOTES** 1.During the year the Mayor raised funds for The Mayor's Charity Food Bank Fund and distributed payments to 17 local organisations. A final payment of £1330.49 was made on 4 June 2021. Approved by the Trustees on 3 August 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlngr's Report Report to the Irusteesl membgrs of Charlly ￿laIne I I Il /oA i,I' On accounts for the year ended Charity no (if any) Set out on pages Irfjmon)bei lo IiiGludB Ihg pagè numbtris ol fjddllional 8hetrlsl I report lo the trustees on my examlnation of the accounts of the above charity ('the Trust") for the year ended i 31: l j'i71'111 '1,:. Responsibilities and AS the charity trustees of the Trust, you are responslble for Ihe preparation basls of report of the accounts in accordance with the requlrements of the Charlties Act 2011 {'th6 Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below") in connection wlth tle examination which gives me cause to believe that in, any material spect.. accounting records were not kept in accordance with $eGtion 130 of the Act or the accounts do not accord wlth the accourrting reGords Independent examiner's statement I have no concerns and have come across no other matlers In connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pl8ase delete the words in the br8ckets if Ihey do nol apply. Signed: Date: Name: //IAI,V,'II i Relevant professional quallflcatlon{s) or body {if any): Address: Sectioii B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charlly accounts-. directions and guidance for examiners). IER October 2018 8boz Jaqoijo ¥31 'asoi)$!p oi sau$iM Jauiwpx aui ivui SLUO11 AUE 10 Sl!Plop Jaijq oJa4 aAIg CHARITY COMM15510N FOR ENGLAND AND WALES Independent examination of charity accounts checklist (CC32a) A recommended checklist for examiners This checklist is not suitable for the examination of voluntary group accounts. 1. Self4ssessment checklist The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the Segal requlrements and good practice recommendations set out in the Commission's guidance on Independent examination of charity accounts: Directions and guidance for examiners (CC32). The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary. The prompt 'step done, may prompt a 'yes' or 'no'. A 'no' answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be ne￿SSary to the examination undertaken in which case the words 'not applicable, or'not necessary, might be entered in place of a working paper reference, Some answers may be 'no' because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach. If the checklist is completed it is recommended that this forms part of the formal record of their independent examination undertaken and is kept in the file of examiner's working papers. iuapuadapui iou s! JeuiwExa YJ JEUI uoiidaJJ8d ayi 01 ppai AIqEuosEaJ pinom IEYI iuaw6pnl s,JauiLUEXe ayi ui saouEJswngJ!? OU aJP eJaLII IE41 pa!J!Juapi law a?uapua apu! Jol AJEssagaU Z UOII)8J!a Ul Eljallj? ayl IIE JPL41 paLUJ!iuoa uayi AIIJEYO ayl 01 sajimas Jguio 6u!PlAoJd li AIIJEYJ au110 UOliPJiSlUlLUPE ui u! iuawaAIoAU! AEp 01 AEP 8yJ ou fju!AEU SE pawJ!Juo ajuapuadapu! 8S!LuoJdwo? saaisnji gui LIIIM sd!4suo!ipieJ IBuosJad as01￿ ou aJE aJa4J IBYI PaLUJ!IUO UO!IEU!wpxe iuapuadapu! Jia41 ino 6u!AJJE? LUOJI JOU!wpxa eyi ueAeJd Ipyi isajwu! io i)!uuo? AUE JOI ¥aayg :z uo!i?aJ!a siuno?gE siuawAEd puE sidio?aJ aJEdaJd oi aiqi6iia iou si Mijpu) aui iBui saaisTrJi aui pawjoiui 'eiqEa!IddE 11 uosEaJ Jayio AUE JOI Jo iuaLunoop 6u!uJaAo6 s.AIiJpyg aLII ui siunoJJB SIEnJ)?E aJEdaJd oi iuaLuaJinbaJ ou si aJa41 IP41 ¥gau? 'peJEdaJd uaaq eAEy siuno??E siuaLuAEd puB sidia)aJ 11 AuEdwoJ E IOU S! 11 IBLII PUB 000'0gZ5 Ueyi ssai s! aLUOJUI ssoJ6 s Ji!JELI? ayi ipui pa¥?eu? 'PaJEdaJd ueaq aAEy siunw3E siueuIAEd pup sid!a?eJ Ji UOIIBUIWEXg iuapua apui UE JOI giqi6119 Jou s! AI!JEUg ayi IBYI sa8isnJi ayi pawJoJui 'aiqpgiiddE 11 seipoq paisii ayi Jo èuo 10 JaquJ8w E si Jau!wBxa a41 IBYI paLUJIIUO? 000'0SZ3 uEyi eJoLU S! eUJO?u! s,AiiJpy? ayi 11 UOIIEU!LUEXe eui fjuljnp uo!JEinJiEJ PlOUSgJUi aui pa¥JauJaJ 'aiqEoiiddE J appw ueaq s?il JUaiLlalEIS uoiidLuaxa ilpnp at41 iBilI Pa¥)aug Aupdwog alqEIIJEy9 E 11 MPI Aq paJ!n aj iou aJE siuno?aE dnoJ6 ipyi pawJ!iuo? sa!JElP!sqns ajow Jo QUO SBU AI!JEyJ ayi Ji UOIIESU slp iipnE UE 6u!AoJddE UO!SS!WLUOJ ayi wojj Jauei auj Jo E pauiEIqO 'alqE?IiddB J! 'Jo pioysejyi iipnB e41 Molaq ajp siessE puE aLUOOU! IELII PaWJIJUO? PUE (saugupjq AUE 6uipnigu!) 4unoJgE aui UMOUS eJn61J oi ewoju! s,AJ!JEiIJ a4110 JulloLUP eL41 PaLUJIJUOg UOIiPUILUPXa iuapua pui Joj giqi61ia s! i!JpuJ e41 PgLUJIJUO UOSEaJ JgLIIO up Joi paJ!n aj iou s! ilpnp UE pa¥JayJ P8MaineJ eq 01 Slun￿￿2 841016u!AiddE pioysejyi ilpnp Ailjeu? ayi paygoq UO!IEU!wExa iuapuadèpu! UE OAEY oi aiq16iia s! Ailjpyg ayi Jayiaum ¥aayJ .1 uoiI?aA!a vi 8guaJeiaJ JedEd U!¥AOM auop dffjs uollwuawnaop PUE SUO!iaeJ!a 041 Is!i¥aay? ' The Directions and documentation stop done7 Working paper reference Considered whether sufficiently skilled to carry out the examination and, where required, confirmed membership of a listed bod If applicable, informed the trustees that you are not eligible to car out the inde endent examination Direction 3: Record our independent examination File of working papers prepared to document the work undertaken (see the Direction for guidan￿ on key working papers) Evidence of appoinlment on file If issued, letter of engagement signed by the trustees on file Documentation of steps required b Direction 1 are all done Documentalion that s*e sre uired by Direction 2 are all done Analytical review documented Areas of concern identified and noted whether these were resolved or if unresolved and significant have included them in the examiner's re ort Verification and vouching procedures undertaken and any checks made are on file Copy of approved accounts on file Copy of trustees. annual re ort on file Copies ()f information relied upon as part of the examination are on file If applicable, copies of written assurances given Recorded the conclusions drawn as an outcome of the independent examination that support the examiner's report are on file Recorded any matters of material significance about which a re ort must be made direct to the Commission Recorded whether to exercise discretion and report on relevant matters direct to the Commission Direction 4: Plan your independent examination Obtained an understanding of the charity's constitution, objectives, organisational structure, the funds managed, its activities and accounting records and systems Planned specific examination procedures appropriate to the circumstances of the charit Reviewed whether any areas for improvement were advised to the trustees in the previous year's independent examiner's report (or audit report and management letter) and looked to see if any action taken Considered the financial risks identified and, where accruals accounts prepared, considered whether the trustees have evidence that shows that the charity is a going concern Noted any implications for Ihe examiner's report and for separate reporting to Ihe Commission slun0￿E gyl 6uiJpdaJd u! aPEW ugaq aAEU ie41 siuaw6pn Jo saiEWllSa lUP?iJ!u6!s AUB Jo ssauaiqEUOSEeJ aui pa¥oa4? siunogJB ui UI ARJaJJog peyodaj PUE JOI paiuno?gp Aiwajjog uoaq èAELI AIIJBUQ ayi Jo spuni aiPJEdas ayi IEL41 saaisnji aL41 UIIM pa¥aat4 unoaoE a41 io uo!ipJpdaJd a41 U! pup piau puni 40 sadAi 841 Joj fju!iuno?gE u! pasn sa!a!iod fiu!iunoo?P PUE wuawBpn! puB saiEw!Isa iupg14!u61s a4110 SSaU?IqPUOSEgJ aul ¥aail? .8 UO!i?oJ!a yodaj s.Jau!UJEXa aill JOI SUOIIEg!Idw! Aup JOJ aiou a41 pai?a4a uayi 'pap!AoJd SEM aiou uo!19PSUEJI AyEd PalElaJ B PUB P8JEdaJd siunoggE SIU8wABd PUE sid!agaJ 11 UOISSILUWOJ eyi 016uiyodaJ pue yodej s,JauiLUExa a41 JOJ SUO!IEoiidw! AUE aJE ajaui Jauiaum PaJaP!SUOJ eiaidwoj aJE PUE apEiU uaeq aAPLI duos aui Aq paJ!nbaJ saJnsoiJs!p ayi IEUI pa¥?au unoggE eul 01 Salou a41 u! pasoi?s!p Aijadojd ejgm asew i! 4?au? Isnw Jeu!WExa aui a?Eid ¥OOI SUO!1gpsupJI AyEd p￿E10￿ OJOUI JO OUO PUP S!sEq SIEllJagE UP UO POJEdèJd èjp siunog?E a4111 .1 uo!iJaJia siunogap a41 ui Ajiua aL41 payo dns yioq pue 'iuasaJd JayJnoA 'aiaidwoJ SPM pJoJ8J fju!iunoJJp aL41 PaMOiIS IEYI punoi SEM aJuap!Aa a41 '￿ESsa￿aU ejam S¥aaU? |EUO!iIPPP 11 siuno?Jp aui ui peyodaj Aiiaajjo? JE spuni PaMOPUa JO Paia!JiSaJ IB41 gjnsua oi sdais AJEssaJau eyl Ua¥EI anEy saaisnji eyi ip41 pauJJ!4u09 'eiqpgiiddE 11 -sidia?aJ PUE 'siueweiBIS ¥UEq 'sa?IOAUI SE ygns sJauonoA oi aJni!puadxe PUE awoau! 10 SUOIIJESUEJi10 fiu!is!i a41 woji saljiua awos pa¥oey spjwaj 6uiiuno?Jp fiu! ijapun a41111!M gunoJaE aL41 pajpdwo spJoaaJ 6u!iunoagE ayi IMiuais!suog aJE wuno?aE ayi iEUi ¥aayJ .9 UO!i?aJ!a uo!ss!uJwog ayi oi fjuiyo aj aiEJEdas Joj puE yodaj s,Jau!iUExa ayi Joj suo!IE?IidLUI AUE paioN payodaj JBa ayi ui SlOJiUOJ IEI?UPUII IEuJaiu! s,AIiJEua a4110 MaiAèJ E Ino paiJJE? Agui 11 sgeisnjj eui pa¥sv PgU!EiqO pue iu6nos uaaq SEY gSgUI JOI IEAoJddE aaisnji 841 'uoiipuiwExa aui 6u!Jnp paipaJa spjogaj Jo appw suoipeJJoo 11 18idLUO? spjoaaj 6uiiunoJJE ayi ajnsua Aayi MOY Inoqp s8aisnJi at41 pa¥sv pjppupis paJ!nbaJ a41 oi ida¥ uaaq aApu Aeyi 11 paJap!SUO? PUE aiaidwos aJE ida¥ ueeq aApy spJ09aJ 6u!iuno)JE IBYI pe¥gey pJppupJs paJ!nbaJ ayi oi ida¥ aJE SPJO?aJ 6u!iunog?E IE41 .9 uo!JaaJia AadEd U!¥JOM euop dojs UO!IEiuowllaop PUE SUO!i?aJ!a ayi The Directions and documentation Step done7 Worklng paper reference Where accruals accounts are prepared, checked that the accounting policies adopted are consistent with the SORP and are appropriate to the activities of the charity Where accruals accounts are prepared, checked that the accounts were re ared on a going concern basis Noted any implications for the examinerfs report and for separate re orting to the Commission Direction 9: The examiner must check whether the trus*ees have considered the financial Gircumstances of the charity at the end of the reporting period and, If the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approving the accounts Asked the trustees whether they expect the charity to be able to settle outstanding invoices, bills and commitments as and when they fall due Asked the trustees about the reserves policy and the adequacy of the level of reserves held Where accruals accounts are prepared, checked thal'the trustees. have made an assessment of going concem and that their assessment is reasonable given Éhe information available Where accruals accounts are prepared, checked that the SORP'S disclosures about going concern have been made Noted any implications for the examiner's report and for separate reporting to the Commission Direction 10: Check the form and content of the accounts Where receipts and payments accounts have been prepared, checked that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified Where accruals accounts are prepared, checked that they comply with the SORP and applicable accounting standard If the charity is a company. checked that the accounts also comply with the a plicable compan law re uirements Noted any implications for the examiner's report and for se arate reporting to the Commission Direction 11: Identify Items from the analytical rèview of the accounts that need to be followed up for further explanation or evidence Carried out an analytical review UOISSIWLUO e41 ol paJ!p sJellEW IUEAaiaJ payodaj PUE uoiiajasip pas!?J8xa UOISS!LUiUOJ aui oi ijajip agUPJ!i!u61s |P!JelELU JO SJellELU payoda uodaj s,Jauiwpxe aui paipp PUE pau paiuawnaop Aiini ueaq SEY ¥JOM IPLII PUE IJOM J!èiII iIIIM paiJs!IEs Aiini si Jauiwpxa gui 'UOllEU!WBX iuapuedepu! a41 fjui¥Eyapun u! SJeyiO JO ¥JOM aui uo 6u!AiaJ Ji paJ!n aj sJaiiEW aui 10 IIB SJgAO? yodaj s.Jau!wBxa ayi IEL41 Pa¥J8yg yodaj s,JauiwEXg aul u! payo aj 8q pinous IB41 ujaguoo O J8IIEUJ E paijiiuapi SEY UO!IEuiwExa a41 JayiaL4M PaJeP!SUO UO!IEU!Lupxa iuapu apui aui WOJJ suoisniouo) aul Pamalna ijodaj UOIiPUKLupxa iuapuedepu! atu u61s pue ai!JM :£l UO!i?aJia uo!ss!wwoJ eui oi 6u!yodaJ aiEJEdas JOJ PUE yodaj SJ8UlWBxa ayi Joj SUO!JE?!IdLUI AUE PaiON A?UalSlSUOgUl IEiJaiELU Auy Joi sJunos?E ayi 411M uodaj IElluuB ,saaisnJi ayi pajpdwo siunojjp ayi yilm iuais!suo?u! Aiip!JaiEw Jou s! yo aj IEnuuE ,saaisnJi gui u! paionb samasaj Jo4 aJn61i AUE ipui pa¥Jay sJunots?E ayl YIIM ijodej IEnuup ,saaisnJi oyi aiEdwoa :zb uo!iaaJ!a uo!ss!wwo) a41016uiyo aj aiEJEdas Joi pu? yodaj s,JaUlWExa a41 JOI suolipjiidwi AUE paioN siunoa?E ayi u! papnigu! Aiigajjo? pue pauiBidxe AIiJoppJs!iBS 8JaM Pa!J!lUaP! (s)LUai! a41 iPL41 PalJSlIES s! Jau!wExa ayi PUP Ua¥Byapun ajam S¥a8y? IPUOIIIPPE 'paiElSS!w AIiEiJaiELU aq pino? siunoJ?E aui 11 uapiAa 6uiyo dns Jo UOliPUEI xa Ja4yni Jol slun0￿￿ ayl Ul Swal! |E!JoIBw papeias 'MaiAeJ IE?!ffiIEup a416u!MOIIO oauaJeJg JadEd fju!¥JOM euop dais UO!IEiuaLun?op pup suo4?aJ!a ay