Great Bowden Recital Trust
Financial Report 2022–2023
Music development, appreciation and participation for all
ABOUT GBRT
Great Bowden Recital Trust (GBRT) is a charitable trust, founded in 2004 and registered in 2006, promoting music in Market Harborough and the surrounding area. The Trust’s charitable purpose is ‘Music development, appreciation and participation for all’.
Music has been proven to have a visible, positive impact on the lives of people of all ages, building confidence, communication and discipline, increasing co-ordination and encouraging social relationships. The Trust continually strives to encourage personal development by using music in all its forms, including running a range of community choirs and ensembles, organising concerts and events in the local area and beyond, European concert tours and an annual Junior X Factor talent competition for young musicians and singers. Surplus funds generated by these activities are used to fund a grant programme for young people in financial need to help to pay for singing and instrumental lessons.
GBRT’s Trustees
GBRT is managed by volunteer Trustees and Choir/Ensemble Secretaries. New Trustees are recruited by invitation from the Trustee board and are provided with copies of the most recent Accounts. They are also briefed on their legal obligations under charity laws, and on the content of the governing document of the Trust, together with the decision-making processes and recent financial performance.
The trustees during the 2022/23 financial year were:
Sue Benson, Managing Trustee Linda Pentland, Finance Trustee and Chairman Graham Vick Poppy Shortland Debbie Smith Lucy Ingall (appointed 23/6/2022) Jim Holyoak (appointed 23/6/2022)
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GBRT’s Areas of Activity
The Trust’s activities divide into three key areas:
1. Music Development
GBRT firmly believes that an individual’s financial circumstances should never be a barrier for progressing and developing their skill of singing or playing an instrument. The Trust actively encourages applications for grants towards instrumental or vocal lessons from local young people in financial need in the Market Harborough area.
2. Music Appreciation
From the outset, GBRT has provided opportunities for audiences to appreciate the very highest quality of musical performance. The Trust organises an annual Community Concert which showcases some of the best local young singers and instrumentalists, some of whom are performing in public for the first time. The Trust’s own choirs and ensembles also perform at a range of local and regional concerts raising money for both GBRT and for other charities and good causes.
3. Music Participation
The Trust positively encourages both young and not so young to become involved in music regardless of age, experience and background. GBRT’s five choirs and ensembles have over 150 members who bring their enthusiasm and willingness to work as part of a team to every rehearsal.
The annual GBRT Junior X Factor competition is the largest and most established talent competition in the area. The heats and finals provide the opportunity for positive feedback from professional musicians and for the finalists to perform on stage to packed audiences. This fastgrowing competition regularly receives positive feedback from participants and audience.
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
EVENTS 1[st] JUNE 2022 - 31[st] MAY 2023
GBRT’s rehearsals and events returned to normal in 2022/23 after the disruption of the COVID-19 pandemic.
Choir & Ensemble Rehearsals
Adult Choir 24 face-to-face rehearsals Carnival Drums 19 face-to-face rehearsals Flute Choir 21 face-to-face rehearsals Orchestra 18 face-to-face rehearsals Youth Choir 17 face-to-face rehearsals
Concerts and Gigs
Concerts and events organised by GBRT:
-
GBRT Adult Choir Cambridge weekend 28[th] -29[th] October 2022
-
Community Concert, Saturday 19[th] November 2022
-
GBRT Flute Choir and Orchestra, Saturday 4[th] February 2023
-
Songbook Charity Concert GBRT Adult Choir with TLC Voices, Saturday 11[th] February 2023
-
GBRT Junior X Factor Heats, 11[th] -12[th] March, and Finals, Saturday 18[th] March 2023
-
GBRT Flute Choir Cambridge weekend, 14[th] -15[th] April 2023
Other Concerts and Performances:
-
Performances at The Café @ Welland Park:
-
GBRT Flute Choir, Sunday 26[th] June 2022
-
GBRT Adult Choir and Carnival Drums, Sunday 25[th] September 2022
-
GBRT Adult Vocal Choir Carol Singing, Sunday 18[th] December 2022
-
GBRT Carnival Drums, Sunday 30[th] April 2023
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GBRT Flute Choir, Sunday 21[st] May 2023
-
Carnival Drums at Harborough Carnival, Saturday 11[th] June 2022
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GBRT Flute Choir at Great Bowden Village Fete on Sunday 4[th] September 2022
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GBRT Carnival Drums at Harborough Christmas Fayre on Friday 2nd December 2022
-
GBRT Adult Choir at the Bowden Cricket Club Advent Window Reveal on Monday 12[th] December 2022
-
GBRT Flute Choir at St Peter's Church in Belton-in-Rutland on Friday 17[th] March 2023
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
SUMMARY OF INCOME AND EXPENDITURE 1st JUNE 2022 - 31st MAY 2023
| Area of Activity | Expenditure | Income | Surplus/ (Deficit) |
|---|---|---|---|
| Choirs and Ensembles | £12,212.55 | £15,566.00 |
£3,353.45 |
| Concert Tours | £22,040.11 | £29,955.78 |
£7,915.67 |
| Concerts and Gigs | £352.20 | £957.13 |
£604.93 |
| Other Events and Trips | £692.10 | £1,392.50 |
£700.40 |
| GBRT Junior X Factor Competition | £1,788.87 | £900.00 |
(£888.87) |
| Other Income | £5,387.24 | £5,387.24 |
|
| Grants to Young Singers and Instrumentalists | £3,477.85 | (£3,477.85) | |
| Miscellaneous Expenditure | £6,373.01 | (£6,373.01) | |
| TOTAL | £46,936.69 | £54,158.65 |
£7,221.96 |
| BALANCE BROUGHT FORWARD FROM 2021/22 | £9,103.68 | £9,103.68 |
|
| TOTALS FOR 2022/23 | £46,936.69 | £63,262.33 | £16,325.64 |
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GOING CONCERN
The Trust’s operations returned to a normal level in 2022/23 after the disruption of the COVID-19 pandemic.
Subscriptions
GBRT’s main source of income is subscriptions paid by members of its choirs and ensembles. These are paid in advance before the start of each term. MDs are engaged to run these rehearsals on a freelance basis, which allows flexibility. Trustees regularly review the subs income received for each choir and ensemble to ensure that the costs of rehearsals can be met, and are able to adjust the number and/or length of rehearsals offered if necessary. There is currently sufficient surplus generated from subs to fund GBRT’s essential running costs and grant programme.
Concerts and Events
The Trust generates additional income from donations made by audience members at concerts and performances, totalling £437.73 surplus after costs in 2022/23.
Essential Running Costs
As the Trust does not own or rent any offices or employ any staff, essential running costs (e.g. insurance and independent examiner fees) are relatively modest. The Trust is carrying forward sufficient surplus funds from the 2022/23 financial year to cover all essential costs for 2023/24.
Grant Programme
The Trust uses any surplus generated from its other activities to fund a grant programme for young singers and instrumentalists who need help to pay for their specialist music lessons. The grant programme is funded from the surplus generated in the previous financial year and amount of funding made available can be adjusted according to the available funds. Grants are awarded for one school year.
Going Concern
For the reasons set out above, GBRT’s Trustees are confident that the Trust will continue to be a going concern throughout the 2023/24 financial year.
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GBRT CHOIRS & ENSEMBLES
GBRT runs five choirs and ensembles – Adult Vocal Choir and Flute Choir for over-18s, Carnival Drums and Orchestra for all ages, and Youth Vocal Choir for 10-18 year olds.
Each group is self-funding as every member pays an affordable termly subscription fee to cover the costs associated with running the group as detailed below. Surplus funds are used to fund the charity’s general running costs and grant programme.
| Expenditure | Income | Surplus/ (Deficit) |
||
|---|---|---|---|---|
| Subscriptions(Winter 2022,Spring& Summer 2023) | £15 | ,566.00 | ||
| AccompanistFees(Adult and Youth Vocal Choirs) | £854.00 | |||
| Music Purchase and Licences(All Ensembles) | £1,733.05 | |||
| Musical Director Fees | £7,264.00 | |||
| Rehearsal Venue Hire | £2,361.50 | |||
| TOTAL | £12,212.55 | £15,566.00 |
£3,353.45 |
GBRT EVENTS AND TRIPS
GBRT Concert Tours
The GBRT Adult Choir will be travelling to Umbria in Italy for a concert tour in April 2024. Members’ payments will be collected during the 2022/23 and 2023/24 financial years and paid to the tour company in the 2022/23 and 2023/24 financial years.
We also organised two weekend trips to Cambridge – for GBRT Adult Choir in October 2022 and GBRT Flute Choir in April 2023.
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| Italy2024 Concert Tour Individuals’ Deposits | £21,140.48 | ||
| Cambridge October 2022 Individuals’ Deposits(Adult Choir) | £7,100.30 | ||
| Cambridge April 2023 Individuals’ Deposits(Flute Choir) | £1,715.00 | ||
| Payments to Club Europe Concert Tours | £15,050.00 | ||
| Coach hire(Cambridge October 2022) | £1,225.00 | ||
| Restaurant meals(Cambridge October 2022 and April 2023 | £1,426.11 | ||
| HolidayInn Express(Cambridge 2022) | £3,570.00 | ||
| WorkshopLeader and MD(Cambridge 2023) | £319.00 | ||
| Gonville and Caius College(room hire)Cambridge 2022 | £450.00 | ||
| TOTAL | £22,040.11 | £29,955.78 | £7,915.67 |
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
Concerts and Gigs
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| GBRT Flute Choir Welland Park June 2022 | £30.10 | ||
| GBRT Flute Choir Great Bowden Village Fete August 2022 | £36.00 | ||
| GBRT Adult Choir and Carnival Drums Welland Park September 2022 |
£32.34 | ||
| CommunityConcert November 2022 | £203.58 | ||
| GBRT Adult Vocal Choir Bowden Cricket Club December 2022 |
£43.20 | ||
| GBRT Flute Choir/Orchestra February2023 | £151.40 | ||
| GBRT Adult Choir with TLC Voices February2023 | £310.22 | ||
| GBRT Junior X Factor Finals March 2023 | £150.29 | ||
| Venue Hire for Concerts | £352.20 | ||
| TOTAL | £352.20 | £957.13 |
£604.93 |
Other Events
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| June 2022 – trip to see Calendar Girls at The Little Theatre, Leicester(ticketspurchased in 2021/22 financialyear) |
£176.00 | £176.00 | |
| November 2022 – Community Concert | £1.50 | (£1.50) | |
| March 2023 – TH Birthday Celebration | £625.64 | £637.50 | £11.86 |
| June 2023 – NSPCC Concert | £50.98 | (£50.98) | |
| June 2023 – Afternoon Tea Social | £13.98 | £314.00 | £300.02 |
| October 2023 – UK Choir Festival | £265.00 | £265.00 | |
| TOTAL | £692.10 | £1,392.50 | £700.40 |
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GBRT Junior X Factor 2023 Competition
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| Junior X Factor 2023 Sponsorship(Howard Watson Symington Memorial CharityHarborough) |
£900.00 | ||
| Prizes – Singing and Instrumental Lessons1and Music Store Vouchers,Trophies and Medals |
£1,157.00 | ||
| Certificates,stationeryandgeneral expenses | £219.67 | ||
| Venue Hire(Heats and Finals) | £412.20 | ||
| TOTAL | £1,788.87 | £900.00 | (£888.87) |
OTHER INCOME
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| General donations and collection boxes | £380.36 | ||
| Xero Costs Donation L Pentland | £120.00 | ||
| Amazon Smile Donations | £39.64 | ||
| Gift Aid(backdated to 2018/19) | £4,847.24 | ||
| TOTAL | £5,387.24 | £5,387.24 |
1 Prize winners have up to a year to claim the funding for lessons, which is paid directly to teachers as and when their fees are due. This figure includes lessons awarded to the 2022 prize winners which were claimed during the 2022/23 financial year. Although total shows a deficit, GBRT provides funding for prizes of singing and instrumental lessons as part of its charitable work to support and encourage young singers and instrumentalists.
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GRANTS TO YOUNG SINGERS AND INSTRUMENTALISTS
GBRT uses surplus funds from membership subscriptions, concert donations and other fundraising to make grants to support young people who need help to afford singing or instrumental lessons.
In the 2022/23 academic year, the Trust awarded grants for 216 lessons worth £4,176. The figure below is the amount of funding actually paid to singing and instrumental teachers during the 2022/23 financial year.
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| Grants to Young Musicians | £3,477.85 | (£3,477.85) |
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GBRT MISCELLANEOUS EXPENDITURE
The Trust believes in complete financial transparency so all other expenditure during this financial year is listed below.
| Expenditure | Income | Surplus/ (Deficit) |
|
|---|---|---|---|
| Independent Examiner Fee | £360.00 | ||
| Public Liability& Equipment Insurance2and PRS | £169.76 | ||
| MakingMusic MembershipFee | £200.00 | ||
| Garage rental for GBRT trailers | £1,320.00 | ||
| Equipment Purchase and Repair (Storage boxes, folders, trailer lock, DI box, music stands, microphone stands,earplugs,headphones,towbar,Macbook Pro) |
£2,969.90 | ||
| Xero Subscription (12 months) | £120.00 | ||
| Hoodies and t-shirts | £111.75 | ||
| Stationeryand Postage | £418.77 | ||
| Marketing– banners, posters,flyers | £101.21 | ||
| DBS checks | £44.40 | ||
| Miscellaneous expenses | £257.22 | ||
| Post Office Box Rental(12 months) | £300.00 | ||
| TOTAL | £6,373.01 | (£6,373.01) |
2 Reduced cost insurance is offered as part of the membership package for Making Music
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
GBRT ASSETS AND LIABILITIES SUMMARY
| Monetary Assets | ||
|---|---|---|
| 1st June 2022 | 31st May 2023 | |
| Funds in GBRT Bank Accounts | £9,103.68 | £16,325.64 |
| Creditors | ||
| Invoices due to be paid for this period | £0.00 | £0.00 |
Reserves
The Trust maintains minimal reserves sufficient to meet its day to day requirements
Public Benefit
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities.
GBRT Trustees’ Declaration
The Trustees have thoroughly reviewed and understood all aspects of the accounting information for the period 1[st] June 2022 to 31[st] May 2023, have had regard to the guidance published by the Charity Commission on public benefit and approve, in full, the figures provided within this Report and the Income and Expenditure Summary.
Signed on behalf of the Trustees
________ Date: 27/08/2023 Linda Pentland Chair of Trustees
Great Bowden Recital Trust, Registered Office: 30 Nelson Street, Leicester LE1 7BA Constituted as a Charitable Trust by means of a Declaration of Trust on 29[th] June 2006, Charity Registration Number: 1118140
INDEPENDENT EXAMINE5 REpoKr TO THETRUSTEES OF GREAT BOWDEN RECAl TRUST FOR THE YEAR ENDED 31 MAY 2023 I report to the charity tnjstees on my examination of the accounts of the charity for the year ended 31 May 2023. Responsibilities and basis of report As the charit5 trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACVI. I report in respect of my examination of the charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Commission under seclJon 14515llbl ot the Act. Independent examinerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charlty as required by section 130 of the Art,. or the accounts do not accord wlth those records. I have no COnrnS and have come across no other matters In connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Alexander West FCA Somerbys Chartered Accountants 30 Nelson street Leicester LEI 7BA