OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-08-31-accounts

Charity Registration No. 1118103

Company Registration No. 05864077 (England and Wales)

ST EDMUNDS COMMUNITY ASSOCIATION LTD ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2023

MAYNARD HEADY LLP CHARTERED ACCOUNTANTS

ST EDMUNDS COMMUNITY ASSOCIATION LTD

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr D Turpin
Mr J Harland
Mrs S J Carr
Charity number 1118103
Company number 05864077
Registered office St Edmunds Community Centre
St Edmunds Close
Southend-on-Sea
Essex
SS2 4AS
Independent examiner Maynard Heady LLP
Matrix House
12-16 Lionel Road
Canvey Island
Essex
SS8 9DE
Bankers Lloyds BankPLC
77 High Street
Southend on Sea
Essex
SS11HT

ST EDMUNDS COMMUNITY ASSOCIATION LTD

CONTENTS

Page
Trustees’ report 1-3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notestothefinancialstatements 7-13

ST EDMUNDS COMMUNITY ASSOCIATION LTD

TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees present their annual report and financial statements for the year ended 31 August 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The main function of the charity is to hire out the hall to local community groups and individuals on fair and reasonable commercial terms. Any surplus is spent on improving the facilities both internally and externally and small grants are given to local community groups. Going forward, we intend to help small local community groups to help young people with their life ambitions.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.

Achievements and performance St Edmunds Hall is still a very well

a very well used and thriving Community Hall.

The hall is regularly used by Church Groups for worship and mid week classes, Strollersize, Karate, Breatheasy, Health clinics, various dance classes and keep fit classes. We have the Sapphire Twirlers who practice and have been very successful in national competitions hiring for 2x three hour sessions a week. The ethos of the Trustees is to keep hire as reasonable as possible to make it affordable for families in the community and for those wanting to hold group sessions.

We have continued our support in the community providing technology equipment for Temple Sutton School our local Primary school.

Childrens parties , baby showers , multi cultural events take place every weekend.

The Trustees ensure the Hall is kept to a high standard. It is successful as with the help of our 2 volunteers living close to the hall, apart from cleaners we have no paid staff.

The Trustees continue to support all our users and provide a clean, well looked after facility for our wide range of users. We look forward to continuing to provide a community facility that is a thriving and really serves a need in quite a deprived area of Southend.

Financial review

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The Charity is a company limited by guarantee and is a registered charity No. 1118103. The company was incorporated in 2006 and entered into a thirty year lease with Southend-on-Sea Borough Council in order to continue to provide hall services to the local community. Typical activities include dancing, bowls, karate, parties and meetings.

ra Ne

ST EDMUNDS COMMUNITY ASSOCIATION LTD

TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 AUGUST 2023

Following the death of both the longstanding Chairman Melvyn Day and the Treasurer Manji Solanki, a new Board of Trustees was formed.

The Trustees remain committed to supporting all our users and will continue to play our part to help small groups that are helping others in our community.

The Board of Directors (Trustees) meet on a regular basis to ensure the efficient running of the St Edmunds Community Association, to determine company policy, ensure good governance, managing risk and strict control of its resources and that it complies with all or any relevant law appertaining to the United Kingdom. All the Trustees are familiar with the work of the Charity and their various professional backgrounds and experience provide the charity with the necessary skills to run a successful enterprise for the benefit of the local community.

The Treasurer is responsible for the day to day management of the finances and reports directly to the Chairman. St Edmunds Community Association are members of the Southend Association of Voluntary Services (SAVS).

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr D Turpin

Mr J Harland Mrs S J Carr

Recruitment and appointment of trustees

If St Edmunds Community Association Ltd identifies the need for new trustees. This may be because vacancies have arisen through resignations, or it may be that existing trustees have decided that one or more new trustees with specific skills are needed to help run the charity more effectively.

The trustees agree what skills, experience and knowledge are needed, and write it down in the form of a short job description and person specification.

The trustees agree responsibilities and a process for recruitment; in doing this, they take care to comply with any specific requirements set out in the charity's governing document. Some of the work may be delegated to a subgroup of trustees, but the whole trustee board remains in full control of the process and decisions.

The trustees consider the best methods of attracting a diverse range of candidates with the skills the charity needs. This may include advertising in the local and/or specialist press.

Short-listing and interviews take place against agreed criteria. Interviews are carried out by a small panel of trustees, and each candidate is asked similar questions to ensure a fair and objective approach. Notes are kept of each interview.

Preferred candidates are identified and invited to join the trustees, subject to references, formal vetting and approval by the full trustee board. Unsuccessful candidates are notified and thanked for their interest.

The trustees check that the candidates have not been disqualified from acting as trustees, and candidates are asked to confirm in writing that this is the case.

aiQiw

ST EDMUNDS COMMUNITY ASSOCIATION LTD

TRUSTEES’ REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 AUGUST 2023

Candidates are asked to consider and declare any existing or potential conflicts of interest.

In the light of the checks and declarations, the trustees decide to go ahead and formalise the appointment of new trustees.

The trustees check the charity's governing document to ensure that they appoint the new trustees in a proper and legal way.

The Chair of the charity writes to the prospective trustees, setting out their duties and the charity’s expectations of them; they are asked to sign and return a copy of the letter.

An information pack about the charity is sent to new trustees, and a full induction process is arranged. New trustees meet existing trustees and others involved with the charity, such as members of staff, volunteers and beneficiaries.

The new trustees attend their first board meeting and are duly welcomed. All relevant parties, are notified of the new appointments.

Risk Management

The Trustees have a duty to identify and review risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurances against fraud and error. In particular, we pay attention to Health and Safety issues and ensure that hirers adhere to our terms and conditions of hire. We continue to pay particular attention to hygiene and government guidelines regarding COVID-19.

Latest Developments

The company's website continues to work well and has becomea very useful facility especially for those wishing to book.

We are also now proud sponsors of a local football team for boys under 11.

Statement of Trustees’ Responsibilities

The Trustees consider the company to be a viable enterprise with sufficient resources to meet its aims and objectives. The improvements to the Hall and its surroundings over the years are clearly visible which the Chairman hopes will help make a positive contribution to enhancing the local street scene.

The Trustees are responsible for preparing the Report of the Trustees and financial statements in accordance with the law and the United Kingdom Accounting Standards.

As far as the Trustees are aware, all relevant accounts information has been declared to the independent examiner.

Independent Examiner

In accordance with the company's articles, a resolution proposing that Maynard Heady LLP be reappointed as independent examiners of the company will be put at a General Meeting.

The Trustees' report was approved by the Board of Trustees.

Sally Carr ! ay 23, 2024 14:16 GMT+1)

Mrs S J Carr Trustee Dated: 21 May 2024

aie

ST EDMUNDS COMMUNITY ASSOCIATION LTD

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF ST EDMUNDS COMMUNITY ASSOCIATION LTD

| report to the Trustees on my examination of the financial statements of St Edmunds Community Association Ltd (the Charity) for the year ended 31 August 2023.

Responsibilities and basis of report

As the Trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

| have completed my examination. | confirm that no matters have come to my attention in connection with the

examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Maynard Heady LLP

Matrix House 12 - 16 Lionel Road Canvey Island Essex SS8 9DE

Dated: 21 May 2024

wiB is

ST EDMUNDS COMMUNITY ASSOCIATION LTD

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
Notes £ £ £ £ £ £
Income from:
Donations and legacies 3 - - - 8,307 - 8,307
Charitable activities 4 33,058 - 33,058 25,665 - 25,665
Investments 5 98 - 98 2 - 2
Total income 33,156 - 33,156 33,974 - 33,974
Charitable activities 6 28,990 - 28,990 31,450 - 31,450
Net income and movement in
funds 4,166 - 4,166 2,524 - 2,524
Reconciliation of funds:
Fund balances at
1 September
2022 96,373 1,319 97,692 93,849 1,319 95,168
Fund balances at 31 August
2023 100,539 1,319 101,858 96,373 1,319 97,692

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

a

ST EDMUNDS COMMUNITY ASSOCIATION LTD

BALANCE SHEET

AS AT 31 AUGUST 2023

2023 2022
Notes £ £ £ £
Fixed assets
Tangible assets 11 22,773 23,092
Current assets
Debtors 12 1,268 955
Cash at bank and in hand 78,920 74,725
80,188 75,680
Creditors: amounts falling due within 13
one year 1,103 1,080
Net current assets 79,085 74,600
Total assets less current liabilities 101,858 97,692
The funds ofthe Charity
Restricted income funds 14 1,319 1,319
Unrestricted funds 100,539 96,373
101,858 97,692

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006 relating to small companies, for the year ended 31 August 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 of the Companies Act 2006.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 21 May 2024

Mrs S J Carr

Trustee

Company registration number 05864077 (England and Wales)

aR

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

Charity information

St Edmunds Community Association Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is St Edmunds Community Centre, St Edmunds Close, Southend-on-Sea, Essex, SS2 4AS.

The financial statements have been prepared in accordance with the Charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Charity is a Public Benefit Entity as defined by FRS 102. The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3. Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Incoming resources

Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Resources expended

Resources expended are recognised in the period in which they are incurred. Resources expended include irrecoverable VAT.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include independent examination fees and costs linked to the strategic management of the charity.

self he

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

(Continued)

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following basis:

Leasehold land and buildings No depreciation provided Fixtures and fittings 20% reducing balance Computers 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

aie

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Government grants - 8,307
4 Charitable activities
2023 2022
£ £
Incomewithincharitableactivities 33,058 25,665

= Gin

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

5 Income from investments

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 98 2
5 Charitable activities
2023 2022
£ £
Depreciation and impairment 319 408
Donations 4,950 7,193
Light and heat 4,953 3,286
Rates 1,578 1,440
Insurance 1,095 1,252
Telephone 708 1,279
Internet costs 569 649
Cleaning, hygiene and refuse collection 2,554 3,240
Repairs and maintenance 4,668 5,776
Sundry expenses 655 324
Gift vouchers - 188
Travel expenses 853 724
Gardening costs 2,005 735
Computer costs 80 1,260
24,987 27,754
Share ofsupport costs (see note 7) 149 156
Share ofgovernance costs (see note 7) 3,854 3,540
28,990 31,450
7 Support costs allocated to activities
2023 2022
£ £
Support 149 156
Governance costs 3,854 3,540
4,003 3,696
Analysed between:
Charitableactivities 4,003 3,696

[Ox

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

8 Trustees

During the period no trustees received any remuneration or benefits from the charity.

During the period a person connected with a trustee received payments totalling £270 for goods and services provided to the charity.

During the period expenses totalling £322.94 were reimbursed to trustees

9 Employees

The average monthly number of employees during the year was:

2023 2022
Number Number
Total - -

There were no employees whose annual remuneration was more than £60,000.

10 Taxation

The charity is exempt from corporation tax.

11. Tangible fixed assets

Tangible fixed assets
Leasehold Fixtures and Computers Total
land and fittings
buildings
£ £ £ £
Cost
At 1 September2022 21,609 3,943 1,134 26,686
At 31 August 2023 21,609 3,943 1,134 26,686
Depreciation and impairment
At 1 September 2022 - 2,911 683 3,594
Depreciation charged in the year - 206 113 319
At 31 August 2023 - 3,117 796 3,913
Carrying amount
At 31 August 2023 21,609 826 338 22,773
At31August2022 21,609 1,032 451 23,092

Investment properties have been accounted for using the cost model.

wf x

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

12 Debtors

12 Debtors
2023 2022
Amounts falling due within one year: £ £
Prepayments and accrued income 1,268 955
13 Creditors: amounts falling due within one year
2023 2022
£ £
Accrualsanddeferredincome 1,103 1,080

14 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At1 At 31 August
September 2023
2022
£ £
1,319 1,319
Previous year: At1 At 31 August
September 2022
2021
£ £
1,319 1,319

15 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 Incoming Resources At 31 August
September resources expended 2023
2022
£ £ £ £
General funds 96,373 33,156 (28,990) 100,539

«Qi

ST EDMUNDS COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

15 Unrestricted funds

(Continued)

Previous year: At 1 Incoming Resources At 31 August
September resources expended 2022
2021
£ £ £ £
General funds 93,849 33,974 (31,450) 96,373
Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
Fund balances at 31 August 2023 are represented by:
Tangible assets 22,773 - 22,773
Current assets/ (liabilities) 77,766 1,319 79,085
100,539 1,319 101,858
Unrestricted Restricted Total
funds funds
2022 2022 2022
£ £ £
Fund balances at 31 August 2022 are represented by:
Tangible assets 23,092 - 23,092
Current assets/(liabilities) 73,281 1,319 74,600
96,373 1,319 97,692

16 Analysis of net assets between funds

17 Related party transactions

Other than the trustees expenses and remuneration transactions as disclosed under note 8 there were no other disclosable related party transactions during the year (2022 - ENil).

[Bix