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2021-03-31-accounts

THE BurrERFLY TREE ANNUAL REPORT 2020 -2021

Chairman’s Report

In January 2006 I visited Zambia and Mukuni Village for the very first time, little did I know that 15 years later the charity I founded would still be flourishing. Despite all the challenges of the past year The Butterfly Tree has managed to sustain our existing projects while sourcing new ones. Thanks to the incredible support from our loyal donors, as well as new ones, we continue to implement a diverse section of projects relating to water, food, health and education.

Though I have not been able to travel to Zambia since February 2020 I am in daily communication with our local team, who have been outstanding. Mindful of the risks to prevent the spread of COVID-19, they continued to work tirelessly throughout the year to help those most in need. In March 2020 communities in the Southern Province were still suffering from the effects of a severe drought then COVID-19 emerged. Many of the villages, especially Mukuni, rely heavily on tourism due to their close proximity to the Victoria Falls, A World Heritage site. No one received any income that year, and in a country with such a poor economy, there was no handouts.

To support people through this dire situation The Butterfly Tree regularly donated bags of ground maize to orphans and vulnerable children, the elderly, and those that had no means to support themselves. In addition, we offered funding for farming projects. We also provided vast amounts of PPE to rural health centres, schools once they reopened, and the Kazungula Border. Masks were made by local youths and given to the schools. The spread of the virus in 2020 was somewhat contained, but sadly the South African variant took its toll at the beginning of 2021, during this period the Ministry of Health commenced their vaccination programme.

Though the schools were closed for a three month period the government extended term times by shortening the holidays. During the year a major development took place at Musokotwane Secondary School after receiving a substantial donation. This included a 1x3 classroom block, science lab, two boarding houses, toilets, and a solar-powered water reticulation system to support a sustainable food production unit. This was one of six that were installed and will be invaluable during the dry season and periods of drought. Vasts amounts of textbooks were donated to schools, which has helped to improve examination results with several of our sponsored orphans gaining certificates after completing grade 12.

Ten students were sponsored on degree and diploma courses, with one young man completing a three year course in bio-medics. Orphans were sponsored at Mukuni, N'gandu, Kamwi, Ndele, River View, Siavonga, and Kazungula Boarding School. More school leavers are being offered further education opportunities for both academic and skill based courses in September.

Fundraising during lockdown was difficult and some organisations providing cut their international grants. In April 2020 The Butterfly Tree took part in the 2.6 Challenge, a fundraising event to replace the London Marathon. Despite the short notice our Trustees, volunteers and their families, as well as some of our donors took part and raised a substantial amount of funds for bags of maize and mosquito nets. Later that year The Choirs of Pembrooke College, Cambridge University, held a Bach-a-Thon to raise money for food shortages in Mukuni Village.

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In addition to installing boreholes in five schools and one for a farming project in Mukuni, solar-powered water reticulation systems were installed at Musokotwane, River View, Katapazi, Singwamba, Matengu and Chaba schools, and Bunsanga Health Post. Seeds were given to schools to grow maize, sorghum and vegetables. Surplus produce was sold to the community, profits are then used to support orphans and to buy school supplies.

Bunsanga Health Post is now in full use and proving to be invaluable for maternity care and COVID-19. We provided PPE to thirty rural health centres as well as medical supplies for Mukuni, Simonga, Mambova and Bunsanga clinics. Support was given to children in need of medical attention and the a project has been initiated to help period poverty with the use of sanitary pads, which are being made by youths in Mukuni. Our peer education programme in HIV prevention, teenage pregnancies, early marriages, and alcohol and drug abuse, is having an impact.

Football and netball teams have been formed in many rural villages to help tackle the above challenges, engaging youths in sport is one of the most successful ways to keep them occupied. We have sponsored football and netball competitions, and this coming year we aim to expand this programme after receiving a substantial donation of football strips and equipment.

At the forefront of our contribution to the health sector is malaria prevention. COVID-19 took precedence over malaria and other major health issues, not because the interventions were unavailable but due to the delay in obtaining supplies, and distribution by the Ministry of Health. The Butterfly Tree provided safe insecticidal coating to paint 650 dwellings in Moomba Chiefdom and disbursed larvicide in pools and streams. To provide universal coverage mosquito nets were donated to the schools in this Chiefdom. In addition, Singwamba and Chuunga schools also were added to our ‘mosquito nets for schools’ programme, as earlier this year there was high prevalence of malaria, in Nyawa Chiefdom.

Community projects continue to be well supported. In addition to the beekeeping projects for 200 women in Muyunda a new project called ‘Mangoes of Hope’ has been initiated for 200 women in Musokotwane. These will provide sustainable income-generating enterprises for women. A further 12 community houses have been built for orphans and the elderly.

Without the support of our wonderful team of volunteers both in the UK and Zambia, none of this could have been achieved. My sincere thanks to fellow Trustees Ann Sutton (Treasurer), Miranda de Freston and Jackie Brown. Miranda has since resigned as a Trustee to concentrate on a local charity in her town. Miranda has been a valuable member of the team for several years and we wish her all the best with her future endeavours. David, Carolyn, Valerie and Leah, provide vital support in administration, fundraising and safeguarding and we are delighted to welcome Meg Over to our team, who volunteered for us in Zambia in 2018. All offer an invaluable contribution to our work. Our overseas volunteers provide further support – Frank Maiolo (US), Marilee Gibson and Katie Kung (Canada).

The Zambian team, comprising of the four Trustees who have been with us since 2006 - Mupotola Siloka (Secretary and project management), Presley Mulenga (education), Martin Mushabati (ground operations), Stain Musungaila (malaria and community projects). Volunteers - Sibeso Maseka (Environmental Technician), Natasha Mufuya and Mafian Sitali (orphan sponsorship and community housing), Lloyd Kasela and Harold Chilikwazi (community projects). Their vital input, in implementing, monitoring and managing the projects on the ground, during a global pandemic, has been remarkable. I cannot be praise them enough for keeping everything moving during these most difficult of circumstances.

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THE BurrERFLY TREE TRUSTEES & VOLUNTEERS ZAMBIA

‘I cannot understate how impressed I am by all the wonderful work you're doing at the Butterfly Tree. It's just fantastic!!!! So positive in every way.’ – Angela Antonas

‘ Life is all about fate and opportunities and it was very much Zambia’s good fortune that you made that trip. You’ve changed the lives of thousands which is something few people can say. I remember seeing you in the foyer of the Zambezi Sun and then visiting the village the following day and then realizing that the sign on the building for Butterfly Tree was you. My favorite charity by miles. John McGhee

I have seen the impact that you have had on the local community in the Livingstone area. You have made a huge positive impact on the life of so many. Respect! Thore Larsgard

Despite all the challenges we were able to continue running the charity effectively, thanks to Zoom presentations and meetings, virtual fundraisers, and our amazing team of Trustees and volunteers both in the UK and Zambia, and most especially our generous donors.

MAJOR DONORS 2020 - 2021

Continued…

Though COVID-19 is still effecting all of us The Butterfly Tree has some exciting projects in place for 2021-22.

On behalf of The Butterfly Tree I wish to thank all our donors that have supported us during this challenging year. It is impossible to name everyone, but every donation helps us to sustain our vital programmes in Zambia, to initiate new projects in remote areas, and to reach out to orphans and vulnerable children living in extreme poverty.

Opposite are the names of our major donors who have contributed so much to the success of The Butterfly Tree. Our sincere thanks for your generosity and for putting your trust in our grassroots charity.

As always we are grateful to Grenfell James, Stratford-upon-Avon for freely verifying the charity accounts.

Jane Kaye-Bailey Founder

POVERTY - SUPPORTING THE UN SUSTAINABLE DEVELOPMENT GOAL 1 ‘ZERO HUNGER’

PROJECTS 2020 – 2021 EDUCATION

8

- EDUCATION SUPPORTING THE UN DEVELOPMENT GOAL 4 ‘QUALITY EDUCATION’

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RIVER VIEW SATELLITE
CLASSROOM BLOCK
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RIVER VIEW CLASSROOM
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MUYUNDA TEACHER’S HOUSE
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SCHOOLWATER RETICUALTION SYSTEMS
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MUSOKOTWANE SECONDARY
SCHOOL CLASSROOM BLOCK
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MUSOKOTWANE SECONDARY SCHOOL

IMPACT

The Butterfly Tree is the biggest contributor to education in the Kazungula District, providing improved education facilities and support for orphans and children with special needs.

MUKUNI CHIEFDOM SCHOOLS

Mukuni Secondary Muludi N’gandu Mubiana Kamwi N’dele Siamasimbi Kasiya Katapazi Malima N’songwe Mahalulu Libala Manyemuyemu

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BOARDING HOUSES

Boarding houses are essential in rural schools to enable pupils who have completed lower grades to continue with their education. In addition to the ones we have constructed at Mukuni and River View two new boarding houses were completed at Musokotwane Secondary School. These facilities offer a safe environment and enable pupils from outreach villages to attend higher grades. In the past pupils would have to end their education at the end of grades 7 or 9, now they are able to complete grade 12.

The Butterfly Tree provides food for pupils from outreach villages staying in the boarding houses at River View and Mukuni Secondary Schools

SEKUTE CHIEFDOM SCHOOLS

River View Sibbulo Mambova Namapandi Mandia Lupani Sikaunzwe Kazungula Boarding Kawewa Nakawa Pre-school Katambora

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NYAWA CHIEFDOM SCHOOLS

Nyawa Secondary Bunsanga Chikwamba
Singwamba Nguba Mwanga
Nampuyani Muyunda Mubuyu
Muchambila Mayoba Zalu
Kauwe Cilebe Dundu
Sinsimuka Malimba

LONGMAN LQNGMAN 71

MUSOKOTWANE CHIEFDOM

Musokotwane Secondary Siachikubi
Matengu Simango
Silelo Makunka

Musokotwane Secondary School underwent extensive development this year, with the addition of a science lab, a 1x3 classroom block, desks, two boarding shelters, toilets, and a water reticulation system for a sustainable food production unit.

LONGMAM /1 l4,111

ORPHAN SPONSORSHIP

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Every year we sponsor between 200 and 250 individual orphans and vulnerable children, and help many more with uniforms, school fees, healthcare and food shortages. This year has been challenging have been challenging due to the impact of COVID-19 and the aftermath of the drought.

Two former pupils who were previously sponsored now oversee this important programme.

Four youths, two of which were orphaned when young, have been helped by the charity. After completing school, they were sponsored to do a building course and are now certified builders. They are now constructing classroom blocks and other buildings.

Owen recently received a degree in biomedicine, a further student is studying the same course while two students are at university in Lusaka training to be teachers. Five young women are partaking in diploma courses in hotel management, and forward and clearing.

IMPACT

Hundreds of vulnerable children are receiving a sound education.

ORPHAN SPONSORSHIP

The Butterfly Tree sponsors orphans and vulnerable children from pre-school to high school, and college and university students

WATER AND SANITATION - SUPPORTING THE UN DEVELOPMENT GOAL 6 ‘CLEAN WATER AND SANITATION’

Poor water and sanitation attribute to diarrhoeal diseases and poor school attendance by girls

Providing safe drinking water and sanitation in schools considerably improves health and attendance

BOREHOLES 2020 - 2021

Providing a school, clinic or community with a borehole is invaluable, most especially for use during the dry season and periods of drought.

Mukuni Farming Project Senkobo Community

It is not always guaranteed that water can be found and in some areas we have not been successful, which is a costly operation but also disappointing for the communities and schools.

Mukuni Community Kanda Community

Musokotwane Women’s Cilebe Community Project School

Boreholes not only provide a source of safe drinking water, which will reduce the number of diarrhoeal cases, they provide a source of water for schools to create a vegetable garden which will provide a sustainable feeding programme. This is vital for pupils have to walk long distances to reach schools and for some it may be their only meal of the day.

IMPACT

COMMUNITY AND SCHOOL BOREHOLES

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- FOOD PROJECTS SUPPORTING THE UN DEVELOPMENT GOAL 2 ‘ZERO HUNGER’

After the severe drought in 2019, much to everyone’s relief, an abundance of rain fell between December 2020 and April 2021.

The Butterfly Tree provided bags of maize for orphans and vulnerable children until harvest was ready and during the dry season.

Seeds for Schools Food for Boarders

The government directive is that all schools must now have a food production unit. We provided 20 schools with seeds and fertilizer for their school gardens.

Each school grew sufficient crops and vegetables for their sustainable feeding programmes with any surplus produce being sold to the community. Profits are then used to pay for school fees for vulnerable children and for the purchase of educational materials.

In addition to the beekeeping project for 200 women in Muyunda to produce wild honey, a new project called ‘Mangoes of Hope’ was initiated to support 200 women in Musokotwane.

Two chicken projects in Mukuni were established for people who lost their income due to COVID-19.

EMERGENCY RELIEF – FOOD CRISIS

IMPACT

The Butterfly Tree’s intervention helped to prevent a famine.

HEALTH - SUPPORTING THE UN DEVELOPMENT GOAL 3 ‘Good Health & Well-being’

The Butterfly Tree has supported over twenty health centres and posts during the – pandemic. Many had no form of PPE regular donations of masks, disinfectant, hand sanitizer and soap were given.

Mukuni, Simango, Bunsanga, and Mambova received medical supplies and equipment.

HIV workshops were held, using peer educators, to help prevent the spread of HIV and for the prevention of teenage pregnancies, early marriages, alcohol and drug abuse.

Funds were given to start a renewable sanitary pad project for vulnerable girls and women.

COVID-19 support for schools and health centres with the provision of PPE.

IMPACT

The Butterfly Tree has enabled more people living in remote communities to have access to adequate medical facilities and healthcare and helped to prevent the spread of COVID-19, HIV and malaria.

HEALTH PROJECTS

HEALTH CENTRES SUPPORTED BY THE BUTTERFLY TREE

Mukuni Health Centre Kauwe Health Centre Kata azi Health Centre Sin wamba Health Centre p g N’Son we Health Post N awa Health Centre g y Mahalulu Health Centre Muchambila Health Post Kasi a Health Post Bunsan a Health Post y g Mambova Health Centre Mandia Health Centre Kazun ula Health Centre Musokotwane Health Centre g Katambola Health Post Moomba Health Centre Sikaunzwe Health Centre Livin stone General Hos ital g p

We work closely with the Ministry of Health, Medical Officers, Environmental Technicians and Community Health Workers

MALARIA PREVENTION

17,885,000 people, the entire population of Zambia, are at risk of contracting malaria. 2019-2020 recorded more than 3.7 million cases. The majority of deaths are children under the age of five.

Plasmodium falciparum, a deadly parasite, that causes the most deadly form of malaria in Zambia.

The Butterfly Tree uses the following interventions:

The Butterfly Tree was selected by the International Service Committee Chairman, for the Association of Inner Wheel Clubs of Great Britain and Ireland, in partnership with Medical Aid Films, to provide support for malaria prevention programmes in Zambia.

COVID-19

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During the whole of 2019 communities in the area of our work, in the Kazungula District of Southern Province, were affected by the severe drought. Just as the rains started to fall in the early part of 2020 people were given hope, then COVID-19 arrived in Zambia.

One of Zambia’s main sources of income is through tourism, no more so than in areas around Livingstone, close to the Victoria Falls, a World Heritage site. The pandemic is having a huge impact on everyone working in the – tourism industry employees in hotels and lodges, for tour operators, in adventure activities, safari guides and those making a living from curio selling. There are no furloughs nor pay outs.

The Butterfly Tree continues to provide support for people suffering from hunger, and for our local Trustees and volunteers who have lost their source of income. In addition, we are providing PPE for schools and clinics. We ensure that our Zambian team and the schools and communities where we work are as safe as possible.

COMMUNITY PROJECTS

BEEKEEPING & MANGO PROJECTS FOR 200 WOMEN – MUYUNDA & MUSOKOTWANE

SPORT SPONSORSHIP

To help create awareness and to prevent the spread of HIV, problems with alcohol, drugs, early marriages and teenage pregnancies. The Butterfly Tree supports football and netball teams in rural areas. Since our involvement more youths are engaging in sport and avoid taking alcohol or drugs. Due to COVID-19 sports in schools were cancelled but community sports were allowed to continue.

FUNDRAISERS

Some of the many fundraisers that supported our cause:

In addition schools, churches and clubs held fundraisers to support The Butterfly Tree, through virtual events and social media platforms

VOLUNTEERS

VOLUNTEERING ABROAD SPECIALIST OF THE YEAR AWARD

The Butterfly Tree was the winner for ‘Volunteering Abroad Specialist of the year 2020‘ for United Kingdom, at the Travel and Hospitality Awards .

 Every year the charity attracts volunteers , donors and visitors from all over the world to help with our fundamental projects in Zambia.

 All volunteers must have a DBS or the equivalent certificate from their country. We have a strict Volunteer Code of Conduct in place as well as a comprehensive Child Protection and Safeguarding Policy, which can be viewed on our website.

Due to COVID-19 all international volunteers were cancelled

Members of both The Butterfly Tree in the UK, and The Butterfly Tree NGO in Zambia, are volunteers.

TOTAL FUNDS RAISED (£)

3,500,000 2,896,169 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 *Pre-Charity Registration

EXPENDITURE April 2020 to March 2021

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1%
1%
Building Projects
22% Orphan Sponsorship
29% Malaria Prevention
School Utilities, Equipment and Supplies
Water and Sanitation
Transportation and Shipping Costs
9%
Further education Sponsorship
Sustainable & Other Projects
Food & Healthcare (inc. food crisis and Covid-
7%
19)
Sponsorship Expenses
13%
Promotional & Fundraising Activities
7%
0%
1%
10%
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Food & Healthcare (inc. food crisis and Covid19) Sponsorship Expenses

ACCOUNTS

INCOME
Donations, Sponsorship & Fundraising
EXPENDITURE
Orphan Sponsorship
Further Education Sponsorship
Expenses
Sponsored Shipment for Sports Project
Building Projects
Utility & Fuel
Food Crisis Appeal
COVID-19 Appeal
Water & Sanitation
Sustainable Development
Other Projects
Malaria Prevention
School Equipment
Food & Healthcare
Promotional Activities
Transportation & Logistics
Miscellaneous
Bank Charges
Admin fees
Net of receipts/ (payments)
Reserves brought forward at 1st April 2020
RESERVES REMAINING at 31st March 2021		 193,096
193,096
19,053
2,122
1,031
4,709
45,406
0
10,580
19,803
21,602
23,074
70
15,540
14,859
29,996
0
255
1,163
525
0
209,788
(16,692)
74,501
57,809		 193,096
57,809

ACCOUNTS INFORMATION

The Butterfly Tree Orphan Sponsorship Programme

THE BUTTERFLY TREE Registered Charity No. 1118084 3 Gannaway Court, Norton Lindsey Warwick CV35 8JR, United Kingdom Tel: + 44 (0) 1926 843699 Email: jane@thebutterflytree.org.uk www.thebutterflytree.org.uk

The Butterfly Tree Report of the Trustees and financial statements for the year ended 31 March 2021

Charity number: 1118084

13 The Courtyard, Timothy’s Bridge Road, Stratford upon Avon, Warwickshire, CV37 9NP Telephone: 01789 294484 Fax 01789 205600

The Butterfly Tree

Charity Accounts from 1[st] April 2020 to 31[st] March 2021

INCOME

Donations, Sponsorship & Fundraising

EXPENDITURE
Net of receipts/ (payments)
Reserves brought forward at 1st April 2020
RESERVES REMAINING at 31st March 2021
Orphan Sponsorship
Further Education Sponsorship
Expenses
Sponsored Shipment for Sports Project
Building Projects
Utility & Fuel
Food Crisis Appeal
COVID-19 Appeal
Water & Sanitation
Sustainable Development
Other Projects
Malaria Prevention
School Equipment
Food & Healthcare
Promotional Activities
Transportation & Logistics
Miscellaneous
Bank Charges
Admin fees		 193,096
193,096
(16,692)
74,501
57,809
19,053
2,122
1,031
4,709
45,406
0
10,580
19,803
21,602
23,074
70
15,540
14,859
29,996
0
255
1,163
525
0
209,788

These accounts have been prepared on a 'receipt and expenditure' basis, with the information provided.
Signed:
Date:
15/07/2021
H Watson: Grenfell James Associates Ltd

As trustee of The Butterfly Tree charity, I hereby approve the above accounts and confirm that all necessary information was provided in order that they be completed accurately.

Signed: Date: 15/07/2021

J Kaye-Bailey: The Butterfly Tree

CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombern of The Butterfiy Tr On accounts for the year ended 3110312021 Charity no Irf any) 111803 Set out on page$ I report lo the tnjstees on my examination of the accounts of the above charity {'the Trusl'l for the year ended Responsibiltles and basis of roport As the charivs Iruslees, you ale responsible for the p￿paratIOn of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'i. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I ave followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act. Independent IThe charity's gross incorne exceeded £250,000 ond l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delet811 rf not applKable. I have completed my examination. I conlimi that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gi￿ me cause lo believe that in, any material respect.. the accounliryJ records were not kept in accordance with section 130 of the Charities Act", or the accounts did not accord wlh the accounting record8', or the accounts did not compty with the applicable requirements concerning the fomi and content of accounts set out in the Charilieg (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fairf view which is not a matter conside￿￿ as part of an independent examination. I have no concerns and have come across no other matters in connection ith the examination to ￿leh attention should be drawn in this report in order lo enable a proper understanding of the accounts to be ieach&J. Please delete tlje words in the brackets if they do not apply. Signed: Date: 201c"I I IQ£ Namo: Hannah Walson fccrt Relevant professional quallflcationls} or body Acc¢] IER Oct 2018

(If any).. Addre88: Section B Disclosure Onty complete if the examiner needs to highlight material matters of Con￿rn {see CC32. Independent examination of charity accounts.. directs.ons and guidance for examiners). Glvo here brlef details ot any items that the oxamlner wishes to disclose. IER Oct 2018