## FOR HOMELESS PEOPLE LTD
**Trustees Report** & Financial Statements for the year ended 31st March 2023
## **Vision Care for Homeless**
**People** is registered as a charity in England and Wales, Charity No. 1118076 and as a company limited by guarantee in England and Wales, Company No. 05309978
**Helping homeless people see a brighter future**
## **Contents**
|**Chair’s Report**|**1**|
|---|---|
|Introduction|1|
|Around the year|2–6|
|Advocacy overview|6–7|
|Future plans & looking ahead|8|
|**Reference & administrative information**|**9**|
|**Trustees’ Report**|**10**|
|**Independent Examiner’s Report**|**13**|
|**Statement of fnanical activities**|**14**|
|**Balance Sheet**|**15**|
|**Notes to the fnancial statements**|**16–26**|
**Chair’s report** for the year ended 31st March 2023
## **Our mission statement**
“ **Vision Care for Homeless People** ” is a charity set-up to provide eyecare services to homeless people in an environment in which they feel welcome and comfortable.
## **Our aims**
We aim to preserve, protect and promote the ocular health of homeless and vulnerable people in the UK who are unwilling or unable to access mainstream services available through the NHS. We provide screening of ocular health and the provision of spectacles, that meets the immediate visual needs of our beneficiaries.
## **Our aspirations**
Our aim is to expand this service nationwide in all the major cities, so we can make a difference to as many homeless and vulnerable people as we can. We are actively working towards that.
## **Introduction**
**I would like to express my deepest gratitude to our dedicated volunteers, staff, donors, partners, and fellow trustees for their unwavering commitment to our cause.** It is through your support and determination that we have been able to make a meaningful impact on the lives of homeless individuals.
We continued to work tirelessly to address the vision care needs of homeless individuals across the UK. We remained dedicated to our mission of ensuring that everyone, regardless of their housing status, has access to quality eye care.
I’m delighted to present, on behalf of the board of trustees, this report on our progress and impact over the last year.
_Elaine Styles, Chair of Vision Care for Homeless People_
**1**
## **AROUND THE YEAR making progress for eye health for homeless people**
## **April 2022**
We were invited to **Eyecare Glasgow** as their charity partners, and had a VCHP information stand and a raffle, with prizes donated by generous optical companies. I also spoke on homeless eye care to a very receptive audience of practitioners.
I was very surprised to receive the **Eyecare Hero Award** at the Eyecare Education Awards in Glasgow 2022. I am proud of the hard work our Vision Care for Homeless People team carry out enabling homeless people to see a brighter future.
We have received amazing support from the Eyecare team and the whole optical industry.
One of the patients our Gloucester clinic team helped in April was Mr K, who had been getting by with pound shop glasses but needed prescription glasses for both distance and close vision.
We were able to sort him out with his first varifocals. We also helped a young man from Sudan who had no glasses but is -6.00 diopters myopic – and couldn’t even see the biggest letters in the chart. This was the first pair of glasses he had ever had.
## **June 2022**
We kicked off June by celebrating National Volunteers Week and we sent out a huge ‘thank you’ during **Small Charity Week** to all of the people and businesses that enable the charity to reach increasing numbers of homeless people every year.
_Left to right: Sofia, Victoria and Claire – who are part of our Birmingham clinic volunteer team_ .
**2**
## **August 2022**
**Optelec** made Vision Care for Homeless People their charity of the year in 2022 and were delighted to visit the Birmingham Clinic and donate some much-needed equipment. James Fossey, Sales & Marketing Manager, said it was by far one of the most gratifying decisions they could have made.
_James Fossey, Sales & Marketing Manager – Optelec centre, Left: Helen Harms, Manager of Volunteer Operations. Right: clinic assistant, Claire Weir._
**“We specialise in equipment for those with Sight Loss, and to have a visual impairment, and be living homeless must be awful. On top of this, factors of poor vision can be a result of many things, including poor diet, lack of sleep and skipping eye tests. We wanted to do all we can for Vision Care for Homeless People.”**
As a result of the visit Optelec donated a new automatic Focimeter, along with a new printer which was urgently needed.
## **September 2022**
Ricky Patel, Optometrist and Clinical Tutor at University of Plymouth reflects on his experiences about volunteering.
**“Eye opening and rewarding are two phrases that come to mind about the experience I have had so far working at Vision Care for Homeless People.**
**Being able to make a difference to someone less fortunate or in difficult circumstances by providing an eye examination is rewarding as it can have such a big impact. With Covid-19, many people have had fewer interactions with others. Being able to listen to service users, show empathy and provide them with the knowledge that their eyes are healthy makes me remember why I decided to become an Optometrist. I wanted to make a difference and I feel I am doing that at VCHP.**
**A patient that is prominent in my memory was someone who had cataracts for a long time, likely the most dense I have seen. To be able to explain cataracts to the patient and start the process off with a referral to the hospital eye service was very rewarding.**
**Another instance was a patient who had sadly been attacked and as a result, left without any glasses. He was myopic and could only see approximately 25cm away from himself. We were able to arrange new glasses free of charge and he was extremely grateful. It was really satisfying to know what a difference I was able to make to his quality of life.”**
## **October 2022**
In October we marked two really important dates – **World Sight Day** – a day when we reflected on the fact that quality eye care should be available for everyone. We sent out a call to action to eye-care professionals across the UK, to pay extra attention to optimising access for everyone to the very best eye-care services.
Also **World Homeless Day** was another important day – and we took great joy from supporting optometry students at University of the West of England baking cakes with ingredients that are good for eye health! They brilliantly raised funds and awareness of our work.
**3**
## **A year of Vision Care in numbers:**
# **548** Eye examinations
**45** Ready readers dispensed **100’s**
**Leeds**
**Manchester**
**Birmingham Gloucester UK 7 CLINICS London Brighton 703** Pairs of glasses dispensed
of referrals, repairs, advice sessions and dry eye drops given
**95** Volunteers - optometrists, dispencing opticians and optical assistants
**11**
**580**
Total volunteering sessions
Grants from charitable trusts and foundations, worth a total of **£106,871**
## **December 2022**
VCHP’s New Clinic Development Manager, Karen Gennard, worked with dispensing optician Lauren Kearney from **OutsideClinic** to run a popup clinic at Swindon Night Shelter – the Haven.
**‘The Haven is a busy centre in Queen’s Drive in Swindon, providing a wide range of services and they approached us, keen to support homeless people with their eye care. We contacted the Integrated Care Board to see if they would like to work with us to find a way to reduce health in equalities. and whilst we have a long-term aim to develop a static clinic to support the homeless and vulnerable across Swindon and Wiltshire, we decided to run a pop up in the meantime.’**
**‘This was a real collaboration of people and suppliers. OutsideClinic allowed Lauren time to help this get up and running and also supplied a fantastic domiciliary kit to use on the day. Frames were supplied by Wolf Eyewear and Specsavers and Norville2020 in Gloucester provided all the glazing. On the day Lauren and I saw 11 patients from a wide variety of backgrounds and nationalities, all of them required glasses and most had not been tested for many years if at all. We also made a couple of referrals to GP/Secondary care.**
**It definitely showed me that things we often take for granted, like a simple pair of reading glasses, can make such a difference. It was a really lively and fun day out, the staff at the Haven were so welcoming and the atmosphere was one of warmth and inclusion. It would be great to work with them again. Huge thanks to all that supported us, but especially to Lauren – this wouldn’t have happened without her!’**
## **January 2023**
**Crisis at Christmas** patients were delighted to receive their much-needed specs at the **Spitalfields Vision Care for Homeless People** clinic, in London, during January, following the clinics run by volunteer optometrists and dispensing opticians during December.
Essilorluxottica provided the glazing for more than 100 pairs of glasses with a range of prescriptions which will enable people to live more safely and to engage with the world. Additionally, eleven patients were referred for further care from the Crisis clinics.
Anna Bazsah, a London Dispensing Optician, who volunteered for the first time at Crisis at Christmas, was also on hand for the dispensing day:
**“I really enjoyed being involved and doing a really good deed for people. We had a great team and I was pleased that a colleague had told me about volunteering – I will definitely do it again.”**
It was good to see several opticians practices respond to our call to run pop-up or drop-in services for people affected by homelessness over the winter season. One ran at Lifeshare in Manchester, led by former VCHP Trustee Shaneela Joshi. For these special clinics, the optical industry always steps in to help with frames, glazing, optical equipment and supplies.
**5**
## **February 2023**
_Left to right, Zahraa Khan (Herts), Isabelle Horrocks (UWE), Isa Sheikh (UWE), Nuvneet Kaur (Glasgow)._
**Optoversity Challenge 2023** raised £8,400. A total of 71 students registered, from 13 universities, and the overall winner was Isa Sheikh, a third year optometry student for University of the West of England, helping to take his team into the overall lead – winning for the second year in a row Second place went to the students at Aston and third place to Bradford University. Now in its seventh year of supporting Vision Care for Homeless People through student sponsorship, the event has raised a total of £33,000 for the charity.
Also in February, we had the delight of attending **100% Optical 2023** , Excel – Working with Out of the Box Optics on ‘Treasure Trail’ and final of Optoversity Challenge, talks before seminar sessions. Out of the Box Optic’s workshop attracted 40 students, who donated £10 to VCHP to register. The Trainee Treasure Trail visited 10 exhibitors who each paid £100 plus donated a prize.
## **March 2023**
Generous independent practice, **Perspective Optometrics** supported VCHP in a very specific way. Rupal Shah and her independent practice donated £40 from each private eye exam during February towards our work. In March 2023 we received a donation of £1160 in total. Thank you to all supporters who are stepping forward in new and refreshing ways to help the charity financially.
## **Advocacy overview**
**6**
**VCHP homeless voice research was included as a comment article in the British Journal of Healthcare Management. Whilst we were disappointed not to publish in a journal at this time, we are pleased to have had positive circulation of our findings.**
**Specsavers and Crisis started working together to remove healthcare barriers for people experiencing homelessness in relation to eye care and hearing. Professional bodies like LOCSU and AOP have also been focusing on improving homeless eye health, so we would like to use this momentum and strengthen this collaboration.**
## **Achievements:**
**CLINICS:** The ongoing COVID-19 pandemic presented significant challenges, affecting our ability to conduct inperson clinics. We continued implementing safety measures to ensure the safety of our volunteers and homeless clients. We started the year with four clinics reopened: Skylight two days a week, Manchester weekly, Leeds fortnightly, Exeter ad hoc. Gloucester reopened in April, Birmingham in May and Brighton in March 2023. Our eye clinics conducted sessions in seven locations across the UK, providing eye exams, prescription glasses, and referrals for those in need.
**PARTNERSHIPS:** We strengthened our collaborations with local shelters, healthcare providers, optical practices, optical companies and government agencies to expand our reach and better serve homeless and vulnerable people. **EYE CARE ACCESS:** We delivered eye care services to homeless individuals, offering vision tests, prescription glasses, and other necessary eye care treatments. **VOLUNTEER ENGAGEMENT:** The dedication of our 80 volunteer optometrists and support staff remained a cornerstone of our success, allowing us to increase the number of people we could assist.
**POP-UPS:** Encouraged more optical practices to run pop-up clinics – OneSight from EssilorLuxottica Foundation ran a pop-up clinic in Manchester.
**FUNDRAISING:** We successfully raised £131,900 in funds through various campaigns, grants, and donations, enabling us to sustain and plan for expand our services. With thanks going to:
- The Nationwide Community Foundation.
- Stepper UK Ltd
- The Albert Hunt Charitable Trust
- Beatrice Laing Trust LNER Community Investment Gloucester Integrated Care Board Gloucester Local Optical Committee
- Gloucester Eye Therapy Trust
- Specsavers
- Vision Foundation
- Trusthouse Charitable Foundation
- Edward and Dorothy Cadbury Trust
- Awards for All
**7**
## **Future plans & looking ahead**
Moving ahead into 2023/4, we fully expect to be developing, negotiating and nurturing a formal collaboration with Specsavers following a firm offer to provide funding for a two day a week New Clinic Development Manager (NCDM) for a one-year period. The full agreement was finally signed in April 2023. Looking forward we are committed to increasing our clinics to 24 over the next 5 years.
## **Additional plans for the coming twelve months include:**
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1
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A collaborative project with **Specsavers** to hear from patients about their stores and support them sharing these to improve eyecare for all people experiencing homelessness. We will once again work with Stan Burridge at Expert Focus to facilitate this.
Expanding our **outreach efforts** to reach even more homeless individuals in **2** need; looking at expanding into Scotland particularly in the new Crisis centre in Edinburgh. **3 Strengthening partnerships** with local organisations to enhance our services and support. Work with more **Integrated Care Boards** for funding of new clinics where they **4** pay for all patients, not just the ones automatically eligible for NHS General Ophthalmic Services. **5 Governance review** – the board will undertake a facilitated review, explore priorities and refine its working practices and division of roles. Continue to **build diverse income** from a combination of grant-making sources, **6** individual givers and fundraisers, corporate partners - including SMEs in the optical industry as well as high street brands. Continuing to **adapt to evolving health and safety measures** while maintaining the **7** quality of care.
**We remain committed to our vision of a world where everyone, regardless of their housing status, has access to the eye care they deserve.**
**Thank you for your ongoing support.**
**8**
## **Reference & administrative information**
**Trustees** Elaine Catherine Styles Harinder Singh Paul Charanjit Bharj Janice English Robert Greene Aubrey Ayoade Ian Catlin Anthony Blackman (resigned 24[th] Feb 2023) Moses Soussis Emma Low **Company registered number** 05309978 **Charity registered number** 1118076 **Registered office** C/o Crisis Skylight 50 Commercial Street London, E1 6LT **Bankers** Lloyds Bank Kensington High Street Branch **Independent Examiner** Anthony Epton Goldwins Limited 75 Maygrove Road West Hampstead London NW6 2EG www.goldwins.co.uk
**9**
## **Trustees’ Report** for the year ended 31st March 2023
## **Responsibilities of the Trustees**
The trustees (who are also the directors of the company for the purpose of company law) are responsible for preparing the Trustees Annual Report and the Financial Statements in accordance with applicable laws and regulations. Company law requires the trustees to prepare the financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice. The trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including net income or expenditure. In preparing these financial statements the Executive Committee is required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgments and estimates that are reasonable and prudent.
- State whether applicable UK Accounting Standards and Statements of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and which enable it to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Independent examiner**
We appointed Anthony Epton as our independent examiner.
Anthony Epton was re-appointed as independent examiner of the charity at the Annual General Meeting.
On behalf of the board
……………………
**Elaine Styles** Chair of Trustees Date: 28/11/2023
**10**
## **Governance**
Vision Care for Homeless People was incorporated as a Company Limited by Guarantee on 10th December 2004 and registered with the Charity Commission 22nd February 2007. The charity is controlled by its governing document, memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
New Directors are recruited through Retired Executives Action Clearing House among other sources, following a review of skills requirements within the Board and the charity as a whole. They visit a clinic, meet volunteers and staff and are interviewed by existing Directors. New trustees are given induction information and are supported in their new role by the Chair, other Trustees and the Chief Executive. Terms of office are for three years and Directors retire in rotation.
## **Management**
The Board has three subcommittees:
- Funding and PR
## **Public Benefit Statement**
In accordance with the Charities Act 2011, Vision Care for Homeless People is required to confirm that the activities it undertakes to achieve its objectives are all carried out for the public benefit as described by the Charity Commission. The beneficiaries of the charity are members of the public who are in need because of homelessness and associated issues. Through its activities, Vision Care for Homeless People seeks to reduce the eye health inequality faced by people experiencing homelessness by delivering the eye care and spectacles they require. Through high calibre research and evaluation projects, combined with effective lobbying, Vision Care for Homeless People aims to facilitate substantial improvements in eye care for homeless people.
The Trustees have described in this report the charitable public benefit of our activities. The Trustees regularly review Vision Care for Homeless People’s progress against its aims and objectives and confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Charity Commission.
- Finance and HR
- Operations
The day-to-day management of the charity is delegated to the Chief Executive, who reports to the Board. An Executive Team comprising Chair, Treasurer and Development Director meet between trustee meetings. Staff and volunteers are led by the Chief Executive.
## **Risk management:**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. As a board, on an annual basis, the Trustees review the major risks that the charity faces. For identified risks, systems have been established to take necessary steps for mitigation. Trustees can provide reasonable assurance that the major risks to which the charity is exposed have been reviewed and systems established to mitigate those risks.
**11**
## **Reserves policy:**
Trustees have reviewed their reserves policy, in the light of an ongoing reduction in NHS income since the pandemic and with a view to their plans to increase the number of clinics and services the charity provides. The trustees now aim to maintain free reserves in unrestricted funds at a level which equates to approximately nine to twelve months of charitable expenditure. The trustees consider that this level is sufficient given the anticipated levels of income generated from the NHS, charitable grants and donations and their relative risk profiles.
We will work to maintain the reserve targets without in any way compromising the pressing charitable activities that we are committed to undertake. The trustees review reserves on a regular basis and take into account the level of income and expenditure and other on-going commitments. Reserves in excess of 6 months of anticipated General Operating costs are maintained in liquid form in a deposit account. Further reserves are on deposit to gain a higher interest rate. These accounts are reviewed by trustees periodically.
## **Vision**
## **Objectives**
The objective of the charity is to preserve, protect and promote the ocular health of homeless and vulnerable people in the UK who are unwilling or unable to access mainstream services available through the NHS. We provide screening of ocular health and the provision of spectacles that meets the immediate visual needs of our beneficiaries.
During the year, Directors focused the charity’s work on 8 supporting objectives, which are:
**GOVERNANCE AND REPORTING** – Our board, committees and managers efficiently manage resources using up to date and accurate operational, financial and performance data.
**FINANCE SYSTEMS** – Our finance and administration systems are simple, efficient, clear and robust from procurement to audit.
**OPERATIONS** – Our clinics are run with care, are effective and all procedures are consistently practised.
**IDENTIFY AND MEET NEEDS** – By identifying and understanding unmet eye care needs amongst the homeless & vulnerable, we open two new sustainable eye services a year, whilst maintaining existing services.
**The vision of the charity is:**
**We want homeless and vulnerable people to receive the eye-care and spectacles they need. We aim to help all people affected by homelessness across the United Kingdom and the Republic of Ireland to be accessing the eye care they need, from a combination of our own clinics, specialised services we have facilitated, or improved care pathways within the NHS.**
**VOLUNTEER MANAGEMENT** – Our many volunteers feel valued, develop their skills and experience, and make a significant long-term impact on all aspects of our work.
**COMMISSIONING AND FUNDING** – By active implementation of our fundraising strategy we recruit many new funding partners each year which we invest in growing the charity.
**CHAMPIONING EYE CARE** – We champion the cause of equitable eye care for homeless and vulnerable people.
**PROFILE AND PR** – We have local and national recognition as both excellent and worthwhile from a burgeoning number of individual supporters and advocates.
**12**
## **Vision Care for Homeless People Limited**
## **Independent Examiner’s Report**
## **For the Year ended 31 March 2023**
I report to the charity trustees on my examination of the accounts of the Company for the Year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**………………………………………………… Anthony Epton BA, FCA, CTA, FCIE Goldwins Limited Chartered Accountants 75 Maygrove Road West Hampstead London NW6 2EG**
**15th December 2023**
**13**
## **Vision Care for Homeless People Limited Statement of Financial Activities Including Income and Expenditure Account Year ended 31 March 2023**
|**Note**
**Income from:**
Donations
**3**
Charitable activities
**4**
Investments
**5**
Other income
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**6**
**Net income / (expenditure) for the year**
**7**
**Transfer between funds**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**13**
**Total funds carried forward**|**Restricted Unrestricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
7,014
25,172
32,186
56,484
99,714
17,860
117,574
39,283
-
1,321
1,321
419
-
1,245
1,245
10,320|
|---|---|
||**106,728**
**45,598**
**152,326**
**106,506**
-
17,535
17,535
8,728
83,972
59,471
143,443
104,574|
||**83,972**
**77,006**
**160,978**
**113,302**
22,756
(31,408)
(8,652)
(6,796)
-
-
-
-|
||**22,756**
**(31,408)**
**(8,652)**
**(6,796)**
23,849
129,605
153,454
160,250|
||**46,605**
**98,197**
**144,802**
**153,454**|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. The attached notes form part of these financial statements.
**14**
## **Vision Care for Homeless People Limited**
## **Balance Sheet**
## **As at 31 March 2023**
|**Note**
**Tangible fixed assets**
**10**
**Current assets:**
Debtors
**11**
Cash at bank and in hand
Creditors: amounts falling due
within one year
**12**
Net current assets
**Net assets**
**Funds**
**13**
Restricted funds
Unrestricted funds:
Designated funds
General fund
**Total funds**|**2023**
**£**
6,822
157,592|**2023**
**£**
7,599
137,203
**144,802**
46,605
98,197
**144,802**|**2022**
**£**
14,938
186,483|**2022**
**£**
3,130
150,324|
|---|---|---|---|---|
||164,414
(27,211)||201,421
(51,097)||
||14,514
83,683||14,514
115,091||
|||||**153,454**|
|||||23,849
129,605|
||||||
|||||**153,454**|
For the financial year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
Approved by the trustees on 28 November 2023 and signed on their behalf by:
……………………………….…… **Elaine Styles Director Company registration no. 05309978**
The attached notes form part of the financial statements.
**15**
**Vision Care for Homeless People Limited Notes to the financial statements Year ended 31 March 2023**
## **1 Accounting policies**
## **a) Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 - effective 1 January 2015) - Charities SORP (FRS 102) and the Companies Act 2006.
The charitable company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.
## **b) Going concern**
The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
## **c) Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received, and the amount can be measured reliably and is not deferred. Income received in advance for the provision of specified service is deferred until the criteria for income recognition are met.
## **d) Donations of gifts, services and facilities**
Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees’ annual report for more information about their contribution.
On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
**16**
**Vision Care for Homeless People Limited Notes to the financial statements Year ended 31 March 2023**
## **1 Accounting policies (continued)**
## **f) Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
## **g) Fund accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion
to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or specific projects being undertaken by the charity.
## **h) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
- Costs of raising funds comprise of trading costs and the costs incurred by the charitable company inducing third parties to make voluntary contributions to it, as well as the cost of any activities with a fundraising purpose.
- Expenditure on charitable activities includes the costs of delivering services to further the purposes of the charity and their associated support costs.
- Other expenditure represents those items not falling into any other heading.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **i) Allocation of support costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back-office costs, finance, personnel, payroll and governance costs which support the charity and its activities. These costs have been allocated between the cost of raising funds and expenditure on charitable activities.
## **j) Operating leases**
Rental charges are charged on a straight-line basis over the term of the lease.
## **k) Tangible fixed assets**
Items of equipment are capitalised where the purchase price exceeds £500. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life on a straight-line basis. The depreciation rates in use are as follows:
|Fixtures and fittings|33%|
|---|---|
|Clinic equipment (New)|20%|
|Clinic equipment (Second hand)|33%|
|IT Equipment (New)|33%|
|IT Equipment (Second hand)|50%|
**17**
## **Vision Care for Homeless People Limited**
## **Notes to the financial statements**
## **Year ended 31 March 2023**
## **1 Accounting policies (continued)**
## **l) Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **m) Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **n) Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third-party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **o) Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
**18**
## **Vision Care for Homeless People Limited**
**Notes to the financial statements Year ended 31 March 2023**
**2 Detailed comparatives for the statement of financial activities**
|**3**|**Income from:**
Donations
Charitable activities
Investment Income
Other income
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**Net income / (expenditure) for the year**
**Transfer between funds**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Total funds carried forward
**Income from donations**|**Restricted**
**Funds**
**Unrestricted**
**Funds**
**2022**
**Total**
**£**
**£**
**£**
-
56,484
56,484
30,536
8,747
39,283
-
419
419
-
10,320
10,320
**30,536**
**75,970**
**106,506**
-
8,728
8,728
39,310
65,264
104574
**39,310**
**73,992**
**113,302**
**(8,774)**
**1,978**
**(6,796)**
(4,514)4,514
-
**(13,288)**
**6,492**
**(6,796)**
37,137
123,113
160,250
**23,849**
**129,605**
**153,454**
|
|---|---|---|
|Donations|**Total**
**Total**
**Unrestricted Restricted**
**2023**
**2022**
**£**
**£**
**£**
**£**
7,014
25,172
32,186
56,484|
|---|---|
||**7,014**
**25,172**
**32,186**
**56,484**|
**19**
## **Vision Care for Homeless People Limited**
**Notes to the financial statements Year ended 31 March 2023**
## **4 Income from charitable activities**
|NHS Contracts
Gloucester CCG A grant
Albert Hunt Charitable Trust
GETT Gloucester
LOC Gloucester
Nationwide Community
Foundation
Specsavers B NCDM 1
Vision Foundation
Trusthouse Charitable Foundation
Edward and Dorothy Cadbury
Awards for All
Stepper UK Ltd (Leeds)
Clothworkers Foundation
Gloucester CCG|**Unrestricted**
**Restricted**
**Total**
**Total**
**2023**
**2022**
**£**
**£**
**£**
**£**
17,860
-
17,860
8,747
-
4,500
4,500
-
-
3,000
3,000
-
-
2,605
2,605
-
-
6,613
6,613
-
25,000
25,000
-
-
30,000
30,000
-
-
10,000
10,000
-
-
5,000
5,000
-
-
3,000
3,000
-
-
9,996
9,996
-
-
-
-
7,152
-
-
-
5,400
-
-
-
17,984|
|---|---|
||**17,860**
**99,714**
**117,574**
**39,283**|
## **5 Income from investments**
> [Bank interest ]
||**Unrestricted**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|
||||**2023**|**2022**|
||**£**|**£**|**£**|**£**|
||1,321|-|1,321|419|
||**1,321**|**-**|**1,321**|**419**|
**20**
## **Vision Care for Homeless People Limited**
## **Notes to the financial statements**
**Year ended 31 March 2023**
## **6 Analysis of expenditure**
|**Analysis of expenditure**||
|---|---|
|Staff costs
Fundraising
Administration
Other costs
Independent Examination
Governance costs
**Total expenditure 2023**
**Total expenditure 2022**|**2023**
**2022**
**Cost of**
**raising funds**
**Charitable**
**activities**
**Governanc**
**e Costs**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
17,167
103,021
967
121,155
82,250
368
-
-
368
1,536
-
21,765
-
21,765
17,485
-
16,905
-
16,905
11,246
-
-
785
785
785|
||17,535
141,691
1,752
160,978
113,302
-
1,752
(1,752)
-|
||17,535
143,443
-
160,978|
|||
||8,728
104,574
-
113,302|
Of the total expenditure, £77,006 was unrestricted (2022: £73,992) and £83,972 was restricted (2022: £39,310).
## **7 Net income / (expenditure) for the year**
|This is stated after charging / (crediting):
Depreciation
Independent examiner’s fee|**2023**
**2022**
**£**
**£**
4,707
3,051
654
648|
|---|---|
**21**
## **Vision Care for Homeless People Limited**
## **Notes to the financial statements**
## **Year ended 31 March 2023**
- **8 Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel**
|Staff costs were as follows:
Salaries and wages
Social security costs
Employer’s contribution to defined contribution pension schemes
Other staff costs|**2023**
**2022**
**£**
**£**
99,119
71,044
1,857
-
2,778
1,707
17,401
-|
|---|---|
||**121,155**
**72,751**|
None of the employees received employee benefits (excluding employer pension) during the year over £60,000 (2022: None).
The total employee benefits including pension contributions of the key management personnel were £40,891 (2022: £37,358).
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £0).
Trustees were not reimbursed any expenses during the year (2022: £0).
No charity trustee received payment for professional or other services supplied to the charity (2022: £0)
The average number of employees (headcount based on the number of staff employed) during the year was 7.0 (2022: 5.75), FTE 3.3 (2022: FTE 2.3).
## **9 Taxation**
The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
**22**
## **Vision Care for Homeless People Limited**
## **Notes to the financial statements**
**Year ended 31 March 2023**
## **10 Tangible fixed assets**
|**Tangible fixed assets**||
|---|---|
|**Cost**
At the start of the year
Additions
Disposals
**At the end of the year**
**Depreciation**
At the start of the year
Charge for year
**At the end of the year**
**Net book value**
Brought forward
**Carried forward**
All of the above assets are used for charitable purposes.|**Fixtures**
**Fittings**
**Total**
**£**
**£**
38,741
38,741
9,176
9,176|
||**47,917**
**47,917**|
||
35,611
35,611
4,707
4,707|
||**40,318**
**40,318**|
|||
||3,130
3,130|
||**7,599**
**7,599**|
|||
## **11 Debtors**
|**11 Debtors**||
|---|---|
|Contract income receivable
HMRC
Prepayments
**Total**
**12 Creditors: amounts falling due within one year**
Other creditors and accruals
Taxation and social security
Deferred income
**Total**|**2023**
**£**
**2022**
**£**
2,172
12,819
2,265
-
2,385
2,119|
||**6,822**
**14,938**|
||
**2023**
**£**
**2022**
**£**
2,211
1,097
-
-
25,000
50,000|
||**27,211**
**51,097**|
£25,000 deferred income in respect of a grant from Nationwide Community Foundation
**23**
## **Vision Care for Homeless People Limited**
**Notes to the financial statements Year ended 31 March 2023**
## **13 Movements in Funds**
|**Restricted funds**
Green Hall Foundation
Lions Chichester
Masonic Lodge Sussex
Hedley Foundation
Sir Halley Stewart Trust
Gwyneth Forrester Trust
Stepper UK Ltd.
Stepper UK Ltd.
Clothworkers Foundation -
Air Purifiers
Gloucester CCG B Grant
Gloucester CCG A grant
Albert Hunt Charitable Trust
GETT Gloucester
LOC Gloucester
Nationwide Community
Foundation
Specsavers B NCDM 1
Vision Foundation
Trusthouse Charitable
Foundation
Edward and Dorothy
Cadbury Trust
Awards for All
**Total Restricted Funds**
**Unrestricted Funds**
Designated Reserve
General Funds
**Total unrestricted funds**
**Total Funds**|**At the start of**
**the year**
**Income**
**Expenditure**
**Transfers**
**At the end of**
**the year**
**£**
**£**
**£**
**£**
**£**
440
-
(440)
-
-
560
-
(560)
-
-
990
-
(990)
-
-
787
-
(787)
-
-
6,671
-
(1,605)
-
5,066
2,890
-
(2,890)
-
-
5,392
-
(5,392)
-
-
-
7,014
(4,091)
-
2,923
2,700
-
(1,980)
-
720
3,419
-
(971)
-
2,448
-
4,500
(4,500)
-
-
-
3,000
(3,000)
-
-
-
2,605
(521)
-
2,084
-
6,613
(3,000)
-
3,613
-
25,000
(24,800)
-
200
-
30,000
(16,165)
-
13,835
-
10,000
(5,051)
-
4,949
-
5,000
(5,000)
-
-
-
3,000
(600)
-
2,400
-
9,996
(1,629)
-
8,367|
|---|---|
||23,849
106,728
(83,972)
-
46,605|
||14,514
-
-
-
14,514
115,091
45,598
(77,006)
-
83,683|
||129,605
45,598
(77,006)
-
98,197|
|||
||153,454
152,326
(160,978)
-
144,802|
**24**
## **Vision Care for Homeless People Limited**
**Notes to the financial statements Year ended 31 March 2023**
## Restricted Funds
## **Green Hall Foundation**
In January 2019, the Foundation made a grant of £2,200 towards a field screener for eye tests in Shepherd’s Bush.
## **Lions Chichester**
In February 2019, the Lions made a grant of £2,800 towards a field screener for eye tests in Shepherd’s Bush.
## **Masonic Lodge Sussex**
In June 2018, the Lodge made a grant of £4,950 towards a field screener for eye tests in Brighton.
## **Hedley Foundation**
In July 2018, The Trust made a grant towards glaucoma screening equipment for East London clinics and equipment covers for Birmingham.
## **Sir Halley Stewart Trust**
In June 2019, The Trust made a commitment to £19,884 towards the Homeless Voices research project.
## **Gwyneth Forrester Trust**
In April 2020, the Trust made a grant of £15,000 to pay for the post of Manager of Volunteer Operations to continue for a further year.
## **Stepper UK Ltd.**
In April 2021, Stepper donated £7,152 towards the Leeds Clinic's running costs.
## **Stepper UK Ltd.**
In April 2022, Stepper donated £7,157 towards the Leeds Clinic's running costs.
## **Clothworkers Foundation - Air Purifiers**
In July 2021, the Clothworkers Foundation made a commitment of £5,400 to fund the purchase of air purifying units to help reopen clinics post covid. £2,700 spent on air purifiers, then from 6/12/22 the funder allowed the remainder to be spent on IT for clinics.
## **Gloucester CCG A grant**
In July 2021, Gloucester CCG made a commitment of £33,450 over 1 year towards start up costs of a clinic, of which £19,065 was for a one day a week new clinic development manager (optometrist) plus start up costs.
## **Gloucester CCG B Grant**
In February 2022, Gloucester CCG followed their start up grant for VCHP Gloucester with a further grant of £3,419 towards equipment and furniture.
## **Albert Hunt Charitable Trust**
In November 2022, the Albert Hunt Charitable Trust made a grant 0f £3,000 towards operating clinics with homeless day centres.
**25**
## **Vision Care for Homeless People Limited**
## **Notes to the financial statements**
## **Year ended 31 March 2023**
## **GETT Gloucester**
In April 2022, Gloucester Eye Therapy Trust (GETT) made a grant of £2,605 towards purchase of an I-care tonometer for the Gloucester clinic.
## **LOC Gloucester**
In July 2022, Gloucester Local Optical Committee (LOC) made a grant of £6,613 towards running the clinic.
## **Nationwide Community Foundation**
In November 2021, the Nationwide Community Foundation made a commitment of £50,000 towards the cost eye care for homeless people in London for financial years commencing March 2022 and March 2023.
## **Specsavers B NCDM 1**
In June 2022, Specsavers made a grant of £30k towards new clinic development.
## **Vision Foundation**
In October 2022, the Vision Foundation's Resilience Fund made a grant of £10,000 towards VCHP's London operations and operations management while reopening its clinics.
## **Trusthouse Charitable Foundation**
In April 2022, the Trusthouse Charitable Foundation made a grant of £5,000 towards the running costs of optician clinics for homeless people based in homeless day centres in cities across England.
## **Edward and Dorothy Cadbury Trust**
In May 2022, the Edward and Dorothy Cadbury Trusts made a donation to purchase an iCare tonometer for VCHP Birmingham
## **Awards for All**
In September 2022 Big Lottery Awards for All granted £9,996 towards opening a new VCHP clinic in Stratford, London.
## Unrestricted and Designated funds
## **Designated Equipment reserve**
The equipment replacement fund has been designated towards optical diagnostic equipment within clinics.
## **14 Related party transactions**
There are no related transactions to disclose for the year (2022: none).
**26**
VISION
CARE
FOR HOMELESS PEOPLE