## **THE PIOTR MACIEJ & HENRYKA MARIA KOZLOWSKI CHARITABLE TRUST** **158 The Broadway, London W13 0TL** ## **Charity number 1118038** ## **TRUSTEES’ REPORT** **FOR THE PERIOD 01.04.2024 – 31.03.2025** 1 ## **THE PIOTR MACIEJ & HENRYKA MARIA KOZLOWSKI CHARITABLE TRUST 158 The Broadway, London W13 0TL** ## **TRUSTEES’ REPORT** The Trustees’ Annual Report for the purpose of Chapter 4, Section 162 of the Charities Act 2011. ## **CONSTITUTION OF THE CHARITY** The Charity was founded on 20 February 2007 and is governed by its Declaration of Trust. The Charity Registration No. is 1118038. The Trustees act as a Council of Management. The Chairperson is Dr M Konieczko. The current Trustees are: Dr Michael Konieczko, Mr Jerzy Kozlowski, Ms Roma Paluch. The principal offices and registered address of the Charity is: 158 The Broadway, London W13 0TL. Bankers: Barclays Bank Plc Branch: Ealing Leicestershire, LE87 2BB Leicester Independent Examiner: Frances Braidford FCCA Dauman & Co Ltd Chartered Accountants & Registered Auditors 9 Station Parade Uxbridge Road London W5 3LD ## **THE OBJECTIVES OF THE CHARITY ARE:** _To promote the advancement of the education of Polish post-graduate students through research in the United Kingdom in the field of land surveying._ ## **STATEMENT OF THE TRUSTEES’ RESPONSIBILITIES:** The Trustees have a duty to consider all student applications for grants; to assess their merit in accordance with the objectives of the Trust; to select suitable candidates; to agree grants to be offered and fund them in accordance with the Trust’s agreed procedures; to liaise with the students on a regular basis and monitor their progress. The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the results of the charity for that year. In preparing these financial statements, the Trustees are required to: 1. select suitable accounting policies and then apply them consistently; 2. make judgements and estimates that are reasonable and prudent; 3. prepare the financial statements on the on-going concern basis unless it is inappropriate to presume that the charity will continue in business. 2 The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **REVIEW OF ACTIVITES AND POLICY** The Trustees held two meetings in the reporting year in June and December. The Trustees’ meeting in June 2024 was held at the Warsaw University of Technology in Poland. It was preceded by a meeting with the Dean of the Warsaw University of Technology, the Vice-Dean for Studies, and a group of students and potential candidates. During this session, Mr Jerzy Kozłowski presented a historical overview of the Trust, outlining its origins, the Founders, and their families. Students were also provided with information on the administrative aspects of applying for a scholarship/grant. The meeting was attended by current and former scholars supported by the Trust, who shared their experiences of studying in the UK and explained how they had benefited from the Trust’s support. Two students expressed a strong interest in pursuing studies in the UK and applying for support from the Trust in the future. Having found during the Covid period that virtual meetings were both effective and cost-efficient, the Trustees held the December meeting online via Zoom. The Trustees continue to find this medium a practical and efficient means of conducting business. The Trustees continue to promote the work of the Trust by displaying leaflets at various universities across Poland. These were distributed during the meeting at the Warsaw University of Technology. Mr Jerzy Kozłowski ensures that the leaflet is placed in locations where potential applicants are likely to see it. He serves as the primary contact in Poland and maintains close personal connections with Prof. Tomasz Kozłowski of Kielce University, the Dean of the Warsaw University of Technology, Prof. Janusz Walo, and the Vice-Dean for Studies, Dr Tomasz Budzyński. Dr Budzyński actively promotes the Trust among promising students and ensures that applicants meet the English language requirements set by UK universities. Whenever possible, Mr Jerzy Kozłowski also holds personal discussions with potential candidates. During the reporting year, the Trustees sponsored one applicant, who benefited greatly from the support received. The student summarised these benefits in the following words: “I’ve made good progress on my first publication and feel that my overall research direction is becoming clearer and more focused. The additional work [..], helped me think beyond just the academic side and into how tools like mine could support practical land monitoring or restoration projects. [..] I’m looking forward to continuing my research.” [..] “Thank you very much for the continued support from the Kozlowski Trust. I am truly grateful for the Trustees’ ongoing encouragement and sponsorship.” 3 The Trustees confinm that they have had regard to the public benefit guidan(x requirements. RISK During the Reporting year the Trustees carried out an in depth review of the Charity Commission's Document 'Charrty trustee meetings.. 15 questions you Should ask:, Having considered each relevant question it was agreed thal the Trust is meeting all the necessary ￿quireMents. Risk Assessment 15 considered at every meeting of the Trustees who meet twice a year. Thus the Trustees remain confident that all areas of potential risk have been scrutinised and are monitored carefully PLANS FOR THE FUTURE The Trustses will continue to advert￿1 the Trust and its objectives by leaflets as well as by word of mouth in appropriate institutions thus bringing these to the attentKtn of more potential candidates. The Trust hopes to award grants to a greater number of surtable candidates In accordan￿ wtth its charrtable aims. However, with the increase In fees results'ng from Brexrt and the economic situation, the Trustees will need to consider applications very carefully to ensure that the Trust funds are used to their besl athiantage The Trustees will continue to seek advice from the appointed Independent Financial Advisor: Adam Salomon of Premier Portfolio, regarding investment of the charty's funds In order to maximise profit and spread the nsk. Drm Jerzy Kozlowski Roma Paluch .0 (I: IOL ## **THE PIOTR MACIEJ & HENRYKA MARIA KOZLOWSKI CHARITABLE TRUST Charity number 1118038** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD FROM 01.04.2024 – 31.03.2025** |**RECEIPTS**|| |---|---| |Interest & Dividends received – Aviva|6,037| |Interest & Dividends received – Scottish Widows|4,712| |Aviva Investment – Increase in valuation|8,943| |Scottish Widows – Increase in valuation|9,168| ||--------| |**Total Receipts**|**£28,860**| ||**=====**| |**PAYMENTS**|| |Fees – Sweetman Burke & Sinker|15,239| |Fees – Dauman & Co Ltd|540| |Trustees’ Expenses|145| |Investment charges – Aviva & Scottish Widows|5,383| |Grants & Tuition Fees – Milena Cudak|16,275| |Meeting Expenses|-| ||--------| |**Total Payments**|**£37,582**| ||**=====**| |**Net Income/(Expenditure)**|(8,722)| |**Cash Funds 01.04.2024**|515,264| ||----------| |**Cash Funds 31.03.2025**|**£506,542**| ||**======**| THE PIOTR MACIEJ & HENRYKA MARIA KOZLOWSKI CHARITABLE TRUST Charity number 1118038 STATEMENT OF ASSETS AND LIABILITIES AS AT 31.03.2025 CASH FUNDS Aviva Investment Fund - at valuation 1910312025 Scottish Widows Investment Fund - at valuation 0710312025 Sweetman Burke & Sinker Client Account 215,214 249,497 41,831 Total Cash Funds £506,542 LIABILITIES NIL Approved on behalf of the Trustees by: Dr M Koni Independent Examiner's Report to the Trustees of The Piotr Maciej & Henryka Maria Kozlowski Charitable Trust (Charity Number 1118038) I report on the Accounts of the Trust for the year ended 31 March 2025 which are attached. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 201 l Act. to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 201 l Act. and to state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance with the General Direclions given by the Charity Commissioners. An examination includes a review of the accounting rccords kcpt by thc charity and a comparison of th¢ accounts pr¢s¢nted with thos¢ records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanaiions from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view,, and the report is limited to those matters set out below. Independent examiner's statement In the course of my examination, no matter has come to my attention". (l ) which gives me reasonable cause to believe that, in any material respect, the trustC¢s hav¢ not met the iequirements to ensure that- proper accounting records are kept in accordance with section 130 of the 2011 accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act" or {2) to which, in my opinion, attention should be drdwn in order to enable a proper understanding of the accounts to be leached. 14 Date: 15 October 2025 Frances Braidford, FCCA Dauman & Co Limited 9 Station Parade, Uxbridge Road Ealing Common. Londo￿ W5 3LD