## **PRESTON (RUTLAND) VILLAGE HALL – CHARITY NUMBER 1117903 TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2023**
Rental income of £3838 was below the previous year’s £4589, because the refurb activities reduced availability of the hall for rent.
We are operating the newly-formed Film Club’s account as separate line items of receipts and expenditure.
We received a grant of £35000 for defined refurbishment works and were required by HMRC to make a Contributing Third Party (CTP) payment of £3907 (about 11% of the grant) to the grant authority, Grantscape.
The main areas of overhead expenditure continued to be cleaning, electricity, insurance and water charges. We also spent £3448 on hall repairs, maintenance and purchases, similar to the previous year’s £3578. Most of the expenditure, £2987 is non-recurring for smoke alarm, additional light switches and lights, wall heaters, DVD player, kitchen glassware, pictures and picture-hanging kit. We paid £324 for hedge cutting.
The main areas of expenditure were refurbishment of the hall, £35000, matching exactly the grant received, and kitchen, £10525, funded from reserves built from government covid relief grants totalling £31700 over 3 years, 2020 to 2022.
Overall, the hall had a deficit of £17531 for the year, accounted for by the kitchen, £10525; repairs, maintenance and purchases, £3448; and CTP payment, £3907, totalling £17880.
At 31 December 2023, cash balances in the bank amounted to £22522 (2022 £40051).
## **SIGNED BY S M BOSE (Raja),TREASURER on behalf of the Trustees, Philip Grimley and David Atkinson**
Date: 28 October 2024
1
## **PRESTON (RUTLAND) VILLAGE HALL – CHARITY NUMBER 1117903 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023**
|**RECEIPTS**
**HALL RENTALS:**
Art Class
Choral Society
Flower Show
Keep Fit
Line Dancing
Preston PCC
Rutland Choral Soc
RCC
Rutland Folk Dance Club
Rutland Riding Club
Sewing Class
Tai Chi
Upp Choral Soc
Yoga
Sundry other rentals
Misc receipts
**Total**
**RCC COVID RELIEF GRANTS**
**OTHER RECEIPTS:**
Bank Interest
Bank compensaton
Film Club pledges, membership and donatons
**TOTAL INCOME**
**PAYMENTS**
Cleaning
Electricity
Insurance
Kitchen refurb
RCC green bin
Water
Repairs and Renewals/Hall maintenance
Solar Panel Costs
Sundry expenses
**OTHER PAYMENTS:**
Mandatory (HMRC) contributon to Grantscape
Film Club screen, Registraton, flm licence
**TOTAL PAYMENTS**
**EXCESS OF RECEIPTS OVER PAYMENTS FOR THE YEAR**|**2023**
**£**
480.00
-
140.00
-
260.00
36.00
78.00
198.00
369.00
42.00
240.00
1296.00
36.00
225.00
171.00
267.28
**3838.28**
-
239.35
180.00
675.00
**4932.63**
460.00
1323.36
748.64
10525.48
50.00
225.85
3447.63
-
503.69
3907.00
1272.00
**22463.65**
**-17531.02**|**2022**
**£**
486.00
439.50
140.00
72.00
300.00
67.50
-
-
-
-
585.00
444.00
-
1567.50
488.00
-
**4589.50**
2667.00
35.09
-
-
**7291.59**
680.00
1496.06
775.05
-
-
341.42
3576.74
399.20
16.00
-
-
**7284.47**
**7.12**|
|---|---|---|
||||
2
|**RESTRICTED FUNDS: GRANTSCAPE**|**2023**||**2022**|
|---|---|---|---|
||**£**||**£**|
|**Grant**|**34999.98**||**-**|
|**Expenditure**|**(34999.98**
|**)**|**-**|
|**Excess of Receipts over payments**|**0**|||
|**CASH RESOURCES AT 31 DECEMBER 2023**|**2023**||**2022**|
|Current Account|904.523712.89|||
|Deposit Account|21617.9436338.59|||
|Cash in Hand|-||2.00|
|**TOTAL**|**22522.46**
**40053.48**|||
The Village Hall owns the hall land, buildings and the car park. The sum insured of the buildings in the 2023 policy renewal was £565,000.
During the year, as part of the hall and kitchen refurbishments, the following assets valued over £200.00 were acquired:
- Ceiling lights
- Panelling
- WC pack for disabled access
- AV equipment, including amplifier, projector and surround sound speakers
- Sofas
- Blinds
- Bottle cooler for mobile bar
- Flooring
- Kitchen tiles
- Cooker, dishwasher, sink, hot cupboard, trolley, stands
The Village Hall had no other assets and no liabilities at 31 December 2023.
## **THESE ACCOUNTS HAVE BEEN PREPARED BY S. M BOSE (Raja), TREASURER AND ARE SIGNED BY HIM ON BEHALF OF THE TRUSTEES.**
…………………………………………………………….
Date: 28 October 2024
3
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the** PRESTON (RUTLAND) VILLAGE HALL **trustees**
**On accounts for** 31 December 2023 **the year ended**
**Charity no** 1117903 **(if any)**
**Set out on pages** 1 to 3
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.
- As the charity's trustees, you are responsible for the preparation of the accounts in
- **Responsibilities** accordance with the requirements of the Charities Act 2011 (“the Act”).
- **and basis of** I report in respect of my examination of the Trust’s accounts carried out under section 145 of
- **report** the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have come to my **examiner's** attention in connection with the examination which gives me cause to believe that in, any **statement** material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Signed:**
28 October 2024
**Name:** Julie Peters
**Relevant**
**professional qualification(s) or body (if any):**
**Address:** 16 Main Street
Preston
4
Oakham Rutland LE15 9NJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
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