**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 November 2020 31 October 2021 **From** ## Section A Reference and administration details **Charity name** Howbury Friends **Other names charity is known by Registered charity number (if any)** 1117813 **Charity's principal address** St Augustines Church Hall Slade Green Road Erith Kent **Postcode DA8 2LW** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Evelyn Heselden|Chairperson||| ||Debbie Hughes|Treasurer||| ||Jackie Taylor|||| ||Claire Wright|||| ||AmyTiller|||| ||Dave Tiller|||| ||Joanne Wallers|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Melanie Hudson – Coordinator Sonya Richbell- Support Worker||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Registered Charity How the charity is constituted (eg. trust, association, company) Vacant posts are advertised in a newsletter and via social media. We try Trustee selection methods to encourage new members onto the Committee and ask them to express (eg. appointed by, elected by) interest in a letter. Interested parties are invited to attend a meeting prior to commitment. Potential members are then nominated and selection based upon a show of hands at a Committee meeting. - (eg. trust, association, company) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. There is a procedure for the induction of new trustees which includes: giving them a copy of the organisation structure, constitution, policies, minutes of meetings and rules regarding quorums. Trustees are given our Privacy notice and Personal data consent form. Trustees are encouraged to attend training courses and given access to the local Voluntary services newsletters and publications. Howbury Friends reviewed the GDPR policies set out last year in line with our GDPR policy and practices will be reviewed annually. We also reviewed all other policies as we do annually including Child protection, Safe Guarding, Anti Bullying Policy, Lone workers policy and others. Howbury Friends continue to work closely with St Augustine’s Pcc, who manage the church hall to ensure the best services & outcomes for families in Slade Green. St Augustine’s Church recognise Howbury Friends is a service much needed and supported by the local community, and we have a written agreement to occupy the premises at a regular monthly amount, so we can maintain low cost services for our families from this deprived area. We have a good working relationship with St Augustine’s church and the pcc. Howbury Friends also continued to work with Slade Green Big Local Partnership and Local Trust in delivering projects. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Advance education for families and other members of the community and surrounding areas of the London Borough of Bexley by running events and activities and encouraging people in learning and education. Promote for the benefit of the inhabitants of Slade Green and the surrounding areas of the London Borough of Bexley, without distinction of sex, sexual orientation, race or political or religious or other opinions by **TAR** March **2012** 2 associating with other local inhabitants, local authorities and voluntary organisations in a common effort to advance education, recreation and other leisure time occupations with the objective of improving the condition of life for the said inhabitants. Promote such other charitable purposes as may from time to time be determined. Howbury Friends gives Parents, Carers and their children aged 5 years and over the chance for the children to attend an affordable after school club whilst the parents/carers are at work Monday to Friday, term time only, for a small daily charge. Holiday family sessions are run in periods of group closure. This year has been so tough due to covid and having to stop and start the club. The Charity also provides an extensive programme for other members of the community either through fitness, get togethers, community days, festivals and learning activities and courses. We had to put these on hold due to Covid We work to support Parents in their parenting role, providing a listening **Summary of the main** ear when needed, and signposting to relevant agencies and services **activities undertaken for the** when appropriate, and encouraging their involvement in other activities **public benefit in relation to** that the organisation runs. **these objects (include within** Arranging Social events for parents. Howbury Friends provides **this section the statutory** volunteers and staff for local events and activities run by Slade Green Big **declaration that trustees have** Local, We also carry out signposting to other community groups and **had regard to the guidance** services, with which we work closely, and with whom we collaborate to **issued by the Charity** provide community events – in the aim of achieving better outcomes for **Commission on public** our families, promoting Community participation and cohesion and **benefit)** contributing to wellbeing and health of the family unit and community as a whole. We have carried on signposting families but it has been hard due to covid We remained part of Amazon Smile and the Bexley Community lottery. Working with other Groups and agencies to achieve the best possible outcomes in terms of service delivery for our families. This year this has included our involvement in the Slade Green Forum, Northend Ward Neighbourhood Policing, Slade Green Action Group, Neighbourhood Watch, and in the BIG Local Partnership, planning and implementing local events. We have continued to access Impact In Action training, working with Bexley Voluntary Services Council. Our volunteers have a huge impact on the community. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 As well as the management committee members, 3 volunteers have been involved in helping to run the events at Howbury Friends and for Slade Green Big Local. We also have other volunteers who help with Swap shop. You **may choose** to include further statements, where relevant, about: The Staff and Trustees have, this year, contributed a lot of voluntary time, over 2000 hours within Howbury Friends and for SGBL, - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** During the year 1st November 2020 to 31st October 2021, Howbury Friends has: - Provided a term time, daily walk from school to after school club, giving children access to a wide range of activities and experiences, led by experienced staff from 3.30pm-5.30pm. - The cost of attendance was reviewed by the Committee, and after much consideration it was decided to keep attendance costs per child to £3.50 - Provided a wide range of arts & crafts materials and resources for Creative activities, including cooking - Provided a food bank to residents, this included distributing free bakery products regularly to our families through the Tesco Community scheme and Fare Share – where Tesco donate excess bread products to local charities. - Ran a monthly Swap Shop event where residents can donate clothes, household items etc and receive points, then on the swap shop day can use their points to buy other items. - Coordinated and volunteered at the Football club Slade Green Knights. Provided funding for kits etc. - Provided small grants for community members to provide activities in the community. - Distributed free hygiene and cleaning products through In Kind Direct - Continued to seek funding from external funders in the aim of improving our services to children & families - Fundraised internally for the group - Extended involvement in the Slade Green Big Local Partnership, assisting to steer our Community in this 10-year pathway and encourage local people to be involved in decision making. - Continued to raise the profile of our group and other agencies and community groups in the local area, enabling more families to • - access family services Worked with other community groups and services, schools, Skills For Growth, Northend Wellbeing Centre , BVSC, Police, Charlton Athletic, Local Trust, St Augustine’s Church Pcc, for a joined up approach to providing the best possible services with the best possible outcomes for residents, families and children in our Community. **TAR** March **2012** 5 Section D Achievements and erformance p **TAR** March **2012** 6 ## **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** The Trustees try to maintain general reserves of at least £10,000 in order to have sufficient funds to maintain the Charity’s cash flow, to cover unforeseen costs and to meet its commitments should the charity need to wind up. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our main source of income is daily fees paid by parents and carers for their children’s attendance. We are committed to keeping this as low as possible in order that we remain accessible to families in our identified area of need - Slade Green- the most deprived area in Bexley. We also have some income from the sale of refreshments, but again, we must remain cost effective to our clients. Local Trust and Slade Green Big Local are a main source of funding but we will continue to apply for grant funding for projects and equipment, and fundraise internally to help finances. Our expenditure in its entirety supports the key objectives of our group. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** ||**s trustees**|| |---|---|---| |||| |**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Evelyn Heselden|Debbie Hughes| ||
Chair|Treasurer| ||27/7/22|| ||27/7/22|| **TAR** March **2012** 7 Section E Financial review grief 51alemen* or tho Ghprlty's ptslfcy on rexerve to have sulfi¢ient funds lo Inaintain Charity's cayh flow, to COv¥r LJrilor?4L'efj ancl lo mcTrfrll ils commitmen1% should Iho charily need to win(J kjp. Detall.% of any funds materlally In defrclt Furthw financial review detalls Ioptlonal Inlormatlon You may ch005e li) Include [)£)id by [Jrirenis and carers for thelr chSlclr8n's 8tt8nd4nce. Wè are committed to keeping this as low a5 P05%1ble in al'der Ihilt we remain acce55ible to families in our Identified ared ol noed - Slacjp Green- the m05l deprlved arga In Boxley. We also have som(.. Income from the sale of refreshments, but again. we must remain cost effLJLtlve to our olient5. Local Trust arid Slade Greon Rig LOCBI are a main source of funding but we will contlnue lo apply for grant funding for prolects and equipwent. and tLJndraise inlerndlly lo help flndnces. Our expend￿Ure in its entirety supports the key objectives of our group. rL7lI?v3nl about. Ihe chaiity s princtpal 50urce% of fiJi?d% linilii(ling any fundrèisingl. ow expendrtU￿ has supp(xted the key objectives of the charity, investment wlicy and ()bjectwes including any ethical investmeni policy Section F Other o tional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty'8 trustees Slgnature{s) Full name(sl Position (eg Secretary. Chalr. etc) Evelyn Heselden Chair Debbie Hughes Treasurer Date 2717122 March 2012 TAR Mar¢h 2012 CHARITY COMMISSION FOP EP4GLANO ANO WALES I l thvry Fil Recei cci6a For thp PPTj{>(I Irom ts and ments accounts To Section A Receipts and ments Totab ¢uiiJ> L.Hsi ye¥T. lund% Ivnd* inds Al Recol ts lo I'l £thL*)I Ihp ne￿& 18 I,* GT4) iS.LV) Cfr 2.015 479 Ftrs 300 14.825 9.960 100 21.999 055 I￿0￿￿ ffor ARI 13B.073 112,961 17.IB9 UQ784 tsee t**1. Sub tot31 T(*alrecapts 17,289 120,784 138.073 112.967 12,854 827 51534 56.209 593 33.985 6.710 29.898 61.705 i.?io 1.448 61.705 5.873 1.440 4.663 11,597 14,226 Hd, Sub total 136,242 153.218 A4 Asset and Investment urchases, (see tablel Sub Éotsi Totalpayments 18.344 CXX Rl *YCQrts ISS) 117. 136242 ju P*tofrec*p15/(p3yn7ents) . 5 Transf￿ between funds Cash funds last year end Cash firts thisyear end 1,055 1087 1.831 40.251 18.093 19.924 17.166 16,111 927 3,81 40.251 Iss? Section B statement of assets and liabilities at the end of the period iunds L£*legorles Bl Cash lunds Detalls funds iorie4re5t E iunds 3.811 Tolal cash fvnds c) Uffesirkied Re5tii£ted lund5 fJnds 82 Olher mon￿ary asse15 Detalls vah* Detalls Fwd lo Details r4 C3bfieiS CornpuiW5 A 2 B4 Assets relained the Locol Trust To HNbury Fr*nd5 EqUry￿i C￿ (kYhe5a￿ EquDment Ipth at¥JiabWs N16 M*01 Ms M Fr￿dS ury FTeThJs HO￿ts￿rY Ffethd5 Flth Detsib5 Prrter L(Ka, Tfust L((￿ TnA FMN Date ol roval .T HE5[L￿E ccxx AJ x¢A¥ts15S1 2710712022 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts S•ctlon A Ind•p•nd•nt Ex•mln•r'• A•p•rt RL'POrt lo tIiLi Iru51Liesl members of Howbury Fr1017ds On accounts for the year ended 31110120?I Charlty no Ilf any) 1117813 Set out on pages my o.xic mlnrillon of the accounts of the above charlly I'the Trugt") lor th8 y8Ar gnd8d l il I I I nl.Jl 1 '{ I y'(. Responslbllltle5 and As Ihp rharlly Iriislpps of thp Trust, you arp responslble for the preparation basis of report ()[ thi) iiocoun15 In acr.ordcincp wllh the requirements of the Charities Act 2011 ('th? Act.) I report in re8peGI of my axaminalion of the Trust's accounts carried out under section 145 of the ?.01 l Act and In carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 1451511bl of the Act. I have completed my examination. I confirm that no material matters have come lo my allenliDn lolher than that disclosed below ') in connection wfth the examination which gives me cause to believe that in. any material respect., accounting records were not kept in accordance with settion 130 the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connettion with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached, Please delete the words in the brackets il they do not apply. Date: examiw's Statement Signed: Name: Relevant professional ualification{s) or body (if any).. Address.. October 2018