Vine Counselling Services
Trustees Report for the year ended 31st March 2023
The Trustees have pleasure in presenting their annual report and the accounts for the year ended 31[st] March 2023.
Vine Counselling Services (Charity Number 1117796) was formed as a charity on 15[th] November 2006 with the principal object to “provide qualified professional counselling” to the general public.
Vine Counselling Services is based at:-
The Refectory Station Road Congresbury North Somerset BS49 5DX
The Trustees who served the charity during the year were as follows:-
Mrs S Sheehan (Chair) Mrs B Hacking (Vice-Chair) Mr D Seabright (Treasurer) Mrs A Pursey Mr I Stocker Mrs A Norcross Mrs C Beveridge Mrs H Ward Mrs S Storey
Structure,Governance and Management
Vine Counselling Services is an unincorporated charity governed by its constitution under the direction of the Trustees, whose role it is to set out the overall strategy of the organisation.
The implementation and day to day operation of the organisation is directed by a part-time Director (currently Liz Linnitt) and a part-time Operations Director (currently Tracy Robertson). A part-time Children & Young People Lead was also employed part time during the financial period referred to within this Report (Joanna Lawrance) and she was supported by a part time Administrator (Jodi Tivey).
Counsellors are volunteers, some qualified, some students. A number of the qualified Counsellors invoice on a self employed basis separately for additional hours equivalent in number to their voluntary hours. The receptionists are also volunteers. In addition, there are self employed supervisors.
Trustees are appointed by the Board as required with no set rules applying. Induction of new Trustees is carried out in a structured way by a Trustee and the Director and includes all policy documents and risk assessments.
Objectves and Actvites
Vine Counselling Services’ charitable objectives are to provide professional counselling to individuals in need of such assistance. The service is available for 45 weeks per annum, now offering up to 60 sessions per week. The Children & Young People service was launched in October 2021 providing 3 sessions per week (additional sessions not feasible due to staff shortages).
Active fundraising takes place through events, links with local Parish Councils, Churches, individuals and corporates. 2-3 large fundraising events are organised each year. Grants were applied for and received during this reporting period from:- PTL Foundation £50,000 - Co-op Community Fund £2,848.26
Achievements and Performance
Vine Counselling Services had a very busy year, adapting to post pandemic need for services within the community and many enquiries through local GPs and other agencies. Up to 60 face to face sessions were provided weekly and a small number of online sessions still took place. The waiting list was 40 potential clients at the year end. Donations continued to be received from clients and other sources, clients being asked for a donation of £20 per session. The ethos not to turn anyone away due to financial constraints has remained although discussion regarding a lesser donation is had on a case by case basis.
The CYP (children and young people) service was running alongside the adult work. Due to the resignation of one of the qualified youth counsellors, and difficulty to find a replacement, only one CYP counsellor was providing sessions for clients.
It was agreed that both the adult and children services would be reviewed on an annual basis.
Financial Review
The charity’s income amounted to £105,038 (compared with £78,009 in the previous financial year). This figure includes restricted funds of £2,385 for the Children & Young People service (£11,710 in the previous financial year). An extraordinary grant of £50,000 was received from PTL Foundation in this financial year.
Expenditure for unrestricted funds was £66,077, and expenditure from restricted funds was £20,531. In comparison, £55,203 was the unrestricted expenditure for the last financial year, and £15,905 restricted funds expenditure.
Reserves for unrestricted funds stood at £75,024 as at 31 March 2023 compared with £38,448 as at 31 March 2022.
Reserves for restricted funds stood at £35,658 as at 31 March 2023 compared with £53,804 as at 31 March 2022.
Responsibilites of Trustees
The Trustees are responsible for the preparation of the accounts. They consider that an independent examination is required.
DATE: 18.12.23
Vine Counselling Services Accounts for the year to 31 March 2023
Charity No. 1117796
| INCOME DONATIONS & GRANTS Churches £ 600.00 Trusts £ 50,000.00 Individuals & Others £ 405.00 Parish Councils Friends of Vine donation £ 3,320.00 Corporate £ 3,730.00 Local Organisations £ 800.00 Client Donations £ 35,232.00 Quartet Grant Gift Aid Tax £ 5,863.00 OTHER TRADING ACTIVITIES Fundraising Events £ 2,020.00 OTHER £ 254.00 ON-LINE (Just Giving/Vir £ 249.00 Bank Interest £ 180.00 TOTAL INCOME £ 102,653.00 EXPENDITURE CHARITABLE ACTIVITIES Supervision £ 6,320.00 Director & staff salaries £ 31,096.00 Counsellor invoices £ 14,647.50 Insurance £ 265.00 Training £ 206.00 Telephone £ 991.00 Administration £ 2,617.84 Premises hire £ 6,896.00 Cleaner £ 300.00 Travel Expenses £ 1,735.16 Other Costs £ 269.50 Website £ 648.00 RAISING FUNDS Events Costs £ 85.00 TOTAL EXPENDITURE £ 66,077.00 SURPLUS / (DEFICIT) £ 36,576.00 2022-23 General* |
INCOME DONATIONS & GRANTS Churches £ 600.00 Trusts £ 50,000.00 Individuals & Others £ 405.00 Parish Councils Friends of Vine donation £ 3,320.00 Corporate £ 3,730.00 Local Organisations £ 800.00 Client Donations £ 35,232.00 Quartet Grant Gift Aid Tax £ 5,863.00 OTHER TRADING ACTIVITIES Fundraising Events £ 2,020.00 OTHER £ 254.00 ON-LINE (Just Giving/Vir £ 249.00 Bank Interest £ 180.00 TOTAL INCOME £ 102,653.00 EXPENDITURE CHARITABLE ACTIVITIES Supervision £ 6,320.00 Director & staff salaries £ 31,096.00 Counsellor invoices £ 14,647.50 Insurance £ 265.00 Training £ 206.00 Telephone £ 991.00 Administration £ 2,617.84 Premises hire £ 6,896.00 Cleaner £ 300.00 Travel Expenses £ 1,735.16 Other Costs £ 269.50 Website £ 648.00 RAISING FUNDS Events Costs £ 85.00 TOTAL EXPENDITURE £ 66,077.00 SURPLUS / (DEFICIT) £ 36,576.00 2022-23 General* |
£ 500.00 £ 1,885.00 22-23 Restricted (Youth) |
£ 700.00 £ 11,370.00 £ 1,000.00 £ 3,200.00 £ 1,250.00 £ 30,333.00 £ 5,000.00 £ 6,002.00 £ 1,643.00 £ 5.00 £ 5,796.00 £ 66,299.00 £ 7,355.00 £ 24,424.00 £ 1,414.00 £ 9,620.00 £ 920.00 £ 496.00 £ 6,640.00 £ 255.00 £ 2,262.00 £ 648.00 £ 169.00 £ 54,203.00 £ 12,096.00 2021-22 General |
£ 10,000.00 £ 1,000.00 £ 710.00 21-22 Restricted (Youth) |
|---|---|---|---|---|
| £ 2,385.00 | £ 11,710.00 | |||
| £ 300.00 £ 19,444.00 £ 787.00 £ 20,531.00 |
£ 13,730.00 £ 150.00 £ 170.00 £ 1,855.00 |
|||
| £ 15,905.00 | ||||
| £ 36,576.00 | -£ 18,146.00 | -£ 4,195.00 |
BALANCE SHEET AS AT 31/03/2022
BANK ACCOUNT £ 89,778.00 CASH IN HAND £ 226.00 DEBTORS £ 7,360.00 £ 97,364.00 LESS CREDITORS £ 5,112.00 £ 92,252.00 TOTAL RESTRICTED UNRESTRICTED BROUGHT FORWARD £ 84,351.00 £ 57,999.00 £ 26,352.00 DEFICIT/SURPLUS £ 7,901.00 -£ 4,195.00 £ 12,096.00 £ 92,252.00 £ 53,804.00 £ 38,448.00 BALANCE SHEET AS AT 31/03/2023 BANK ACCOUNT £ 107,587.00 CASH IN HAND £ 220.00 DEBTORS £ 7,278.00 £ 115,085.00 LESS CREDITORS £ 4,403.00 £ 110,682.00 RESERVES TOTAL RESTRICTED UNRESTRICTED BROUGHT FORWARD £ 92,252.00 £ 53,804.00 £ 38,448.00 DEFICIT/SURPLUS £ 18,430.00 -£ 18,146.00 £ 36,576.00 £ 110,682.00 £ 35,658.00 £ 75,024.00
NOTES: *ADMIN COSTS 2022-23 include laptops 1038 stationery 202
INDEPENDEKf EXAMINEWS REpoKf TO THE TRUSTEE5 OF VINE COUNSELUNG SERVICES I report on the accounts of Irine Counselling Servlces for the year ended 31 March 2023. RespecUve Respon51bllltle5 of Tru5ttts and Examln¢r The Trustees of Vine Counselllng servIs are responsible for the preparation of the accounts. The Trustees conslder than an audlt is not reqUId for this year under Section 14412) of The Charltles Act 2011 (the 2011 Artl aThl that an independent examination is needed. It Is my responsibillty to Èxamine the accounts under Sectlon 145 of the 2011 Art follow the procedures laid down in the General Directions glven by the Charlty Commlssion under Sertlon 145151{bl of the 2011 Act: and state whether particulaf matters have come to my attention Basls of Indepndent Examlnerfs Rewt My examinatlon was carried out In accordance with the General Directlons glven by the Charity Commlssion. An examination includes a review of the accountlng record5 and comparison of the accounts presented with those records. It also Includes conslderatlon of any unusual Item5 or dlsclosures In the accounts and seekin8 explanatlons from you, as Trustees, COnrning any such matters. The procedures undertaken do not provide all the eviden that would be required In an audi( and consequently no oplnion 15 8iven as to whether the accounts present a 'true and falr ¥1< and the report is limited to those matters set out In the ststement below. Independent Examlnerfs Statement In connection with my examlnatlon. no matter has come to my attentlon: which glves me asonable cause to believe that in any material respect the requirements to keep accounting record5 in accordance with Section 130 of the 2011 Art,. and to prepare accounts which accord with the accounting records and complv with the accounting requirements of the 2011 Act have not been met or:
to which in my opinion, attentlon sl)ould be drawn in order to enable a proper understandin8 of the accounts to be reached. STEP N OSMAN 20 ÈL 20 L3