## **1723 - 2024 Charity Number 1117767**
Minutes of a special Board Meeting held at 12 noon on Monday 12th February 2024.
Present - T Livings, D Wood, E Lake, R Czubkowski, J Hallows, M Tye, M Cooper, L Morrow, H Southerington, P Sanderson, S Henshaw
Apologies - M Savidge, J Hurst
Guest Speaker - T Witts accompanied by M Higginson
The President welcomed everyone to the meeting which started promptly at noon. He particularly welcomed Matthew Higginson to the club as our upcoming Accountant now that Trevor Witts is retiring. Trevor then gave a detailed report of the Club’s finances which showed that despite general increases which have affected everyone in the country, Mansfield Bowling Club remains in a healthy condition. The President thanked Trevor warmly for his excellent, professional and helpful service to the Club over the years he has been associated with us. John Hallows, as Treasurer, will be forwarding full end of year accounts to the members of the Board by email.
Proposed by Dawn Woods that the accounts be accepted as a true record. Seconded by Michael Cooper. Carried unanimously.
Once Trevor and Matthew had left the meeting, Paul Sanderson proposed that the Board present Trevor with a durable gift as a token of the Club’s thanks - all in favour and it was decided to present Trevor with a handsome set of glasses at the AGM. President will source.
## **Agenda Items**
## **The Green**
The President thanked Paul Sanderson for sourcing and contacting a company in regard to possibly fixing/repairing the crumbling edges of the green. Our Consultant groundsman, Russell Hibbert, has advised that to do something this year would be ‘jumping the gun’ and he feels that the Club need not hire anyone for at least three years. Margaret Tye proposed that we invite Russell and Ivan to attend a meeting with as many Board members as possible to advise if anything else might be done to protect the edges of the green in addition to our Greens Manager’s very sensible suggestion that we move the 2 metre markers to the 4 metre mark in an effort to prevent extra wear and tear on vulnerable areas of the green - all agreed. Company Secretary/Greens Manager to ascertain when Russell may be able to attend to further advise. President will mention this plan at the AGM and all Board members will be on hand at roll-ups and matches to bring this to those members who may not be able to attend the AGM and to further encourage use of the steps provided.
**1**
## **Trophies**
Shaun Henshaw advised that some of our trophies are in a very poor state of repair which gave rise to some embarrassment at the Presentation dinner in October. Some are beyond repair and need replacement - Shaun has agreed to provide a list of those that need replacement, together with costs, at the next full Board meeting.
## **Subscriptions**
Michael Cooper raised the subject of subscriptions as the club income has suffered from the increased costs as previously mentioned. The President proposed that subscriptions should rise by £10.00p per annum. After much discussion, and canvassing opinion regarding the increase, it was carried 7 to 4 in favour of the subscriptions increasing to £85.00p per annum to take effect for the 2025 season. President to mention this at the AGM together with the intention of the Board to review annually as we have managed to keep them to £75.00p since 2015.
Dawn Wood proposed that we raise subscriptions for Social Members to £15.00p per annum in the same time frame. Seconded by Margaret Tye - carried unanimously.
Proposed by Eleanor Lake that Junior subscriptions remain unchanged. Seconded by Dawn Wood. Carried 8 in favour with 3 abstentions.
## **Electric Wheelchair**
Proposed by Richard Czubkowski that the costs incurred in charging might be passed on the users - this was generally felt to be inappropriate.
## **County Ladies**
Eleanor Lake stated that County Ladies would like to use our green and, as has been their practice in the past, they would make a voluntary donation to the Club. At the last Board meeting, it was agreed that the club would charge a green fee of £100.00p with effect from the 2025 season. The same will apply to Men's County games.
Eleanor went on to say that she had been informed by someone from _**another Club**_ that MBC ‘were in a mess’. Details are unavailable. The President reiterated that Board Meeting discussions are confidential and that plainly greater vigilance is required.
Finally, Eleanor informed the Board that she will be standing down as Company Secretary at the 2025 AGM. Efforts will be made to find someone to start shadowing her in this very important role. Paul Sanderson was quick to thank Eleanor for giving us a decent period of notice, agreed by all. Although not strictly necessary, it is generally accepted that the Company Secretary is, perforce, a member of the Board.
**2**
## **AGM**
Eleanor Lake said that the AGM papers would be issued toward the end of the week but as some members are unable to print, the entry forms for Club Competitions will be printed for issue as required. The same will apply to applications for appointment to the Board.
The President would like to offer Martin Smith the honour of delivering the Presidents’ Prayer and will raise this with him when next they meet..
## **AOB**
Dawn Wood informed the Board that Chris Walker is now not going on holiday in August. The Board agreed that we should still employ the services of the Blidworth BC greensman to assist Chris with maintenance of our green whilst Ivan Wood is away. The President will ask Bruce Bell to liaise with Ivan to establish when they could get together to discuss greens management training.
Dawn Wood requested to ask Ivan to purchase sufficient pegs to preclude the need to remove them for stringing quarter rinks for league matches - preferably steel ones.
Michael Cooper, among others, reminded the Board that a decision had not been reached regarding payment of those engaged in cutting, spiking and verticutting the green at the last meeting. Dawn pointed out that payment is only made to the person actually doing the work. After much discussion, it was carried 7 for an increment of £3.00p to £25.00p with 4 against.
There being no further business, the meeting closed at 2.30pm.
Signed ………………………………………………… President ………………………. Date ……………………
**3**
**MANSFIELD BOWLING CLUB FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2023**
## **MANSFIELD BOWLING CLUB**
**Company Reg. No. 05939859 Charity No. 1117767**
## **CONTENTS**
|Directors and offices|1|
|---|---|
|Report of the directors|2|
|Independent examiners report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6-9|
## **MANSFIELD BOWLING CLUB**
## **DIRECTORS AND OFFICES**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
**Company Reg. No. 05939859 Charity No. 1117767**
DIRECTORS/TRUSTEES Mr Melvin Savidge Mr John Stuart Hallows Mr Michael Cooper Mr Michael John Lake (resigned 20 March 2023) Mrs Eleanor Margaret Lake Mrs Hazel Southerington Mr Peter Armitage (resigned 17 March 2023) Mr Trevor Livings Mrs Margaret Tye Mrs Lynne Morrow Mr Paul Sanderson Mrs Dawn Wood Mr Shaun Henshaw Mr Richard Czubkowski (appointed 20 March 2023) Ms Jane Hurst (appointed 20 March 2023) SECRETARY Mrs Eleanor Margaret Lake REGISTERED OFFICE 7 Orchid Grove, Pleasley Derbys NG19 7FJ INDEPENDENT EXAMINER Steven Pincott ACA, FCCA, AAT
Steven Pincott ACA, FCCA, AAT APC Accountants 7 St John Street Mansfield Notts NG18 1QH
1
**MANSFIELD BOWLING CLUB REPORT OF THE DIRECTORS YEAR ENDED 31 DECEMBER 2023**
The director’s report incorporates the Trustees annual report for the year ended 31 December 2023.
## **Governance and Management**
The charity is a company limited by guarantee and a registered charity. It is operated under the rules of its memorandum of association dated 19 September 2006. It has no share capital and the liability of each member in the event of winding up is limited to an amount not exceeding £10.
All members of the board continue to give their time on a voluntary basis, receiving no benefits, financially or in kind through the charity.
## **Aims and objectives**
To provide a Bowling Club in Mansfield, Nottinghamshire, in the interests of social welfare and for the benefit of the public. The club is provided with the object of improving the conditions of life for those people in need of the facilities
## **Summary of the main activities undertaken for the public benefit in relation to the objectives**
The club allows the facilities to be used for the coaching of children in the local schools catchment area at no cost with coaching from qualified coaches also at no cost. Facilities are provided for the disabled including designated car parking. The club purchased a defibrillator which is in an area accessible by the general public. The club provides coaching for the elderly and mentally challenged young adults. The club operates an open membership policy and also welcomes casual callers who would like to bowl.
## **Summary of the main achievements of the charity during the year**
During the year the club has now been open having suffered from the Covid virus in the previous years. The club has managed to generate income through fundraising, membership fees and special events. The expenses have been controlled and so the Club has managed to generate a surplus of funds in the year.
## **Charity’s policy on reserves**
The club aims to keep two years running costs in its General Unrestricted Funds due to the experiences gained from the pandemic that had been around for the previous two years. The club also keeps a sinking fund in case of any emergency costs for repairs etc. Any surplus reserves of money are used for the benefit of the club and for its members such as keeping the premises and grounds continuously updated for the safety of any elderly of disabled people attending and improving the club’s facilities. Wherever possible large amounts of expenditure are funded by obtaining grant funding to enable the level of reserves to be maintained.
The report of the directors has been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to small companies.
On Behalf of the Board
Mr T Livings, Director and trustee
Dated 11 March 2024
2
## **INDEPENDENT EXAMINR’S REPORT TO THE TRUSTEES OF MANSFIELD BOWLING CLUB FOR THE YEAR ENDED 31 DECEMBER 2023**
I report on the accounts of the charity, which are set out on pages 4 to 9.
## **Respective responsibilities of the trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
## It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act;
- Follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion as to whether the account present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.............................................. _**Steven Pincott (Senior Statutory Auditor) ACA, FCCA, AAT For and on behalf of**_
## _**ApC Accountants Limited Chartered Accountants and Statutory Auditors 7 St John Street**_ **,** _**Mansfield, Nottinghamshire, NG18 1QH**_
Dated 19 March 2024
3
## **MANSFIELD BOWLING CLUB STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|Unrestricted Restricted
Note
Funds
Funds
£
£
**Incoming resources**
8
29,472
466
**Resources expended**
9
26,267
-
**Net movement in funds**
3,205
466
Transfers
-
-
**Net movement in funds**
5
3,205
466
Fund balances at 1 January 2023
32,809
20,894
**Fund balances at 31 December 2023**
36,014
21,360|Totals
Totals
2023
2022
£
£
29,938
24,143
26,267
20,582
3,671
3,561
-
-
3,671
3,561
53,703
50,142
57,374
53,703|
|---|---|
All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.
The notes on pages 6 to 9 form part of these financial statements.
4
## **MANSFIELD BOWLING CLUB BALANCE SHEET AT 31 DECEMBER 2023**
|Note
**FIXED ASSETS**
Tangible assets
2
**CURRENT ASSETS**
Stocks
Debtors
3
Cash at bank and in hand
**CREDITORS:**Amounts falling
due within one year
4
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**CREDITORS:**Amounts falling
due after more than one year
**NET ASSETS**
**RESERVES**
Development Fund
5
Sinking Fund
5
General Unrestricted Funds
5
**TOTAL FUNDS**|2023
£
£
22,818
786
1,502
34,997
37,285
2,729
34,556
57,374
-
57,374
2,134
21,360
33,880
57,374|2022
£
£
21,370
613
848
32,372
33,833
1,500
32,333
53,703
-
53,703
2,134
20,894
30,675
53,703|
|---|---|---|
For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year ended 31 December 2023 in accordance with section 476 of the Companies Act 2006;
The directors acknowledge their responsibilities for:
- (a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to the financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard For Smaller Entities (effective January 2008).
These financial statements were approved by the board of directors on:-
Date 11 March 2024
Mr T Livings, Director and trustee
Mr J S Hallows, Director and trustee
The notes on pages 6 to 9 form part of these financial statements.
5
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1 Accounting Policies**
The principal accounting policies adopted in the preparation of the financial statements are set out below.
## Basis of accounting
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Basis of preparation. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The presentation currency of the financial statements is the Pound Sterling (£).
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note (s)
b) Reconciliation with previous Generally Accepted Accounting Practice In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 no restatement of comparative items was required.
## Incoming Resources
Recognition of incoming resources – These are included in the Statement of Financial Activities (SOFA) when:
- The Charity becomes entitled to the resources;
- The trustees are virtually certain they will receive the resources; and
- The monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure – Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported net in the SOFA.
Grants and Donations – Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts – Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Expenditure and Liabilities
Resources expended – Resources expended have been classified using a natural classification.
Liability recognition – Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Grants with performance conditions – Where the charity gives a grant with conditions for its payment being a specific level of service of output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions – These are only recognised in the SOFA when a commitment has been made and there is no conditions to be met relating to the grant which remain in the control of the charity.
## Tangible fixed assets
Tangible fixed assets are stated at cost and reduced by depreciation calculated to write off the cost of each assets over their estimated useful lives as follows:-
Plant and machinery
Land and Buildings
20% p.a. straight line Amortised over 99 years
6
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
## Stocks and work in progress
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **2 Tangible fixed assets**
|Land and
Buildings
Cost
At 1 January 2023
19,628
Additions
-
Disposals
-
At 31 December 2023
19,628
Depreciation
At 1 January 2023
1,948
Provided in year
204
On disposals
-
At 31 December 2023
2,152
Net Book Value
At 31 December 2023
17,476
At 31 December 2022
17,680
**3 Debtors**
Prepayments
**4 Creditors: Amounts falling due within one year**
Other creditors
**5 Reserves**
Development
General
Fund
Fund
At 1 January 2023
2,134
30,675
Surplus (Deficit) for the year
-
3,255
Transfers
-
At 31 December 2023
2,134
33,930
**6 Trustees expenses**
2 trustees had expenses reimbursed in the year (2022 -1)
**7 Independent Examiner’s Fees**
Independent examiner’s fees for reporting on the accounts|Plant &
Machinery
17,951
3,906
-
21,857
14,261
2,254
-
16,515
5,342
3,690
2023
£
786
2,729
Sinking
Fund
20,894
466
-
21,360
2023
£
132
660||Total
37,579
3,906
-
41,485
16,209
2,458
-
18,667
22,818
21,370
2022
£
613
1,500
Total
53,703
3,671
-
57,374
2022
£
345
600|
|---|---|---|---|
|||||
7
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
|**8 Incoming Resources**
Unrestricted
Subscriptions
Grants
Competition fees
Raffles
Dinner
Buffets
Teas
Bridge and cribbage
BBQ less costs
Coaching
Donations and sundry income
200 Club
Club House Income
-
Green and Room hire
-
Small mat Bowling
-
Social events
-
Contribution from Bar
Sale of ties etc
Sale of electricity
Total unrestricted incoming resources
Restricted
Building society interest|2023
£
8,280
1,000
641
1,535
2,298
511
2,487
1,194
-
304
886
400
1,530
312
261
3,444
2,315
2,074
29,472
466|2022
£
8,230
1,000
1,073
2,002
1,898
630
2,240
-
183
-
1,136
672
620
303
145
1,824
19
1,948
23,923
220|
|---|---|---|
8
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
|**9 Resources expended**
Unrestricted
Rates, insurance and electricity
Grounds maintenance
Officer’s expenditure
Cost of dinner
Trophies
Repairs
Buffets
NCBA subscriptions
Website and wifi
Accountancy
Printing and stationery
Sundry expenses
Training
Green keeper
Legal fees
Coaching costs
Small equipment purchases
Clothing costs
Profit on sale of fixed asset
Depreciation of plant and machinery
Amortisation of leasehold land
Total unrestricted resources expended|2023
£
4,306
7,288
132
2,691
753
2,277
-
942
504
660
425
404
229
-
53
72
-
3,073
-
2,254
204
26,267|2022
£
3,160
5,790
345
1,975
678
2,633
173
403
171
600
264
128
-
1,760
53
74
653
-
-
1,518
204
20,582|
|---|---|---|
9
**MANSFIELD BOWLING CLUB FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2023**
## **MANSFIELD BOWLING CLUB**
**Company Reg. No. 05939859 Charity No. 1117767**
## **CONTENTS**
|Directors and offices|1|
|---|---|
|Report of the directors|2|
|Independent examiners report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6-9|
## **MANSFIELD BOWLING CLUB**
## **DIRECTORS AND OFFICES**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
**Company Reg. No. 05939859 Charity No. 1117767**
DIRECTORS/TRUSTEES Mr Melvin Savidge Mr John Stuart Hallows Mr Michael Cooper Mr Michael John Lake (resigned 20 March 2023) Mrs Eleanor Margaret Lake Mrs Hazel Southerington Mr Peter Armitage (resigned 17 March 2023) Mr Trevor Livings Mrs Margaret Tye Mrs Lynne Morrow Mr Paul Sanderson Mrs Dawn Wood Mr Shaun Henshaw Mr Richard Czubkowski (appointed 20 March 2023) Ms Jane Hurst (appointed 20 March 2023) SECRETARY Mrs Eleanor Margaret Lake REGISTERED OFFICE 7 Orchid Grove, Pleasley Derbys NG19 7FJ INDEPENDENT EXAMINER Steven Pincott ACA, FCCA, AAT
Steven Pincott ACA, FCCA, AAT APC Accountants 7 St John Street Mansfield Notts NG18 1QH
1
**MANSFIELD BOWLING CLUB REPORT OF THE DIRECTORS YEAR ENDED 31 DECEMBER 2023**
The director’s report incorporates the Trustees annual report for the year ended 31 December 2023.
## **Governance and Management**
The charity is a company limited by guarantee and a registered charity. It is operated under the rules of its memorandum of association dated 19 September 2006. It has no share capital and the liability of each member in the event of winding up is limited to an amount not exceeding £10.
All members of the board continue to give their time on a voluntary basis, receiving no benefits, financially or in kind through the charity.
## **Aims and objectives**
To provide a Bowling Club in Mansfield, Nottinghamshire, in the interests of social welfare and for the benefit of the public. The club is provided with the object of improving the conditions of life for those people in need of the facilities
## **Summary of the main activities undertaken for the public benefit in relation to the objectives**
The club allows the facilities to be used for the coaching of children in the local schools catchment area at no cost with coaching from qualified coaches also at no cost. Facilities are provided for the disabled including designated car parking. The club purchased a defibrillator which is in an area accessible by the general public. The club provides coaching for the elderly and mentally challenged young adults. The club operates an open membership policy and also welcomes casual callers who would like to bowl.
## **Summary of the main achievements of the charity during the year**
During the year the club has now been open having suffered from the Covid virus in the previous years. The club has managed to generate income through fundraising, membership fees and special events. The expenses have been controlled and so the Club has managed to generate a surplus of funds in the year.
## **Charity’s policy on reserves**
The club aims to keep two years running costs in its General Unrestricted Funds due to the experiences gained from the pandemic that had been around for the previous two years. The club also keeps a sinking fund in case of any emergency costs for repairs etc. Any surplus reserves of money are used for the benefit of the club and for its members such as keeping the premises and grounds continuously updated for the safety of any elderly of disabled people attending and improving the club’s facilities. Wherever possible large amounts of expenditure are funded by obtaining grant funding to enable the level of reserves to be maintained.
The report of the directors has been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to small companies.
On Behalf of the Board
Mr T Livings, Director and trustee
Dated 11 March 2024
2
## **INDEPENDENT EXAMINR’S REPORT TO THE TRUSTEES OF MANSFIELD BOWLING CLUB FOR THE YEAR ENDED 31 DECEMBER 2023**
I report on the accounts of the charity, which are set out on pages 4 to 9.
## **Respective responsibilities of the trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
## It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act;
- Follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion as to whether the account present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.............................................. _**Steven Pincott (Senior Statutory Auditor) ACA, FCCA, AAT For and on behalf of**_
## _**ApC Accountants Limited Chartered Accountants and Statutory Auditors 7 St John Street**_ **,** _**Mansfield, Nottinghamshire, NG18 1QH**_
Dated 19 March 2024
3
## **MANSFIELD BOWLING CLUB STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|Unrestricted Restricted
Note
Funds
Funds
£
£
**Incoming resources**
8
29,472
466
**Resources expended**
9
26,267
-
**Net movement in funds**
3,205
466
Transfers
-
-
**Net movement in funds**
5
3,205
466
Fund balances at 1 January 2023
32,809
20,894
**Fund balances at 31 December 2023**
36,014
21,360|Totals
Totals
2023
2022
£
£
29,938
24,143
26,267
20,582
3,671
3,561
-
-
3,671
3,561
53,703
50,142
57,374
53,703|
|---|---|
All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.
The notes on pages 6 to 9 form part of these financial statements.
4
## **MANSFIELD BOWLING CLUB BALANCE SHEET AT 31 DECEMBER 2023**
|Note
**FIXED ASSETS**
Tangible assets
2
**CURRENT ASSETS**
Stocks
Debtors
3
Cash at bank and in hand
**CREDITORS:**Amounts falling
due within one year
4
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**CREDITORS:**Amounts falling
due after more than one year
**NET ASSETS**
**RESERVES**
Development Fund
5
Sinking Fund
5
General Unrestricted Funds
5
**TOTAL FUNDS**|2023
£
£
22,818
786
1,502
34,997
37,285
2,729
34,556
57,374
-
57,374
2,134
21,360
33,880
57,374|2022
£
£
21,370
613
848
32,372
33,833
1,500
32,333
53,703
-
53,703
2,134
20,894
30,675
53,703|
|---|---|---|
For the year ending 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year ended 31 December 2023 in accordance with section 476 of the Companies Act 2006;
The directors acknowledge their responsibilities for:
- (a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to the financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard For Smaller Entities (effective January 2008).
These financial statements were approved by the board of directors on:-
Date 11 March 2024
Mr T Livings, Director and trustee
Mr J S Hallows, Director and trustee
The notes on pages 6 to 9 form part of these financial statements.
5
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1 Accounting Policies**
The principal accounting policies adopted in the preparation of the financial statements are set out below.
## Basis of accounting
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Basis of preparation. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The presentation currency of the financial statements is the Pound Sterling (£).
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note (s)
b) Reconciliation with previous Generally Accepted Accounting Practice In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 no restatement of comparative items was required.
## Incoming Resources
Recognition of incoming resources – These are included in the Statement of Financial Activities (SOFA) when:
- The Charity becomes entitled to the resources;
- The trustees are virtually certain they will receive the resources; and
- The monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure – Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported net in the SOFA.
Grants and Donations – Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts – Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Expenditure and Liabilities
Resources expended – Resources expended have been classified using a natural classification.
Liability recognition – Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Grants with performance conditions – Where the charity gives a grant with conditions for its payment being a specific level of service of output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions – These are only recognised in the SOFA when a commitment has been made and there is no conditions to be met relating to the grant which remain in the control of the charity.
## Tangible fixed assets
Tangible fixed assets are stated at cost and reduced by depreciation calculated to write off the cost of each assets over their estimated useful lives as follows:-
Plant and machinery
Land and Buildings
20% p.a. straight line Amortised over 99 years
6
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
## Stocks and work in progress
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **2 Tangible fixed assets**
|Land and
Buildings
Cost
At 1 January 2023
19,628
Additions
-
Disposals
-
At 31 December 2023
19,628
Depreciation
At 1 January 2023
1,948
Provided in year
204
On disposals
-
At 31 December 2023
2,152
Net Book Value
At 31 December 2023
17,476
At 31 December 2022
17,680
**3 Debtors**
Prepayments
**4 Creditors: Amounts falling due within one year**
Other creditors
**5 Reserves**
Development
General
Fund
Fund
At 1 January 2023
2,134
30,675
Surplus (Deficit) for the year
-
3,255
Transfers
-
At 31 December 2023
2,134
33,930
**6 Trustees expenses**
2 trustees had expenses reimbursed in the year (2022 -1)
**7 Independent Examiner’s Fees**
Independent examiner’s fees for reporting on the accounts|Plant &
Machinery
17,951
3,906
-
21,857
14,261
2,254
-
16,515
5,342
3,690
2023
£
786
2,729
Sinking
Fund
20,894
466
-
21,360
2023
£
132
660||Total
37,579
3,906
-
41,485
16,209
2,458
-
18,667
22,818
21,370
2022
£
613
1,500
Total
53,703
3,671
-
57,374
2022
£
345
600|
|---|---|---|---|
|||||
7
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
|**8 Incoming Resources**
Unrestricted
Subscriptions
Grants
Competition fees
Raffles
Dinner
Buffets
Teas
Bridge and cribbage
BBQ less costs
Coaching
Donations and sundry income
200 Club
Club House Income
-
Green and Room hire
-
Small mat Bowling
-
Social events
-
Contribution from Bar
Sale of ties etc
Sale of electricity
Total unrestricted incoming resources
Restricted
Building society interest|2023
£
8,280
1,000
641
1,535
2,298
511
2,487
1,194
-
304
886
400
1,530
312
261
3,444
2,315
2,074
29,472
466|2022
£
8,230
1,000
1,073
2,002
1,898
630
2,240
-
183
-
1,136
672
620
303
145
1,824
19
1,948
23,923
220|
|---|---|---|
8
## **MANSFIELD BOWLING CLUB NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2023**
|**9 Resources expended**
Unrestricted
Rates, insurance and electricity
Grounds maintenance
Officer’s expenditure
Cost of dinner
Trophies
Repairs
Buffets
NCBA subscriptions
Website and wifi
Accountancy
Printing and stationery
Sundry expenses
Training
Green keeper
Legal fees
Coaching costs
Small equipment purchases
Clothing costs
Profit on sale of fixed asset
Depreciation of plant and machinery
Amortisation of leasehold land
Total unrestricted resources expended|2023
£
4,306
7,288
132
2,691
753
2,277
-
942
504
660
425
404
229
-
53
72
-
3,073
-
2,254
204
26,267|2022
£
3,160
5,790
345
1,975
678
2,633
173
403
171
600
264
128
-
1,760
53
74
653
-
-
1,518
204
20,582|
|---|---|---|
9