Hook Village Halls
Charitable Association
Registered Charity 1117754
Company registration number 6042998
HOOK VILLAGE HALLS CHARITABLE ASSOCIATION
(A company limited by guarantee and not having a share capital)
Accounts for the year ended 31 March 2025
•AEtrITR6XD*
2011212025
' COMPANIES HOUSE
A17

Hook Village Halls Charitable Associatlon
{a company limited by guarantee and not having a share capital)
st
Accounts for the year ended 31 March 2025
Table of contents
Statutory InfoTmation
Report of the Directors and Trustees
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
9-13
Statutory Information
The following information forms part ofthe Report ofthe Directors and Trustees
The companls registered office is..
Ellzabeth Hall
Raven Road
Hook
Hampshire
RG27 9HH
Telephone 01256 760442
The company was incorporated on S January 2007. number 6042998. It is also a reBiStered charity, number 1117754.
The following have served as Dlrector5 and Trustees during the year ended 31" March 2025 and subsequently.
Name
Margaret Klrlley
jeff Burke
Graham Wickenden
Sue Hinton
t)avid Saunder50n
Molly Greenland
Positlon
Directornreasurer/Secretary
Director
Director
Director
C)irector/Chairman
Director/Secretary
Notes
Resigned 2410912024
Appointed secretary 2410912024
Resigned 22/04125
Appointed Treasurer 2410912024
Resigned 2413125
Michael Ward
Louise Coster-miils
lan Sealey
Steve Biewett
Directorlfreasurer
Director
Director
Director
Appointed 2710112025
Resigned 2413125
Appointed on 24103/2025
Barbara Lamble
iiirector
Company number 06042998 Charity number 1117754
Page l of 13

Hook Village Halls Charitable Association
(a company limited by guarantee and not having a share capital)
The independent examiner is..
Claire Connell MA. ACA, CTA
86 Silverdale Road
Earley
Reading RG6 7LT
The company's bankers are Lloyds Bank, Winchester Street, Basin8Stoke RG217EB. Investments are held with
Cambridge & Counties Bank and Charity Bank
Company number 06042998 Charity number 1117754
Page 2 of 13

Hook Village Halls Charitable Association
(a company limited by guarantee and not having a share capital)
Report of the Trustees and Directors
The Trustees have pleasure in submitting their report for the period. The Trustees who have served durin8 the period
are listed on the page I, along with the other statutory information that forms part of the annual report. This report is
to be presented at the 2025 annual general meeting.
Objerts and artivities
The company's objects are stated in its Memorandum of Association as..
'To provide or assist in the provision of facilities in the interests of social welfare for the benefit of the inhabitants of
Hook Parish and within its vicinity for recreation or other leisure time occupation of individuals including those who
have the need of such facilities by reason of their youth, a8e infirmity or disability, financial hardship or social
circumstances with the object of improvinB their conditions of life.
To advance education and the religiou5 and intellectual development of the members of the community,. and
Such other charitable purposes as the Charity's officers in their discretion shall see fit for exclusively charitable object5
or purposes in any part of Hook Parish."
The company operates two community halls In Hook. namely the Elizabeth Hall and the Hook Community Centre. The
Charitvs ha115 provide much-needed public facilities to enable the residents and community organisations of Hook and
surroundin8 villa8es to meet and pursue their mutual interests and thus enhance the social welfare of the community
in general. Many of the regular users are charitable or not-for-profit or8anisations. The directors are mindful of the
Charity Commission's guidance on public benefit.
Achievements and Performance
The company finished the year with a surplus of £92,415 compared with a surplus of £71.358 the previous year.
The company is mana8ing the Communlty Centre under the terms ofa lease and accompanying service level
th
agreement with Hook Parish Council. whlch were both concluded on 9 August 2017. Thls lease wa5 extendèd in
November 2024 to December 2029.
The lease states that the Hook Parish Council will cover any losses incurred by the Community Centre during the year.
4 directors resigned during the year and we took on 2 new directors. It continues to be difficult to attract and retaln
new directors.
The company undertook si8nificant capital project5 durin8 the year in the developmerst of two new lifts in the
Community Centre allowing access to previously inaccessible halls, for prospective disabled hirers.
Company number 06042998 Charity number 1117754
Page 3 of 13

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Financial review
The attached Statement of Financial Activities summarises the companrfs income and expenditure for the year and
shows a surplus of £92,415.for the year. This is supplemented by more detailed analyses in the Notes to the Accounts.
The surplus comprises the following:
Net surplus from hall lettings after normal expenses (see below)
Grants and donations
15,587
70,569
Bank interest
6,259
Surplus for the year
92,415
The surplus on hall lertings arises from..
Surpluses before staff and admin costs:
Elizabeth Hall
19.205
Hook Community Centre
62,741
-47.742
Staff costs, both facilities
Administration
-16,429
PublicSty and fund ralsing
.2,188
15.587
This comprises..
Surplus I Ideficitl on Elizabeth Hall activities
Surplus on Hook Community Centre activities
-13,975
29,562
The community halls have a strong core of regular hirers and licencees. Marketing efforts to attract new hirers
continues to be a vital part of the overall strategy to bulld the business. Aside from exceptional costs, income is
normally sufficlent to cover normal operating expenses.
The balance sheet shows net assets of £504.353 at 31" March 2025, the majority of which15 represented by cash
balances. These funds have been allocated mainly to designated reserves earmarked towards future maintenan.ce as
follows..
Elizabeth Hall sinklng fund - this holds £50,000 and is Set aside to cover lon8 term capltal expenditure. It wlll be
topped up at the end of each year if necessary.
Elizabeth Hall reserve- this holds £30,000 and Is to cover short term unexpected maintenance not alreadv
provided for in the budget. It will be topped up at the end of each year if necessary.
Community Centre sinking fund - this holds £40,000 for lon8 term maintenance, in particular to cover any costs
related to handing back the buildin8 to Hook Parish Council at the completion or termination of the lease. From the
current flnancial year. 50% of all surpluses generated from the Community Centre are to be allocated to the
Community Centre sinking fund. The balance on the fund at the year end wa5 £54,781.
There Is a re-investment fund of £86,232 and Retained Earnings of £221,681, both of which provide working capital
and a contingency against unexpected costs.
A provisional budget for the year commencing l April 2025 indicates that the company is likely to incur a surplus of
approx. £20k.
Company number 06042998 Charity number 1117754
Page 4 of 13

VIIIORQ Ilèlli chAIIIOblè Ai8o¢11110
rk*trkfft. rtil*lyiftiihI￿ lth1￿ Il*firfk•nt * Ihp ill loi Ibth ¢1 ih• Th1114., Ihft Ildaid li iipklni Inlo 4nd dpptylfti lop
I￿1151 Ihylllff<4ws o*rtn fvsponilbllily tof the tofflpany's olla114 Ind meet mofilhfy, dav to day opefO110fi¥1
*t4Jth51blllikn hrn41Th) dElrybltd ltslhe gt•ll, In cohjvllol￿n wlili Ihé JS aDDlOPtlate. Tho nnanclal led8eis
Ilrn ￿1￿1￿1￿+￿ h ihe Is •150 p dlr¢f lot, Slrfaridal tépOrt* are préséiitvd hi ea¢h moftthly meetln8.
Tht ¢ompahw5 I1•￿1￿ty pirtknliryi Indudln8 nomes of dlre¢iorJ. 111e on pa8e l.
dlrirtorn hivo eon51dortd lh¢ maloi lo whlch Ihe ¢oinpany Is eAposed, and Ihe systems Ihoi havé been
iabllshtd to ffiltl8ate Ihtse rfsks, Many ol these rlsks ore lpptopilalely ¢overed by ihe Insurance pollcles, ano Its
Ikles aro commbnlLaled lo all staff and conjultanls,
Compaty law requi￿$ tht dlrtttots to prepare anniial atcounts that 8lve a true and lalf vlew ol the slate ol affalrs of
the eornpany al thÈ yoar ond and ol Its Ilnan¢lal artlvlllÈs durln8 ihe perlod. The Trustees should:
Selert sullable accounllnl pollcles and apply ihem prudenlly;
Make lud8ements and estlmates Ihat are reasonable and prudent,.
Prepare a¢coufits on ihe 8olnB concern basls unless It Is Inapproprlale to Presume thal the company will contlnue
ID oper3110n.
The dlrertoTsare responsible for keeplng proper accountln8 records that dlsc105e wlih reasonable accurncy the
financlal positlon of the company to enable them to ensure that Ihe ac¢ounts comply with the Companies, Act 2006
and the charlties att¢untln8 SORP 2019. They are also responslble for safeguarding the assets ol the cofflpany and
hence fof takin8 reasonable steps for the preventlon and detertlon ol fraud and other iffe8ularTlies.
The company is entitled to exemption from audit for the year ended 31" Mafch 2025 both under the Companies Art
2006 and the CharStiu kt 2011; but. as a ¢harlty, It Is requlred to have Independent Scfutlny of Its attounts. The
dirertors have therefore taken advanta8e of audit exemption. Thls report has been prepared ha¥in8 taken advantage
of the small compafties exemptlon In the Companles A¢t 2006.
Signe
fgr the Trustees,
Oavld Sèunderson
Chaimiaft •nd trusiee
Dale:
17//u/2 >-
Cornpany number 06042998 Charlty nurnber 1117754
Pa8e 5 of 13

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Independent examinerfs report to the Trustees of Hook Village Halls
I report to the charity trustees on the accounts of the Company for the year ended 31 March 2025, which are set out
on the pages 7 to 13 attached.
Responsibllitles and basis of report
As the charity trustees of the Company land also its directors for the purposes of company lawl you are responsible for
the preparation of accounts in accordance with the requirements of the Companies Act 20061.the 2006 Act'l.
Having satisfled myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act
and are eligible for independent examination, I report in respect of my examination of your charity's accounts as
carried out under Section 145 of the Charitles Act I'the 2011 Act'l. In carrying out my examlnatlon I have followed the
Directions given bv the Charity Commission under section 1451Sllb} of the 2011 Act.
Independent examinerfs statement
I have completed my examination. I confirm that no matters have come to rny attention in connection with my
examination givin8 me cause to believe that:
al Accounting records were not kept by the Company as required by section 386 of the 2006 Act,. or
bl The accounts do not accord with those records; or
cl The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any
requlrement that the accounts should 8ive a 'true and fair view,, which is not a matter considered as part of the
independent examination,. or
dl The accounts have not been prepared In accordance with the methods and principles of the Statement of
Recommended Practice for accountin8 and reporting by charities preparing their accounts in accordance with the
Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFRS 1021.
I have no concerns and have come across no other matters In connection with the examination to which attention
should be drawn in this report to enable a proper understanding of the accounts to be reached.
Claire Connell MA, ACA. CTA
Member of the Instltute of Chartered Accountants in En8land and Wales
86 Silverdale Road
Earley
Reading RG6 7LT
Date:
29th October 2025
Company number 06042998 Charity number 1117754
Page 6 of 13

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Statement of Financial Activities including Income and Expenditure Account for the year
st
ended 31 March 2025
025
Restritted
202
2024
Unrestrirted
Total
Not
Incoming and endowments from:
Donations and legacies
Charitable activities carried out at..
70,569
70,569
1,600
Elizabeth Hall
96.102
S80
96.682
109.108
156,451
Hook Community Centre
Other income
169.154
S81
169.735
Bank interest
6,259
6,259
,701
275,860
Total
271.515
71.730
343.245
Expendlture on:
Raisin8 funds
Charitable activities
2,188
246,641
2,188
2,529
201,973
2,001
248,642
Total
248,829
2.001
250.830
204,502
Suiplus/Deficlt(-) for the year
22,686
69.729
92,415
71.358
Transfers between funds
68.670
-68,670
Net movement In fund5
91,356
1.059
92.415
71.358
Total funds brought forward
411,338
600
411.938
340.580
Total funds carrled forward
502,694
1.659
504.353
411.938
The Notes referred to above form part of these financlal statements
The statement of financial activities ineludes all gains and losses reco8nised durin8 the year.
All of the income and expenditure derive from continuin8 activities.
Company number 06042998 Charity number 1117754
Page 7 of 13

Hook Vllla8e Halls Chatltable Asloclotlon
(ft company Ilniltéd by eiiaf8nteé and not ha¥ln8 a shafe tapitall
Balancè Sheet as at 31st March 2025
2025
l¢n4
Note
Flxed assets
Tan8ible ès5ets
122,486
54.760
c￿(1¢￿t a$3ets
Debtors
Prepaid expenses
8ank Interest accrued
14,600
8,479
2.963
18,431
8,348
2.991
29,770
348.134
377.904
Cash at bank and In hand
287.439
313.481
CndltO￿. amounts falllng due whhln on• y••r
Creditors and accruals
31,614
20,726
281,867
357.178
Net Ksots
504,353
411,938
nds
Called up share ¢apital
Unre5trirted Income lunds
io
li
502,694
411.338
Restricted Income funds
Totsl: Funds
12
1,659
600
So4￿53
411,938
The Notes referr¢d to abovc fami part of these financlal stst•ments
For the Ilnancial period ended on 31 Marth 2025, the Company is entitled to exemption frorn the lequirement to
have an audit under the prgvlslon5 of section 477 01 the Companles Act 20061'the Actr) ielatlnA io small companles.
The membets have not iequired the Company to obtaln an audlt oflts accounts for the year In question In accordance
with section 476 of the Art.
The Ilvstees a(knowled8e thelr responslbllS1ies for complyln8 wlth the requlrements of the Att wlth Tespect to
ac¢ount5n8 records and Ihe preparatlon ol accounts.
These a¢counts have been wepared in accordanqe wlth the provisions appllcable to Companles sublecl lo Ihe small
companle5' regime.
Approved at a meellni of the trustees held on
Davld Sounderson
Chairman and trustee
Company Registratlon Number: .
Mlchael Ward ACA
Treasurer and tru51ee
.6042998
Company number 06042998 Charlty number 1117754
PaBe 8 of 13

Hook Village Halls Charltable A55ociation
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2025
Accountin8 policles
a) General matter5
These accounts have been prepared in compllance with Financial Reportin8 Standard 102 and the Statement of
Recommended Practice on Accounting by Charities SORP 2019 IFRS 1021, and in accordance with charity and company
law in the jurisdiction of England. The Company Is a public benefit entity.
b) Golnq concern
The Charity manages (rather than owns) the facilities it operates. It is unlikely to generate sufficient surpluses from its
current operations to replace those facilities when they need to be refurbished or replaced. It is also reliant on havin8
long-term leases at peppercorn rents at both Elizabeth Hall and Hook Community Centre to enable it to continue its
operations.
c) Income ond expendlture
Donations are accounted for when received. All income and expenditure in furtherance of the charl￿S objectives is
reco8nised in the period to which it relates.
dj Depreclatlon
Fixed assets are depreclated over their estlmated useful lives Igenerally 5 or 10 years) on the 5trai8ht line basls.
ej Toxotlon
As a charity, income is exempt from income and corporation taxes. Its activitie5 are exempt from value added tax
{VATI. and expenditure is therefore inclusive of applicable VAT.
Donatlons and le8ade5
The amounts included represent donations and 8rant incorne as follow5:
2025
2025
Unreslrirted Re5trirted
2025
Total
2024
Donation5 from Individuals
Grants from Hampshire County Council
Grants from Hook Parlsh Council
Grants from Hart District Council
Other grant income
1,315
I,ioo
600
67.554
1.315
I,ioo
600
67,554
500
6¢x)
500
1,600
70,569
70.569
Income frorn charltable activitles
The amounts included represent charges for lettings, rentals and use of sports facilities from the two community halls
as follows..
Elizabeth Hall
Lettin85 fees
Other income
84.413
12,269
96,682
97,820
11,288
109,108
Hook Community Centre
Lettings fees
Tenant licence fees
109,111
45.36S
15,259
169,735
100,515
43,624
12,313
156,451
Other income
Company number 06042998 Charity number 1117754
Page 9 of 13

Hook Village Halls Charitable Association
(a company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2025 (contlnued)
Charltable expenditure
2025
2024
Operational expenses {excludin8 Staffl at:
Elizabeth Hall, recurrin8 expenditure
Hook Community Centre
Staff costs, both facilitie5 {5ee below)
Salaries
77.477
106,994
56,663
94,747
46,896
43,472
Employer National Insurance
Employer Pension Contribution {NEST scheme)
Independent examinerfs fees (including £100 for the preparation of the
accounts)
Administration expenses
846
742
630
550
15,799
248,642
5,799
201.973
Employees and trustees
Employees, remuneration is disclosed in Note 4. The company had 3 {2024.' 31 part.time employees in the year. No
employee was able to exert significant influence over the running of the company. No employee received total
employee benefits of more than £60,000.
Trustees, emoluments for service a5 trustees
Trustees, travel and Sundry expenses relmbursed
Fixed assets
Total
General
Furnlture
ui
in
Cost
As at I, April 2024
Additions during the year
91,268
18.911
72,357
183,283
1,551
181,732
As at 31" March 2025
274,551
20.462
254,089
reciation
As at I. April 2024
Charge for the year
As at 31. March 2025
29.202
14,135
22,373
15,557
44,759
1,649
15,784
13,908
36,281
Net
31" March 2025
31" March 2024
222,486
4,678
217,808
S4,760
4.776
49,984
Company number 06042998 Charity number 1117754
Page 10 of 13

Hook Village Halls Charitable Association
la company limFted by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2025 (continued)
The Company has leasehold interests at an annual peppercorn rental in Elizabeth Hall and Hook Community Centre.
The lease for Elizabeth Hall runs until 2057,. and untll 2027 for Hook Community Centre, after which the property
reverts to Hook Parish Council. Since the Company has not incurred any expenditure on the properties and the leases
have no commercial value, those assets lincludln8 furniture and flttin8s already provldedl have been included in these
accounts at nil value. The amounts included in fixed assets represent expenditure by the Company since movin8 into
these facilities.
2025
2024
Debtors
Lettings charges
14,600
18,431
Provision for bad debt
Accrued income
14,600
18,431
Cash at bank and In hand
Cambridge & Counties Bank
Aldermore Business Bank
79,593
76,313
73,991
Charity Bank
Lloyds Bank plc..
Instant access 5avin8s account
Lloyds 32 day notice account
Current account
62.321
62,321
23,245
35,817
52.169
69,320
791
50,908
48,225
Petty cash and floats
559
287,439
348,134
9. Credltors and accruals
Trade and other creditors
5.937
6,159
Taxation and National Insurance.
1.320
1,690
Pension
293
Accrued expenses
6.971
860
Bonds and deposits from hlrers
8,472
8,592
Hall lettings income received ik) advance
3,521
3,425
Grants received in advance
5,100
31,614
20,726
Company numbef 06042998 Charity number 1117754
Page 11 of 13

Hook Village Halls Charitable Association
(a company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2025 Icontinued)
10. Share capital
The company does not have a share capital. The company has 7 member5,19 in 2024) and their individual liability
towards the compan¢s debts is limited to £10 in the event of the company being wound up within 12 months of
ceasing to be a Member.
11.Movements on reserves
balance
Artlvlties
Transfers
Closln
balance
Desi
nated reserves
Élizabeth Hall slnkin8 fund
Elizabeth Hall general reserve
Community Centre slnklng fund
50,000
50,000
30.000
30,000
54,781
20.000
34.781
loo.000
34.781
134,781
General fund
Strategic reserve
Retained earnin8S
Reinvestment fund
44,301
180.805
15,699
18,190
60,000
22,686
221.681
86,232
86,232
1.659
Restricted funds
600
69,729
68,670
311,938
411,938
92,415
92.415
34,781
369,572
504,353
The sinkin8 fund designated reserves are for lon8-term maintenance at the two facilities. The 8eneral reserve is to
support annual maintenance.
The strate8ic.balance element of the General Fund is primarlly to enable recurring expendltufe to be met, should
income from the facilities fall substantially.
IZ.Re5trlcted Funds
enin
lan
Transfers
nrestrl
Funds
bal
Community Centre lift project
Elizabeth Hall improvements
Half-term activitie5
67,604
1.865
2,261
71,730
-67,604
1,066
-799
600
-1,202
2,001
1.659
1.659
600
68,670
13. Contingent Ilabllltles
Thc company had no oontingcnt liabilitie•r Jt 31 March 202512021.. none)
14. Related party transactions
Rent and service charges of £14,11812024- £ 14.4451 were paid by Hook Parish Council for its offlce.
Company number 06042998 Charity number 1117754
Page 12 of 13

Hook Village Halls Charltable Association
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2025 {contlnued)
15. SOFA for the year ended 31st March 2024
2024
2024
2024
Unrestrlcted
Restrlrted
Total
Note
Incornlng and endowments from:
Oonations and le8acies
Charitable activities carried out at..
Elizabeth Hall
Hook Community Centre
Other income
Bank interest
Total
1,600
1,600
109,108
156,451
109.108
156,451
8,701
274,260
8,701
275,860
1,600
Expenditure on:
Raising funds
Charitable activitles
2,529
200.973
2,S29
201,973
1,000
Total
203.502
1.000
204,502
SurpluslDeflclt{-) for the year
70.758
600
71.358
Transfers between funds
Net movement In funds
70,758
600
71,358
Total funds brought forward
340,580
340,580
Total funds carrled forward
411.338
600
411.938
Company number 06042998 Charity number 1117754
Page 13 of 13