Hook Village Halls
Charitable Association
Registered Charity IIIT754
Company registration number 6042998
HOOK VILLAGE HALLS CHARITABLE ASSOCIATION
(A company Ilmited by guarantee and not having a share capital)
Accounts for the year ended 31 March 2024

Hook Village Halls Charitable Association
(a company limited by guarantee and not having a share capital)
st
Accounts for the year ended 31 March 2024
Table of Contents
Statutory information
Report of the Directors and Trustees
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
9-12
Statutory Information
The following information forms part of the Report of the Directors and Trustees
The company's registered office is:
Ellzabeth Hall
Raven Road
Hook
Hampshire
RG27 9HH
Telephone 01256 760442
The company was incorporated on 5 January 2007, number 6042998. It is also a registered charity, number 1117754.
The following have served as Directors and Trustees during the year ended 31, March 2024 and subsequentlv.
Name
Margaret Kirtley
jeff Burke
Graham Wickenden
Sue Hinton
David Saunderson
Posltlon
Directornreasurer/Secretary
Director
Director
Director
Director/Chairman
Notes
Molly Greenland (nee Drew)
Director
Resigned 2519123- Re-appointed
2610312024
Michael Ward
Louise Coster-mills
Director
Director
Director
Director
Appointed 2610312024
Deceased 2410312024
Pierce Joseph Moore
Company number 06042998 Charity number 1117754
Page l of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital}
The independent examiner is..
Claire Connell MA, ACA, cfA
86 Silverdale Road
Earley
Reading RG6 7LT
The companvs bankers are Lloyds Bank, Winchester Street. Basingstoke RG217EB. Investments are held with
Aldermore Business Bank, Cambridge & Counties Bank and Charity Bank
Company number 06042998 Charity number 1117754
Page 2 of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Report of the Trustees and Directors
The Trustees have pleasure in submitting their report for the period. The Trustees who have served during the period
are listed on the page I, along with the other statutory information that forms part of the annual report. This report is
to be presented at the 2024 annual general meeting.
Objects and activities
The companls objects are stated in its Memorandum of Association as..
o provide or assist in the provision of facilities in the interests of social welfare for the benefit of the inhabitants of
Hook Parish and within its vicinity for recreation or other leisure time occupation of individuals including those who
have the need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social
circumstances with the object of improving their conditions of life,.
To advance education and the religious and intellectual development of the members of the community. and
Such other charitable purposes as the Charitvs officers in their discretion shall see fit for exclusively charitable objects
or purposes in any part of Hook Parish."
The company operates two community halls in Hook, namely the Elizabeth Hall and the Hook Community Centre. The
Charity'5 halls provide much-needed public facilities to enable the residents and community organisations of Hook and
surrounding villages to meet and pursue their mutual interests and thus enhance the social welfare of the community
in general. Many of the regular users are charitable or not-for-profit organisatlons. The dlrectors are mindful of the
Charity Commission's guidance on public benefit.
Achievements and Performance
The company finlshed the year wlth a surplus of £71,358 compared with a surplus of £51,769 the previous year.
The company is managing the Community Centre under the terms of a lease and accompanyln8 service level
th
agreement with Hook Parish Council, which were both concluded on 9 Au8ust 2017.
The lease states that the Hook Parish Council will cover any losses incurred by the Community Centre during the year.
I director has resigned during the year and I director died but WÈ have also taken on 2 new directors. It continues to
be difficult to attract and retain new directors.
The company has reviewed its procedures and policie5. A policy and procedures manual has been produced and is
reviewed from time to time. A health & safety policy has been agreed alon8 Wlth a risk assessment document.
Company number 06042998 Charity number 1117754
Page 3 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Financial review
The attached Statement of Financial Activities summarises the companvs income and expenditure for the year and
shows a surplus of £71.358 for the year. This is supplemented by more detailed analyses in the Notes to the Accounts.
The surplus comprises the following..
Net surplus from hall letting5 after normal expenses15ee below)
Grants and donations
61.057
1,600
8,701
Bank interest
Surplus for the year
71.358
The surplus on hall lettings arises from:
Surpluses before staff and admin costs:
Elizabeth Hall
52,445
Hook Community Centre
61,704
-44,214
-6,349
Staff costs, both facilities
Administration
Publicity and fund raising
-2,529
61,057
The communlty halls have a strong core of regular hirers and tenants. Marketing efforts to attract new hirers
continues to be a vital part of the overall strategy to build the business. Aside from exceptlonal costs, income is
normally sufficient to cover normal operatin8 expenses.
The balance sheet shows net assets of £411,938 at 31 March 2024, the majority of which is represented by cash
balances. These funds have been allocated mainly to desi8nated reserves earmarked towards future maintenance as
follows:
Elizabeth Hall sinking fund - thls holds £50,000 and is set aside to cover long term capital expenditure. It will be
topped up at the end of each year if necessary.
Elizabeth Hall reserve - this holds £30,000 and is to cover short term unexpected maintenance not already
provided for in the budget. It will be topped up at the end of each year if necessary.
Community Centre sinking fund- this holds £20,000 for long term maintenance. in partlcular to cover any costs
related to handing back the building to Hook Parish Council at the completion or termination of the lease.
The Strategic Fund stands at £44,301. Also there is a re-lnvestment fund of £86,232 and Retained Earnings of
£180,805, both of which provide working capital and a contingency against unexpected costs.
A provisional budget for the year commencing I" April 2024 indicates that the company Is likely to incur a surplus of
approx. £40k.
Company number 06042998 Charity number 1117754
Page 4 of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Plans for future period
We are in the process of planning the installation of 2 lifts in order to make the 2 upper floor rooms of the Community
Centre accessible to all. This has an estimated cost of £120k, £55,554 of which will be covered by a grant from the
Government Levelling Up Department's UK Shared Prosperity Fund. Planning permission was granted on 5th
December 2023.
The charity is in the process of getting quotes to make improvements to the outside area of the Elizabeth Hall and to
install patio doors from the rear of the building in order to make better use of this new area. It is expected to have this
work completed over the summer holidays at an approximate cost of £40k.
Strurture, governance and management
Whilst the directors have overall responsibility for the company's affairs and meet monthly, day to day operational
responsibilities have been dele8ated to the staff, In consultation with the directors as appropriate. The financial
ledgers are maintained by the treasurer, who is also a dirertor. Financial reports are presented at each monthly
meeting.
The company's statutory particulars, Including names of directors, are on page l.
The directors have considered the major risks to which the company is exposed, and the systems that have been
established to mitigate these risks. Many of these risks are appropriately covered by the insurance policies, and its
policies are communicated to all staff and consultants.
Company law requires the directors to prepare annual accounts that give a true and fair view of the state of affairs of
the company at the year end and of its financial activities during the period. The Trustees should..
Select suitable accounting pollcies and apply them prudentlv,.
Make judgements and estimates that are reasonable and prudent;
Prepare accounts on the going Concern basis unless it is inapproprlate to presume that the company will contlnue
in operation.
The directors are responslble for keeping proper accountlng records that disclose with reasonable accur3Cy the
financlal position of the company to enable them to ensure that the account5 comply with the Companles, Act 2006
and the charities accounting SORP 2019. They are also responslble for safeguarding the assets of the company and
hence for taking reasonable steps for the prevention and detection of fraud and other irre8ularities.
The company is entitled to exemption from audit for the year ended 31, March 2024 both under the Companies Act
2006 and the Charities Act 2011,. but, as a charity, it is required to have inclependent scrutiny of its accounts. The
directors have therefore taken advantage of audit exemption. This report has been prepared havin8 taken advantage
of the small companies exemption in the Companies Act 2006.
Signed for the Trustees,
David Saunderson
Chairman and trustee
Date: Z4
Company number 06042998 Charity number 1117754
Page 5 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Independent examinerfs report to the Trustees of Hook Village Halls
I report to the charity trustees on the accounts of the Company for the year ended 31" March 2024, which are set out
on the pages 7 to 12 attached.
Responsibilities and basls of report
As the charity trustees of the Company land also its directors for the purposes of company13wl you are responsible for
the preparation of accounts in accordance with the requlrements of the Companies Act 20061'the 2006 ACVI.
Having Satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act
and are eligible for independent examination, I report in respect of my examination of your charitvs accounts as
carried out under Section 145 of the Charities Act I'the 2011 Act'l. In carrying out my examination I have followed the
Directions given by the Charity Commission under section 14515llbl of the 2011 Act.
Independent examlnerfs statement
I have completed my examination. I confirm that no matters have come to my attention in connection with my
examination glving me cause to belleve that:
al Accounting records were not kept by the Company as required by section 386 of the 2006 Act,. or
bl The accounts do not accord with those records,. or
c} The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any
requirement that the accounts should give a 'true and fair view,, which Is not a matter considered as part of the
independent examination; or
dl The accounts have not been prepared in accordance wlth the methods and princlples of the Statement of
Recommended Practice for accounting and reporting by charities preparing their accounts in accordance with the
Financial Reportlng Standard applicable in the UK and Republic of Ireland IFRS 1021.
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report to enable a proper understanding of the accounts to be reached.
Claire Connell MA, ACA, CTA
Member of the Institute of Chartered Accountants In England and Wales
86 Silverdale Road
Earley
Readin8 RG6 7LT
Date..
2tyLfr
Company number 06042998 Charity number 1117754
Page 6 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Statement of Financial Activities including Income and Expenditure Account for the year
ended 31" March 2024
2024
2024
2024
2023
Unre5tritted
Re5trlcted
Totsl
Note
Incornlng and endowments from:
Donations and legacies
Charitable activities carried out at-
1,600
1,600
1,269
Elizabeth Hall
109,108
156,451
109,108
156,451
91,687
138,660
Hook Community Centre
Other income
Bank interest
8,701
274,260
8,701
275,860
3,464
235,080
Total
1,600
Expendlture on:
Raising funds
Charitable activities
2,529
200,973
2,529
201,973
2,525
180,786
1,000
Total
203,502
I,o(H)
204,502
183,311
Surplus/Deflclt(-) for the year
70,758
600
71,358
51,769
Tr3nsfers between funds
Net rnovement In funds
70,758
600
71,358
51,769
Total funds brought forward
340,580
340,580
288,811
Total funds carrled forward
411,338
600
411,938
340,580
The Notes referred to above form part of these financial statements
The statement of financial activities includes all gains and losses recognised during the year.
All of the income and expenditure derive from continulng activities.
Company number 06042998 Charity number 1117754
Page 7 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Balance Sheet as at 31st March 2024
2024
2023
Note
Flxed assets
Tangible assets
54,760
13,554
Current assets
Debtors
Prepaid expenses
Bank Interest accrued
18,431
8,348
2.991
29,769
348,134
377,903
16,115
13,234
2,157
31,506
316,601
348.107
Cash at bank and in hand
Credltors: amounts falllng due wlthln one year
Creditors and accruals
20,726
21,081
357,178
327,026
Net assets
411,938
340,580
Funds
Called up share capital
Unrestricted income funds
io
li
411,338
600
340,580
Restricted income funds
12
Total: Funds
411,938
340,580
The Notes referred to above form part of these flnanclal statements
For the financial period ended on 31. March 2024, the Company is entitled to exemption from the requirement to
have an audit under the provisions of section 477 of the Companies Act 20061.the Act'l relating to small companie5.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance
with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to
accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small
companies, regime.
Approved at a meetlng of the trustee5 held on 24th June 2024
David Saunderson
Chairman and trustee
Company Registration Number..
Margaret K-
ey
Treasurer and trustee
6042998
Company number 06042998 Charity number 1117754
Page 8 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2024
A¢countlng pollcles
o) General motters
These accounts have been prepared in compliance with Financial Reporting Standard 102 and the Statement of
Recommended Practice on Accounting by Charities SORP 2019 IFRS 1021, and in accordance with charity and company
law in the jurisdiction of England. The Company is a public benefit entity.
bj Golng concern
The Charity manages (rather than owns) the facilities it operates. It is unlikely to generate sufficient surpluses from its
current operations to replace those facilities when they need to be refurbished or replaced. It Is also reliant on having
long-term leases at peppercorn rents at both Elizabeth Hall and Hook Community Centre to enable it to continue its
operations.
¢} Income and expendfture
Donations are accounted for when received. All income and expenditure in furtherance of the charity's objectives is
recognised in the period to whlch it relates.
dj Depreclatlon
Fixed asset5 are depreciated over their estimated useful lives (generally 5 or 10 years) on the straight line basis.
e) Taxation
As a charity, income is exempt from Income and corporation taxes. Its activitles are exempt from value added tax
IVATI, and expenditure Is therefore inclusive of applicable VAT.
Income from charftable actlvltles
The amounts included represent charges for lettings, rentals and use of sports facilities from the two community halls
as follows..
2024
2023
Elizabeth Hall
Lettings fees
Other income
97,820
11,288
109,108
81,621
10,065
91,687
Hook Community Centre
Lettings fee5
Tenant licence fees
Other income
100,514
43,624
12,313
156,451
84,990
40,018
13,652
138,660
Other Income
Elizabeth Hall
Community Centre
Company number 06042998 Charity number 1117754
Page 9 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a Share capital)
Notes to the accounts for the year ended 31 March 2024 (continued)
Charltable Èxpenditure
2024
2023
Operational expenses (excluding staff) at:
Elizabeth Hall, recurring expenditure
Hook Community Centre
Staff costs. both facilities (see below)
Salaries
56,663
94,747
47.391
85,580
43,472
41,002
Redundancy Pay
Employer National Insurance
Employer Pension Contribution {NEST scheme)
Independent examinerfs fees Ino other services provided)
Administration expenses
742
668
550
500
5,799
201,973
5,645
180,786
Employees and trustees
Employees, remuneration is disclosed in Note 4. The company had 312023.. 31 part-time employees in the year. No
employee was able to exert significant influence over the running of the company. No employee received total
employee benefits of more than £60,000.
Trustees, emoluments for service as trustees
Trustees, travel and sundry expenses reimbursed
Flxed assets
Total
General
Furnlture
& flttln
Cost
As at I" April 2023
Additions durin8 the year
As at 31" March 2024
42.756
14,152
28,604
48,512
4,759
43,753
91,268
18,911
72,3S7
De
reciation
As at 1° April 2023
Charge for the year
As at 31" March 2024
29,202
13,125
16,077
7,306
36,508
i.oio
14,135
6,296
22,373
Net book value
31 March 2024
54,760
4,776
49,984
31" March 2023
13,554
1,027
12,527
Company number 06042998 Charity number 1117754
Page 10 of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2024 Icontinuedl
The Company has leasehold interests at an annual peppercorn rental in Elizabeth Hall and Hook Community Centre.
The lease for Elizabeth Hall runs until 2057,. and until 2027 for Hook Community Centre, after which the property
reverts to Hook Parish Council. Since the Company has not incurred any expenditure on the properties and the leases
have no commercial value, those assets lincluding furniture and fittings already provided) have been included in these
accounts at nil value. The amounts included in fixed assets represent expenditure by the Company since moving into
these facilities.
2024
2023
Debtors
Lettings charges
Provision for bad debt
Accrued Income
18,431
16,115
18,431
16,115
Cash at bank and In hand
Cambridge & Counties Bank
Aldermore Business Bank
76,313
73,991
62,321
74,598
71,583
60,000
Charity Bank
Lloyds Bank plc:
Instant access savings account
Lloyds 32 day notice acc
Current account
35,817
95,302
50,908
48,225
559
14,291
Petty cash and floats
827
348,134
316,601
9. Creditors and accruals
Trade and other creditors
6,159
6,206
Taxation and National Insurance.
1,690
1,553
Pension
Accrued expenses
860
500
Bonds and deposits from hirers
8,592
9,608
Hall lettings income received in advance
3,425
3,215
20,726
21,081
Company number 06042998 Charity number 1117754
Page 11 of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2024 (continued)
10. Share capital
The company does not have a share capital. The company has 9 members,19 in 20231 and their individual liability
toward5 the companws debts is limited to £10 in the event of the company being wound up within 12 months of
ceasing to be a member.
11.Movements on reserves
enln
balance
Activitles
Transfers
Closin
balance
Desi
nated reserves
Elizabeth Hall sinking fund
Elizabeth Hall general reserve
Community Centre sinking fund
50,000
30,000
50,000
30,000
20,000
20,000
loo,000
loo,000
General fund
Strategic reserve
Retained earnings
Reinvestment fund
44,301
110,047
86,232
44,301
70,758
180,805
86,232
Restricted funds
600
600
240,580
340,580
71,358
71,358
311,938
411,938
The sinking fund designated reserves are for long-term maintenance at the two facilities. The general reserve is to
support annual maintenance.
The strategic balance element of the General Fund is primarily to enable recurring expenditure to be met, should
income from the facilities fall substantiallv.
Tran5ter5 to
Unrestrlcted
Funds
12.Restrlcted Funds
enSn
balance
Income
endlture
Closln
balance
Half-term activities
1.600
1,600
-1,000
-1,000
600
600
13. Contingent liabilities
The company had no contingent liabilities at 31, March 202412023.. none)
14. Related party transactions
Rent and service charges of £14.44512023.' £ 13,661} were paid by Hook Parish Council for its office.
Company number 06042998 Charity number 1117754
Page 12 of 12