Cross & Cockade International The First World War Aviation Historical Society
Financial Statements
31st December 2020
Charity Number 1117741
CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
| CONTENTS | PAGES |
|---|---|
| Trustees and professional advisers | 1 |
| Trustees Annual Report | 2 to 4 |
| Independent examiner's report | 5 |
| Statement of Financial Activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 8 to 11 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 13 to 14 |
CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
TRUSTEES AND PROFESSIONAL ADVISERS
| Registered charity name | Cross & Cockade International |
|---|---|
| The First World War Aviation Historical Society | |
| Charity number | 1117741 |
| Address | Lords and Ladies |
| Pilcot | |
| Dogmersfield | |
| Hampshire | |
| RG27 8ST | |
| Trustees | Graham Chisnall |
| Peter John Dye | |
| Colin Clarke Huston | |
| Marcus George Williams | |
| Andrew George Kemp | |
| John Michael Davis | |
| Trevor Henshaw | |
| Robert Stanley Jones | |
| Peter John Cowlan | |
| Brian Richard Slater | |
| Graham Mottram | |
| Independent examiner | Horsfield & Smith |
| Chartered Accountants | |
| Tower House | |
| 269 Walmersley Road | |
| Bury | |
| Lancashire | |
| BL9 6NX | |
| Bankers | Barclays Bank plc |
| 5 High Street | |
| Warwick | |
| CV34 4AW |
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
TRUSTEES ANNUAL REPORT (continued)
YEAR ENDED 31st DECEMBER 2020
The trustees present their report and the unaudited financial statements of the charity for the year ended 31st December 2020. The financial statement have been prepared in accordance with the accounting policies set out in note 1 in the accounts and comply with the charities trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland published (FRS102) (effective 1 January 2015).
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of trustees and professional advisers on page 1 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the period were as follows:
Graham Chisnall Peter John Dye Colin Clarke Huston Marcus George Williams Andrew George Kemp John Michael Davis Robert Stanley Jones Trevor Henshaw Peter John Cowlan Brian Richard Slater Graham Mottram
STRUCTURE, GOVERNANCE AND MANAGEMENT
Legal Status
Cross & Cockade International The First World War Aviation Historical Society was registered as a charity (Registered number: 1117741) by a constitution adopted on 27[th] November 2006, amended on 25[th] April 2015.
Risk Assessment
The trustees have considered the major risks to which the charity is exposed and have established systems to mitigate those risks.
Organisation
Management of the organisation is carried out by an elected Committee in accordance with the constitution.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
TRUSTEES ANNUAL REPORT (continued)
YEAR ENDED 31st DECEMBER 2020
Financial Controls
Day to day administration and management of budgets and financial procedures were carried out during the year by the Treasurer. The Treasurer is responsible for ensuring that the income and expenditure, assets and liabilities, of the charity are managed in an efficient and effective manner. Final responsibility for financial matters rests with the committee as a whole.
OBJECTIVES AND ACTIVITIES
Objects of the Charity
To educate the public in all aspects of the history of aviation related to the First World War including the periods immediately before and after that event.
ACHIEVEMENTS AND PERFORMANCE
The Society has had another successful year, its 52nd year since inception. Membership numbers have shown a slight increase over last year’s figures and the number of subscribers to ‘Wind in The Wires’, our quarterly e-newsletter, continues to grow and currently stands at just over 1,400. The Society’s Journal has maintained its high reputation while sales of the annual calendar remain robust, fully covering the Commonwealth War Grave Commission’s costs in maintaining the British Air Services Memorial at St-Omer.
The impact of the COVID pandemic has been mainly felt through the need to suspend face to face meetings in favour of online conferencing. One benefit of online meetings is that it allows our overseas members to participate. For example, at the online 2020 AGM there were members from Australia and USA in attendance. The society is considering what type and form of meeting to continue with after the restrictions are eased that would retain this accessibility to the membership.
We have also dealt with the complexities of being outside the EU now, which has involved the need to curtail certain sales within the EU borders until more efficient VAT mechanisms are established. Once these are available, we would expect to restore these EU sales.
The society continues to explore the opportunities afforded by online systems and a decision has been taken to offer a digital only Journal for those that want this, or a combined digital and physical journal, along with retaining the option of a physical journal. The society has also invested in a more advanced and secure image database platform and a revised website to enable better access for members in due course.
We have had to suspend discussions with potential like-minded organisations for the duration of COVID restrictions being in place, but we intend to continue to explore links with other like-minded organisations with the aim of managing our archive more effectively and collaborating on public educational programmes when conditions allow this.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
TRUSTEES ANNUAL REPORT (continued)
YEAR ENDED 31st DECEMBER 2020
REVIEW OF THE FINANCIAL POSITION
The charity generated a surplus on unrestricted reserves of £5,928 and has net assets at 31[st] December 2020 of £114,701.
RESERVES POLICY
The current policy is to retain £28,000. However this policy is subject to annual review.
RESPONSIBILITIES OF THE TRUSTEES
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period.
In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
TRUSTEES ANNUAL REPORT (continued)
YEAR ENDED 31st DECEMBER 2020
INDEPENDENT EXAMINER
A resolution to re-appoint Horsfield & Smith as independent examiner for the ensuing year will be proposed at the Annual General Meeting.
Signed by order of the trustees
Lords and Ladies Pilcot Dogmersfield Hampshire RG27 8ST
GRAHAM CHISNALL Chairman
Date: 30[th] June 2021
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
YEAR ENDED 31st DECEMBER 2020
I report on the accounts of the charity for the year ended 31st December 2020 which are set out on pages 7 to 13.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
JONATHAN STAPLES BSc FCA DChA For and on behalf of HORSFIELD & SMITH Tower House Chartered Accountants 269 Walmersley Road & Statutory Auditor Bury Lancashire Date: 30[th] June 2021 BL9 6NX
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31st DECEMBER 2020
| Unrestricted | Total Funds | Total Funds | ||
|---|---|---|---|---|
| Funds | 2020 | 2019 | ||
| Note | £ | £ | £ | |
| INCOMING RESOURCES | ||||
| Incoming resources from | ||||
| generating funds: | ||||
| Donations | 2 | 32,730 | 32,730 | 32,022 |
| Charitable activities | 3 | 8,814 | 8,814 | 6,803 |
| Investment income |
4 | 986 | 986 | 837 |
| ---------------------------------------- | --------------------------------------- | -------------------------------------- | ||
| TOTAL INCOMING RESOURCES | 42,530 | 42,530 | 39,662 | |
| --------------------------------------- | -------------------------------------- | -------------------------------------- | ||
| RESOURCES EXPENDED | ||||
| Charitable activities | 5 | (35,785) | (35,785) | (34,770) |
| Other costs |
6 | (817) | (817) | (1,690) |
| ------------------------------------------- | ------------------------------------------- | -------------------------------------------- | ||
| TOTAL RESOURCES EXPENDED | (36,602) | (36,602) | (36,460) | |
| ------------------------------------------- | ------------------------------------------- | ------------------------------------------ | ||
| NET INCOMING RESOURCES | ||||
| **FOR THE YEAR ** | 5,928 | 5,928 | 3,202 | |
| Donation to the RAF museum | 7 | - | - | - |
| Total funds brought forward | 108,773 | 108,773 | 105,571 | |
| ---------------------------------------- | ----------------------------------------- | --------------------------------------------- | ||
| TOTAL FUNDS CARRIED | ||||
| FORWARD | 114,701 | 114,701 | 108,773 | |
| ========================= | ========================= | ========================= |
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 9 to 13 form part of these financial statements.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
BALANCE SHEET
31st DECEMBER 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| Note | £ | £ | £ | |
| FIXED ASSETS | ||||
| Tangible Assets | 11 | 3,157 | 328 | |
| CURRENT ASSETS | ||||
| Debtors | 12 | - | - | |
| Stock | 9,806 | 10,856 | ||
| Photo collection/archive | 11,487 | 11,416 | ||
| Cash at bank and in hand | 109,194 | 103,629 | ||
| ------------------------------------------- | ------------------------------------------- | |||
| 130,487 | ||||
| 125,901 | ||||
| CREDITORS: Amounts falling due within one year | 13 | (18,941) | (17,456) | |
| ------------------------------------------- | ------------------------------------------- | |||
| NET CURRENT ASSETS | 111,546 | 108,445 | ||
| ----------------------------------------- | ------------------------------------------ | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 114,703 | 108,773 | ||
| ------------------------------------------ | ------------------------------------------- | |||
| TOTAL NET ASSETS | 114,703 | 108,773 | ||
| ========================== | ========================= | |||
| THE FUNDS OF THE CHARITY | ||||
| Unrestricted funds | 14 | 86,701 | 80,773 | |
| Designated funds | 14 | 28,000 | 28,000 | |
| ------------------------------------------ | ----------------------------------------- | |||
| TOTAL CHARITY FUNDS | 114,701 | 108,773 | ||
| ========================= | ========================= |
These financial statements were approved by the members of the committee on the and are signed on their behalf by:
Brian Richard Slater Treasurer
The notes on pages 9 to 13 form part of these financial statements.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP 2005) and the Charities Act 2011.
Fixed assets
All fixed assets are initially recorded at cost.
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Computer Equipment - 20% Straight line
Incoming resources
Grants are accounted for on a receivable basis. They are allocated to restricted and unrestricted funds as appropriate.
Donations are recognised as they are received, and are allocated to restricted and unrestricted funds as specified by the donor.
Resources expended
Expenditure is analysed between costs of generating funds and charitable expenditure. Support costs are included within the charitable expenditure. Expenditure is allocated to restricted and unrestricted funds as appropriate.
Funds structure
Restricted funds are those where the use to which the funds can be put are specified by the donor or within the charity's Trust Deed.
Unrestricted funds are those which can be applied at the discretion of the trustees, who may decide that certain of these funds are designated for particular charitable purposes.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
2. DONATIONS
| DONATIONS | |||
|---|---|---|---|
| Unrestricted | Total Funds | Total Funds | |
| Funds | 2020 | 2019 | |
| £ | £ | £ | |
| Subscriptions | 29,369 | 29,369 | 28,543 |
| Gift Aid | 3,080 | 3,080 | 3,203 |
| Donations | 281 | 281 | 276 |
| ------------------------------------------ | ------------------------------------------ | ------------------------------------------ | |
| 32,730 | 32,730 | 32,022 | |
| ========================= | ========================= | ======================== |
3. CHARITABLE ACTIVITIES FOR GENERATING FUNDS
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2020 | 2019 | |
| £ | £ | £ | |
| Surplus on sales Surplus on calendar sales Other income |
6,235 2,306 273 |
6,235 2,306 273 |
3,446 3,049 308 |
| ------------------------------------------ | ------------------------------------------ | ------------------------------------------ | |
| 8,814 | 8,814 | 6,803 | |
| ========================= | ========================= | ======================== | |
| NVESTMENT INCOME | |||
| Unrestricted | Total Funds | Total Funds | |
| Funds | 2020 | 2019 | |
| £ | £ | £ | |
| Bank interest receivable | 986 | 986 | 837 |
| =========== | =========== | =========== |
4. INVESTMENT INCOME
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
5. COSTS OF CHARITABLE ACTIVITIES
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2020 | 2019 | |
| £ | £ | £ | |
| Journal production and despatch | 21,172 | 21,172 | 19,092 |
| Insurance | 1,337 | 1,337 | 1,268 |
| Maintenance of St Omer Memorial | 1,650 | 1,650 | 4,309 |
| Bank charges | 1,936 | 1,936 | 2,374 |
| Committee expenses | 1,025 | 1,025 | 2,816 |
| Website | 4,280 | 4,280 | 720 |
| Trophies and prizes awarded | - | - | 223 |
| Rent | 1,466 | 1,466 | 1,466 |
| Printing and stationery | 411 | 411 | 897 |
| IT and computer | 2,243 | 2,243 | 1,217 |
| Stowe Maries cooperation | - | - | 388 |
| Advertising | 265 | 265 | - |
| ------------------------------------------ | ------------------------------------------ | ------------------------------------------ | |
| 35,785 | 35,785 | 34,770 | |
| ========================== | ========================== | ========================= |
6. OTHER COSTS
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2020 | 2019 | |
| £ | £ | £ | |
| AGM expenses | - | - | 945 |
| Accountancy | 600 | 600 | 600 |
| Depreciation | 217 | 217 | 145 |
| ---------------------------------- | --------------------------------- | ---------------------------------- | |
| 817 | 817 | 1,690 | |
| =================== | =================== | =================== |
7. NET INCOMING RESOURCES FOR THE YEAR
This is stated before charging:
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | |||
| Donation to the RAF museum | - | - | ||
| ----------------------------------- | ---------------------------------------- | |||
| - | - | |||
| ===================== | ======================== |
8. TRUSTEES
No trustee or connected person received any remuneration either directly or indirectly.
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
9. EMPLOYEES
There were no employees during the year.
10. TAXATION
The organisation has charitable status and consequently in the opinion of the trustees, all income is outside the scope of income or corporation tax.
11. TANGIBLE FIXED ASSETS
| 11. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| British Air | ||||
| Service | Computer | |||
| Memorial | Equipment | Total | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2020 | 58,102 | 10,765 | 68,867 | |
| Additions | - | 3,045 | 3,045 | |
| ========================= | ==================== | ======================== | ||
| At 31 December 2020 | 58,102 | 13,810 | 71,912 | |
| ======================== | =================== | ======================== | ||
| DEPRECIATION | ||||
| At 1 January 2020 | 58,101 | 10,437 | 68,538 | |
| Charge for the year | - | 217 | 217 | |
| ======================== | ==================== | ======================== | ||
| At 31 December 2020 | 58,101 | 10,654 | 68,755 | |
| ======================= | =================== | ====================== | ||
| NET BOOK VALUE | ||||
| At 31 December 2020 | 1 | 3,156 | 3,157 | |
| ================ | =================== | =================== | ||
| At 1 January 2020 | 1 | 328 | 329 | |
| ================ | ================== | =================== | ||
| 12. | DEBTORS | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Debtors and prepayments | - | - | ||
| ========== | ========= | |||
| 13. | CREDITORS: Amounts falling due within one year | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Advance subscriptions | 16,691 | 14,611 | ||
| Creditors and accruals | 2,250 | 2,845 | ||
| ------------------------------------------- | ------------------------------------------- | |||
| 18,941 | 17,456 | |||
| ========================= | ============================ |
12
CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
14. UNRESTRICTED INCOME FUNDS
| Balance at | Incoming | Outgoing | Balance at | |
|---|---|---|---|---|
| 1 January 2020 | resources | resources | 31 Dec 2020 | |
| £ | £ | £ | £ | |
| General Funds | 80,773 | 42,530 | (36,602) | 86,701 |
| Designated Funds | 28,000 | - | - | 28,000 |
| ============================= | ======================== | ============================= | ======================= |
The Designated Fund of £28,000 relates to funds set aside for the development of the charity and also for any potential costs arising from the need to move to commercial rather than inhouse production of the journal.
13
CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
MANAGEMENT INFORMATION
YEAR ENDED 31st DECEMBER 2020
The following pages do not form part of the statutory financial statements which are the subject of the independent examiner's report on page 6 .
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31st DECEMBER 2020
| INCOMING RESOURCES | 2020 | 2019 |
|---|---|---|
| DONATIONS | £ | £ |
| Subscriptions | 29,369 | 28,543 |
| Gift aid | 3,080 | 3,203 |
| Donations | 281 | 276 |
| ------------------------------------------- | ------------------------------------------- | |
| 32,730 | 32,022 | |
| ------------------------------------------ | ------------------------------------------ | |
| CHARITABLE ACTIVITIES | ||
| Surplus on sales | 6,235 | 3,446 |
| Surplus on calendar sales | 2,306 | 3,049 |
| Other income | 273 | 308 |
| ------------------------------------------- | ------------------------------------------- | |
| 8,814 | 6,803 | |
| ----------------------------------------- | ----------------------------------------- | |
| INVESTMENT INCOME | ||
| Bank interest receivable | 986 | 837 |
| ------------------- | ------------------- | |
| -------------------------------------------- | -------------------------------------------- | |
| TOTAL INCOMING RESOURCES | 42,530 | 39,662 |
| ---------------------------------------- | ---------------------------------------- | |
| CHARITABLE ACTIVITIES | ||
| Journal production and despatch | 21,172 | 19,092 |
| Insurance | 1,337 | 1,268 |
| Bank charges | 1,936 | 2,374 |
| Committee expenses | 1,025 | 2,816 |
| Website | 4,280 | 720 |
| Memorial maintenance | 1,650 | 4,309 |
| Trophies | - | 223 |
| Printing and stationery | 411 | 897 |
| Rent | 1,466 | 1,466 |
| IT and computer | 2,243 | 1,217 |
| Stowe Maries Cooperation | - | 388 |
| Advertising | 265 | - |
| ------------------------------------------- | ------------------------------------------- | |
| 35,785 | 34,770 | |
| ---------------------------------------- | ---------------------------------------- | |
| OTHER COSTS | ||
| Accountancy | 600 | 600 |
| AGM expenses | - | 945 |
| Depreciation | 217 | 145 |
| ----------------------------------- | ----------------------------------- | |
| 817 | 1,690 | |
| ----------------------------------- | ----------------------------------- |
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CROSS & COCKADE INTERNATIONAL THE FIRST WORLD WAR AVIATION HISTORICAL SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31st DECEMBER 2020
| TOTAL RESOURCES EXPENDED | ||
|---|---|---|
| 36,602 | 36,460 | |
| NET INCOMING RESOURCES FOR THE YEAR | ------------------------------------------- | ------------------------------------------- |
| 5,928 | 3,202 | |
| ========================== | =========================== |
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