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2021-07-31-accounts

LEAMINGTON MUSIC

REGISTERED CHARITY NUMBER: 1117723

TRUSTEES’ ANNUAL REPORT AND

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021

Registered number: 1117723

LEAMINGTON MUSIC

TRUSTEES’ ANNUAL REPORT AND STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021

Contents

Page
Reference and Administrative Details 3
Trustees’ Annual Report 4 - 8
Independent Examiner’s Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Financial Statements 12 - 16

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Registered number: 1117723

LEAMINGTON MUSIC

REFERENCE AND ADMINISTRATIVE DETAILS

Registration

Leamington Music is registered with the Charity Commission in England and Wales, registered charity number 1117723. Its principal address (and address for correspondence) is Northgate, Warwick CV34 4JL.

Trustees

Overall management of Leamington Music is by a committee of charity trustees. Details of the managing committee of trustees who served during the year ended 31 July 2021 and serving as at the date of the trustees’ report are set out below:

Peter Glanfield Chairman Sarah Swinburne Treasurer and Secretary Resigned as Secretary 28 January 2022 Paul Thomas Secretary Appointed 28 January 2022 Jane Williams Friends’ Co-ordinator Eleanor Hedger Simon Hogg Georgina Middleton Caroline Powell-Brett Resigned 30 October 2021 Howard Skempton Festival Director Assistant Festival Director Richard Phillips MBE Helen Beecroft Northgate Warwick Warwickshire CV34 4JL

Independent Examiner

C Christou FCCA MAE Leigh Christou Limited Euston House 12 Euston Place Leamington Spa CV32 4BN

Bankers

HSBC Bank plc Lloyds Bank plc 126 The Parade 73 The Parade Leamington Spa Leamington Spa Warwickshire CV32 4AJ Warwickshire CV32 4BB

Page 3 of 16

Registered number: 1117723

LEAMINGTON MUSIC

TRUSTEES’ ANNUAL REPORT

The trustees of Leamington Music present their Annual Report and Financial Statements for the year ended 31 July 2021. The reference and administrative details disclosed at page 3 form part of this Annual Report.

CORONAVIRUS (COVID-19) PANDEMIC

The safety and well-being of our audiences, artists, volunteers, and venue staff are of the utmost importance to all those involved in running Leamington Music.

The trustees report, sadly, that the United Kingdom Government restrictions on public movement and gatherings introduced in March 2020 in response to the coronavirus (COVID-19) pandemic forced the cancellation of some forty Leamington Music events: two concerts planned for March 2020, the May 2020 and May 2021 Festival Weekends, and all of the autumn and winter 2020 – 2021 concert series – save for a handful of COVID-secure, socially-distanced, short-program concerts in October and November 2020.

On the relaxation of COVID restrictions in June 2021, a Midsummer Music Festival, in collaboration with other local music organisations, took place in Leamington and Warwick. Some of the events planned for the 2020 and 2021 May Festival Weekends were rescheduled for a September 2021 Festival in Leamington. The trustees hope that all other events planned for 2021 – 2022, and the May 2022 Festival Weekend, will now go ahead.

The trustees believe that, despite the short-term financial impact of the Government restrictions, the charity’s reserves enable it to remain as a going concern (see Financial Review – Reserves Policy, page 7 below).

Structure, Governance and Management

The charity is an unincorporated association governed by a constitution adopted on 26 July 2006. Leamington Music is managed by a committee of trustees, who are all unpaid volunteers and receive no private benefits from Leamington Music. Trustees are selected on the basis of their experience and suitability by the committee and their appointment confirmed by election at the Annual General Meeting of the association thereafter.

Objectives and Activities

The objects of the charity, as set out in its governing document, are:

  1. To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals; and

Page 4 of 16

Registered number: 1117723

LEAMINGTON MUSIC

  1. To further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations.

The main activities of Leamington Music in relation to these objectives are:

  1. The organisation of a variety of concerts, providing a high standard of international music, at a variety of venues in the Leamington and Warwick area.

  2. Providing educational music workshops, master classes and special concerts for young people.

  3. Supporting musicians through funding, grants and prizes.

Public Benefit

The trustees have considered the Charity Commission’s guidance on public benefit and work to maintain the accessibility of the program of concerts and educational workshops to the widest possible audience. Ticket prices and workshop fees are subsidised, mainly through donations and sponsorship, with some additional funding provided by local Town and District Councils. A range of concessions are available: students are offered standby tickets at £1, accompanied schoolchildren pay £1 per ticket and special, low ticket prices are offered for family concerts.

Volunteers

The members of the committee of trustees are all unpaid volunteers. Some further fifty unpaid volunteers contribute to the organisation and running of Leamington Music and the programs of events in many ways, including, inter alia : assisting with publicity; stewarding at concerts; accommodating visiting musicians; organising and facilitating the educational workshop program. In addition, a significant proportion of funding is raised by the Friends of Leamington Music, which is also organised and run by volunteers: in 2021, the Friends’ funding, including Gift Aid, amounted to some £12,000 (2020: £12,000). The trustees of Leamington Music are most grateful to all our volunteers for their dedication, enthusiasm and loyalty – and for their continuing support throughout the pandemic.

Achievements and Performance

During the year ended 31 July 2021, due to cancellations occasioned by COVID restrictions, Leamington Music staged a reduced program of events, comprising just 16 concerts (2020, also affected by COVID restrictions: 19 concerts) as follows:

Page 5 of 16

Registered number: 1117723

LEAMINGTON MUSIC

Those events which did take place – before COVID restrictions were re-imposed in November 2020 and after they were lifted in June 2021 – continued to deliver music of a high standard and wide variety, and were as well attended as could be expected, given pandemic precautions such as social distancing and short-form concert programs – and some understandable audience nervousness. Just 1,300 tickets were sold for the 16 concerts (2020: 3,100 for 19 concerts). Although the majority of those attending our concerts are local, the high quality of our concert programs continues to attract visitors from the rest of the United Kingdom – but, given COVID travel restrictions in force for much of the year, there were no visitors (or, indeed, musicians) from overseas.

The 2021 Leamington Music Festival Weekend was to have been a celebration of the centenary of Robert Simpson, who was born in Leamington Spa. The 2021 Festival was ‘lost’ due to the pandemic, just as the 2020 Festival Weekend, to have celebrated the 250[th] anniversary of the birth of Ludwig van Beethoven, had been ‘lost’. It was possible, however, to salvage some of the ‘lost’ concerts from these Festivals in autumn 2021, in an 8-event Leamington Music September Festival Weekend, featuring both Simpson and Beethoven in performances by UK-based musicians.

Whilst our 2019 – 2020 education program for children attending Warwickshire schools (some 30 workshops and masterclasses given by artists appearing in our International String Quartet and Early Music concert programs) was largely unaffected by COVID restrictions, the autumn – winter 2020 – 2021 program was, sadly, abandoned in its entirety, as concerts were cancelled and schools closed. It is hope that some workshops will take place in 2021 – 2022, and we are most grateful to our guest artists for their continuing commitment to – and enthusiasm for – our education program, which is also supported by generous private and other funding, including grants from the Grimmitt Trust and Warwickshire Music (Warwickshire County Council’s music education hub).

The charity usually awards an annual prize to students at the Royal Birmingham Conservatoire . The prize for 2020 was awarded to a piano quintet, at an event in earlyMarch 2020 at the Conservatoire, combining the contest for the Leamington Music prize with the award of the Sylvia Cleaver Chamber Music Prize and the Town Hall Symphony Hall Prize. The winners performed a concert in Warwick, as part of the Midsummer Music Festival in June 2021. No prize contest took place in 2021 , due to COVID restrictions, but the prize for 2022 was awarded at the Conservatoire in March 2022, in conjunction with the award of the Sylvia Cleaver Chamber Music Prize, to the Félicité Piano Trio.

Page 6 of 16

Registered number: 1117723

LEAMINGTON MUSIC

In organising these activities, Leamington Music works closely with a number of local and national arts organisations, including: Chamber Music Plus; Making Music; Music in the Round; Warwick District Music Promoters’ Forum; and Warwickshire Music. The Midsummer Music Festival was a collaboration with other local promoters, including Warwick District Music Promoters’ Forum, whose anti-clash diary, Music to Your Ears, celebrated 25 years in 2021. Full details of our current concert and education programs can be found on our website www.leamingtonmusic.org

The trustees are sad to report the recent death of two former trustees of the charity. Martyn Bradley died in November 2021. Martyn had been one of the founding committee members of the charity in 2006 and served as a trustee until 2016. Iain Smith died in December 2021. Iain was also a founding committee member and served as trustee and Chairman until 2016. The trustees are grateful for the commitment and enthusiasm of both Martyn and Iain and extend their condolences to their families.

Financial Review

Reserves Policy

The trustees regularly review the concert and educational workshop programs planned by the Festival Director for content and for financing. In normal circumstances, the trustees ensure that sufficient reserves are available at the end of the financial year to cover the funding requirements for concerts and workshops scheduled through the first part of the following year. At 31 July 2021, with restricted concert programs, this funding provision amounted to £50,000. Unrestricted reserves at 31 July 2021 amounted to some £74,000 (2020: £71,000). The trustees believe that these reserves enable them to remain a going concern, despite the impact of the restrictions imposed by the Government in response to the coronavirus (COVID-19) pandemic – see page 4 above.

Since its inception in 2006, Leamington Music has benefited from the considerable experience of Festival Director, Richard Phillips MBE, in programming and managing concert series, Festival Weekends and education workshops. From January 2016, Richard has been assisted by Helen Beecroft. The additional costs of this succession planning are being met, as needed, by additional funding raised following an appeal to audiences in early 2018. At 31 July 2021, the appeal had raised some £22,000 (including Gift Aid of approximately £2,000), against an original target of £12,000. The trustees now have agreed that the funds raised be allocated, as considered appropriate, over a longer period than the 3 years initially envisaged pre-pandemic. None of the funds were utilised in the year ended 31 July 2021 (2020: none). The unutilised funds (£12,887) are disclosed as part of restricted reserves in this Statement of Financial Activities. In October 2021, a further, specific donation of £7,000 was made to the appeal. The trustees are satisfied that these funds will facilitate meeting the additional costs arising during the extended handover period.

Risk Assessment, Risk Management and Going Concern

So far as external risk to the charity is concerned, see the preceding paragraphs relating to the coronavirus (COVID-19) pandemic on page 4.

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Registered number: 1117723

LEAMINGTON MUSIC

The charity remains dependent upon income from individuals, companies, trusts and other grant-making bodies to fund its charitable activities (see Incoming Resources, below), but the trustees have a reasonable expectation that such income will be forthcoming for the foreseeable future, as concert series recommence on the lifting or relaxation of current COVID restrictions, and so believe that the charity continues as a going concern.

Incoming Resources

Our concert programs are financed by ticket sales, supplemented by additional fund-raising. Concert ticket income of approximately £22,000 (2020: £46,000) covered just 30% (2020 44%) of Leamington Music’s total expenditure for the year ended 31 July 2021. Our other main sources of funds were:

• Individual donors, including Friends, plus Gift Aid £36,000 (2020: £47,000)
• Local authority grants £11,000 (2020: £9,000)
• Donations from trusts, foundations, other
grant-making bodies and sponsors £10,000 (2020: £4,000)
-
of which £5,000 from the Grimmitt Trust is
allocated to restricted reserves

We are most grateful to all those individuals, trusts, grant-making bodies and sponsors who have supported Leamington Music during the year under review, and in particular, everyone who has made a donation in our support either by donating the price of their tickets for cancelled concerts (2021: £6,200; 2020 £4,600) or through our online fund-raising platform, set up in March 2020 (2021: £1,600; 2020: £3,000).

Investment Policy

The charity has no investments other than funds held at banks as disclosed in the balance sheet.

Declaration

The trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the charity’s trustees:

Signed: Signed: P N Glanfield S E Swinburne Peter Glanfield Sarah Swinburne Chairman Treasurer Dated: 28 March 2022 Dated: 28 March 2022

Page 8 of 16

Registered number: 1117723

LEAMINGTON MUSIC

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LEAMINGTON MUSIC

I report to the trustees of Leamington Music (registered charity number 1117723) on my examination of the accounts of the above charity (‘the trust’) for the year ended 31 July 2021, which are set out on pages 10 to 16.

Responsibilities and basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Chris Christou

Dated: 30 March 2022

C Christou FCCA MAE Independent Examiner

Leigh Christou Limited Euston House 12 Euston Place Leamington Spa CV32 4BN

Page 9 of 16

Registered number: 1117723

LEAMINGTON MUSIC

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021

Note
INCOMING RESOURCES
Income from:
Donations and legacies
3
Charitable activities
3
Investments
Other
TOTAL
RESOURCES EXPENDED
Expenditure on:
Raising funds
4
Charitable activities
4
TOTAL
NET (EXPENDITURE)
/INCOME
TRANSFER BETWEEN
FUNDS FOR THE YEAR
TOTAL FUNDS BROUGHT
FORWARD
TOTAL FUNDS CARRIED
FORWARD		 Unrestrict-
ed Funds
Restricted
Funds
Total
This Year
£
£
£
52,363
5,045
57,408
22,691
-
22,691
30
-
30
1,021
-
1,021
76,105
5,045
81,150
7,610
-
7,610
65,655
-
65,655
73,265
-
73,265
2,840
5,045
7,885
0
0
0
71,502
20,463
91,965
74,342
25,508
99,850		 Total Last
Year
£
60,983
53,183
125
1,096
115,387
13,856
93,711
107,567
7,820
0
84,145
91,965

Page 10 of 16

Registered number: 1117723

LEAMINGTON MUSIC

BALANCE SHEET AS AT 31 JULY 2021

Note
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors
11
Cash at bank and in hand
12
TOTAL CURRENT ASSETS
LESS: CREDITORS
Amounts falling due within
one year
13
NET CURRENT ASSETS
TOTAL NET ASSETS
FUNDS OF THE CHARITY
Unrestricted funds
Restricted funds
15
TOTAL FUNDS		 Unrestrict-
ed Funds
Restricted
Funds
Total
This Year
£
£
£
409
-
409
7,449
-
7,449
70,109
25,508
95,617
77,558
25,508
103,066
3,625
-
3,625
73,933
25,508
99,441
74,342
25,508
99,850
74,342
74,342
25,508
25,508
74,342
25,508
99,850		 Total
Last
Year
£
818
7,500
92,454
99,954
8,807
91,147
91,965
71,502
20,463
91,965

Approved by the trustees on 28 March 2022 and signed on their behalf by:

P N Glanfield S E Swinburne

Peter Glanfield Sarah Swinburne Chairman Treasurer

Page 11 of 16

Registered number: 1117723

LEAMINGTON MUSIC

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

Note 1. Basis of Preparation

Basis of Accounting

The Financial Statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant Notes to the Financial Statements; and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102); and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

The Financial Statements present a true and fair view and the accounting policies adopted are outlined in Note 2 below.

Going Concern

The trustees believe that any uncertainties related to current events or conditions do not cast significant doubt on the charity’s ability to continue as a going concern.

Note 2. Accounting Policies

Reconciliation with Previous Generally Accepted Accounting Practice (GAAP)

No adjustments to fund balances as previously stated are required to disclose funds as determined under Charities SORP (FRS 102).

Income

Page 12 of 16

Registered number: 1117723

LEAMINGTON MUSIC

Expenditure and Liabilities

Assets

Note 3. Analysis of Income

Donations and legacies:
Individual donors, including Gift Aid
Legacies
Local authority grants
Sponsorship
Trusts and other bodies		 This year
Last year
£
£
36,363
47,496
-
-
11,000
9,000
3,000
3,610
2,000
400
52,363
60,506

Restricted donations received comprise £5,000 from The Grimmitt Trust to fund future education expenditure and £45 relating to a Gift Aid claim for the 2018 audience appeal to fund succession planning handover costs – see Note 15 below, Restricted Reserves.

Charitable activities:
Ticket sales
Programme donations
Subsidy from Music in the Round
Education workshops
Advertising income		 This year
Last year
£
£
22,014
45,669
677
1,914
-
1,800
-
3,200
-
600
22,691
53,183

Income from investments comprises bank and other interest received. Other income comprises the proceeds of the sale of donated goods and provision of services.

Page 13 of 16

Registered number: 1117723

LEAMINGTON MUSIC

Note 4. Analysis of Expenditure

Raising funds:
Printing, publicity and marketing
Office supplies and administrative costs
Charitable activities:
Artist fees and expenses
Concert and workshop management fees and expenses
Venue hire and other event costs
Box office charges
Leamington Music prize		 This year
Last year
£
£
6,612
12,667
998
1,189
7,610
13,856
This year
Last year
£
£
30,342
55,141
28,200
25,500
5,100
7,680
2,013
4,390
-
1,000
65,655
93,711

Note 5. Support Costs

Not applicable (2020: not applicable).

Note 6. Trustee Expenses and Professional Fees

No payments of trustee expenses or professional fees were made in the year (2020: none). Expenses incurred on behalf of the charity reimbursed to trustees during the year amounted to £119, reimbursed to Sarah Swinburne for the purchase of a SumUp card payment machine (2020: £504, reimbursed to Sarah Swinburne for overseas’ artists’ fees payable).

Note 7. Paid Employees and Pension Scheme

Leamington Music has no paid employees and no pension scheme (2020: none).

Note 8. Grant-making

Grants made as part of charitable activities: no grants were made to any institutions (2020: none); grant made to individuals: Leamington Music Prize (for the support of young musicians) no award made in 2021 due to COVID restrictions (2020: £1,000).

Note 9. Tangible Assets

During the year ended 31 July 2018, two new desk-top computers were purchased at a cost of £1,462 for use at the charity’s registered address in Warwick. The new computers were brought into use in autumn 2018, with additional set up costs, and the two fully-depreciated computers written off at zero value. During the year ended 31 July 2018, the trustees also agreed to lease a printer for use at the registered address in Warwick. The initial lease contract period was 36 months from April 2018. The lease was renewed in August 2020, to include printing costs, for 36 months at a total cost of £5,325.

Page 14 of 16

Registered number: 1117723

LEAMINGTON MUSIC

Two desk-top computers, purchased February 2018
Set up charges October 2018
Depreciation charge 2019
Depreciation charge 2020
At 31 July 2020
Depreciation charge 2021
At 31 July 2021		 Cost
Deprec-
iation
Net
£
£
£
1,462
1,462
175
175
1,637
1,637
(410)
(410)
(409)
(409)
1,637
(819)
818
(409)
(409)
1,637
(1,228)
409

Note 10. Other Assets

Leamington Music has no intangible assets; heritage assets; investment assets (other than bank deposits) or stocks (2020: none).

Note 11. Debtors

All amounts fall due within one year:
Gift Aid claim
Prepayments and accrued income
Total
Note 12. Cash at Bank and in Hand
Instant access bank deposit account
Other cash at bank and in hand
Total
Note 13. Creditors and Accruals
All amounts fall due within one year:
Trade creditors
Accruals and deferred income
Total		 This year
Last year
£
£
5,000
7,000
2,449
500
7,449
7,500
This year
Last year
£
£
50,230
50,225
45,387
42,229
95,617
92,454
This year
Last year
£
£
-
4,487
3,625
4,320
3,625
8,807

Note 14. Events after the end of the Reporting Period

No events have occurred after the end of the reporting period, but before the Financial Statements are authorised, which relate to conditions that arose after the end of the reporting period, and which would require adjustment to the Financial Statements.

Page 15 of 16

Registered number: 1117723

LEAMINGTON MUSIC

Note 15. Restricted Funds

Note 15. Restricted Funds
Year ended 31 July 2020
At 1 August 2019
Additional donations
Gift Aid claimed in the year
At 31 July 2020
Year ended 31 July 2021
Gift Aid claimed in the year
Grant for education, The Grimmitt Trust
At 31 July 2021		 Appeal
Education
2018
Total
£
£
£
7,621
12,365
19,986
-
180
180
-
297
297
7,621
12,842
20,463
45
45
5,000
5,000
12,621
12,887
25,508

In October 2021, a further, specific donation of £7,000 was made to the appeal, so that the total of the appeal 2018 restricted fund now amounts to £19,887 .

Leamington Music has no permanent endowment, expendable endowment or restricted income funds (2020: none).

Note 16. Transactions with Related Parties

During the year ended 31 July 2021 the charity received from its trustees total donations of £1,815 plus Gift Aid of £454 (2020: £2,495 plus Gift Aid of £577).

Page 16 of 16