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2023-03-31-accounts

Registered Charity Number: 1117571

GLOUCESTERSHIRE GP EDUCATIONAL TRUST FINANCIAL STATEMENTS 31 March 2023

GLOUCESTERSHIRE GP EDUCATIONAL TRUST

C O N T E N T S

Page ADMINISTRATIVE INFORMATION REPORT OF THE TRUSTEES 2-4 INDEPENDENT EXAMINER’S REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE FINANCIAL STATEMENTS 8-10

GLOUCESTERSHIRE GP EDUCATIONAL TRUST

ADMINISTRATIVE INFORMATION

ADMINISTRATIVE OFFICE

Sandford Education Centre Keynsham Road Cheltenham GL53 7PY

ACCOUNTANTS

Hazlewoods LLP Windsor House Bayshill Road Cheltenham GL50 3AT

BANKERS

Lloyds TSB Plc 130 High Street Cheltenham GL50 1EW

HSBC Bank Plc 2 Promenade Cheltenham GL50 1LR

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST REPORT OF THE TRUSTEES

The Trustees present their report and financial statements for the year ended 31 March 2023.

TRUSTEES AND ORGANISATION

The Trustees who served on the Board of Trustees during the year were:-

Dr Martin Nicholas (resigned 17 January 2023) Chairman Dr Stuart Nelson Treasurer Dr Russell Peek (resigned 30 August 2022) Dr Ingrid Barker (resigned 21 October 2022) Dr Timothy Hardwick (appointed 25 May 2022)

Trustees are sought from the local GP and lay population, with previous experience in education and financial management being particularly valued. No external body may appoint trustees to Gloucestershire General Practitioner Education Trust (GGPET). The role of trustee is unremunerated.

CONSTITUTION AND PRINCIPAL AIMS AND OBJECTIVES

The Trust is a registered charity, charity number 1117571, and was established by a Trust Deed dated 15 December 2006. The Trust’s objects are:-

The principal activity of the GGPET is to advance education of general practitioners in Gloucestershire.

PUBLIC BENEFIT

GGPET exists to support all primary care practitioners in Gloucestershire (and by mutual access agreement those from Swindon, Bristol and Bath) in maintaining their knowledge and skills to benefit the patient populations that they serve. Membership is available to those in training to become GPs at a reduced rate, newly qualified GPs, locum GPs, and GPs who are either self-employed or employed by practices, Out of Hours providers, Choice Plus providers or the Clinical Commissioning groups.

Provision of quality assured education open to all GPs is not a function of NHS England through its Deanery structure, although oversight is. By providing education in response to learning needs identified by our members, and often driven by local need and changes in local provision we can ensure that education of a satisfactory standard can support change in medical knowledge, provision and delivery for the benefit of patients. No other organisation takes this broad based and needs driven approach to delivery of education, or does to with an acceptable accreditation process.

The Trustees have given due consideration to the Charity Commission’s published guidance on Public Benefit requirement under the Charities Act 2011.

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST REPORT OF THE TRUSTEES (CONTINUED)

ACHIEVEMENTS AND PERFORMANCE

GGPET continues to provide a comprehensive range of daytime and evening events, the majority of our members are GP trainees but we are continuing to promote the benefits of the organisation through other local NHS educational channels. We continue with our valued working relationship with the Winfield Hospital.

PLANS FOR FUTURE PERIODS

The committee is in a much more stable place than it was earlier this year with 5 GPs and 2 GP trainees.

We have the full ST education programme finalised for the end of their academic year, after discussions in March 2023 with the TPD and ADP for Gloucestershire GP Training patch, GGPET have successfully organised 5 afternoons of teaching for the GP Trainees with the following themes: Emergency medicine, Women’s health, Paediatrics, Blood tests and interpretation, Dermatology. Sessions already taken place seem to be well received as they have been mapped to the GP curriculum with enthusiastic speakers to deliver them. We await further dates for 2024 - 2025 to be covered by GGPET.

Our other sessions are incorporated into a varied and exciting programme of events. Sessions continue to be recorded as per speaker permissions and held on Vimeo via password protection for member access only.

FINANCIAL REVIEW

GGPET reviews the charity's financial position at the end of each reporting period when there are meetings of the trustees and also at the AGM. We were able to review the accounts earlier in the year and will also be doing so for our AGM which will take place in November 2023. At each meeting, the treasurer performs an analysis of our current situation and a projection of likely profits in the future. The charity holds reserves that allow us to underwrite the educational events that are sponsored by GGPET throughout the year. Although GGPET did have a previous large reserve, of £66,428, this was reduced during the Covid period and in April 2021 dropped to £40,520 and then in April 2022, had fallen to £32,228 as a result of a previous losses of £25,908 in 2021, and £8,292 in 2022.

This year has been a considerable improvement and our bank balance, on the 31st March 2023, was £48,340 with the charity making a profit of £7,218. Thus our reserve as at March 2023 has risen to £39,446.

This is a great improvement in our situation and the profit was boosted by the reintroduction of sponsorship, being able to return to face-to-face training on our courses and with the addition of computer software, allowing us to avoid outstanding invoices from pharmaceutical companies. We have also been helped by the free use of some lecture facilities arranged by Gloucestershire Hospitals NHS Trust.

Our membership numbers which also fell during the Covid situation have now improved and are starting to rise.

All of this puts the charity in a much better position and we hope that we will continue to increase our profits over the next few years and further improve our membership figures.

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST REPORT OF THE TRUSTEES (CONTINUED)

ACCOUNTING AND REPORTING RESPONSIBILITIES

The Charities Act 2011 requires brio Trustees si the Chanty io i?-repars financial statements for each rranoai year which give a true and fair view of the Charity’s finance activities during -he year and ci its financiai position at Ute end of the year.

in preparing the financial statemerits the- Trustees should follow best practice and

The Trustees are responsible for keeping accounting records which ate such as to disclose, wth reasonable accuse. the fina-ciat pos Con of the G-anty al any time, and to enable them as Trustees to ensure that that the financial statements comply with charity law. The Trustees are also responsible for safeguarding the Chanty's assets, and hence for tefong rnascnsble slops for Ihe prevention end detection of fraud and other irregularities.

For and on belmlf of the Trustees

Date

31 January 2024

Dr Stuart Nelson Treasurer

GLOUCESTERSHIRE GP EDUCATIONAL TRUST

INDEPENDENT EXAMINERS REPORT

I report on the accounts of Gloucestershire GP Educational Trust for the year ended 31 March 2023, which are set out on pages 7 to 11.

Respective responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ("the 2011 Act"). The Trustees consider that an audit is not required for this year (under section 144(2) of the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

…..…………………….. Scott Lawrence ACA Hazlewoods LLP Windsor House Bayshill Road Cheltenham GL50 3AT

…………………….. 31 January 2024 Date

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

INCOME AND EXPENDITURE Unrestricted Unrestricted
Funds Funds
Notes 2023 2022
£ £
INCOME AND ENDOWMENTS FROM:
Donations and legacies 3 6,305 5
Charitable activities 4 34,095 39,013
______ ______
40,400 39,018
EXPENDITURE ON:
Charitable activities 5 (33,182) (47,310)
______ ______
NET INCOME AND MOVEMENT IN FUNDS 7,218
 (8,292)
RECONCILIATION OF FUNDS:
Unrestricted funds as at 1 April 2022 32,228 40,520
Net movement in funds for the year 7,218 (8,292)
______ ______
Unrestricted funds as at 31 March 2023 39,446
 32,228

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Ch•tty 1117571 40Jie Ilw 31 January. 2024

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

GLOUCESTERSHIRE GP EDUCATIONAL TRUST

1 GENERAL INFORMATION

The Trust is a registered charity, charity number 1117571, and was established by a Trust Deed dated 15 December 2006.

Its principal address is:

Postgraduate Medical Education Sandford Education Centre Keynsham Road Cheltenham GL53 7PX

2 ACCOUNTING POLICIES

The financial statements have been prepared under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), and with the Charities Act 2011.

The Charity constitutes a public benefit entity as defined by FRS 102.

Incoming resources

Voluntary income and donations are accounted for when receivable.

Resources expended

All expenditure is included in the financial statements as soon as it is incurred or the charity becomes contractually liable for the expenditure. Resources expended are allocated to the various expense headings as follows:

Costs of charitable activities: all costs, including support costs, are deemed to arise from fulfilling the charitable objects of the Trust. Any costs associated with fund raising or donations and legacies are not material to separately disclose.

Funds Accounting

The charity funds are all unrestricted – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Debtors

Trade debtors are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

2 ACCOUNTING POLICIES (continued)

Creditors

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Going concern

The Trustees have considered the future of the Charity and its ability to continue as a going concern. The Charity continues to be supported by its members and the Trustees have a reasonable expectation that the Charity will have adequate resources to continue in operation for at least 12 months from the approval of these financial statements. Whilst there are inherent uncertainties, they believe that it is appropriate to prepare these financial statements using the going concern basis.

3
INCOME FROM DONATIONS
Sponsorship
Amazon Smile
4
INCOME FROM CHARITABLE ACTIVITIES
Subscriptions
Courses
5
EXPENDITURE ON CHARITABLE
ACTIVITIES
Administrative and clerical support
Course fees including lecture fees, catering
Website administration including set up costs
Steering committee re. Education Programme
Governance costs		 _
 2023
£
6,300
5
__
6,305

32,735
1,360
_
34,095

2023
£
3,785
4,419
546
22,560
1,872
___
33,182
 _
 2022
£
-
5
__
5

39,013
-
_
39,013

2022
£
13,693
60
7,378
24,631
1,548
___
47,310
_
 _

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GLOUCESTERSHIRE GP EDUCATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

6 GOVERNANCE COSTS

Accountancy
Independent examination
NET INCOME FOR THE YEAR
Net income is stated after charging:
Independent Examiner’s fee		 1,197
675
______
1,872

936		 898
650
______
1,548

774

7 NET INCOME FOR THE YEAR

Accountancy fees of £936 (2022: £774) were also paid to the Independent Examiner .

8 STAFF COSTS

The Trust had no employees during the year (2022 – nil). Therefore no employee received benefits of more than £60,000.

9 TRUSTEE REMUNERATION AND EXPENSES

The Trustees received no remuneration or reimbursement of expenses in the year.

10 CREDITORS - due within one year

Accruals and deferred income 8,894 8,088

11 DEFERRED INCOME

This relates to subscriptions received before 31 March 2023, which relate to periods after 31 March 2023.

after 31 March 2023.
2023 2022
£ £
Deferred income b/fwd 6,588 10,890
Amounts added in current period 7,154 6,588
Amounts released to income (6,588) (10,890)
______ ______
Deferred income c/fwd 7,154 6,588

12 RELATED PARTY TRANSACTIONS

There were no related party transactions during the year.

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